A04-FY25_IR1_PSA_SOW.docx

NATIONAL PARK SERVICE

Park Planning, Facilities, and Lands

Scope of Work for

FY25 IR1

Project Scoping Assessment

3 March 2025

Table of Contents

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Appendices

Appendix A Project Information forms (drafts) Appendix B NPS Glossary of Terms and Definitions Appendix C Inspection Guidance Document Appendix D Utilities Related Standards Appendix E Quick Reference Guide to Component Life Cycle Estimates by Asset Type Appendix F Condition Assessment Guidance – Documenting the Scope Appendix G NPS Directors’ Order #36 Housing Appendix H PMIS User Guide: https://doimspp.sharepoint.com/sites/nps-comp-pmis/PMISHelpDocs/Forms/General Info.aspx?id=%2Fsites%2Fnps-comp-pmis%2FPMISHelpDocs%2FPMIS_User_Guide%2Epdf&parent=%2Fsites%2Fnps-comp-pmis%2FPMISHelpDocs Appendix I National Fire Protection Association, Standard 1 – Uniform Fire Code and Standard 101 – Life Safety Code, and other Association codes and standards Appendix J Architectural Security Guidance_WLAN Security Appendix K Accessibility Survey Guidelines and FMSS Integration Guide Appendix L RM 58 Structural Fire Reference Manual 58 Structural Fire Management (nps.gov)

Background and Purpose The National Park Service (NPS) manages a vast and diverse asset portfolio. Tens of millions of square feet of building space, over 25,000 campsites, several thousand miles of trails, and thousands of culturally significant landscapes and monuments comprise just a portion of the over 75,000 assets managed by NPS service-wide. The size and complexity of this asset portfolio present unique management challenges. These challenges are exacerbated by the funding shortfalls that are prevalent across the 420+ park units nationwide. Over time, maintenance needs have not been fully realized and the maintenance backlog has grown to staggering proportions. Addressing the maintenance backlog is top priority for not only NPS, but for the Department of Interior as well. U.S. Secretary of the Interior Doug Burgum has made tackling the NPS maintenance backlog one of his top priorities. The NPS is anticipating a surge in funding to address the maintenance backlog, through the growth of existing fund sources, public/private partnerships, and/or special funding. The NPS is looking to develop high priority, shovel ready projects that can be executed quickly upon the receipt of additional funding.

To support this need, Interior Region 1 is completing a series of comprehensive Project Scoping Assessments (PSA) of maintenance and recapitalization projects at high-priority NPS facilities to evaluate their condition and develop comprehensive project scopes with cost estimates for Maintenance Backlog and corrective actions to assist parks in developing project descriptions, justifications, and other essential information required for submitting projects into the NPS Project Management Information System (PMIS). Also, The data collected and projects developed will provide parks with information needed to develop a funding strategy to rehabilitate facilities, reduce maintenance needs, address code deficiencies, correct health/life-safety issues, accessibility requirements, and enhance operational efficiencies. Data captured from this work will be migrated by NPS staff into the Facility Management Software System (FMSS) data system and the NPS Project Management Information System (PMIS). Data may also be used to support Scope of Service or Scope of Work for future contracting. The data will be made available for use by all branches of the NPS to plan for long-term park asset management.

NPS facilities included in this assessment represent high priority assets, primarily with large maintenance backlogs. If any facilities are identified as historic in significance or are part of cultural landscapes, they will be assessed with preservation of these elements in mind.

Requirements The consultant shall complete the following activities under this requirement:

1. Development of Project Schedules

2. PSA

· Kick off meeting/Pre-Site Visit Coordination

· PSA Site Visit

· Post Site Visit Support – PSA Deliverable Development

· The Project Information Form (PIF) (Appendix A) included with this requirement which provides a draft scope of work under this contract and shall be finalized after pre-site visit coordination has been conducted.

Th PSA primarily focus on major utility systems, civil & marine infrastructure, housing rehabilitation, campground refurbishment, and/or major building rehabilitation & renovation projects for park facilities with high inventories of existing deferred maintenance located at the parks list below.

There is one (4) base bid, two (2) bid option (1) bid, and (1) Option (2):

· Base Bid:

· Option 1:

· Option 2:

*Note: DEWA PSAs shall be a singular assessment trip.

Development of Project Schedules The consultant shall develop and submit thorough park level project schedules. This schedule must be approved by the NPS before additional work begins. The consultant shall develop separate schedules for PSA activities. The schedules shall, at a minimum, include the following milestones for each type of assessment:

PSA:

Kickoff and Planning Site Visit & Data Collection Data Review & Consolidation Draft & Final Cost Estimation Draft & Final PMIS Project Narratives Draft & Final Project Scoping Assessment Reports NPS Review – Include up to four weeks for government review and response per each draft submittal. Final submittals are due four weeks after receipt of review comments. NPS shall have final review of the final submission and contractor shall edit the document if the report didn’t reflect draft comment.

Additional requirements for each of these milestones are provided in Section 2.2. Schedules and milestones shall be broken out by each park. In coordination with the NPS, the contractor, shall consider the most cost-effective schedule for performing the work, minimizing the impact to park staff as much as possible.

The consultant shall forward the preliminary schedule to the Contracting Officer’s representative (COR) for review. Discussions to finalize the project schedule shall take place between the consultant, COR and the park within one week of receipt of schedule. The consultant shall provide updates on these key milestones throughout the duration of the task order in progress reports and in bi-weekly meetings with COR. The consultant shall provide approved changes to the baseline schedule each month to supplement progress reports.

The COR will provide existing asset/location data to the consultant for specific assets one month prior to scheduled inspections for review.

The consultant shall deliver all final deliverables in accordance with individual project schedules.

Project Scoping Assessment (PSA) Pre-Site Visit Coordination Activities required in advance of PSA site visits may vary depending on the availability of previously completed assessments. However, the consultant’s planning for the assessment visit shall include confirmation of the scope, location record inventory and associated asset hierarchy, and review of the existing inspection and data collection requirements and needs. Planning shall also confirm roles and responsibilities, estimated level of effort required for the site visit (see Section 11.0) and review existing location and asset record data including existing work orders and work order status. During initial discussions with the park, the consultant shall discuss project concepts that the park has envisioned. In addition, advanced data coordination by NPS shall include:

· The COR shall coordinate with the park to collect assessment planning and logistical data and convey that data to the consultant within one week after PSA kick off. Data shall include the following (to the extent available):

· Marked-up map identifying general location(s) of assets to be inspected.

· Surveys, plans, reports, photos, and drawings, as available. Consultants shall verify the provided documents in field.

· Available location and information concerning areas requiring regular maintenance (i.e., known deficiencies documented in the FMSS)

· Appropriate maintenance personnel contact information

· Known black-out dates for inspection schedule (e.g., federal holidays, key staff vacations, special events, housing access).

PSA Site Visit A PSA normally includes evaluation; validation and collection of location and asset record inventory data; identification and inventory of existing work orders; and developing comprehensive project scopes that are sufficient to generate costs for maintenance work, and to assist parks in developing project descriptions, justifications, and other essential information required for submitting projects into the NPS Project Management Information System (PMIS), as specified in this scope of work.

Guidance on how to carry out project scoping assessments for each asset type included in the scope of this call order is detailed in the inspection guidance documents included in Appendix listed above. Guidance on tasks to be performed during assessments of utility systems can be found in Appendix listed above. When necessary, the consultant shall determine if there is enough deficiency evidence to warrant complete replacement of a system versus repairing only specific components of the system.

In addition to submitting the proposed scope of work and resulting cost estimate, consultant shall also produce a project assessment report, including text and photographs and field measurements (as applicable). The consultant shall estimate requirements for identified construction work and validate existing work orders identified for each location through a review of data pulled from the FMSS. Validation will include confirming that work captured in existing work orders still needs to be performed is properly identified an estimated, as well as identifying and categorizing duplicated entries and false entries to be deleted/retired.

The consultant shall be aware that many NPS facilities are historic in nature, and all proposed work and costs shall reflect any current historic status.

Post Site Visit Support – PSA Deliverable Development PSA deliverables include Project Scoping Assessment Report, Project Scoping Cost Estimate, including cost estimate breakouts. The contractor shall use high-level project scope information provided by the park to make recommendations for how to package work into projects that total no more than $1.6M each for design and net construction. Park, contractor and COR will coordinate final project breakdowns.

The consultant shall provide the park with project narratives that reflect scope of work, including “description”, “justification”, and “measurable results” of the project for use in Project Management Information System (PMIS) statements.

The narratives shall be organized to match the narrative sections of the PMIS template, conform to the prescribed number of character limits in the template and facilitate the information being adapted for use in the PMIS report.

Narratives shall be written with enough detail to depict the issues. Statements should convey current situation and impact of proposed solution. Focus on the problem, solution and results.

Narratives shall be written for each project totaling no more than $1.6M for design and net construction.

The consultant shall provide detailed comprehensive scoping information that fully describes the project, including, but not limited to:

Listing of assumed or measured quantities of work.

Rationale for and description of all cost allowances and assumptions made to develop project costs.

Description of physical and logistical project constraints that may contribute to overall cost and constructability of the complete project.

Consultant shall assemble and provide an inventory of all relevant information used to develop the scope of work and estimated project costs, including the following:

Condition Assessment/CAC report if available Historic Structure Report (HSR) if available Cultural Landscape Report (CLR) if available Preliminary geotechnical report if available Phase 1 Environmental Assessment if available Hazardous Material Assessment (HMA) if available Handwritten (scanned) or electronically prepared scope of work descriptions, field notes sketches.

Record documents, previous construction drawings, etc. from the original construction or, previous improvement efforts on the subject facilities.

Other relevant documentation, maps completion reports, links to other sources of information, etc.

Consultant shall provide recommendations for supplemental studies or other types of precursor information that will be of value to clarify the scope of work, remove uncertainty, or help minimize delays in future development efforts as the project evolves.

Consultant shall provide a comprehensive Net Cost of Construction that includes:

Must include a complete copy of the comprehensive cost estimate used to develop the PMIS Net Cost of Construction for each PMIS component. See Section 3.12 for cost of construction requirements.

Native format electronic estimate files if available.

UNIFORMAT II WBS coding.

Breakdown of net cost of construction by individual location.

Breakdown of major project elements (i.e., FMSS Location) Cost estimates shall be broken down to reflect each project totaling no more than $1.6M for design and net construction in alignment with narratives as outlined above.

PSA Scoping Assessment Reports Project scoping assessment reports shall include, but are not limited to, the sections below:

1. Executive Summary

i. Introduction and Objectives

ii. Background

iii. Project Description

iv. Results and Proposed Solutions

v. Net Cost of Construction

2. Project Description

i. Purpose of Project (what is the need/deficiency/issue, what is being corrected)

ii. Scope of Work

iii. Project Description:

i. Outline the project in sufficient detail to inform the reader of the overall project.

ii. Should not be excessively specific to the extent that it would limit flexibility of solutions during the design process.

3. Justification

i. Description of current conditions

ii. Brief History of Facility/Facilities including:

i. Historical Narrative, Historical Documentary Photographs, Physical Descriptions and Section 106 documentation, as applicable for Historic Structures

ii. Bibliography

iii. Describe the reason for doing the project.

i. Explain the necessity of the need.

ii. What are the impacts of the current situation?

iii. How are the Park operations and visitors being impacted?

iv. What Park resources are at risk?

iv. Site Findings per discipline Including but not limited to:

i. Description of failed or deteriorated systems.

ii. Operational challenges, constraints and inefficiencies.

iii. Safety Issues/Safety inspection and evaluation.

iv. Hazardous Material Findings such as:

1. Lead Containing Paint

2. Asbestos Containing Material

3. Other found hazardous material

4. Scope of Work

a. Detailed list of all proposed work necessary to complete the project.

i. Description of logistic requirements and constraints

ii. Major systems being rehabilitated/constructed, and description of potential proposed solutions being included in cost analysis.

iii. Magnitude of proposed improvements

b. Work should be detailed to at least the major system level.

i. More granular descriptions may be necessary for some projects

c. Everything in the Scope of Work Section must be addressed in the Construction Cost Estimate, usually in greater detail.

d. Everything the in the Construction Cost Estimate must at a minimum be identified in the Scope of Work section.

5. Measurable Results

a. Identify objective measurable improvements/project objectives that will be addressed (e.g., improved water quality, reduced wait times, lower energy use, reduced O&M costs, and/or reduced DM.

b. Include descriptions of subjective improvements that will result from the project. (e.g., enhanced visitor experience, improved vistas, and/or satisfied employees)

6. Scope of Benefits

a. Demonstrate a major and measurable contribution to established goals and objectives of the Department of the Interior (DOI) and the NPS.

i. These goals are published in DOI Attachment H on a periodic basis and by NPS policy, as well as periodic DOI & NPS Statements of objectives.

ii. Goals and objectives may change on a periodic basis.

iii. Park staff shall provide any planning effort documentation related to SCV work.

7. Investment Strategy

a. Provide recommendations and any additional information that clearly demonstrates a major a measurable net savings to the Government. (e.g., reduced operating costs, and/or lower energy consumption)

b. Additional information and/or historical records may need to be developed by the park.

8. Consequence of Failure to Act

a. Life and Health Safety

b. Resource Degradation

c. System Breakdown

d. Other Negative Outcomes

9. Identification of Recommended Studies/Actions

a. HazMat

b. Hydrology

c. Seismic

d. Other

10. Analysis

a. Basis of Findings

b. Preservation and stabilization issues/findings (as applicable for Historic Structures)

c. Other

d. Bibliography of all meetings, documents, materials, information reviewed and relied upon to perform the analysis, develop the scope of work, and prepare the detailed cost estimate.

11. List of Assumptions

a. Assumed Factors Influencing Report and Estimate

12. Summary

a. Current Situation and Problem

b. Proposed Solution

c. Anticipated Results

d. Final Remarks Data requirements provided by the NPS are designed to align with the published NPS Facility Condition Assessment Inspection Guidance. Consultants must read, understand and apply the NPS inspection guidance when submitting inspection results.

The consultant should record all deficiencies, component renewals, and CI items and submit them to the park with appropriate identifying information.

Photograph Requirements for Identified Work The consultant shall collect digital photographs for all work identified through this assessment per the requirements below. Photos shall present the best overall condition of an asset, and when deficiencies are present, shall accurately capture the extent of the deficiency.

· Supplemental Project Photographs Include enough photographs, aerial photos, etc. to clearly depict the project setting, context and any logistical challenges associated with performing the work. Include photographs of adjoining properties, tie-in points to existing facilities, access points, constraints, etc.

For repair/rehabilitation projects on existing buildings

· Each room to be considered for potential improvement should include a minimum of six (6) photographs, including each wall, the ceiling and floor, as well as detailed photographs of any significant repair items, equipment/fixture replacements, fenestration items, etc.

· All exterior building faces should include a minimum of three (3) views; one, or more directly at the face of the building; and one longitudinally along the face of the wall in each direction, as well as detailed photographs of any significant repair items, equipment/fixture replacements, fenestration items, etc.

Sitework projects should include enough photographs to clearly identify the proposed work areas, existing improvements, tie-in points, working area constraints, neighboring properties, etc.

Longitudinal utility projects should include photographs along the entire alignment of the existing and proposed utility corridors, as well as detailed photographs of any significant repair items, equipment, access points, and manholes, pull boxes, etc.

Photos need to be screened for duplicates and poor quality (out of focus and over/under exposure) photos.

Additional photos not included in reports shall also be provided to the Government.

Reference Section 3.13.3 for minimum digital camera and photograph requirements.

Cost Data The consultant shall generate cost estimates to correct all identified deficiencies.

The consultant shall consider the full scope of work to be completed, including installation and disposal costs. The consultant should include the cost source reference number listed in the most recent version of RS Means (e.g., 02820 1506660 from RS Means Facilities Construction). If a source other than RS Means is used, the consultant shall provide an explanation along with reference numbers.

General Requirements This section outlines requirements and procedures that the consultant shall follow for PSA activities.

Inspections The consultant shall coordinate with the COR and park POC to arrange for the availability of staff with technical and maintenance experience with the specified assets to participate as escorts throughout the duration of the on-site inspection. Escorts will be tasked to share maintenance histories and identify known deficiencies and issues associated with location and asset records within the call order scope. Where additional data is required that escorts cannot provide, the COR will coordinate with other knowledgeable staff and/or other sources to provide the consultant the necessary data.

For inspections of housing units that are currently occupied, the housing manager will notify tenants a minimum of 72 hours in advance prior to inspections. The tenant will be asked to participate in the inspection if available. If the tenant is not available, an NPS employee may participate in the inspection.

The consultant shall perform field inspections systematically to identify deficiencies of locations and assets, conformance with applicable standards and future replacement needs. The consultant shall complete inspections on all required asset records associated with each specified location record. Where direct access is not reasonable or safe (e.g., remote asset/components, unsafe access), the identification and description of known deficiencies will be collected by the consultant through interviews conducted with knowledgeable maintenance staff. In the case of deficiencies whose extent may not be measurable and will require further examination and analysis, the consultant shall note the problem as a deficiency and recommend future course of action to assess the issue.

PSA Data Files PSA performed under this call order will primarily focus on major utility systems, civil & marine infrastructure, housing rehabilitation, campground refurbishment, and major building rehabilitation & renovation projects for park facilities listed in Appendix A provides a sample list of projects that may require a PSA.

Utilities Utility system locations are often captured as one location for the entire distribution system. Please see Appendices listed on page III for guidance on how to complete a utilities assessment.

Special Considerations If present, any locations that are historic in nature (and therefore require special attention during the assessment) or require additional assessment for physical accessibility will be identified after contract award.

Consultant's Use of Premises The consultant’s use of the premises is restricted to the designated work areas, including any staging area(s) allocated for consultant’s use. In addition, and as specified below, the consultant may move personnel, equipment and material on park roads and trails for the purpose of performing the work, subject to local NPS site restrictions. Consultant personnel shall always comply with all regulations of the NPS.

The Consultant shall always conduct operations to ensure the least inconvenience to the public and park staff. Shutdowns and closures will be permitted, when required, upon specific approval of the COR and park POC. The consultant shall submit requests for approval of closures a minimum of one week (seven calendar days) in advance of initiating closure.

Interruption of Existing Utility Service The consultant shall notify the COR and Park POC a minimum of one week (seven calendar days) prior to any planned interruption of service for all utilities. The time and duration of the interruption and the affected facilities and area of the NPS site shall be identified in the notice. The consultant shall minimize service interruptions to the greatest extent possible.

Work Site Limitations Rain, seasonal snow and other inclement weather may interfere with the work. The park or park roads may be closed by the Government during emergencies. Park roads are frequently congested by tourist traffic during the summer months, weekends, and holiday periods. The consultant shall take into consideration operational/seasonal limits on site access.

Coordination with Other Consultants During the course of this contract, the Government may have other consultant work in progress within the NPS site and near the project site. The consultant shall coordinate with the COR and Park POC and other consultants to minimize negative impacts and coordinate activities.

Special Planning Considerations Consultants shall consider the following considerations when planning time on site:

Seasonal Shutdown Period: Park Dependent.

Sequence of Work: The consultant shall work in phases to accommodate the Government’s continued use and operation of existing facilities. The contractor consultant shall coordinate the planned work schedule with the Park POC and obtain COR approval.

Holiday Work Restrictions: No on-site work shall be performed on federal holidays unless requested by the consultant, agreed to by the Park POC, and approved by the COR.

Daily Work Restrictions: Onsite support must occur during Park operating hours only.

Supplementary Database Reports The NPS will provide the consultant the following data for each location to be inspected for use during site work:

· See Appendix list above.

Accessibility The consultant shall complete a physical accessibility assessment in compliance with Architectural Barriers Act (ABA) requirements. A physical accessibility assessment identifies work to make a facility accessible and usable by people with disabilities. Consultants are to assess housing locations included in this assessment to determine if they are accessible to the handicapped, as cited in Director’s Order #36. Please see Appendix J for guidance on accessibility.

Net Cost of Construction Requirements As described in Section 2.3.3, the consultant shall develop and provide a complete copy of the comprehensive cost estimate used to develop the PMIS Net Cost of Construction for each PMIS component. This estimate should align with the requirements provided below.

Class B Construction Cost Estimate A Class B Construction Cost Estimate is prepared at the end of Schematic Design and is based on the "Fully Developed Schematic Design Preferred Alternative" and Basis of Design Report. The Class B Construction Cost Estimate is updated at the end of Design Development when the project has reached approximately the 40% complete Construction Document level. A project must have a Class B Construction Cost Estimate when submitted for Development Advisory Board approval. A Class B Construction Cost Estimate may be derived partially from lump sum (conceptual costs) and unit costs but should at least match the level of detail shown on the plans. The Work Breakdown Structure (WBS) for a Class B Construction Cost Estimate shall be Bid Item, UNIFORMAT II, level 2; with individual cost elements subtotaled to UNIFORMAT II, level 3. Greater levels of detail should be provided when possible. Support information to develop the estimate shall include:

Site design (existing and proposed utilities, grading, planting, etc.)

Building design (plans, elevations, and typical wall sections showing structural systems, proposed room finishes) Schematic mechanical and electrical systems design (may be in the form of written analysis, based upon available information) Outline specifications including cut sheets of proposed equipment, fixtures or specialty items which may significantly influence estimate Basis of Estimate Statement, documenting all sources of cost information and estimate assumptions The Direct Construction Costs presented for all estimates shall reflect current year construction costs.

When generating the Net Cost of Construction, the following cost factors (mark-ups, add-ons, adjustments) shall be accounted for as additions to the Direct Construction Costs in the Class B Construction Cost Estimate:

Park Location Factor Published Location Factor Remoteness Factor Federal Wage Rate Factor State and Local Taxes Design Contingency General Conditions Standard General Conditions Government General Conditions Historic Preservation Factor Overhead Profit Bonds and Permit costs.

Contracting Method Adjustment Other Requirements Hardware and Software Requirements The consultant shall provide all electronic hardware and operating system software necessary to meet scope requirements at no additional cost to the Government. This includes, but is not limited to, computers, cameras, GPS units and data transmission devices. Applications software shall be the Microsoft (MS) Office professional package. Programs shall include MS Word®, MS Excel® and MS Project® at a minimum. All files and data submitted by the consultant shall be in the Microsoft Office 2013. The consultant shall be aware that some files may be large and may require alternate means of file sharing and distribution.

File Sharing Requirements The contractor shall use an NPS-designated Microsoft SharePoint website to host and manage project communication and documentation until Final Completion. The project website will be used for:

· Meeting agendas and minutes

· Contract modifications documentation and logs

· Photo documentation

· Baseline schedule, schedule updates and calendar management

· Submittal form and processing

· Drawing and specification document hosting, viewing, and updating

· Online document collaboration

· Reminder and tracking functions

· Archiving functions

· Other documentation and correspondence as appropriate

Digital Camera and Photograph Requirements Any digital camera that can meet or exceed the following minimum image requirements may be used for the collection of image data:

Resolution: 6400x4800 (8 megapixels) Format: JPG.

Period of Performance The period of performance of this call order will be 365 calendar days from date of award. Site visits and completion of each PSA will be phased based on seasonal conditions. Note, 365 days were to coordinate the assessment travel days. Once the assessment travel is completed, contractor shall follow the individual submission duration days.

Meetings, Communication and Reporting The consultant is required to maintain active communication with NPS throughout the condition assessment process. The consultant shall keep the COR aware of progress and issues, notified of any health or safety issues immediately upon discovery and informed of any changes that may impact costs or time of work to be completed.

The following meetings/sessions are identified for the consultant to minimally meet communication requirements:

Progress Meetings with COR The consultant must maintain communication with the COR throughout the effort. The consultant shall facilitate and document each progress meeting. The consultant shall distribute an agenda at least 1 business day in advance of a meeting, as well as progress meeting notes via email no later than 3 working days after each call/meeting. The consultant shall correct any comments as applicable and re-distribute via email 2 working days after receipt. The consultant may use the progress meetings (prior) for the general agenda for each call. The Government will provide the call-in number.

The consultant shall also coordinate weekly communication meetings with the COR and/or other NPS staff members to:

Review progress Identify issues Discuss necessary follow-up action, including results of any NPS QA efforts.

During the progress meetings and prior to the closeout meeting, the NPS and consultant shall discuss the consultant’s methodology to effectively capture deficiency data in a format that responds to the needs of NPS asset managers (e.g., combining DM deficiencies [or not]). Final agreement of the methods will be discussed at the closeout meeting.

Site Closeout Meeting A site closeout meeting will be held within 1 week of completion of the inspection and data gathering effort for each park unless otherwise noted by the COR. This meeting shall be attended by the consultant and COR conferenced in by phone. The consultant shall provide key findings from inspections and data gathering, including the final count of deficiencies against location and asset records. This meeting may include further discussion on possible methodologies to correct deficiencies to ensure materials and methods proposed by the consultant are responsive to unique NPS treatment requirements (this is particularly important when dealing with historic fabrics).

Identification and Consideration of Projects The consultant will identify potential projects that would address their deficiency findings and make recommendations accordingly. When potential projects are identified, the consultant shall develop a PMIS narrative in accordance with the guidance provided within Appendix H.

Deliverables All deliverables shall be labeled with the date submitted by the consultant to NPS staff. All deliverables shall be submitted as draft and final with native electronic files and compiled PDF as applicable. Deliverables include:

Company Safety Plan Work plan and schedule developed in MS Project by park and PSA activity

Project Scoping Cost Estimate as defined in Section 2.3 Inspection report from each site closeout meeting, to include: Emergency Maintenance Deficiencies Project narratives that reflect scope of work, including “description”, “justification”, and “measurable results” for use in PMIS statements

Program Management Submissions and Reviews The consultant shall provide the COR the deliverables for NPS review no later than the date agreed upon during the contract kickoff meeting, which must be at least six weeks prior to the end of the period of performance. This timeframe shall include the consultant’s internal Quality Control (QC) to ensure that the data is of an acceptable quality before submitting to NPS. If contractor data or deliverables do not pass review, NPS will send the data back to the consultant. At this point, the contractor has no more than one week to make the appropriate changes to the data and send it back to NPS.

All submissions to the Government shall be carefully checked to eliminate arithmetical, grammatical or typographic errors and inconsistencies. The consultant is expected to conduct QC analysis on their data prior to submitting to the COR and parks for review.

Progress Reporting Consultant performance will be evaluated on the quality and percentage of each task completed within each milestone category. Percentage of tasks complete will be calculated based on the completion of the site visit, the number of assets with completed data submitted by the consultant, the number of assets approved by park review, and the number of complete cost estimates.

The consultant shall complete a weekly status report broken out to include percent of work complete for each of the schedule milestones (at the site level) and the number of assets submitted for COR review. The consultant shall also complete a short description summarizing progress on specific issues or problems reported to the COR during the reporting period.

Progress reports will be submitted by the Consultant to the COR by close of business Monday of each week, or an alternate time as agreed in advance with the COR.

Consultant-Provided Resources The consultant shall provide all necessary resources including personal protective equipment required for the site (except for those specifically identified as Government Furnished) to support the successful completion of the scope requirements.

The consultant will provide all electronic hardware and operating system software necessary to meet scope requirements at no additional cost to the Government. This includes, but is not limited to, computers, cameras, GPS units and transmission devices.

· Distance Measuring Wheel. Any distance measuring wheel can be used if it meets the requirements of this section. A distance measuring wheel is capable of recording linear distance in feet, in one-foot increments. A distance measuring wheel should be able to navigate rough terrain found on a wide variety of trail or utility easement conditions.

· Miscellaneous Tools. Inspection teams will be equipped with an adequate supply of hand tools that may be required to fulfill contract requirements at no additional cost to the Government. The consultant shall coordinate the use of larger tools, such as ladders, in advance with the COR or appointed park officials as needed to complete the contract work. The consultant is expected to supply its inspection team(s) with tools necessary to conduct condition and accessibility assessments when required in the contract, which may include, but are not limited to, the following:

Digital smart levels/slope meters Tape measures Measuring wheel Digital camera Flashlight Clinometer Mirror (for hard to reach items/areas) Screwdrivers Knife Quality Control and Quality Assurance The consultant is responsible for the quality control (QC) of all data submitted to the government, including data generated under subcontractor/consultant efforts. The consultant shall develop a Quality Control Plan and submit it to the COR following award of this call order. The plan shall address the approach and methods that the consultant will utilize to ensure all data submitted to NPS is accurate and in compliance with call order requirements, and outline specific actions that the contractor consultant will take to address and correct unacceptable data.

The NPS will conduct QA reviews of consultant data to verify consultant quality control utilizing the Quality Assurance Surveillance Plan in Section 10.0. This QA will occur at two critical steps in the process prior to final acceptance:

The COR or their representatives will review all submitted data (including asset documentation, cost estimates, photographs, and/or GPS/GIS or survey data). This review will verify that data complies with scoped requirements, including any technical or format requirements needed to upload the data into the FMSS. Data found to be inaccurate or inconsistent with required standards will be returned to the consultant for corrections or revision at no additional cost to the Government.

Following COR approval of this data, additional NPS staff will review data to ensure accuracy (e.g., accurately identified materials/methods for correction). Data found to be inaccurate or inconsistent with required standards will be returned to the consultant for corrections or revision at no additional cost. The NPS will have final approval of all submitted location and asset record data.

Health and Safety The consultant shall observe all Federal OSHA safety standards during all inspections and provide personal protective measures and asset for its employees where required at no additional cost to the Government. Known areas of any type of hazmat will be identified to the consultant to enable appropriate safety precautions.

Areas that have suspected hazardous contamination, or “Certified Confined Spaces,” will be entered only by consultant staff who are properly trained and certified. If certain areas cannot be safely inspected, a waiver shall be granted to the consultant by the NPS Superintendent through the COR. All underground utility vaults, manholes, etc., are to be considered Confined Spaces and accessed with appropriate protective measures.

The consultant shall document any urgent issues or hazards that endanger life and/or property discovered during inspection (i.e., EM) and bring these to the immediate attention of the COR, park POC and Chief of Facility Management while the consultant ‘s assessment team are on site at the park. The consultants should note in its deficiency description that the deficiency needs to be corrected immediately. In addition, a list of all EMs will be provided to the COR at the site closeout meeting.

The Consultant shall be solely and exclusively responsible for:

Safety of contract employees engaged in the work while on and off the site.

Safety of the Government (the Park POC and others who may visit or be affected by the work) Safety of the public Safety of the work itself Safety of other property at the site or adjacent thereto.

Safety programs, equipment and protective devices required to assure the safety of persons and property for whom/which the consultant is responsible.

The consultant is hereby informed that work on this project could be hazardous. The contractor shall carefully instruct all personnel working in potentially hazardous work areas as to potential dangers and shall provide such necessary safety equipment and instructions as required to prevent injury to personnel and damage to property, and to comply with all applicable laws and regulations including State OSHA, Federal OSHA, and other regulations referenced in this document.

The consultant shall, at all times, maintain the job in a condition that is safe for their employees, Government representatives, park visitors and other officials who may make site visits.

The consultant shall prepare, submit for review and acceptance, and maintain a Company Safety Plan meeting the requirements of applicable regulations. As a minimum, the consultant’s Company Safety Plan shall set forth definite procedures for informing workers about safety, for instructing workers in safe practices, for assuring that workers are using appropriate safety equipment and safe work practices and for reporting accidents.

Additional health and safety guidance may be provided by the COR during the period of performance regarding preparedness and response to ongoing public health concerns including but not limited to infectious diseases such as COVID-19.

Required Personnel Qualifications General Requirements The consultant shall provide personnel on its inspection teams with design, management or operational experience, as well as field data collection experience in the particular asset types that will most efficiently and effectively create the asset and equipment inventories, assess those inventories and complete Net Cost of Construction for these assets. Consultant shall submit resumes for key personnel team members for approval prior to starting any work.

Inspectors should be certified or licensed as either professional engineers, architects, landscape architects or a related facility design and construction discipline. Inspectors may also be qualified tradespeople in the discipline to be assessed. The inspection team should also have computer skills, as well as a working knowledge of Geographic Information Systems (GIS) and data collection with GPS.

Specialized Requirements Due to the unique nature of NPS facilities, the consultant shall provide personnel with specialized expertise to perform this work.

Structural Fire Inspectors assigned to inspect assets for compliance with structural fire standards shall have a thorough knowledge of and prior experience with the application of national standards for all facility improvements included in this scope. Please see appendices listed above.

Accessibility Consultants are required to have knowledge of and ability to interpret, apply and assess the scoping and technical requirements for accessibility to sites, facilities, buildings and elements by individuals with disabilities for Federal agencies under the Architectural Barriers Act Accessibility Standards (ABAAS). The consultants are also required to have knowledge of and experience interpreting, applying and assessing the scoping and technical requirements for Accessibility Standards for Federal Outdoor Developed Areas under the ABAAS.

Historic Structures and Cultural Landscapes In order to assess historic structures and/or cultural landscapes, the consultant must have the skill and ability to closely observe and analyze the materials with a broad understanding of historic construction practices and technologies. The consultant should have a good general knowledge of history, building design history, and, most important, understand both construction and finish technologies.

Additional specialists may be required, to include historic architects, architectural conservators, craftsmen, historic finish analysts, historians, archeologists, architects, curators, and many others. Landscape survey or analysis by horticulturists and landscape architects identify pre-existing features or plantings or those designed as separate or complementary parts of the site. Both above- and below-ground archeology techniques contribute information about missing or altered buildings, construction techniques, evidence of lifestyle and material culture and about the evolution of the historic landscape itself.

Maintained Landscapes The consultant team shall include a certified professional arborist and a landscape architect. Additional expertise that may be required includes a pomologist/orchardist and other specialists with expertise in horticulture, agronomy/turf grass, masonry, carpentry, trails, utilities (water systems and irrigation) and electrical systems to assess features of maintained landscapes. Structural or Civil Engineers may be required to address assets such as retaining walls, culverts, swales, small-scale stormwater features (e.g., French drains, drywells), boardwalks, etc.

Utilities For specialized utilities inspections, consultant personnel with specialized skills qualified by licensure or certification shall be required to complete elements, or all, of the inspection and generate corrective action requirements. Inspectors assigned to inspect underground utilities may be certified through recognized national or state standards bureaus/organizations (e.g., American Water Works Association [AWWA], National Association of Sewer Service Companies [NASSCO], State Department of Health).

References The consultant’s assessment surveys shall be subject to the requirements of the following (as appropriate), including additional referenced requirements, Executive Orders or Public Laws.

· Pertinent General Building Property files(s), historic preservation records, Historic Structures Report, environmental reports, maintenance management records and current DM

· Any known agency plans and projects, including but not limited to asbestos, lead based paint, radon and environmental audit report

· National codes (UBC, NEC, NFPA, etc.) for interpreting the deficiency, unless local, state or other codes are applicable

· Inspection guidance documents, as applicable by asset type

· Condition Assessment Guidance - Documenting the Scope

· Global Positioning System (GPS) Topographic/Control Surveys

· Specification Attributes by Classification Reference List

· Classification Data Dictionary

· PMIS User Guide, Appendix H: Project Writing Tips

· Financial Progress Report

· PBS PQ100.1, Facility Standards for the Public Buildings Service, December 23, 1993, as revised June 14, 1994

· Asset inspection and record data templates

· NPS business practices and best management practices for the relevant asset type(s)

· Critical Systems Reference List

· Preservation Brief 17

· Statement of Federal Financial Accounting Standards Number 6, Federal Accounting Standards Advisory Board, June 1996

· Utilities Condition Assessment Project Manual

· Section 02501—Testing of Sewer Force, Mains, and Appurtenances Section 02531—Sewer Line Cleaning Section 02534— Closed Circuit Television (CCTV) and Sonar Inspection Section 02533—Manhole…