B08-Appendix_A_-_PIF_Drafts.pdf

Appendix A

Interior Region 1

National Park Service (NPS)

US Department of the Interior

Project Scoping Assessment - Project Information Form (PIF)

BACKGROUND INFORMATION

The goal of this program is to conduct Project Scoping Analyses (PSAs) for high priority National Park Service (NPS) facilities. The NPS Units chosen for this PSA effort have identified the need for assistance in developing sound facilities projects at specific locations within the NPS Unit. The locations were chosen based on previous review and assessment at the Unit-level that yielded a solid understanding of the problem and possible solutions.

An Architecture and Engineering firm (A/E) contracted by NPS Region 1 will perform condition assessments, define/refine project scopes, develop cost estimates, and identify technical information to be compiled into a final report. This essential report will be used by the unit to develop Project Management Information System (PMIS) project submissions.

The PSA effort will yield high quality, high priority, design-ready projects that will be able to be quickly executed upon authorization and funding identification. This work will support the NPS mission and reduce NPS’s deferred maintenance backlog.

This document will be used as a checklist for the region/park and A/E to coordinate throughout the lifecycle of the PSA. The information below will help all parties involved be successful.1

A/E will submit PIF form with each level of effort/standard communication form to ensure alignment with agreed upon scope.

PARK INFORMATION

DOI Region: 1

Legacy Region: Northeast (NER)

Park: Delaware Water Gap National Recreation Area DEWA

PROJECT INFORMATION

Project Title: Conduct exterior assessment of PEEC Administration Building

Project Description: Conduct exterior assessment of PEEC Administration Building for complete rehabilitation.

Problem Statement and Justification (How did the park identify the need for this work – assessment?) (Why does this work need to be done? Why is it priority? Why now?)

The PEEC Administrative Building is the main contact point for visitors at PEEC and the main education building. PEEC is the largest residential environmental education center in the western hemisphere, receiving over 25,000 visitors annually focusing on education outreach to youth in support of the NPS mission. This structure serves as a focal point for educating the public and contributes significantly to NPS unit visitation. The exterior siding component is more than 40 years old, in poor to serious condition and replacement is needed. NPS is tasked with reducing deferred maintenance and implementing component renewals and cyclic maintenance for priority assets. PEEC must be address as historic structure as part of this PSA since DEWA is currently going through compliance requirement.

Rear Entrance Stairway

PEEC Exterior Storage

PEEC Flat Roof

Rear Entry Stairs

PEEC Front elevation PEEC Front elevation

PEEC Rear Storage

Flat Roof

PSA Scope Statement (Park, Region, and A/E should discuss the limits of this work, what is included and not. Be as specific as possible/quantify as much as possible.

Assess existing conditions as indicated below, review and validate NPS-provided scope, and provide a scope of work with a Class C cost estimate. The cost estimate should include design, permitting and compliance, purchase, and installation, as well as removal and appropriate disposal of old components or rehabilitation of disturbed areas. All quantities and scope provided here are preliminary and must be verified by the A/E team.

Assessments shall consider local environmental conditions and climate change projections to make recommendations to 1) reduce frequency of future maintenance, 2) increase the life expectancy of the assets/locations, and 3) increase overall sustainability and resilience of the assets/locations, including increased energy efficiency and reduction of greenhouse gas emissions.

Assessments should address deferred maintenance solutions while suggesting improvements that will reduce the costs associated with operating and maintaining the park.

Assessments should note physical barriers to accessibility and observed accessibility concerns. A complete ABAAS Accessibility Assessment is not included.

For roof system inspections, the A/E Contractor is required to coordinate with the Interior Region 1 Safety Officer so that a safety plan for roof access can be developed prior to the first site visit. The A/E Contractor will be required to always adhere to this safety plan.

All design recommendations must include, where applicable, historically appropriate, code-compliant materials and design techniques. All renovations shall follow procedures set forth in the Secretary of the Interior’s Standards for the Treatment of Historic Properties.

The scope of services for this project includes the assessments listed below (but not limited to):

Exterior envelope (but not limited to) o Roof system – Currently they are consisting of two different types of roofing materials that are failing, and they are leaking. There are no gutters which causes damages to the siding and facia boards. In 2024 roof inspection report was completed where it indicates multiple issues as well as remedies.

o Siding and it’s substrate- Vinyl siding which requires replacement including substrate due to water damage. Park is suggesting Cementitious board siding as a alternate material.

o CMU Wall- Requires scrap and repaint. Some of the areas need repointing.

o Insulation- May require replacement due to exterior environment exposure as well as better insulation value.

o Window/door – Windows are vinyl single pane glaze unit that needs to be replace with double pane system for better R-value.

o Conc. Steps – Treads are spauling in several places which is causing railing system to be not secure to tie-in.

o Security- There is no current physical security system. Park requests a standalone system.

o Parking lot – There are several cracks throughout the parking lot and grading might need to be addressed.

FMSS Locations for this PSA

Location

Location Description

Asset Code

O B

API FCI CRV DM&R

Rankin g

UM QTY

YEA

R

HISTORIC

STATUS

32056

PEEC

Administration

Building 4100 2 55 0.21 $6,024,757.17 $1,263,524.42 POOR GSF 22,058 1962 N

55243

PEEC Parking Complex Parking Area Rt 0931ZZ 1300 2 59 .151 $1,401,488.30 $211,644.17 POOR SF 25,880 1965

Existing PMIS Entries Related to this PSA for Reference

PMIS # Title & Description Status Budget

Funding

Type Formulated Funded

226384

Provide Critical Component Renewal

(siding system, windows) for PEEC Admin

Bldg FY26 $26,125.00 Cyclic Formulated N/A

340333

Perform Cyclic Roof Replacement at 5

Facilities FY29 $428,223.66 Cyclic Requested N/A

Additional Data for Reference [Park Documents? eTic Documents?]

The Secretary of the Interior’s Standards—Technical Preservation Services, National Park Service (nps.gov)

Climate Change Vulnerability Assessment (if available)

NPS Cultural Resources Climate Change Strategy (2016)

List of Maintenance Backlog Work Categories to be Evaluated under this PSA (not all work categories will be needed for each PSA – use only the categories that are needed based on PSA Scope Statement) Buildings and Ancillary Structures

1. Roofing and Stormwater Shedding Systems: Roof system, flashing, gutters, downspouts, venting, roofing features

2. Building Exterior Envelope (all): Siding, windows, doors, facia, trim, soffits, finishes, foundations, basement

3. Masonry: Foundation, chimney, steps, exterior veneers, driveway, concrete floors/ walks, basements

4. Interior Finishes: Paint, Drywall/plaster walls and ceilings, paint, trim, flooring and floor coverings, interior fixtures

5. Mechanical and Utility Systems: Electrical, emergency power generation, potable water supply, plumbing and piping, wastewater/sanitary sewer, storm sewer, HVAC, communications and IT signaling, lightning protection, fuel storage and supply (underground heating fuel tank size and age determination for life cycle replacement 50% usable life)

6. Life Safety Fire Detection/ Fire Suppression Systems: Standpipe, fire pump, system type, detection equipment, intrusion systems, size, and age determination for life cycle replacement 50% usable life.

7. Accessibility: Observed physical barriers, walkways, clearances, entrances, grade, slope (PSA is not an Accessibility Assessment)

8. Potential hazardous materials remediation issues interior and exterior: Observed mold, asbestos, lead (PSA is not an environmental assessment).

9. Vertical transportation systems of all types, interior and exterior

Maintained Landscapes

10. Grounds: Grades, drainage and stormwater management, vegetation, turf grass, walkways, signage, fence/gates, transportation routes, ingress/egress and parking, site lighting, trails, pedestrian and vehicular bridges, site furnishings

SCOPE SIGN-OFF (By typing your name, you are agreeing to the above scope.)

Region: (COR/Project Manager)

Park: (Supt. Or Chief of Maintenance)

KEYS TO SUCCESS

Scope must be signed-off on by all parties prior to visit. The A/E will not scope additional projects outside of the originally agreed upon scope once on site.

Park specific documents will be key to visit success. Many documents are not housed in Electronic Technical Information Center (eTIC). Provide A/E with as much project relevant information as you can prior to the visit.

Project tour Point of Contact (POC) must be briefed or very knowledgeable about project.

Work with A/E to establish report deadlines at closeout meeting.

Adhere to deadlines. Once A/E delivers report, the region/park will have 15 days to review/comment.

Final report will be produced 15 days after comments are submitted to A/E firm.

Create/modify PMIS Statement using Approved Final Report.

KEY PROJECT PERSONNEL NAME PHONE EMAIL

Park POC: FACILITY MGR or SUPT

A/E POC:

Region Project Mgr:

Project Specialist POC:

SCHEDULE

Pre-Site Visit Telecon Date:

Site Visit Dates:

Out Brief Meeting Date/Time:

SITE LOGISTICS

Project Tour POC:

Site Visit Schedule (provide a general schedule for A/E):

Special access or equipment needs:

PARK ACTION ITEMS

☐Confirm description of PMIS Project is still accurate/valid.

☐Supporting Documentation – As-Builts, drawings, maps, photos, previous conditions assessments, relevant studies: asbestos, lead-based-paint, HazMat, Geotech, Historic Structure Report, Cultural Landscape Report, FMSS Data – Asset Locations, Asset Details, and Work Orders etc. Any type of plan that has already been developed for the park, what is the driving master plan for the park.

☐Project Site Walk-through – Devote time/personnel to walk the facility/site and meet with PSA team during assigned week.

☐Meeting Space (Outdoor, open air meeting space with enough room for a minimal staff PSA team).

Conference room or workspace to meet as a team with Supt, FM, appropriate personnel during site visit. Kick off and close out will be done online.

☐Lodging recommendations

☐Lunch recommendations – Will the team need to bring in?

REPORTS

Draft Report Delivery date: Enter a date

Park Report Review Comments Deadline: Enter a date

Final Report Delivery Date: Enter a date

The goal of this program is to conduct Project Scoping Analyses (PSAs) for high priority National Park Service (NPS) facilities. The NPS Units chosen for this PSA effort have identified the need for assistance in developing sound facilities projects at specific locations within the NPS Unit. The locations were chosen based on previous review and assessment at the Unit-level that yielded a solid understanding of the problem and possible solutions.

An Architecture and Engineering firm (A/E) contracted by NPS Region 1 will perform condition assessments, define/refine project scopes, develop cost estimates, and identify technical information to be compiled into a final report. This essential report will be used by the unit to develop Project Management Information System (PMIS) project submissions.

The PSA effort will yield high quality, high priority, design-ready projects that will be able to be quickly executed upon authorization and funding identification. This work will support the NPS mission and reduce NPS’s deferred maintenance backlog.

This document will be used as a checklist for the region/park and A/E to coordinate throughout the lifecycle of the PSA. The information below will help all parties involved be successful.

Park: Delaware Water Gap National Recreation Area DEWA

Project Title: Conduct comprehensive assessment of the Milford Beach Restroom Facilities to meet current and future capacity

Project Description: Conduct comprehensive assessment of Milford Beach restroom facilities and their septic system for an upgrade to accommodate current and future capacity which is under sized as well outdated.

Problem Statement and Justification (How did the park identify the need for this work – assessment?) (Why does this work need to be done? Why is it priority? Why now?)

Milford Beach is one of three river beach amenity fee sites. The Milford Beach site has been steadily increasing in popularity area over the last few years which has resulting from overcrowding and capacity issues at other sites throughout the park. The original design of the site, restrooms, and septic service lines were created for a lower visitor use design as the site was a primarily used only by the local Milford area.

Historically, Milford Beach has always been a quiet beach site with less visitation than the other two life-guarded areas. This all changed in 2015 when overcrowding issues at other popular sites pushed visitors to the three life-guarded beach areas in order to protect the resources in the waterfall areas. Milford Beach is visitation has changed to larger family groups traveling in from the larger nearby metropolitan areas that stay for the entire day often cooking and eating three meals while on site. Also, a temporary housing facility near by is connected to the septic system which causes additional load to the existing undersize system.

Milford Beach has experienced thousands of visitors each week for the past few summers. In 2015 in 32 counting days the Fee Collection staff at Milford Beach counted over 12,000 visitors. The sewage lines are located in the walls of the restrooms and residential-sized piping was originally used along with install residential toilets in both the men and woman restrooms. The septic system and restroom toilets cannot keep up to the capacity and staff have been forced to shut the restrooms about 3 years ago. The restrooms do not have good ventilation which causes constant moisture on the floors and entire interior of each restroom. The sinks are very shallow, and water is constantly pouring onto the floors causing excessive moisture and slippery, unsafe conditions. Adding exhaust fans, deepening the sinks, and adding water-saving faucets will help to alleviate these issues. This project is required to meet operational requirements of this priority fee site and visitor use at capacity.

Visitors will directly benefit and have an improved visitor experience from these component renewals to the restroom facilities being fully operational. Directing visitors to these developed sites is an important part of protecting the sensitive resources at DEWA.

Assess existing conditions as indicated below, review and validate NPS-provided scope, and provide a scope of work with a Class C cost estimate. The cost estimate should include design, permitting and compliance, purchase, and installation, as well as removal and appropriate disposal of old components or rehabilitation of disturbed areas. All quantities and scope provided here are preliminary and must be verified by the A/E team.

Assessments shall consider local environmental conditions and climate change projections to make recommendations to 1) reduce frequency of future maintenance, 2) increase the life expectancy of the assets/locations, and 3) increase overall sustainability and resilience of the assets/locations, including increased energy efficiency and reduction of greenhouse gas emissions.

Assessments should address deferred maintenance solutions while suggesting improvements that will reduce the costs associated with operating and maintaining the park.

Assessments should note physical barriers to accessibility and observed accessibility concerns. A complete ABAAS Accessibility Assessment is not included.

For roof system inspections, the A/E Contractor is required to coordinate with the Interior Region 1 Safety Officer so that a safety plan for roof access can be developed prior to the first site visit. The A/E Contractor will be required to always adhere to this safety plan.

All design recommendations must include, where applicable, historically appropriate, code-compliant materials and design techniques. All renovations shall follow procedures set forth in the Secretary of

Exterior envelope

Interior finishes and layout to meet ABA compliance

Plumbing fixtures and toilet room accessories

Upgrade lighting fixtures inside the restroom

Upgrade plumbing/septic system

Lifeguard building o Provide a single ABA compliant single sex toilet room o Rehab existing cabinetry and sink for small kitchenette use.

Location Description

Asset Code

OB API FCI CRV ($) DM&R ($)

Rankin g

UM QTY YEAR

HISTORIC

STATUS

31997

Milford Breach First Aid/Office

Building

4100 1 31 .051 360,635.70 18,444.16 GOOD GSF 481 1987 N

32000

Milford Beach Ladies Restroom

4100 2 55 .126 431,250.45 54,477.93 FAIR GSF 576 1987 N

32002

Milford Beach Mens Restroom

3100 2 67 0.126 89,775.78 431,863.13 FAIR GSF 576 1987

41735

Milford Beach Wastewater

System

4100 3 23 .085 1,596,234.79 10,556.22 GOOD GPD 1,000 1989 N

PMIS # Title & Description Status Budget

Fundin g Type Formulated Funded

257493

Review Components of Milford

Beach Septic and Restroom Facilities to meet Capacity FY25 Requested $660,516.11

ReRe

N/A N/A

(nps.gov)

Statement) Buildings and Ancillary Structures

1. Roofing and Stormwater Shedding Systems: Roof system, flashing, gutters, downspouts, venting, roofing features

2. Building Exterior Envelope (all): Siding, windows, doors, facia, trim, soffits, finishes, foundations, basement

3. Masonry: Foundation, chimney, steps, exterior veneers, driveway, concrete floors/ walks, basements

4. Interior Finishes: Paint, Drywall/plaster walls and ceilings, paint, trim, flooring and floor coverings, interior fixtures

5. Mechanical and Utility Systems: Electrical, emergency power generation, potable water supply, plumbing and piping, wastewater/sanitary sewer, storm sewer, HVAC, communications and IT signaling, lightning protection, fuel storage and supply (underground heating fuel tank size and age determination for life cycle replacement 50% usable life)

6. Life Safety Fire Detection/ Fire Suppression Systems: Standpipe, fire pump, system type, detection equipment, intrusion systems, size, and age determination for life cycle replacement 50% usable life.

7. Accessibility: Observed physical barriers, walkways, clearances, entrances, grade, slope (PSA is not an Accessibility Assessment)

8. Potential hazardous materials remediation issues interior and exterior: Observed mold, asbestos, lead (PSA is not an environmental assessment).

9. Vertical transportation systems of all types, interior and exterior

Maintained Landscapes

10. Grounds: Grades, drainage and stormwater management, vegetation, turf grass, walkways, Scope must be signed-off on by all parties prior to visit. The A/E will not scope additional projects outside of the originally agreed upon scope once on site.

Park specific documents will be key to visit success. Many documents are not housed in Electronic Technical Information Center (eTIC). Provide A/E with as much project relevant information as you can prior to the visit.

Project tour Point of Contact (POC) must be briefed or very knowledgeable about project.

Work with A/E to establish report deadlines at closeout meeting.

Adhere to deadlines. Once A/E delivers report, the region/park will have 15 days to review/comment.

A/E POC:

Site Visit Dates:

☐Supporting Documentation – As-Builts, drawings, maps, photos, previous conditions assessments, relevant studies: asbestos, lead-based-paint, HazMat, Geotech, Historic Structure Report, Cultural Landscape Report, FMSS Data – Asset Locations, Asset Details, and Work Orders etc. Any type of plan that has already been developed for the park, what is the driving master plan for the park.

☐Project Site Walk-through – Devote time/personnel to walk the facility/site and meet with PSA team during assigned week.

☐Meeting Space (Outdoor, open air meeting space with enough room for a minimal staff PSA team).

Conference room or workspace to meet as a team with Supt, FM, appropriate personnel during site visit. Kick off and close out will be done online.

The goal of this program is to conduct Project Scoping Analyses (PSAs) for high priority National Park Service (NPS) facilities. The NPS Units chosen for this PSA effort have identified the need for assistance in developing sound facilities projects at specific locations within the NPS Unit. The locations were chosen based on previous review and assessment at the Unit-level that yielded a solid understanding of the problem and possible solutions.

An Architecture and Engineering firm (A/E) contracted by NPS Region 1 will perform condition assessments, define/refine project scopes, develop cost estimates, and identify technical information to be compiled into a final report. This essential report will be used by the unit to develop Project Management Information System (PMIS) project submissions.

The PSA effort will yield high quality, high priority, design-ready projects that will be able to be quickly executed upon authorization and funding identification. This work will support the NPS mission and reduce NPS’s deferred maintenance backlog.

This document will be used as a checklist for the region/park and A/E to coordinate throughout the lifecycle of the PSA. The information below will help all parties involved be successful.

Park: Saugus Iron Works National Historic Site THRI

Project Title: Assess HVAC system and it’s ancillary system for Replacement at Iron Works House/Visitor Center

Project Description: Conduct assessment of HVAC system and it’s ancillary system replacement at the iron works/visitor center

Problem Statement and Justification (How did the park identify the need for this work – assessment?) (Why does this work need to be done? Why is it priority? Why now?)

The Iron Works House was originally built around 1689, as the farmhouse for the the Iron Works Farm.

After being used as a farmhouse, and tenant property, it was restored to its current configuration in 1915 by antiquarian Wallas Nutting. A 19th century addition to the house was converted by Wallas Nutting to a caretaker’s apartment, that was later renovated by the National Park Service into a visitor center and office space around the year 2000. The c.1689 section of the Iron Works House serves as a house museum with exhibits and historically furnished rooms, while the 19th century addition to the West side of the house now serves as the offices and visitor center.

The HVAC system for in the visitor center/office portion of the building consists of a combination of hot water baseboard heaters, forced air cooling, with two supplemental electric heaters. Most HVAC equipment was installed in 2006 or prior and has reached the end of its useful lifecycle. The boiler is more than 30 years old. Repairs have become more frequent, and efficiency has dropped, leading to increased number of service calls and times when the system is not operating properly or at all. This has increased the cost to the park and increased the maintenance backlogs and has negatively affected our parametric condition rating for this location. Failure to replace these components will result in even more frequent problems, and possible damage to the building from burst pipes in winter or high humidity and mold in the summer. A major concern is the onset of mold which can cause serious concerns to Health and safety and damage to the historic collections within the building.

During a recent service call for this equipment, it was recommended that the units need replacement as soon as possible, as large repairs will likely be needed to keep the existing equipment running. If the Boiler and 2nd Floor air-handling-unit are not replaced very soon it is reasonable to expect them to fail in the next couple years.

The HVAC system for the house museum portion of the building consists of portable space heaters that are installed in the winter months to keep this space at roughly 50 degrees. A humidistat system was installed in the house museum portion of the building. This system has not functioned for several years.

Lack of a humidistat system in the house museum puts the artifacts in this space at risk and limits the types of artifacts that can be displayed. In addition to causing damage to artifacts, the lack of a functioning humidistat system is also causing harm to the structure itself. There is efflorescence in isolated locations around the interior of the building on many of the fireplace bricks, indicating ongoing penetration of moisture into the brick and mortar. New England temperatures change drastically, and failure to replace this system will cause immediate degradation of the resource.

Not completing this project will ensure that the NPS mission pillar goals have NOT been met.

and not. Be as specific as possible/quantify as much as possible.

Assess existing conditions as indicated below, review and validate NPS-provided scope, and provide a scope of work with a Class C cost estimate. The cost estimate should include design, permitting and compliance, purchase, and installation, as well as removal and appropriate disposal of old components or rehabilitation of disturbed areas. All quantities and scope provided here are preliminary and must be verified by the A/E team.

Assessments shall consider local environmental conditions and climate change projections to make recommendations to 1) reduce frequency of future maintenance, 2) increase the life expectancy of the assets/locations, and 3) increase overall sustainability and resilience of the assets/locations, including increased energy efficiency and reduction of greenhouse gas emissions.

Assessments should address deferred maintenance solutions while suggesting improvements that will reduce the costs associated with operating and maintaining the park.

Assessments should note physical barriers to accessibility and observed accessibility concerns. A complete ABAAS Accessibility Assessment is not included.

For roof system inspections, the A/E Contractor is required to coordinate with the Interior Region 1 Safety Officer so that a safety plan for roof access can be developed prior to the first site visit. The A/E Contractor will be required to always adhere to this safety plan.

All design recommendations must include, where applicable, historically appropriate, code-compliant materials and design techniques. All renovations shall follow procedures set forth in the Secretary of

Upgrade and consolidate HVAC system including control Current system (but not limited to) o Air Handling Unit, Sngl ZnConstVol, 600 CFM, None o Air Handling Unit, Sngl ZnConstVol, 800 CFM, None o Unit Heater, Hot Water 18 MBH, 330 CFM, 5.3 KW o Unit Heater, Hot Water, 18 MBH, 330 CFM, 5.3 KW o Unit Heater, Electric, 10 MBH, 3 KW o Condenser Unit, Air Cooled, 2 TON o Condenser Unit, Air Cooled, 1.5 TON o Boiler, Water Tube Pack, 175 MBH, Natural Gas, 158849

Possible electrical upgrade to accommodate new HVAC system

Location Description

Asset Code

OB API FCI CRV DM&R Ranking UM QTY YEAR

HISTORIC

STATUS

65442 Iron Works House

4100 1 93 .186 2,171,327.58 403,268.50 POOR GSF 6,392 1682 Y

PMIS # Title & Description Status Budget ($)

Type Formulated Funded

320923

Replace Heat and Air Conditioning component at iron works house/visitor center-SAIR FY26 136,6294.27

Cyclic N/A

(nps.gov)

Statement) Buildings and Ancillary Structures

1. Roofing and Stormwater Shedding Systems: Roof system, flashing, gutters, downspouts, venting, roofing features

2. Building Exterior Envelope (all): Siding, windows, doors, facia, trim, soffits, finishes, foundations, basement

3. Masonry: Foundation, chimney, steps, exterior veneers, driveway, concrete floors/ walks, basements

4. Interior Finishes: Paint, Drywall/plaster walls and ceilings, paint, trim, flooring and floor coverings, interior fixtures

5. Mechanical and Utility Systems: Electrical, emergency power generation, potable water supply, plumbing and piping, wastewater/sanitary sewer, storm sewer, HVAC, communications and IT signaling, lightning protection, fuel storage and supply (underground heating fuel tank size and age determination for life cycle replacement 50% usable life)

6. Life Safety Fire Detection/ Fire Suppression Systems: Standpipe, fire pump, system type, detection equipment, intrusion systems, size, and age determination for life cycle replacement 50% usable life.

7. Accessibility: Observed physical barriers, walkways, clearances, entrances, grade, slope (PSA is not an Accessibility Assessment)

8. Potential hazardous materials remediation issues interior and exterior: Observed mold, asbestos, lead (PSA is not an environmental assessment).

9. Vertical transportation systems of all types, interior and exterior

Maintained Landscapes

10. Grounds: Grades, drainage and stormwater management, vegetation, turf grass, walkways, Scope must be signed-off on by all parties prior to visit. The A/E will not scope additional projects outside of the originally agreed upon scope once on site.

Park specific documents will be key to visit success. Many documents are not housed in Electronic Technical Information Center (eTIC). Provide A/E with as much project relevant information as you can prior to the visit.

Project tour Point of Contact (POC) must be briefed or very knowledgeable about project.

Work with A/E to establish report deadlines at closeout meeting.

Adhere to deadlines. Once A/E delivers report, the region/park will have 15 days to review/comment.

A/E POC:

Site Visit Dates:

☐Supporting Documentation – As-Builts, drawings, maps, photos, previous conditions assessments, relevant studies: asbestos, lead-based-paint, HazMat, Geotech, Historic Structure Report, Cultural Landscape Report, FMSS Data – Asset Locations, Asset Details, and Work Orders etc. Any type of plan that has already been developed for the park, what is the driving master plan for the park.

☐Project Site Walk-through – Devote time/personnel to walk the facility/site and meet with PSA team during assigned week.

☐Meeting Space (Outdoor, open air meeting space with enough room for a minimal staff PSA team).

Conference room or workspace to meet as a team with Supt, FM, appropriate personnel during site visit. Kick off and close out will be done online.

The goal of this program is to conduct Project Scoping Analyses (PSAs) for high priority National Park Service (NPS) facilities. The NPS Units chosen for this PSA effort have identified the need for assistance in developing sound facilities projects at specific locations within the NPS Unit. The locations were chosen based on previous review and assessment at the Unit-level that yielded a solid understanding of the problem and possible solutions.

An Architecture and Engineering firm (A/E) contracted by NPS Region 1 will perform condition assessments, define/refine project scopes, develop cost estimates, and identify technical information to be compiled into a final report. This essential report will be used by the unit to develop Project Management Information System (PMIS) project submissions.

The PSA effort will yield high quality, high priority, design-ready projects that will be able to be quickly executed upon authorization and funding identification. This work will support the NPS mission and reduce NPS’s deferred maintenance backlog.

This document will be used as a checklist for the region/park and A/E to coordinate throughout the lifecycle of the PSA. The information below will help all parties involved be successful.

Park: Theodore Roosevelt Inaugural National Historic Site THRI

Project Title: Conduct comprehensive assessment of THRI buildings.

Project Description: Conduct comprehensive assessment of the Ansley Wilcox house for complete rehabilitation.

Problem Statement and Justification (How did the park identify the need for this work – assessment?) (Why does this work need to be done? Why is it priority? Why now?)

The home that is now the Theodore Roosevelt Inaugural National Historic Site was originally built as officers quarter located along Delaware avenue. By 1846, The Barracks were abandoned and became a private residence in 1847. Prior to NPS taking over the ownership in 1966, the Ansley Wilcox house had multiple private owners and underwent multiple rehabilitation to accommodate owner’s usage such as restaurant. In 1971, restoration of the house was performed based on a comprehensive feasibility study.

An attached visitor center was constructed and finished in 2008. This project allowed THRI to review some infrastructure systems such as HVAC systems, but the majority of systems in the Wilcox House were not assessed including plumbing and electrical systems. All HVAC units date back to 2008 and are well beyond their 10-year use of life. Multiple rehabilitation was completed to repair and replace few of the building system. THRI is own by NPS, but it is managed by friendship partner who having difficult time accessing NPS system, thus no repair/rehabilitation perform for least last 10 years. A comprehensive assessment of entire building system shall assist with the park on Scope of work and its associated cost. Exterior envelope has been compromised where water intrusion becomes frequent which causes sever damages to the interior space. Also, exterior is not secure, thus multiple brake-in occurs results in property damage and theft. THRI has multiple HVAC systems within the structure where few of the units are either not working or inadequately. These system needs to be consolidated with proper performance. Parking lot lacks adequate lighting for security purpose and improper grading causes parking issue. Irrigation system as well as few of the light fixtures for the landscape does not function.

PSA Scope Statement (Park, Region, and A/E should discuss the limits of this work, what is included and not. Be as specific as possible/quantify as much as possible.

Assess existing conditions as indicated below, review and validate NPS-provided scope, and provide a scope of work with a Class C cost estimate. The cost estimate should include design, permitting and compliance, purchase, and installation, as well as removal and appropriate disposal of old components or rehabilitation of disturbed areas. All quantities and scope provided here are preliminary and must be verified by the A/E team.

Assessments shall consider local environmental conditions and climate change projections to make recommendations to 1) reduce frequency of future maintenance, 2) increase the life expectancy of the assets/locations, and 3) increase overall sustainability and resilience of the assets/locations, including increased energy efficiency and reduction of greenhouse gas emissions.

Assessments should address deferred maintenance solutions while suggesting improvements that will reduce the costs associated with operating and maintaining the park.

Assessments should note physical barriers to accessibility and observed accessibility concerns. A complete ABAAS Accessibility Assessment is not included.

For roof system inspections, the A/E Contractor is required to coordinate with the Interior Region 1 Safety Officer so that a safety plan for roof access can be developed prior to the first site visit. The A/E Contractor will be required to always adhere to this safety plan.

All design recommendations must include, where applicable, historically appropriate, code-compliant materials and design techniques. All renovations shall follow procedures set forth in the Secretary of

• Exterior envelope (roof system, doors/window, chimney)

• Porch

• Interior

• Upgrade HVAC system

• Upgrade plumbing system

• Upgrade electrical system including installation of safety lighting

• Upgrade security and fire system

• Parking lot

• Landscape and it’s lighting

Location Description

Asset Code

OB API FCI CRV DM&R Ranking UM QTY YEAR

HISTORIC

STATUS

51077 Ansley Wilcox house

4100 1 100 .262 $5,584,219.58 $1,464,179.43 POOR GSF 14,375 1838 Y

51113 THRI Parking Lot RT 0900

3100 3 55 .150 $1,273,127.94 $190,899.09 FAIR SF 21,609 1971

51114 Wilcox House Landscape

3100 2 87 .069 $89,775.78 $6,205.99 GOOD AC .24 1966

700039 Maintenance Shed

4100 3 23 .085 $26,66.02 $2,237.86 GOOD GSF 65 1994 N

PMIS # Title & Description Status

Budget

Funding

Type Formulated Funded

343586

Repair/Replace the HVAC system in the gift shop FY26 3224.80

ReRe

Cyclic N/A

343616

Scrape and repaint south facing porch of the

Ansley Wilcox house FY26

15,142.4

Requested N/A

343599 Rotating exhibit room chimney reporting work FY 27 8,112 Cyclic Requested N/A

343941

Conduct environmental assessment of the

Ansley Wilcox house and attached carriage house FY25 20,800

MMP

Requested N/A

345150

Cyclic upgrade of fire suppression system and components FY28

41,420.2

Cyclic

Requested N/A

348369 Parking Lot cyclic improvement FY27

89,476.1

Cyclic

Requested N/A

343602 Repair/Replace of membrane roof FY25 123,438 Cyclic Requested N/A

• The Secretary of the Interior’s Standards—Technical Preservation Services, National Park Service (nps.gov)

• Climate Change Vulnerability Assessment (if available)

• NPS Cultural Resources Climate Change Strategy (2016)

Statement) Buildings and Ancillary Structures

1. Roofing and Stormwater Shedding Systems: Roof system, flashing, gutters, downspouts, venting, roofing features

2. Building Exterior Envelope (all): Siding, windows, doors, facia, trim, soffits, finishes, foundations, basement

3. Masonry: Foundation, chimney, steps, exterior veneers, driveway, concrete floors/ walks, basements https://www.nps.gov/tps/standards.htm https://www.nps.gov/tps/standards.htm coverings, interior fixtures

5. Mechanical and Utility Systems: Electrical, emergency power generation, potable water supply, plumbing and piping, wastewater/sanitary sewer, storm sewer, HVAC, communications and IT signaling, lightning protection, fuel storage and supply (underground heating fuel tank size and age determination for life cycle replacement 50% usable life)

6. Life Safety Fire Detection/ Fire Suppression Systems: Standpipe, fire pump, system type, detection equipment, intrusion systems, size, and age determination for life cycle replacement 50% usable life.

7. Accessibility: Observed physical barriers, walkways, clearances, entrances, grade, slope (PSA is not an Accessibility Assessment)

8. Potential hazardous materials remediation issues interior and exterior: Observed mold, asbestos, lead (PSA is not an environmental assessment).

9. Vertical transportation systems of all types, interior and exterior

Maintained Landscapes

10. Grounds: Grades, drainage and stormwater management, vegetation, turf grass, walkways,

• Scope must be signed-off on by all parties prior to visit. The A/E will not scope additional projects outside of the originally agreed upon scope once on site.

• Park specific documents will be key to visit success. Many documents are not housed in Electronic Technical Information Center (eTIC). Provide A/E with as much project relevant information as you can prior to the visit.

• Project tour Point of Contact (POC) must be briefed or very knowledgeable about project.

• Work with A/E to establish report deadlines at closeout meeting.

• Adhere to deadlines. Once A/E delivers report, the region/park will have 15 days to review/comment.

• Final report will be produced 15 days after comments are submitted to A/E firm.

• Create/modify PMIS Statement using Approved Final Report.

A/E POC:

Pre-Site Visit Telecon Date:

Site Visit Dates:

☐Supporting Documentation – As-Builts, drawings, maps, photos, previous conditions assessments, relevant studies: asbestos, lead-based-paint, HazMat, Geotech, Historic Structure Report, Cultural Landscape Report, FMSS Data – Asset Locations, Asset Details, and Work Orders etc. Any type of plan that has already been developed for the park, what is the driving master plan for the park.

☐Project Site Walk-through – Devote time/personnel to walk the facility/site and meet with PSA team during assigned week.

☐Meeting Space (Outdoor, open air meeting space with enough room for a minimal staff PSA team).

Conference room or workspace to meet as a team with Supt, FM, appropriate personnel during site visit. Kick off and close out will be done online.

The goal of this program is to conduct Project Scoping Analyses (PSAs) for high priority National Park Service (NPS) facilities. The NPS Units chosen for this PSA effort have identified the need for assistance in developing sound facilities projects at specific locations within the NPS Unit. The locations were chosen based on previous review and assessment at the Unit-level that yielded a solid understanding of the problem and possible solutions.

An Architecture and Engineering firm (A/E) contracted by NPS Region 1 will perform condition assessments, define/refine project scopes, develop cost estimates, and identify technical information to be compiled into a final report. This essential report will be used by the unit to develop Project Management Information System (PMIS) project submissions.

The PSA effort will yield high quality, high priority, design-ready projects that will be able to be quickly executed upon authorization and funding identification. This work will support the NPS mission and reduce NPS’s deferred maintenance backlog.

This document will be used as a checklist for the region/park and A/E to coordinate throughout the lifecycle of the PSA. The information below will help all parties involved be successful.

Park: Cedar Creek and Belle Grove national Historical Park CEBE

Project Title: Assess Bowman-Hite Farmhouse complex for rehabilitation

Project Description: Provide an assessment of the Bowman-Hite farmhouse for the removal of the 1970’s addition, the 1876 portions, as well as the rehabilitation/stabilization of the building. Exterior envelope of the barn needs to be assessed for the rehabilitation. Assess surrounding grounds for drainage issues, trail upgrade, as well as adding fencing for security measures.

Problem Statement and Justification (How did the park identify the need for this work – assessment?) (Why does this work need to be done? Why is it priority? Why now?)

Cedar Creek and Belle Grove National Historical Park was recently inducted in 2002 as a part of the national park service to protect serval historically significant locations in the Shenandoah Valley of Northern Virginia, notably the site of the American civil war Battle of Cedar Creek and Belle Grove Plantation.

Bowman-Hite farmhouse was constructed c. 1850 was witness to the battle. The farmhouse went through various modification throughout the history. The original House was constructed as a Greek Revival two-story tall, three-bay wide, single-pile structure with rear ell that rested on a raided limestone foundation.

1st addition was added between 1876-1879 which included 1-1/2 story frame addition and final addition was between 1971-2003. Much of the 1876 structures was heavily altered or completely removed during previous addition, thus much of the original structure has been lost therefore preservation is not feasible.

The deteriorating modern addition also poses an eventual risk to the health and safety of park staff working in and around the structure as well as visitors on the farmstead. The park believes that removing the modern addition and 1876 elements would address these purposes and needs. In 2024 CEBE produced a document for such effort. However, no cost estimate was generated.

Barn- Exterior oak siding has past it’s useful life, and a portion of the siding has deteriorated. Park is requesting an assessment for replacement. The earthen ramp to the barn has retaining walls that are deteriorated and need to be replaced. The ramp also has a drainpipe in it that needs to be better routed.

Grounds- Due to poor drainage issues, water pools in certain areas and there are wash outs during heavy rains. Portion of the gravel path needs to be removed and replaced with grass. Wayside and new trail signs within the area must be assessed for feasibility. New fencing installation would be required for security measures. While there is a gate, vehicles can drive over the drainage ditch. A split rail, or vegetative fence, or other method would be desired. A parking lot is planned to be added in July 2025.

PROPOSED NEW

FENCING

Smoke house - 5’ x 5’ structure has been relocated to current location where its sitting on block foundation. Exterior envelope is deteriorated including sofit and base board. Floorboards also needs to be addressed as part of rehabilitation.

Assess existing conditions as indicated below, review and validate NPS-provided scope, and provide a scope of work with a Class C cost estimate. The cost estimate should include design, permitting and compliance, purchase, and installation, as well as removal and appropriate disposal of old components or rehabilitation of disturbed areas. All quantities and scope provided here are preliminary and must be verified by the A/E team.

Assessments shall consider local environmental conditions and climate change projections to make recommendations to 1) reduce frequency of future maintenance, 2) increase the life expectancy of the assets/locations, and 3) increase overall sustainability and resilience of the assets/locations, including increased energy efficiency and reduction of greenhouse gas emissions.

Assessments should address deferred maintenance solutions while suggesting improvements that will reduce the costs associated with operating and maintaining the park.

Assessments should note physical barriers to accessibility and observed accessibility concerns. A complete ABAAS Accessibility Assessment is not included.

For roof system inspections, the A/E Contractor is required to coordinate with the Interior Region 1 Safety Officer so that a safety plan for roof access can be developed prior to the first site visit. The A/E Contractor will be required to always adhere to this safety plan.

All design recommendations must include, where applicable, historically appropriate, code-compliant materials and design techniques. All renovations shall follow procedures set forth in the Secretary of

Assess Bowman-Hite farmhouse for demolition of the modern addition and rehabilitate/stabilize the structure.

Foundation – structural as well as drainage issue

Barn- Exterior envelope assessment only

Grounds- erosion, wayside, new fencing around culvert crossing

Location Description

Asset Code

OB API FCI CRV DM&R Ranking UM QTY YEAR

HISTORIC

STATUS

237044 Bowman Hite Property

3100 1 72 .221 $102,774.70 $22,705.40 POOR AC 8 2003 Y

99037 Bowman/Hite Farm House

4100 2 62 1.072 $2,336,434.92 $2,503,616.09 SERIOUS GSF 4,050.00 1850 Y

99047 Outbuilding # 6 Smoke House

4100 2 62 .049 $35,443.62 $1,750.77 GOOD GSF 150 2003 N

99039 Barn 4100 2 62 797,955.70 97,298.48 POOR GSF 2052 1880 Y

N/A Trail N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A

PMIS # Title & Description Status

Budget

Fundin g Type Formulated Funded

253387

Final Rehabilitation Phase of Bowman-

Hite Farmhouse to 1870s Time Period FY20 660,398.26

ReRe

Requested N/A

322399

Bowman Hite Farmhouse

Stripping/Painting FY22 9,187.88

Cyclic

Completed

340498 Preservation of Historic Smokehouse FY28 9,944.00 Cyclic Formulated

(nps.gov)

Climate Change Vulnerability Assessment (if available)

NPS Cultural Resources Climate Change Strategy (2016)

List of Maintenance Backlog Work Categories to be Evaluated under this PSA (not all work categories will be needed for each PSA – use only the categories that are needed based on PSA Scope Statement) Buildings and Ancillary Structures

1. Roofing and Stormwater Shedding Systems: Roof system, flashing, gutters, downspouts, venting, roofing features

2. Building Exterior Envelope (all): Siding, windows, doors, facia, trim, soffits, finishes, foundations, basement

3. Masonry: Foundation, chimney, steps, exterior veneers, driveway, concrete floors/ walks, basements coverings, interior fixtures

5. Mechanical and Utility Systems: Electrical, emergency power generation, potable water supply, plumbing and piping, wastewater/sanitary sewer, storm sewer, HVAC, communications and IT signaling, lightning protection, fuel storage and supply (underground heating fuel tank size and age determination for life cycle replacement 50% usable life)

6. Life Safety Fire Detection/ Fire Suppression Systems: Standpipe, fire pump, system type, detection equipment, intrusion systems, size, and age determination for life cycle replacement 50% usable life.

7. Accessibility: Observed physical barriers, walkways, clearances, entrances, grade, slope (PSA is not an Accessibility Assessment)

8. Potential hazardous materials remediation issues interior and exterior: Observed mold, asbestos, lead (PSA is not an environmental assessment).

9. Vertical transportation systems of all types, interior and exterior

Maintained Landscapes

10. Grounds: Grades, drainage and stormwater management, vegetation, turf grass, walkways, Scope must be signed-off on by all parties prior to visit. The A/E will not scope additional projects outside of the originally agreed upon scope once on site.

Park specific documents will be key to visit success. Many documents are not housed in Electronic Technical Information Center (eTIC). Provide A/E with as much project relevant information as you can prior to the visit.

Project tour Point of Contact (POC) must be briefed or very knowledgeable about project.

Work with A/E to establish report deadlines at closeout meeting.

Adhere to deadlines. Once A/E delivers…