B05 22Q0013_V5.pdf

W9126G22Q0013

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 11 Months Base Year FRM Park Cleaning

FFP

Park Cleaning Service for Somerville Period of Performance: April 01, 2022 - February 28, 2023

The contractor shall provide all the necessary transportation, supervision, personnel, labor, materials, and equipment necessary to provide consolidated cleaning services IAW the PWS.

FOB: Destination

NET AMT

0002 11 Months Base Year REC Park Cleaning

FFP

Park Cleaning Service for Somerville Period of Performance: April 01, 2022 - February 28, 2023

Facility and Park Cleaning for Somerville Lake in accordance with the Bid Schedule and Performance Work Statement.

1001 12 Months OPTION FRM Park Cleaning Services

FFP

Park Cleaning Service for Somerville Period of Performance: March 01, 2023 - February 29, 2024

The contractor shall provide all the necessary transportation, supervision, consolidated cleaning services IAW the PWS

1002 12 Months OPTION REC Park Cleaning Services

FFP

Park Cleaning Service REC for Somerville Period of Performance: March 01, 2023 - February 29, 2024

The contractor shall provide all the necessary transportation, supervision, 2001 12 Months OPTION FRM Park Cleaning Services

FFP

Park Cleaning Service FRM for Somerville Period of Performance: March 01, 2024 thru February 28, 2025

The contractor shall provide all the necessary transportation, supervision, 2002 12 Months OPTION REC Park Cleaning Services

FFP

Park Cleaning Service for Somerville Period of Performance: April 01, 2022 - February 28, 2023

The contractor shall provide all the necessary transportation, supervision, 3001 12 Months OPTION FRM Park Cleaning Services

FFP

Park Cleaning Service FRM for Somerville Period of Performance: 01 MARCH 2025 THROUGH 28 FEBRUARY 2026

The contractor shall provide all the necessary transportation, supervision, 3002 12 Months OPTION REC Park Cleaning Services

FFP

Park Cleaning Service for Somerville Period of Performance: April 01, 2022 - February 28, 2023

The contractor shall provide all the necessary transportation, supervision, 4001 12 Months OPTION FRM Park Cleaning Services

FFP

Park Cleaning Service FRM for Somerville Period of Performance: 01 MARCH 2026 THROUGH 28 FEBRUARY 2027

The contractor shall provide all the necessary transportation, supervision, 4002 12 Months OPTION REC Park Cleaning Services

FFP

Park Cleaning Service for Somerville Period of Performance: April 01, 2022 - February 28, 2023

The contractor shall provide all the necessary transportation, supervision, 5001 6 Months OPTION FRM Park Cleaning Services

FFP

Park Cleaning Service FRM for Somerville Period of Performance: 01 MARCH 2027 THROUGH 31 AUGUST 2027

The contractor shall provide all the necessary transportation, supervision, 5002 6 Months OPTION REC Park Cleaning Services

FFP

Park Cleaning Service REC for Somerville Period of Performance: 01 MARCH 2027 THROUGH 31 AUGUST 2027

The contractor shall provide all the necessary transportation, supervision, consolidated cleaning services IAW the PWS.

FAR 52.237-1

52.237-1 SITE VIST

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Site visit attendees must provide the following information to the Contract Specialist via email by 3:00 PM (CST) two business days prior to attending the site visit: Solicitation Number, Project Title, Name(s) of Individual(s) who will attend the site visit, Name of Company Represented, Phone Number of Company being represented. All attendees will be required to sign the attendance sheet.

All personnel are required to wear masks during site visits and maintain a distance of six (6) feet between individuals, where able. Contractors must provide their own masks.

Address: U.S. Army Corps of Engineers

Somerville Lake Office 1560 Thornberry Drive Somerville, TX 77879

(979) 596-1622

FAX: (979) 596-1493

Lake Manager: Russell Meier Russell.j.meier@usace.army.mil

CT POC: Stella I. Morales Contact Info: 817-886-1074 Email: stella.i.morales@usace.army.mil

Date/Time: Wednesday, January 26, 2022 @ 10:00 am CST

INSTRUCTIONS TO OFFERORS

INSTRUCTIONS TO OFFERORS

1. TECHNICAL QUESTIONS/INQUIRIES

Inquiry Technical inquiries and questions relating to quote procedures or bonds are to be submitted via:

Bidder Inquiry in ProjNet at http://www.projnet.org/projnet

To submit and review bid inquiry items, bidders will need to be a current registered user or self-register into system. To self-register go to web page, click BID tab select Bidder Inquiry, select agency USACE, enter Key for this solicitation listed below, and your e-mail address, click login. Fill in all required information and click create user. Verify that information on next screen is correct and click continue.

From this page you may view all bidder inquiries or add inquiry.

Bidders will receive an acknowledgement of their question via email, followed by an answer to their question after it has been processed by our technical team.

The Solicitation Number is: W9126G21Q0013 The Bidder Inquiry Key is: RFUUIZ-5QUS3P

Last day to submit ProjNet questions is five (5) business days prior to proposal due date in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation, if necessary.

Offerors are requested to review the specification in its entirety, review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

The call center operates weekdays from 8AM to 5PM U.S. Central Standard Time Zone (Chicago). The telephone number for the Call Center is 800-428-HELP.

Oral explanations or instructions are not binding. Any information given to an Offeror which impacts the solicitation and/or offer will be given in the form of a written amendment to the solicitation.

2. OFFEROR DUE DATE/LOCAL TIME: _ SEE SF1449 BLOCK 8

3. POINT OF CONTACT: _Stella I. Morales_ Phone: (817)886-1074 Email address: CIV-OPS.Proposals@usace.army.mil Furnish Copy To: stella.i.morales@usace.army.mil

Quotes shall be accepted via “EMAIL ONLY,” no fax, mail, express mail, or hands carry, “NO EXCEPTIONS.” EMAIL your proposal to: CIV-OPS.Proposals@usace.army.mil Subject line of email must include the solicitation number and your Company Name

For additional help contact your local Procurement Technical Assistance Centers (PTAC). Centers were created by Congress to assist businesses seeking to compete on federal contracts. Services are generally free; however, a small fee may be charged for certain services. Please use website http://www.aptac-us.org/new/ to contact a center to assist you in the preparation for a federal contract, registering in SAM or other required systems.

SYSTEM FOR AWARD MANAGEMENT (SAM) is REQUIRED to receive an award on all federal government contracts. Therefore, contractors are encouraged to begin this process sooner rather than later. If already registered, please ensure your registration is ACTIVE. The website to register with SAM is: www.sam.gov.

DATA UNIVERSAL NUMBERING SYSTEM (DUNS) is REQUIRED. Dun & Bradstreet (D&B) provides a DUNS Number, a unique nine digit identification number, for each physical location of your business. DUNS Number assignment is FREE for all businesses required to register with the US Federal government for contracts or grants in the System for Award Management (SAM see below).

Click here to request your D-U-N-S Number via the Web. The website to obtain your DUNS number:

http://fedgov.dnb.com/webform For technical difficulties, contact govt@dnb.com

ONLINE REPRESENTATIONS AND CERTIFICATIONS APPLICATIONS (ORCA) allows contractors to complete a one-time certification and representations for your use on any solicitation. The website to complete ORCA is available at the System for Award Manager (SAM): www.sam.gov. The information previously maintained in CCR, FedReg and ORCA now is contained within the Entity Management area in SAM. Legacy EPLS information resides in the Performance Information area of SAM.

WAGE RATES: The Service Contract Act applies (see attached wage rates in Section J). Note: Does not apply to Contractors registered in System for Award Management (SAM) as Sole Proprietorships.

Contractor Information Sheet

IN THE EVENT OF AWARD, ISSUE CONTRACT TO:

NAME

(Last, First Middle)

ADDRESS

(Number & Street) (City, State and Zip)

HOME PHONE NUMBER MOBILE

(Area code and number) (Area code and number)

EMAIL ADDRESS________________________________________________________________

DUNS NUMBER CAGE CODE NUMBER

NAVFAC/USACE PAST PERFORMANCE QUESTIONAIRE (Form PPQ-0) CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm name: CAGE Code:

Address: DUNS Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of Project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract type: Firm Fixed Price Cost Reimbursement Other (please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy) Explain Differences:

Original Contract Price (Award Amount):

Final contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNARIE AND

SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED

QUESTIONNARIE TO USACE WITH THEIR PROPOSAL, AND MAY DUPLICATE THIS

QUESTIONNAIRE FOR FUTURE SUBMISSION ON USACE SOLICITATION. CLIENTS ARE HIGHLY

ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER,

QUESTIONNAIRES MAY BE SUBMITTED DIRECTLY TO USACE. PLEASE CONTACT THE

OFFEROR FOR USACE POC INFORMATION. THE GOVERNMENT RESERVES THE RIGHT TO

VERIFY ANY AND ALL INFORMATION ON THIS FORM.

AFTER COMPLETION, PLEASE EMAIL TO: CIV-OPS.Proposals@usace.army.mil and stella.i.morales@usace.army.mil Ensure the former employer references the solicitation number in the email subject line.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATIONOF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable No information or did not apply to your contract

Rating will be neither positive or negative.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY

a) Quality of technical data/report preparation efforts E VG S M U

N

b) Ability to meet quality standards for technical performance E VG S M U

N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance.

E VG S M U

N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U

N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract E VG S M U

N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U

N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication)

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U

N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and /or labor force?

E VG S M U

N

b) Ability to hire, apply, and retain qualified workforce to this effort E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines

E VG S M U

N

g) Ability to assimilate and incorporate changes in requirement and/or priority, including planning, execution and response to Government changes

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

E VG S M U

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agree price(s)?

E VG S M U

N

b) Contractor Proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports.

Budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

d) In the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

YES NO

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

YES

NO

f) Have there been any indication that the contractor has had any financial problems? If yes, please explain below.

YES NO

6. SAFETY/SECURITY

a) To What extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules, regulations, and requirements, regarding housekeeping, safety, correction of noted deficiencies, etc.)

b) Contractor complied with all security requirements for the project and personnel security requirements.

E VG S M U

N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues)

b) Compliance with contractual terms/provisions (explain if specific issues)

E VG S M U

N

c) Would you hire or work with this firm again? (If no, please explain below)

YES NO

d) In Summary, provide an overall rating for the work performed by this contractor. E VG S M U

N AFTER COMPLETION, PLEASE EMAIL TO: CIV-OPS.Proposals@usace.army.mil and stella.i.morales@usace.army.mil Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (Please attach additional pages in necessary):

INSURANCE

Prior to commencement of work, the Contractor shall furnish the original of his Insurance Certificate directly to the Contracting Officer, Fort Worth District, Corps of Engineers, ATTN: CESWF-CT-S, P.O.

Box 17300, Fort Worth, Texas 76102-0300 and one copy directly to the Lake and Project Office. The Contractor shall maintain, during the entire period of his performance under this contract, the following minimum insurance requirements:

Submit a copy of Insurance Certificate directly to:

US Army Corp of Engineers Somerville Lake Office 1560 Thornberry Drive Somerville, TX 77879

(979) 596-1622

FAX: (979) 596-1493

Lake Manager: Russell Meier Russell.j.meier@usace.army.mil

Or email to: stella.i.morales@usace.army.mil Phone: (817) 886-1074

(a) Comprehensive general liability insurance for bodily injury in the minimum limits of $500,000 per occurrence. No property damage liability is required.

(b) Comprehensive automobile liability insurance covering the operation of all automobiles used in connection with the performance of the contract in the minimum limits of $200,000 per person and $100,000 per accident for bodily injury and $20,000 per accident for property damage.

(c) Workmen's Compensation and Employer's Liability Insurance in the minimum amount of $100,000.00 or in compliance with applicable State statutes.

(d) An endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer.

NOTE:

(1) It is recommended that the contractor furnish a copy of the foregoing requirements to his insurance company in order to assure that an Insurance Certificate is issued meeting the minimum requirements shown. The Insurance Certificate shall also show the contract number to which it applies as well as a brief description and location of the work.

CHECKLIST

Below is a checklist to ensure all the proper documents are returned for consideration on this solicitation.

Only those items checked below as “required” must be returned

Required Contractor Item

1. Submit minimum of one (1) Past Performance Questionnaire (PPQ), and Conceptual Work Plans IAW the evaluation factors outlined in 52.212-2.

2. Complete Quote Schedule(s) CLIN SCHEDULE (Base-0001 thru 5002)

Signed Amendments if Applicable (Blocks 15a -15c)

CHECK SCHEDULES FOR MATHEMATICAL ERRORS

DO NOT ROUND UP OR DOWN. CALCULATE UNIT AND TOTAL COSTS

TO THE NEAREST DOLLAR.

3. Complete vendor information sheet or provide a document with similar information Remember to sign AND date.

4. The provisions at 52.212-1, 52.212-2, 52.212-3 Alt I, 52.212-5 and 52.212-5 apply to this acquisition. Confirm vendor’s 52.212-3 Alt I ORCA is updated in SAM on the vendor information sheet.

5. You must have an active SAM registration prior to award

6. Send the Past Performance Questionnaires to former customers or persons who can vouch for your past performance.

7. Scan all documents into a single.pdf file. PDF only authorized format

HAND WRITTEN CLIN SCHEDULES WILL NOT BE ACCEPTED!

8. EMAIL your proposal to: CIV-OPS.Proposals@usace.army.mil & stella.i.morales@usace.army.mil Subject line of email must include the solicitation number and Company Name.

**Please see clause 52.228-5 Insurance and Insurance MFR for insurance requirements.

FAR 52.212-2 EVAL CRITERIA

52.212-2 -- Evaluation -- Commercial Items.

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation that provides the best benefit to the Government, price and other factors considered. Offers will be evaluated by performing a comparative evaluation in accordance with FAR 13.106- 2(b)(3) to determine which response represents the “best” as a whole. Comparative Evaluations is the act of comparing two or more offers or proposal in response to the RFQ.

Proposals will be evaluated by performing a direct comparison of one offer with another in a uniform manner to determine which offer provides the government the best overall value.

The government reserves the right to consider a response that offers more than the minimum and select that response if it provides a benefit to the government. The government has the discretion to accept other than the lowest priced offeror that provides additional benefits. The government also has the discretion to make an award based on whether the lowest priced of the quotations/offers having the highest past performance rating possible represents the best benefit to the government

The following factors shall be used to evaluate offers:

Factor 1: Price

Prices will be evaluated for fairness and reasonableness through a price analysis that compares the offered prices against each other and the independent government estimate. Award shall not be made to an Offeror’s proposal for goods or services that is found to be unbalanced and/or unreasonably low or high.

Factor 2: Past Performance

Past Performance Questionnaire forms provided in the solicitation shall be completed and submitted as specified in the Instructions to Offerors. They will be evaluated to assess the degree of confidence the Government has in an Offeror's ability to supply products and services that meet users' needs based on a demonstrated record of recent and relevant work similar to the work described in the Performance Work Statement. Recency, as it pertains to past performance information, is a measure of the time that has elapsed since past performance reference occurred. Recency for this acquisition is defined as relevant work performed within the last four (4) years. Relevancy, as it pertains to past performance information, is a measure of the extent of similarity between the service effort, complexity, dollar value, contract type, and other comparable attributes. Attributes for relevant work can be located in section 1.2.2.14 of the Performance Work Statement, and Attachment 5 Tabulation of Park Areas and Units. Offerors must provide a description of how contract references are relevant to this acquisition. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance.

The offeror must submit no more than five (5) PPQ forms.

The Government reserves the right to evaluate past performance based on such information as the contracting officer’s knowledge and previous experience with the item or service being purchased, customer surveys, or other reasonable basis, without the existence of a formal database

Factor 3 – Technical Approach and Understanding of the Work

This factor considers whether the Offeror demonstrates an understanding of the complexity and magnitude of requirements set forth in the Statement of Work. At a minimum, the quote shall include a brief narrative (conceptual work plan) that clearly demonstrates an understanding of the requirements of the solicitation. The narrative shall address how the Offeror will perform, develop, and implement the work plan. It shall not exceed two pages.

(b) Submission Requirements:

At a minimum, the quote for this factor shall include a brief narrative (conceptual work plan) that clearly demonstrates an understanding of the requirements of the solicitation. The narrative shall address:

1. Work in terms of coordination with outside agencies, contractors, and government personnel to ensure safety, compliance and with federal and state regulations and performance requirements in an efficient manner.

2. Offeror will demonstrate how to manage resources at the work sites during weekdays, weekends, and holidays when applicable.

3. How the contractor will prevent rework and if rework is necessary how it will be addressed.

4. Resources (to include management and administrative) to perform requirements of the Statement of Work.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

PWS

PERFORMANCE WORK STATEMENT

Recreational Park and Facility Cleaning Services Capital Regional Office

Somerville Lake

1. GENERAL: This is a non-personal services contract to provide Recreational Park and Facility Cleaning services at various parks and locations at Somerville Lake. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, travel, supervision, and other items and non-personal services necessary to perform recreational park and facilities cleaning services as defined in this Performance Work Statement (PWS), Attachment 5-Tabulations, and Attachment 6-Frequencies, except for those items specified as Government-furnished property and services. The Contractor shall perform to the standards within this PWS.

1.1.1 Definitions

a) Contractor: Company structure, including all partners, officers and employees with interest in this contract.

b) Government: Government of the United States of America.

c) Contracting Officer (KO): Person executing this contract on behalf of the Government.

d) Contracting Officer’s Representative (COR): Person designated by letter of designation from KO. The COR monitors all technical aspects of the contract and assists in contract administration.

The COR is authorized to perform the following functions: assures that the Contractor performs the technical requirements of the contract, performs inspections necessary in connection with contract performance, maintains written and oral communications with the Contractor concerning technical aspects of the contract, issues written interpretations of technical requirements; including Government drawings, designs, specifications, monitors Contractor’s performance and notifies both the KO and Contractor of any deficiencies, coordinates availability of Government furnished property, and provides site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates.

The COR is not authorized to change any of the terms and conditions of the contract.

e) Safety Manual: EM 385-1-1, Corps of Engineers Safety and Health Requirements Manual, current edition.

f) Performance Standard: Describes the desired results that are to be achieved.

g) Quality Control: Action taken by the Contractor and/or their personnel to document, inspect and control performance of services to ensure specifications and requirements of this PWS are met.

h) Quality Control Inspectors (QCI): The person designated by the Contractor to document, inspect and control performance of services to ensure specifications and requirements of this PWS are met and ensure all reports submitted to the Government are complete, legible and comprehensible.

i) Daily Activity Report: Form used by the Contractor to document what work was completed or attempted, conditions that influenced performance or non-performance of work, which employees were working, and how long they worked. It can also document any unusual conditions encountered or problems encountered as described in this PWS.

j) Quality Control Report: Report given to the Government that documents how the Contractor inspected and controlled performance of services to ensure specification and requirements of this PWS were met.

k) Quality Assurance: Action taken by the Government to ensure the Contractor's quality control system is functioning and effective and that the Contractor is providing services which are in accordance with this PWS.

l) Quality Assurance Representative (QAR): Person designated by the Lake Manager to perform Quality Assurance Inspections, review invoices, and perform strict contract oversight. The QAR does not have authority to change any terms of the contract.

m) Quality Assurance Surveillance Plan (QASP): Plan developed by the Government depicting means Quality Assurance will be controlled.

n) Contract Discrepancy Report (CDR): Written record of unsatisfactory performance by the Contractor as observed by the QAR, issued to the Contractor when the performance threshold does not meet the minimum requirements.

1.1.2 Basic Requirements: The following requirements for submitting a quote and receiving an award are now mandatory for conducting business with the DOD Government.

1.1.3 All offerors are required to obtain a Data Universal Numbering System (DUNS) number by visiting www.dnb.com.

1.1.4 All prospective Contractors must be registered in System for Award Management (SAM) database prior to any award resulting from this solicitation. If at time of award, Contractor is not registered, award will be made to the next successful “registered” offer. Registration may be accomplished via the internet at www.sam.gov.

1.1.5 All payments shall be made by Electronic Funds Transfer (EFT) or “direct deposit”.

1.1.6 Permits: The Contractor will, without additional expense to the Government, be responsible for obtaining any necessary licenses, permits and letters of certification. The Contractor will comply with any applicable Federal, State, County, and Municipal laws, codes and regulations in connection with the performance of the work specified under this contract.

1.1.7 Veterans Employment Emphasis: In addition to complying with the requirements outlined in FAR Part 22.13, FAR Provision 52.222-38, FAR Clause 52.222-35, FAR Clause 52.222-37, DFARS 222.13 and Department of Labor regulations, U.S. Army Corps of Engineers (USACE) Contractors and subcontractors at all tiers are encouraged to promote the training and employment of U.S. veterans while performing under a USACE contract. While no set-aside, evaluation preference, or incentive applies to the solicitation or performance under the resultant contract, USACE Contractors are encouraged to seek out highly qualified veterans to perform services under this contract. The following resources are available to assist USACE Contractors in their outreach efforts:

U.S. Department of Labor Veterans employment, www.vets.gov/ Federal veteran employment information, www.fedshirevets.gov/index.aspx Veterans’ Employment and Training Service (VETS) , http://www.dol.gov/vets/ Veterans Opportunity to Work (VOW) Program, http://benefits.va.gov/vow/

U.S. Army Warrior Transition Command Employment Index, wtc.army.mil/modules/employers/index.html Hiring Our Heroes initiative www.uschamberfoundation.org/hiring-our-heroes Guide to Hiring Veterans, www.whitehouse.gov/sites/default/files/docs/white_house_business_council_-guide_to_hiring_veterans_0.pdf

1.2 Scope: This contract may include work to be performed in any or all parks or portions of parks at Somerville Lake, Fort Worth District, Capital Region and as further specified below.

1.2.1 The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials (except those specified to be provided by the Government), supervision, and other items and non-personal services necessary to perform facility cleaning services as specified at two (2) recreational park areas, embankment, berms, uncontrolled spillway, and access roads on Somerville Lake, Texas.

Services include but not limited to cleaning grounds, restrooms, picnic/camping units, group pavilions/shelters, gate house complex area, fishing piers, courtesy docks, dump stations, and water system facility. Cleaning maps showing areas to be cleaned are located in Attachment 3.

1.2.2 Facility Cleaning Requirements:

1.2.2.1 Regulations and Permits: All current County, State, and Federal rules and regulations governing sanitary standards of drinking water, protection of public water sources and solid waste disposal shall be met and maintained throughout the performance of the work specified under this contract. All trash collected on Government property shall be placed in Bulk Refuse Receptacles (BRR) in the park. If BRR are full in the park, the Contractor shall dispose of trash in nearest BRR in adjacent parks.

1.2.2.2 Traffic Regulations and Safety: The work to be performed under this contract shall be within the boundaries of land administered by USACE. The Contractor and Contractor’s employees are subject to all Title 36 regulations while completing work under this contract. No special provisions or entitlements shall be granted to the Contractor or Contractor’s employees.

The attention of the Contractor and Contractor’s employees shall be directed to the need for extreme caution and care while driving and operating equipment in these locations. The Contractor and Contractor’s employees shall comply with all state and local traffic laws. The Contractor shall comply with all pertinent provisions of the Corps of Engineers Manual, EM 385-1-1, Safety and Health Requirement Manual. An observed violation of safety requirements shall be grounds for the Government to stop work. Work shall not continue until the violation is corrected.

1.2.2.3 Accident Reporting: The Contractor shall maintain an accurate record of and shall report to the KO in the manner and time limitations and on the forms prescribed by the KO, all accidents resulting in death, traumatic injury, occupational disease, and damage to property, materials, supplies, and equipment incidental to work performed under this contract. Medical expenses for Contractor’s employees are the responsibility of the Contractor.

1.2.2.4 Condition of Equipment: All equipment used to perform work under this contract must be in good operating and mechanical condition and comply with Safety Manual (EM 385-1-1). A regular schedule of preventive maintenance must be followed on all equipment. All maintenance shall be conducted off Government property. The Contractor shall ensure leaking and unsafe equipment is repaired immediately and shall be responsible for containment and clean-up of leaks.

The Contractor shall remove and dispose of contaminated soils resulting from leaks or spills in accordance with Federal, State, County and Municipal laws, codes and regulations.

1.2.2.5 Safety Inspections: Prior to work commencement, all equipment shall have an initial inspection by the Government to ensure compliance with Section 18 of Safety Manual (EM-385- 1-1). The Contractor shall notify the Government at least two (2) days prior to bringing equipment on-site so that the time and place of these inspections may be scheduled. The Contractor shall inspect all equipment mobilized at the Lake prior to performance of all work. The Government may inspect equipment at any time it is operated on Government Property. Any equipment found deficient shall be taken out of service immediately until faulty conditions have been corrected and passed by the Government. No such removal will reduce the Contractor's obligation to perform all work required within the time scheduled under this contract. This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

1.2.2.6 Vehicles: All vehicles, including Contractor and any subcontractors, utilized under this contract shall present a neat and clean appearance, be serviceable and shall comply with insurance and safety standards as required by the State of Texas. Vehicles shall be identified with company name or logo conspicuously displayed on door panels. Professionally prepared hand-lettering, magnetic signs or pressure sensitive decals shall be used.

1.2.2.7 Maps: Maps are provided in Attachment 3-Cleaning Maps and indicate the approximate areas where services shall be performed. Due to the large scale of service areas, actual boundaries on-site may not be discernible from the maps and delineation on-site by the Government will govern.

1.2.2.8 Typical Unit Drawings: Contract specification requirements will override all typical drawings. Typical Unit Drawings are not to scale, nor are they intended to depict all units at all locations. Each unit varies considerably in structure, design and size. Therefore, Typical Unit Drawings are included for general information purposes only in Attachment 4-Typical Unit Drawings.

1.2.2.9 Reports: The Contractor shall prepare and submit Daily Activity Reports (DAR) and Quality Control Reports (QCR) as specified. The Contractor shall develop and provide their own reports. A DAR shall be completed each day work is performed and shall be submitted to the Government as directed no later than the following day. A QCR shall be submitted to the Government at the end of each work week as directed. A Quality Control Inspector (QCI) shall ensure all reports are complete, legible and comprehensible.

1.2.2.10 Tabulation of Park Areas and Units: Attachment 5-Tabulation of Park Areas and Units provides acreage estimates and unit quantities within each park. The tabulation is provided for the convenience of the Contractor in determining the work required and preparing bid for the work.

Lake personnel will show the Contractor the service limits and requirements during an on-site inspection of the areas where required services shall be performed. If the number of units listed on the tabulation sheets and maps differs from the actual number of units on the ground, then the tabulation sheets and maps will be used for contract purposes. This tabulation depicts current conditions only and does not reflect any future work such as remodeling, re-design upgrades, new construction, demolition or moving units within areas which may occur within required services areas during performance of contract. The Government reserves the right to perform any future work at its discretion and to modify any, and all, Schedules within contract for any resulting impact upon the Contractor and Contractor’s required services.

1.2.2.11 Cleaning Frequency Schedules: The required frequency of service is provided in Attachment 6-Cleaning Frequency for unit cleaning services required. An Extra Service shall be required on Memorial Day and 4th of July. If Holiday Extra Service falls on the regular service day, then the Extra Service will be performed the following day.

1.2.2.12 Work Schedule: The Government will provide the Contractor with a preferred work schedule sequence for parks and/or areas at the lake for services to be performed by Contractor.

The Contractor must provide sufficient personnel and equipment to accomplish services at the lake. The Contractor shall submit a work schedule for each service for the lake to include approximate times for beginning work and ending work for each required service listed by parks or areas. Work schedules must be submitted within ten (10) days after the preferred work sequence has been issued to the Contractor, but no later than ten (10) calendar days after the beginning of initial services and prior to frequency changes. This work schedule is extremely important as it controls the time at which the quality assurance inspections are performed, ensuring that inspections are conducted only after the required service has been completed. Any variation or unforeseen change, such as being ahead or behind the approved work schedule, must be reported immediately by telephone or in person. Any proposed change to an approved work schedule must be submitted in writing and approved by the Government in advance of actual work schedule changes.

1.2.2.13 Additional Service Work Requirements:

1.2.2.13.1 Restrictions: Raw lake water shall not be used for cleaning.

1.2.2.13.2 Occupied Units: If a unit is occupied by the public at the time of the scheduled servicing, the Contractor shall ask permission to service the unit. If the public objects to the full or partial performance of the service, the Contractor shall immediately record the unit (by park, unit type and number) on the DAR as a non-serviced unit. If the unit becomes unoccupied while the Contractor is still in the park, the Contractor may service the unit as required and remove the unit from the DAR. The DAR must be kept current during work performance so that a unit which has not been serviced, which was later rejected by the Government’s QAR, can be verified as non-performed because unit was occupied by the public. A unit that is confirmed as being occupied may then be counted as non-performance, rather than as a reject.

1.2.2.13.3 All Quality Control Inspectors (QCI) and subcontractors, if used, shall possess at a minimum a copy of that portion of the contract/contract specifications which governs the work being performed. Failure to comply will result in cessation of work and removal of employees until such time that this requirement can be met.

1.2.2.13.4 Payment: Payment for completed and accepted work will be made on a monthly basis. Invoices shall include the contract number, the Contractor’s name, address, and contract information as registered in SAM. Prices shall be derived from the contract bid schedule for the appropriate Base and Option year Pricing. The Contractor shall only invoice after the end of each month and before the fifth business day of the new month.

1.2.2.13.5 Reporting of Exposure Hours: The Contractor shall submit the total number of hours worked each month at the time the invoice for payment is submitted.

1.2.2.14 Cleaning Services

1.2.2.14.1 General Grounds Cleanup: Performed as scheduled in the Cleaning Frequency (Reference Attachment 6). Facilities and units including, but not limited to, restrooms and courtesy docks are excluded from General Grounds Cleanup as these are cleaned according to Detailed Cleanup on their corresponding Cleaning Frequency (Reference Attachment 6). General Grounds Cleanup should leave the serviced area with an overall neat and clean appearance by removing large non-hazardous refuse, litter and fish remains from the parks or areas, the limits of which are designated as the cleaning boundaries on the Cleaning Maps (Reference Attachment 3). If hazardous materials are discovered during work performance, materials shall be left in-place and reported on DAR. On dam embankment roads and in park areas with long entrance roads leading into the park proper, cleaning boundaries shall be one hundred (100) feet each side of road centerline, or to three (3) feet beyond the road right-of-way fences or non-mowed areas, whichever is closest. Hiking trailhead cleaning boundaries shall be twenty (20) feet each side of the trail center line to a distance of seventy-five (75) feet from the start of the trailhead into the hiking trail. Litter collected shall be disposed of within bulk refuse receptacles and large non-hazardous refuse shall be removed from Government property.

Note: This contract does not include removal of flood or storm generated debris, as determined by COR. During low lake level periods, water’s edge will be limited as specified in table below.

Low Lake Elevation General Grounds Cleanup Limit

Lake Normal Lake Elevation Limit Elevation

Somerville 238’ MSL 232’ MSL

1.2.2.14.2 Detailed Grounds Cleanup: Detailed Grounds Cleanup shall be performed within twenty (20) feet on all sides of the facilities, as described in each of the typical unit definitions and/or delineated on Typical Unit Drawings specified in Attachment 4 unless specified otherwise, as part of each scheduled facility cleaning day using any acceptable method to remove large refuse, fish remains and all litter, including, but not limited to cigarette butts, glass, broken glass, bottle caps, paper, food scraps and can tabs within these areas surrounding facilities. All litter and fish remains shall be properly disposed of in bulk refuse receptacles. Non-recreation large refuse and hazardous and special waste as defined in 1.2.2.14.7 shall be noted on the DAR and left in place.

Detailed Grounds Cleanup, Para. 1.2.2.14.2 is considered part of the cleaning service for each facility and shall be included in the Contractor’s bid price for the facility cleaning.

1.2.2.14.3 Restrooms

1.2.2.14.3.1 General: These units are constructed of masonry, metal or wood frame with finished and unfinished (exposed studs) interior walls (Attachment 4- Typical Unit). Restrooms are of varying configurations but will be of two (2) general types: waterborne with flush toilets and vault storage with gravity fixtures. Restroom types and quantities will be identified in the Tabulation of Areas and Units provided in Attachment 5. A typical unit consists of men’s and women's restroom/shower, walkways and Detailed Grounds Cleanup. These units are listed in the Tabulation of Areas and Units in Attachment 5 as one unit even though they may be separate structures for men and women. All units shall be cleaned each scheduled cleaning day. Restrooms shall be thoroughly cleaned inside and outside. All fixtures (sinks, toilet lids and risers, urinals, mirrors, light covers, tissue holders, hand dryers, fittings, etc.) benches, floors, walls, partitions, windows, louvers, screens, doors, ceilings, sinks, drinking fountains, recesses, eaves, soffits, restroom chases and walkways shall be cleaned. All drinking fountains, sinks, counters, toilets, showers, and urinals shall be disinfected. While restroom cleaning is in progress, "Caution - Wet Floor" signs shall be placed at the entrance to warn the public of the hazard in accordance with the approved safety plan. Restroom chase doors shall be locked upon exit.

1.2.2.14.3.2 Light Fixtures/Covers and Bulbs: Light fixtures, covers, and bulbs shall be inspected for good working order. Any nonfunctioning or in poor condition, and/or damaged light bulbs or fixtures shall be noted on the DAR and immediately brought to the attention of the Government if a safety issue. The Contractor will not replace/repair light fixtures in/on a restroom facility.

1.2.2.14.3.3 Toilet Seats/Lids: The Contractor crew shall make note in DAR of bathroom and stall of any damaged or missing toilet seats and lids when performing scheduled cleaning services. The Contractor will not be required to replace/repair broken/damaged toilet seats/lids.

1.2.2.14.3.4 Drain Obstructions: The Contractor shall remove any drain obstructions within sinks, showers, urinals or toilets and make note of it on the DAR. No chemicals, sewer rods or high-pressure water sprayers will be used. If the problem cannot be corrected using a plunger, the Contractor shall lock the affected stall or side of the building and shall notify the Government as soon as possible, but no later than one (1) hour after locking the door. An "Out of Order" sign furnished by the Contractor shall be securely attached to the locked door.

1.2.2.14.3.5 Vault Restrooms: Any substance which may be harmful to bacterial action shall not be dumped or allowed to enter the vaults. If the waste or fluid level reaches within twelve (12) inches of the top of the vault the Contractor shall report this information to the…