B08_Attachment_9_HAFE_254773_Rehabilitate_Gutters_Parkwide_100__FINAL_SPECIFICATIONS.pdf

NATIONAL PARK SERVICE

U.S. DEPARTMENT OF THE INTERIOR

INTERIOR REGION 1 - NATIONAL CAPITAL AREA

DESIGN AND CONSTRUCTION BRANCH

WASHINGTON, D.C.

Design -Rehabilitate Gutter and Drainage Systems Parkwide

Specifications Harper’s Ferry National Historical Park (HAFE)

Harpers Ferry, WV

100% FINAL CONSTRUCTION DOCUMENTS SUBMISSION

December 02 , 2022

Prepared by:

CRTKL

Washington, DC

NPS PMIS No. 254773 Image Credit: CRTKL

24478

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12/2/22

11/15/22

TABLE OF CONTENTS

S P E C I F I C A T I O N S

TABLE OF CONTENTS

DIVISION 1 GENERAL REQUIREMENTS

01 11 00 Summary of Work_010120 01 27 00 Definition of Contract Line Items 01 33 00 Submittals_010120 01 33 10 Submittal Form_010120 01 50 00 Temporary Services, Facilities and Controls_010120 01 70 00 Execution and Closeout Requirements_010120

DIVISION 2 EXISTING CONDITIONS

02 83 00 Lead in Construction

DIVISION 3 CONCRETE NOT USED

DIVISION 4 MASONRY

04 01 20 Brick Masonry Repair 04 03 10 Historic Masonry Cleaning

DIVISION 5 METALS

05 50 00 Metal Fabrications

DIVISION 6 WOOD, PLASTICS AND COMPOSITES

06 20 13 Exterior Finish Carpentry

DIVISION 7 THERMAL AND MOISTURE PROTECTION

07 71 23 Fabricated Gutters and Downspouts

DIVISION 8 OPENINGS NOT USED

DIVISION 9 FINISHES

09 91 13 Exterior Painting

DIVISION 10 SPECIALTIES NOT USED

TABLE OF CONTENTS

DIVISION 11 EQUIPMENT NOT USED

DIVISION 12 FURNISHINGS NOT USED

DIVISION 13 SPECIAL CONSTRUCTION NOT USED

DIVISION 14 CONVEYING EQUIPMENT NOT USED

DIVISIONS 15-20 RESERVED NOT USED

DIVISION 21 FIRE SUPPRESSION NOT USED

DIVISION 22 PLUMBING NOT USED

DIVISION 23 HEATING, VENTILATING AND AIR CONDITIONING NOT USED

DIVISION 24 RESERVED NOT USED

DIVISION 25 INTEGRATED AUTOMATION NOT USED

DIVISION 26 ELECTRICAL NOT USED

DIVISION 27 COMMUNICATIONS NOT USED

DIVISION 28 ELECTRONIC SAFETY AND SECURITY NOT USED

DIVISION 29 RESERVED NOT USED

DIVISION 30 RESERVED NOT USED

DIVISION 31 EARTHWORK

31 10 00 Site Clearing 31 20 00 Earth Moving 31 20 22 Repair of Landscape and Existing Facilities 31 23 19 Dewatering

DIVISION 32 EXTERIOR IMPROVEMENTS

32 14 15 Brick Unit Paving

DIVISION 33 UTILITIES

33 42 00 Stormwater Conveyance

END OF TABLE OF CONTENTS

01 11 00 - 1

SUMMARY OF WORK

SECTION 01 11 00 – SUMMARY OF WORK

PART 1 – GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, and other Division 01 Specification Sections, apply to this Section.

1.2 DESCRIPTION: This section covers the following:

A. Location and Description of Work B. Coordination C. Project Meetings D. Construction Facilities and Temporary Controls E. Materials and Equipment F. Quality Requirements G. Accident Prevention H. Archeological Protection I. Permits and Responsibilities

1.3 LOCATION AND DESCRIPTION OF WORK

A. The work of this contract is located at the Harpers Ferry National Historic Park, Harpers Ferry, WV.

B. The work of this contract includes, but not limited to the following work, as detailed in the specification sections and as shown on the attached drawings.

C. Project will make Parkwide repairs of the roof gutter and drainage systems for 23 Buildings in the

Harpers Ferry National Historic Park, Harpers Ferry, WV:

Group 1 Buildings

1. Allstadt Main House - 227 Allstadts Hill Road

2. Allstadt Stone House - 227 Allstadts Hill Road

3. Brackett House (B57) – 387 Fillmore Street - Camp Hill

4. Curtis Free Will Baptist Church (B75) – Camp Hill – 47 Storer College Place

5. VC Information Center - 171 Shoreline Drive - Cavalier Heights

6. VC Public Restrooms - 171 Shoreline Drive - Cavalier Heights

7. Blacksmith Shop (B84) - 568 Shenandoah Street, Lower Town

8. Doran Block Store (B33) - 744 Shenandoah Street, Lower Town

9. John Williams/Stage Coach Inn (B45) - 723 Shenandoah Street, Lower Town

Group 2 Buildings

1. Morrell House (B58) - 485 Fillmore Street

2. Nash Main House - 542 Old Furnace Road

3. Alfred Burton Jewelry Shop (B14) - 22 High Street, Lower Town

4. Susan Downey House (B15) - 26 High Street, Lower Town

5. Frederick A Roeder House (B16) - 30 High Street, Lower Town

6. McGraw Building (B33A) - 744 Shenandoah Street, Lower Town

7. Ice House (B32) - 744 Shenandoah Street, Lower Town

8. Smokehouse (B34a) - 750 Shenandoah Street, Lower Town

9. Provost Marshall Office (B34) - 750 Shenandoah Street, Lower Town

10. Dry Goods Store (B35) - 754 Shenandoah Street, Lower Town

01 11 00 - 2

11. John Brown Fort (B63) - 814 Shenandoah Street, Lower Town

12. Frankel Brother Store – William Richard (B40) 759 Shenandoah Street, Lower Town

13. Mccabe Marmion (B43) - 743 Shenandoah Street, Lower Town

14. Philip Coons Building (B44) - 735 Shenandoah Street, Lower Town

D. The Building Group designation (“Group 1” or “Group 2”) does not represent a grouping by building location or by type or amount of construction work required for each building. Group designations reflect different levels of effort in the design documentation process and are not applicable to construction process.

1.4 COORDINATION

A. Coordinate construction operations included in various sections of these specifications to assure efficient and orderly installation of each part of the work. Coordinate construction operations included under different sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in the sequence required to obtain the best results where installation of one part of the work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to assure maximum accessibility for required maintenance, service, and repair.

3. Make provisions to accommodate items scheduled for later installation.

B. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and assure orderly progress of the work. Such administrative activities include, but are not limited to, the following:

1. Preparation of contractor’s construction schedule.

2. Installation and removal of temporary facilities.

3. Progress meetings.

4. Project closeout activities.

1.5 PROJECT MEETINGS

A. General: Contracting Officer’s Representative (COR) will schedule and conduct meetings and conferences at project site, unless otherwise indicated. Section 106 Coordinator must be informed of any meetings associated with the design and construction of this project.

1. Attendees: Authorized representatives of Acquisition Division and park staff; Contractor and its superintendent; major subcontractors; manufacturers; suppliers; and other concerned parties shall attend the conference shall be familiar with project and authorized to conclude matters relating to work.

B. Pre-Construction Conference: Contracting Officer’s Representative will schedule a Pre-

Construction Conference before starting construction, at a time convenient to park staff and contractor. The conference will be held at project site or another convenient location.

1. Agenda: Subjects to be discussed will include the following:

a. Correspondence – General Procedure.

b. Contracting Officer’s Authorized Representatives.

c. Changes.

d. Submittals for Approval (General).

01 11 00 - 3

e. Submittals for Approval (Shop Drawings and Samples).

f. Subcontractors.

g. Labor Standards.

h. Payroll Reports.

i. Working Hours

j. Plans and Specifications.

k. Accident Prevention.

l. Park Rules and Regulations.

m. Contractor Parking and Personnel Passes

n. Payments to Contractor.

o. Liquidated Damages – Construction.

p. Tentative Construction Schedule.

C. Pre-Installation Conferences: If required, conduct a pre-installation conference at project site before each construction activity that requires coordination with other construction.

D. Progress Meetings: If necessary, the Contracting Officer’s Representative will schedule and conduct progress meetings at designated intervals. Coordinate dates of meetings with preparation of payment requests.

1.6 CONSTRUCTION FACILITIES AND TEMPORARY CONTROLS (See Section 01 50 00)

A. References:

1. FAR Clause: 52.236-9 – Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements

2. FAR Clause: 52.236-10 – Operations and Storage Areas

3. FAR Clause: 52.236-14 – Availability and Use of Utility Services

1.7 MATERIALS AND EQUIPMENT

A. Reference: FAR Clause: 52.236-5 – Material and Workmanship

1.8 QUALITY REQUIREMENTS

A. Contractor shall be responsible for all work to comply with the latest edition of the International Building Code (IBC) and family of International Codes including but not limited to: International Plumbing Code, International Electrical Code and International Mechanical Code. Work shall conform to the Life Safety Code.

B. Testing and inspecting services may be required to verify compliance with requirements specified or indicated. These services do not relieve the Contractor of responsibility for compliance with the Contract requirements.

1. Specific quality-control requirements for individual construction activities as specified in the

Sections may also cover production of standard products.

2. Requirements for Contractor to provide quality-control services as directed by Contracting

Officer’s Representative or authorities having jurisdictions are not limited by provisions of this Section.

01 11 00 - 4

C. Submittals (See Section 013300 Submittals for detailed requirements)

1. Qualification Data: For testing agencies specified in “Quality Assurance” Article to demonstrate their capabilities and experience. Include proof of qualifications in the form of a recent report on the inspection of the testing agency by a recognized authority.

2. Delegated-Design Submittal: In addition to Shop Drawings, Product Data, and other required submittals, submit a statement, signed and sealed by the responsible design professional, for each product and system specifically assigned to Contractor to be designed or certified by a design professional, confirming that the products and systems are in compliance with performance and design criteria indicated. Include list of codes, loads, and other factors used in performing these services.

D. Quality Assurance

1. Fabricator Qualification: A firm experienced in producing products similar to those indicated for this Project and with a record of successful in-service performance, as well as sufficient production capability to produce required units.

2. Factory-Authorized Service Representative Qualifications: An authorized representative of manufacturer who is trained and approved manufacturer to inspect installation of manufacturer’s products that are similar in material, design, and extent to those indicated for this Project.

3. Installer Qualifications: A firm or individual experienced in installing, erecting, or assembling work similar in material, design, and extent to that indicated for this Project, whose work has resulted in construction with a record of successful in-service performance.

4. Manufacturer Qualifications: A firm experienced in manufacturing products or systems similar to those indicated for this Project and with a record of successful in-service performance.

5. Professional Engineer Qualifications: A professional engineer who is legally qualified to practice in jurisdiction where Project is located and who is experienced in providing engineering services of the kind indicated. Engineering services are defined as those performed for installations of the system, assembly, or products that are similar to those indicated for this Project in material design, and extent.

6. Specialists: Certain sections of the Specifications require that specific construction activities shall be performed by entities that are recognized experts in those operations. Specialists shall satisfy qualification requirements indicated and shall be engaged for the activities indicated.

a. Requirement for specialists shall not supersede building codes and similar regulations governing the Work, nor interfere with local trade-union jurisdictional settlements and similar conventions.

7. Testing Agency Qualifications: An agency with the experience and capability to conduct testing and inspecting indicated, as documented by ASTM E 548, and that specializes in types of tests and inspections to be performed.

8. Pre-construction Testing: Testing agency shall perform pre-construction testing for compliance with specified requirements for performance and test methods.

a. Contractor responsibilities include the following:

1. Provide test specimens and assemblies representative of proposed materials and construction. Provide sizes and configurations of assemblies to adequately demonstrate capability of product to comply with performance

01 11 00 - 5 requirements.

2. Submit specimens in a timely manner with sufficient time for testing and analyzing results to prevent delaying work.

b. Testing Agency Responsibilities: Submit a certified written report of each test, inspection, and similar quality-assurance service to Contracting Officer’s Representative, with copy to Contractor. Interpret tests and inspections and state in each report whether tested and inspected work complies with or deviates from the Contract Documents.

E. Quality Control

1. Contractor Responsibilities: Unless otherwise indicated, provide quality-control services specified and required by these contract documents.

a. Contractor shall provide a qualified project manager or superintendent on site during active daily construction activities.

b. Contractor shall engage a qualified-independent testing agency to perform these quality-control services.

c. Contractor must maintain a set of contract plans and specifications on the job-site at all times during the contract period. Contractor shall provide copies of the contract plans and specifications to all sub-contractors.

2. Manufacturer’s Field Services: Where indicated, engage a factory authorized service representative to inspect field-assembled components and equipment installation, including service connections. Report results in writing.

3. Testing Agency Responsibilities: Cooperate with Contracting Officer’s Representative and

Contractor in performance of duties. Provide qualified personnel to perform required tests and inspections.

a. Notify Contracting Officer’s Representative and Contractor promptly of irregularities or deficiencies observed in the Work during performance of its services.

b. Interpret tests and inspections and state in each report whether tested and inspected work complies with or deviates from requirements.

c. Submit a certified written report, in duplicate, of each test, inspections, and similar quality-control service through Contractor.

d. Do not release, revoke, alter, or increase requirements of the Contract Documents or approve or accept any portion of the work.

4. Coordination: Coordinate sequence of activities to accommodate required quality-assurance and quality-control services with a minimum of delay and to avoid necessity of removing and replacing construction of accommodate testing and inspecting.

1.9 ACCIDENT PREVENTION

A. FAR Clause: 52.236-13– Accident Prevention

(a). The Contractor shall provide and maintain work environments and procedures which will—

(1). Safeguard the public and Government personnel, property, materials, supplies, and equipment exposed to Contractor operations and activities;

(2). Avoid interruptions of Government operations and delays in project completion dates; and (3). Control costs in the performance of this contract.

01 11 00 - 6

(b). For these purposes on contracts for construction or dismantling, demolition, or removal of improvements, the Contractor shall—

(1). Provide appropriate safety barricades, signs, and signal lights;

(2). Comply with the standards issued by the Secretary of Labor at 29 CFR Part 1926 and 29

CFR Part 1910; and (3). Ensure that any additional measures the Contracting Officer determines to be reasonably necessary for the purposes are taken.

(c). If this contract is for construction or dismantling, demolition or removal of improvements with any Department of Defense agency or component, the Contractor shall comply with all pertinent provisions of the latest version of U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1, in effect on the date of the solicitation.

(d). Whenever the Contracting Officer becomes aware of any noncompliance with these requirements or any condition which poses a serious or imminent danger to the health or safety of the public or Government personnel, the Contracting Officer shall notify the Contractor orally, with written confirmation, and request immediate initiation of corrective action. This notice, when delivered to the Contractor or the Contractor’s representative at the work site, shall be deemed sufficient notice of the noncompliance and that corrective action is required. After receiving the notice, the Contractor shall immediately take corrective action. If the Contractor fails or refuses to promptly take corrective action, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. The Contractor shall not be entitled to any equitable adjustment of the contract price or extension of the performance schedule on any stop work order issued under this clause.

(e). The Contractor shall insert this clause, including this paragraph (e), with appropriate changes in the designation of the parties, in subcontracts. Alternate I (Nov 1991). If the contract will involve

(a) work of a long duration or hazardous nature, or (b) performance on a Government facility that on the advice of technical representatives involves hazardous materials or operations that might endanger the safety of the public and/or Government personnel or property, add the following paragraph (f) to the basic clause:

(f). Before commencing the work, the Contractor shall—

(1). Submit a written proposed plan for implementing this clause. The plan shall include an analysis of the significant hazards to life, limb, and property inherent in contract work performance and a plan for controlling these hazards; and

(2). Meet with representatives of the Contracting Officer to discuss and develop a mutual understanding relative to administration of the overall safety program.

B. Submit Accident Prevention Plan.

C. All work shall be in accordance with standard Occupational Safety and Health Administration (OSHA) guidelines and regulations. Hard hats, safety vests, eye protection and other personal protective gear, as needed, shall be worn at all times when within the construction zone.

01 11 00 - 7

1.10 ARCHEOLOGICAL PROTECTION

A. Reference: DOI Clause: 1489.236-73 – Archeological Findings

1. The installation of the subsurface drainage will require minor excavation at the Visitor Center Restrooms and Doran Block Store. Notify NPS COR of excavation at Doran Block Store (B33) at least a week in advance of work occurring. No other excavation is expected. If the additional excavation need arises bring it to NPS COR at once. All excavation work must be approved by NPS COR.

2. Archaeological monitoring is required at Allstadt. Notify NPS COR at least 2 weeks prior to work occurring at Allstadt.

3. Archeological Discovery: In the event that unanticipated archeological resources are uncovered during construction operations, the contractor will suspend operations at the discovery site, notify the Contracting Officer and HAFE Park Archeologist, and continue operations in other areas, until such time as the National Park Service has completed its compliance responsibilities under Section 106 of the 1966 National Historic Preservation Act, as amended.

HAFE Park Archeologist has the authority and right to monitor any and all excavations planned for the site.

4. Unanticipated Discovery of Human Remains (Anthropic Discovery): Should any human remains be encountered, excavations will stop and the Contracting Officer will be notified immediately. DO NOT TOUCH, LEAVE THE REMAINS IN PLACE. The Contracting Officer, in consultation with the Regional Archeologist or his representative, and the Park Superintendent shall determine the appropriate course of action, following the Department of the Interior’s guidelines on the treatment of human remains and appropriate Federal legislation.

1.11 PERMITS AND RESPONSIBILITIES

A. As prescribed in FAR 36.507: Permits and Responsibilities (Nov 1991): The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any Federal, State, and municipal laws, codes, and regulations applicable to the performance of the work. The Contractor shall also be responsible for all damages to persons or property that occur as a result of the Contractor’s fault or negligence.

The Contractor shall also be responsible for all materials delivered and work performed until completion and acceptance of the entire work, except for any completed unit of work which may have been accepted under the contract.

B. The Contractor shall obtain and pay for all required Town of Harpers Ferry permits.

C. Permits, Licenses, and Certificates: It is the contractor’s responsibility to obtain and pay for all permits, licenses, certifications, inspection reports, releases, jurisdictional settlements, notices, receipts for fee payments, judgments, correspondence, records, and similar documents, established for compliance with standards and regulations bearing on performance of the Work. The Contractor shall be responsible for renewal of all required construction permits during the performance period of the contract. Submit all copies for the Contracting Officer’s Representative’s records.

D. For the purpose of this contract, the Contractor will not be considered an agent of the Government.

Therefore, the Contractor will comply with the appropriate Federal, State, and local laws.

E. NPS obtained required Section 106 approvals.

F. Government will not furnish any Permits.

https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2036_5.html#wp1076721

01 11 00 - 8

1.12 INSURANCE

A. Contractor is not required to purchase flood insurance; however, NPS recommends Contractor consider purchasing flood insurance for the Lower Town buildings, which are located within the floodplain, for the duration of contract construction.

1.13 CONSTRUCTION TAX

A. Construction projects within the town of Harpers Ferry are subjected to a Construction Tax. Contractor shall coordinate and pay all necessary construction taxes to the town of Harpers Ferry.

PART 2 – PRODUCTS (Not Applicable)

PART 3 – EXECUTION (Not Applicable)

END OF SECTION 01 11 00

01 27 00 - 1

DEFINITION OF CONTRACT LINE ITEMS

SECTION 01 27 00 – DEFINITION OF CONTRACT LINE ITEMS

PART 1 - GENERAL

1.1 SUMMARY

A. The intent of this section is to explain, in general, what is and what is not included in a contract line item, and the limits or cut-off points where one item ends, and another begins.

B. If no contract line item exists for a portion of the work, include the costs in a related item.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 LIST OF CONTRACT LINE ITEMS

A. Contract Line Item No. 05 B30 Roofing.

1. This item consists of Roofing system – Gutter, downspouts. wire strainer, wood fascia, splash block, cast-iron boot, elbow at gutter outlet, brick mortar for drives, snowbird, roof vent boot, carbon screws, and clean & repaint

2. Measurement for payment will be Unit of Measure.

• Gutter – Linear Feet (LF)

• Downspout – Vertical Linear Feet (VLF)

• Fascia mount brackets – Count (EA)

• Fascia mount shanks – Count (EA)

• Wire strainer – Count (EA)

• Wood fascia – Linear Feet (LF)

• Splash block – Count (EA)

• Cast-iron boot – Count (EA)

• Elbow at gutter outlet – Count (EA)

• Brick mortar for drives – Linear Feet (LF)

• Snowbird – Count (EA)

• Roof vent boot – Lumpsum (LS)

• Carbon screws – Lumpsum (LS)

• Missing downspout section – Lumpsum (LS)

• Clean and repaint allowance – Lumpsum (LS)

3. Payment will be made at the contract lump sum price.

B. Contract Line Item No. 17 F20 Building Elements Demolition.

1. This item consists of Building elements demolition – Existing gutters, downspout, wood fascia, collection funnel, roof mount strap hanger, rival strap hanger, haul and dispose allowance, hazmat disposal allowance.

2. Measurement for payment will be Unit of Measurement

01 27 00 - 2

DEFINITION OF CONTRACT LINE ITEMS

• Gutter – Linear Feet (LF)

• Downspout – Vertical Linear Feet (VLF)

• Wood fascia – Linear Feet (LF)

• Collection funnel – Count (EA)

• Roof mount strap hanger – Vertical Linear Feet (VLF)

• Rival strap hanger – Linear Feet (LF)

• Haul and dispose – Lumpsum (LS)

• Hazmat disposal – Linear Feet (LF)

3. Payment will be made at the contract lump sum price.

C. Contract Line Item No. 18 G10 Site Preparation.

1. This item consists of Site demolition and relocation, Site earthwork – Fine grading, roof underdrain, inlet protection, brick sidewalk, prune tree roots and scaffolding/lift rental.

2. Measurement for payment will be Unit of Measure

• Fine grading – Square Feet (SF) / Lumpsum (LS)

• Damaged brackets and wire spring clips – Linear Feet (LF)

• Roof underdrain – Linear Feet (LF)

• Inlet protection – Count (EA)

• Brick sidewalk – Square Feet (SF)

• Tree roots, prune – Lumpsum (LS)

• Scaffolding/Lift rental – Lumpsum (LS)

3. Payment will be made at the contract lump sum price.

D. Contract Line Item No. 19 G20 Site Improvements.

1. This item consists of Pavement replace/re-install, hardscape modification and iron pipe

2. Measurement for payment will be Unit of Measure

• Brick sidewalk – Square Feet (SF)

• Ductile iron pipe – Linear Feet (LF)

• Curb modification – Linear Feet (LF)

3. Payment will be made at the contract lump sum price.

END OF SECTION 01 27 00

01 33 00 - 1

NCR 1/1/2020 (UPDATED) SUBMITTALS

SECTION 01 33 00 - SUBMITTALS

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, and other Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section includes administrative and procedural requirements for submittals required for performance of the Work, including the following:

1. Submittal Procedures

2. Staff Names, Subcontractors and Qualifications

3. Contractor's Construction Schedule

4. Quality Assurance Reports and Daily Construction Reports

5. Shop Drawings

6. Product Data

7. Samples

8. Contracting Officer’s Action

9. Requests for Information (RFIs)

10. Schedule of Values

11. Payroll Reports

12. Permits: See Section 01 1100

13. Accident Prevention Plan: See Section 01 1100

B. Related Sections: The following Sections contain requirements that relate to this Section:

1. Division 01 Section 01 11 00 "Summary of Work " specifies requirements for submittal of inspection and test reports.

2. Division 01 Section 01 70 00 "Execution and Closeout Requirements" specifies requirements for submittal of Project Record Documents, Operations & Maintenance Manuals and warranties at project closeout.

1.3 SUBMITTAL PROCEDURES

A. Contracting Officer reserves the right to require submittals in addition to those called for in individual sections.

1. All chemicals used must be approved by NPS compliance team. Contact NPS COR for verification.

This includes pesticides, herbicides, paint removers, biocides, etc.

B. Coordination: Coordinate preparation and processing of submittals with performance of construction activities. Transmit each submittal sufficiently in advance of performance of related construction activities to avoid delay.

1. Coordinate transmittal of different types of submittals for related elements of the Work so processing will not be delayed by the need to review submittals concurrently for coordination.

a. The Contracting Officer reserves the right to withhold action on a submittal requiring coordination with other submittals until all related submittals are received.

2. Processing: To avoid the need to delay installation as a result of the time required to process submittals, allow sufficient time for submittal review, including time for re-submittals.

a. Allow 2 weeks for initial review. Allow additional time if the Contracting Officer’s

01 33 00 - 2

Representative (COR) must delay processing to permit coordination with subsequent submittals.

b. If rejected, allow 2 weeks for reprocessing each submittal.

c. No extension of Contract Time will be authorized because of failure to transmit submittals to the Contracting Officer sufficiently in advance of the Work to permit processing or disapproved submittals by the COR for failure of meeting the contract requirements.

C. Submittal Transmittal: Package each submittal appropriately for transmittal and handling. Submit separate submittal form packages for each CSI Specification Division. Transmit each submittal from the Contractor to the Contracting Officer’s Representative using the NPS SUBMITTAL Form 01 33 10 sample form (Separate excel file) (CM-16 Transmittal Form). Fill out submittal form completely, providing required information on each line of the form. The Contracting Officer’s Representative will not accept submittals received from sources other than the Contractor.

1. On the transmittal, record relevant information and requests for data. On the form, or separate sheet, record deviations from Contract Document requirements, including variations and limitations. Include Contractor's certification that information complies with Contract Document requirements.

2. Re-submittals: Note date and content of previous submittal. Note date and content of revision in label or title block and clearly indicate extent of revision. Re-submit submittals until they are marked “Approved” or “Approved with notations”.

3. Subcontractor Submittals: The prime contractor is responsible of reviewing and certifying in writing that the subcontractor data and information in the submittals are in complaince with the contract requirements before submitting to the Contracting Officer’s Representative (COR). The prime contractor shall not submit to the COR any subcontractor submittals with data and information that are not in compliance with the contractor requirements.

4. Submittals, regardless of sources, shall be reviewed and certified by the prime contractor that they are in compliance with the contract requirements when submitting to the COR.

D. Use for Construction: Use only final submittals with mark indicating “Approved” or “Approved with notations.

1.4 STAFF NAMES, SUBCONTRACTORS AND QUALIFICATIONS

A. Contractor’s Principal Staff: No less than (14) fourteen days prior to commencement of construction operations, submit a list of the contractor’s principal staff assignments, including the job site superintendent, project manager, and other personnel in attendance at the project site. Identify individuals; their qualifications, construction experience, duties and responsibilities.

B. Job Site Superintendent: A minimum of three years of experience in the construction field and has the ability to effectively manage the construction work performed by the prime contractor and/or the subcontractors. The Superintendent must have adequate and in-depth knowledge of the contract requirements as detailed in the contract specifications and plans.

C. List of Subcontractors: No less than (14) fourteen days prior to of commencement of construction operations, submit a list of the subcontractor assignments, including the job site superintendent, project manager, and other personnel in attendance at the project site. Identify individuals; their qualifications, construction experience related to this specific project, duties and responsibilities.

1.6 CONTRACTOR'S CONSTRUCTION SCHEDULE

A. Bar-Chart Schedule: Prepare a fully developed, horizontal bar-chart-type, contractor's construction schedule. Submit no less than (14) fourteen calendar days prior to commencement of work as mutually agreed and stated in the Notice To Proceed.

1. Provide a separate time bar for each significant construction activity. Schedule shall graphically

01 33 00 - 3 indicate a period for contractor submittals (noting long lead items), Notice to Proceed, all critical components of work, and projected dates for Substantial Completion and Final Inspection.

2. Provide a continuous vertical line to identify the first working day of each week.

3. Schedule Updating: Revise the Schedule immediately after each meeting or other activity where revisions have been recognized or made.

4. The schedule shall be prepared using MS Project or compatible scheduling program.

5. Submission shall be made electronically. Transmit via email attachment to the COR. Submit in both .mpp and .pdf file formats.

1.7 QUALITY ASSURANCE REPORTS AND DAILY CONSTRUCTION REPORTS

A. Submit quality-control submittals, including design data, certifications, manufacturer's instructions, manufacturer's field reports, and other quality-control submittals as required under other sections of the Specifications.

B. Certifications: Where other sections of the Specifications require certification that a product, material, or installation complies with specified requirements, submit a notarized certification from the manufacturer certifying compliance with specified requirements.

1. Signature: Certification shall be signed by an officer of the manufacturer or other individual authorized to sign documents on behalf of the company.

C. Inspection and Test Reports: Prepare and submit certified written reports of inspection and testing from independent testing agencies that include the following.

1. Date of issue.

2. Project title and number. Contract number.

3. Name, address, and telephone number of testing agency.

4. Dates and locations of samples and tests or inspections.

5. Names of individuals making tests or inspections.

6. Description of the Work and test and inspection method.

7. Identification of product and Specification Section.

8. Complete test or inspection data.

9. Test and inspection results and an interpretation of test results.

10. Ambient conditions at time of sample taking and testing and inspecting.

11. Comments or professional opinion on whether tested or inspected Work complies with the Contract

Document requirements.

12. Name and signature of laboratory inspector.

13. Recommendations on testing reinspecting.

D. Daily Construction Reports: Prepare a daily construction report recording the following information concerning events at Project site. Submit at weekly intervals.

1. List of subcontractors at Project site.

2. List of separate contractors at Project site.

3. Approximate count of personnel at Project site.

4. Equipment at Project site.

5. Material deliveries.

6. High and low temperatures and general weather conditions, including presence of rain or snow.

7. Accidents.

8. Meetings and significant decisions.

9. Unusual events (see special reports).

10. Stoppages, delays, shortages, and losses.

11. Meter readings and similar recordings.

12. Emergency procedures.

13. Orders and requests of authorities having jurisdiction.

14. Change Orders received and implemented.

15. Construction Change Directives received and implemented.

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16. Services connected and disconnected.

17. Equipment or system tests and startups.

18. Partial completions and occupancies.

19. Substantial Completions authorized.

E. Site Condition Reports: Immediately on discovery of a difference between site conditions and the Contract Documents, prepare and submit a detailed report. Submit with a Request for Information. Include a detailed description of the differing conditions, together with recommendations for changing the Contract Documents.

1.8 SHOP DRAWINGS

A. Prepare and submit project specific information, drawn accurately to scale. Highlight, encircle, or otherwise indicate deviations from the Contract Documents. Do not reproduce Contract Documents or copy standard information as the basis of Shop Drawings. Standard information prepared without specific details or reference to the Project is not a Shop Drawing.

B. Shop Drawings include fabrication and installation Drawings, setting diagrams, schedules, patterns, templates and similar Drawings. Include the following information:

1. Dimensions.

2. Identification of products and materials included by sheet and detail number.

3. Fabrication and installation drawings.

4. Compliance with specified standards.

5. Notation of coordination requirements and Relationship to adjoining construction clearly indicated.

6. Notation of dimensions established by field measurement.

7. Format PDF Sheet Size: Except for templates, patterns and similar full-size Drawings, submit Shop

Drawings on sheets at least 11 by 17 inches but no larger than 24 by 36 inches. Submit (3) three paper copies or as directed by COR.

8. Submit shop drawings electronically as a single file in Adobe Acrobat (.PDF) and AutoCAD (.dwg) formats as required by COR. Electronic submission shall be transmitted to the COR via email attachment, or Contractor’s FTP website posting if available. Each file max size is 10 MB, which may require dividing the PDF file into manageable sections.

9. The COR will email a signed PDF electronic file marked with action taken and corrections or modifications required.

10. The contractor shall certify on the shop drawings that they are in compliance with the contract requirements. Also the Contractor shall require their subcontractors to certify that their shop drawings are in compliance with the contract requirements. Seal and signature of professional engineer if specified.

11. Do not use Shop Drawings without an appropriate final stamp indicating action taken by the Contracting Officer’s Representative.

1.9 PRODUCT DATA

A. Construction Materials: The Contractor is encouraged to submit for approval products made out of recycled or environmentally responsible material. Every effort will be made by the National Park Service to approve these materials.

B. Collect Product Data into a single submittal for each element of construction, type of product, equipment, or system. Product Data includes information, such as manufacturer's installation instructions, catalog cuts, standard color charts, roughing-in diagrams and templates, standard wiring diagrams, and performance curves.

1. Product Data shall be marked to show applicable choices and options. Where Product Data includes information on several products that is not required, mark to indicate the applicable information. Include the following information:

a. Manufacturer's printed recommendations, specifications and installation instructions.

b. Compliance with trade association standards.

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c. Compliance with recognized testing agency standards.

d. Application of testing agency labels and seals.

e. Notation of dimensions verified by field measurement.

f. Notation of coordination requirements.

2. Do not submit Product Data until compliance with requirements of the Contract Documents has been confirmed.

3. Submittals: Submission shall be electronically transmitted to the COR via email attachment, or via Contractor’s FTP website posting if available. Submit in .PDF file format. Each file max size is 10 MB, which may require dividing the PDF file in manageable sections. Also submit three (3) paper copies of each required submittal or as requested by the COR. Submit using the NPS SUBMITTAL Form 01 33 10. The COR will email a signed PDF electronic file marked with action taken and corrections or modifications required.

a. Do not proceed with installation until a copy of Product Data is in the Installer's possession.

b. Do not permit use of unmarked copies of Product Data in connection with construction.

4. The contractor shall certify on the product data submittals that they are in compliance with the contract requirements. Also the Contractor shall require their subcontractors to certify that their product data submittals are in compliance with the contract requirements.

1.10 SAMPLES

A. Submit full-size, fully fabricated Samples cured and finished, as specified, and physically identical with the material or product proposed. Samples include partial sections of manufactured or fabricated components, cuts or containers of materials, color range sets, and swatches showing color, texture, and pattern.

1. Mount or display Samples in the manner to facilitate review of qualities indicated. Prepare Samples to match the Government’s sample. Include the following:

a. Specification Section numbers and reference.

b. Generic description of the Sample.

c. Sample source.

d. Product name or name of the manufacturer.

e. Compliance with recognized standards.

f. Availability and delivery time.

2. Submit Samples for review of size, kind, color, pattern, and texture. Submit samples for a final check of these characteristics with other elements and a comparison of these characteristics between the final submittal and the actual component as delivered and installed.

a. Where variation in color, pattern, texture, or other characteristic is inherent in the material or product represented, submit at least 3 multiple units that show approximate limits of the variations.

b. Samples shall illustrate workmanship, fabrication techniques, and details of assembly, connections, operation, and similar construction characteristics.

c. On the transmittal, indicate special requests regarding disposition of Sample submittals.

Samples not incorporated into the Work, or otherwise designated as the Owner's property, are the property of the Contractor and shall be removed from the site prior to Substantial Completion.

3. Submittals: Except for Samples illustrating assembly details, workmanship, fabrication techniques, connections, operation, and similar characteristics, submit three (3) sets. The Contracting Officer’s Representative will return one (1) set marked with the action taken. Submit with NPS SUBMITTAL Form 01 33 10.

4. Maintain sets of Samples, as returned, at the Project Site, for quality comparisons throughout the

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1.11 CONTRACTING OFFICER’S ACTION

A. Except for submittals for the record or information, where action and return is required, the Contracting Officer’s Representative will review each submittal, mark to indicate action taken, and return promptly.

1. Compliance with specified characteristics is the Contractor's responsibility.

B. Action Stamp: Each submittal will receive a uniform, action stamp. The Contracting Officer’s Representative will mark the stamp appropriately to indicate the action taken, as follows:

1. Approved: When the Contracting Officer’s Representative marks a submittal "Approved," the Work covered by the submittal may proceed provided it complies with requirements of the Contract Documents. Final payment depends on that compliance.

2. Approved As Noted: When the Contracting Officer’s Representative marks a submittal "Approved as Noted," the Work covered by the submittal may proceed provided it complies with notations or corrections on the submittal and requirements of the Contract Documents. Final payment depends on that compliance.

3. Disapproved, Resubmit: When the Contracting Officer’s Representative marks a submittal "Disapproved Resubmit," do not proceed with Work covered by the submittal, including purchasing, fabrication, delivery, or other activity. Revise or prepare a new submittal according to the notations; resubmit without delay. Repeat if necessary to obtain different action mark.

a. Do not use, or allow others to use, submittals marked "Disapproved Resubmit" at the Project Site or elsewhere where Work is in progress.

C. The Contracting Officer's Representative (COR) action of "approved" or "approved as noted" on the submittals does not override or substitute for, the contract requirements in the specifications and the drawings. The COR is not responsible to design or generate calculations when reviewing a submittal.

The approval of a submittal is subject to the provisions of the contract drawings and specifications.

The approval action is for general concurrence only and the contractor is responsible for any errors or omissions in the approved submittals.

1.12 REQUESTS FOR INFORMATION (RFIs)

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI.

1. Coordinate and submit RFIs in a prompt manner to avoid delays in the work. Email RFI to the CO and COR.

2. CO/COR will not respond to RFIs submitted by other entities controlled by Contractor.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. RFI number, numbered sequentially.

2. Date.

3. RFI subject.

4. Specification Section number and title and related paragraphs, as appropriate.

5. Drawing number and detail references, as appropriate.

6. Field dimensions and conditions, as appropriate.

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7. Contractor's suggested resolution. If Contractor's suggested resolution impacts the Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

8. Contractor's signature.

9. Requested date for response.

10. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop

Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. Contracting Officer’s Action: CO/COR will review each RFI, determine action required, and respond. CO/COR will determine the critical nature of each RFI and issue a response accordingly.

1. The following are not considered to be RFIs and will receive no action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for approval of Contractor's means and methods.

d. Requests for coordination information already indicated in the Contract Documents.

e. Requests for adjustments in the Contract Time or the Contract Sum.

f. Requests for interpretation of Architect's actions on submittals.

g. Incomplete RFIs or inaccurately prepared RFIs.

2. CO/COR's action may include a request for additional information, in which case time for response will date from time of receipt of additional information.

3. CO/COR's action on RFIs may result in the need for a change to the Contract Time or the Contract Sum. All contract changes will be processed following the terms and conditions of the contract.

1.13 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the Schedule of Values with preparation of Contractor's Construction Schedule.

1. Correlate line items in the Schedule of Values with other required administrative forms and schedules, including the following:

a. Application for Payment forms with Continuation Sheets.

b. Submittals Schedule.

c. Contractor's Construction Schedule.

2. Submit the preliminary Schedule of Values to COR within fifteen (15) days after award of the contract.

3. Submit finalized Schedule of values within ten (10) days from the approval date of the Overall Construction Schedule. Submit the finalized Schedule of Values within ten (10) days after the issuance of the Notice to Proceed.

B. Format and Content: Use the Construction Specification table of contents as a guide to establish line items for the Schedule of Values. Provide at least one line item for each Specification Section.

1. Identification: Include the following Project identification on the Schedule of Values:

a. Contract number.

b. PMIS number.

c. Park unit.

d. Project name and location.

e. Contractor's name and address.

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f. Date of submittal.

2. Submit Schedule of Values using AIA Forms G702 and G703 or approved equivalent.

3. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Coordinate with the Project Specification table of contents. Provide line items for principal subcontract amounts, where appropriate. Include separate line items for operation and maintenance manuals, punch list activities, Project Record Documents, and demonstration and training.

4. When the Contracting Officer requires substantiating information, submit data justifying line item amounts in question.

5. Round amounts to nearest whole dollar; total shall equal the Contract Sum.

6. Provide a separate line item in the Schedule of Values for each part of the Work where Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

a. Differentiate between items stored on-site and items stored off-site. If specified, include evidence of insurance or bonded warehousing.

7. Each item in the Schedule of Values and Applications for Payment shall be complete. Include total cost and proportionate share of general overhead and profit for each item.

a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the Schedule of Values or distributed as general overhead expense, at Contractor's option.

8. Schedule Updating: Update and resubmit the Schedule of Values before the next Applications for Payment when Change Orders or Construction Change Directives result in a change in the Contract Sum.

9. The equitable value of work deleted from a lump sum contract shall be determined from the approved Schedule of Values.

1.14 PAYROLL REPORTS

A. The Contractor shall promptly furnish to the Contracting Officer and cause all subcontractors through the Contractor to furnish in like manner, one copy of all payrolls covering payments to laborers and mechanics for on-site work per FAR 52.222-8 Payrolls and Basic Records (Deviation AUG 2009). These payrolls shall be furnished within seven days after the regular payroll date.

Payrolls are to be accompanied by a signed statement that Federal Labor Standards requirements have been complied with and a completed weekly statement of compliance similar to that on the reverse side of US Department of Labor Forms WH-347. Only one copy of each payroll and completed forms is required.