B08_Attachment_12_Site_Visit_Agenda_HAFE_Parkwide_Gutters_8_28_23_10AM_ED.doc

United States Department of the Interior

NATIONAL PARK SERVICE

NATIONAL CAPITAL REGION

1100 Ohio Drive S.W.

Washington, D.C. 20024-2001

SITE VISIT AGENDA

Parkwide Gutters & Drainage Systems

Harpers Ferry National Historical Park (HAFE) 171 Shoreline Drive, Harpers Ferry, WV 25425 Solicitation 140P3023R0015

8/28/2023 10:00 AM ED

The purpose of the site visit is to survey the site and clarify any concerns quoters have with the solicitation documents, scope of work, and other detailed requirements.

Attendees: Please sign-in.

A. Introductions

COR:

Leila Nikkhoo

CS:

Brian Dankmeyer

CO:

Lisa Fromm B. Solicitation changes and oral comments Any oral remarks given by Government personnel will not change the terms and conditions of the solicitation. Requirements of the solicitation remain unchanged unless a formal Solicitation Amendment is issued. There will be no direct oral questions. All questions and concerns must be put in writing and formally sent to brian_dankmeyer@nps.gov. There will be no discussion among offerors.

C. Offeror’s Questions All questions shall be addressed in writing to the Contract Specialist. Question Cutoff Date/Time is 9/1/2023 at 12:00 PM ED. All questions received by the due date will be answered and posted as an amendment to the solicitation shortly thereafter. Emails shall have the solicitation number and job title entered in the subject line of all eMails followed by a succinct information that captures the intent of the email.

D. Solicitation and Amendments The Request for Proposal (RFP) and future amendments shall be available through www.sam.gov only.

E. Set-asides:

This acquisition is a Total Small Business Set-Aside under the NAICS code 238170. Contractors shall be registered as a small business under that NAICS code by the proposal closing date and time specific in the solicitation.

F. % of Work by the Prime Contractor:

The prime contractor must perform at least 15% of the work on site with his/her own organization.

G. Construction Contract Wage Determination (formerly Davis Bacon Act):

The solicitation specifies the minimum hourly rates and fringe benefits to be paid laborers and mechanics that perform on-site work. DOL WD WV20220037 dated 6/30/2023 applies.

H. Site investigations and Differing Site Conditions:

Contractors are strongly urged to visit on their own accord during normal park business hours to review the project site(s) to determine existing conditions that may affect the work. Contract modifications and price adjustments shall not be granted based on conditions that could be determined prior to award.

I. Proposals:

1. Submission:

Proposals are currently due 9/11/2023 at 12:00 PM ED. Offerors shall only e-mail their quote to brian_dankmeyer@nps.gov.

2. Contents:

Refer to the solicitation.

J. Quote Evaluations:

The Government will use a Lowest Price Technically Acceptable approach to evaluate quotes.

K. Subcontracting Plan:

Not applicable.

L. Project Description and Site Visit:

The NPS Park Project Manager/POC will give a brief overview of the project and park rules/restrictions and conduct the remainder of the site visit.

Sign-in Sheet Date / Time:

8/28/2023 10:00 AM ED

Project:

HAFE Parkwide Gutters & Drainage Systems Meeting:

Site Visit

Leila_nikkhoo@nps.gov