B027-15_Sodium_Bisulfite.pdf

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/meridenct

City of Meriden

Purchasing Department

142 East Main St. Room 210

Meriden, CT 06450

B027-15 SODIUM BISULFITE

Project ID: B027-15

RELEASE DATE: July 8, 2026

RESPONSE DEADLINE: July 29, 2026, 11:00 am

Please refer to the project timeline in this document for all important deadlines.

Invitation To Bid #B027-15

Title: B027-15 Sodium Bisulfite

Table Of Contents

1. LEGAL NOTICE

2. INFORMATION TO BIDDERS

3. PRODUCT INFORMATION

4. PRICING PROPOSAL

5. VENDOR SUBMISSION FORMS

Attachments:

A - General Insurance

LEGAL NOTICE

INVITATION TO BID

The City of Meriden is accepting electronic bids for:

B027-15 Sodium Bisulfite

The City of Meriden is soliciting bids in buying Sodium Bisulfite Solution for use with the Water Pollution

Control Facility.

Bids shall be submitted as electronic bids per specifications obtained via the City eProcurement

Portal: https://procurement.opengov.com/portal/meridenct and on the State of Connecticut Department of

Administrative Services website (https://webprocure.proactiscloud.com).

Bids may be received up to but not later than 11:00 am, Wednesday, July 29, 2026 via the City eProcurement

Portal located at https://procurement.opengov.com/portal/meridenct. The City eProcurement Portal Clock is the official clock for the determination of all deadline dates and times. Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties. Please submit electronic responses via the City eProcurement Portal: https://procurement.opengov.com/portal/meridenct by way of the eProcurement Portal, responses will be locked and digitally encrypted until the submission deadline passes.

Each bid shall be accompanied by a Bid Bond in the amount of Ten (10%) percent of the amount bid.

The right is reserved to reject any or all bids, in whole or in part, to award any item, group of items, or total bid, and to waive informality or technical defects, if it is deemed to be in the best interest of the City of Meriden. No bidder may withdraw its bid within sixty (60) days of the date of the bid opening..

The City of Meriden is an Affirmative Action/Equal Opportunity Employer. Disadvantaged, minority, small, and women business enterprises are encouraged to respond.

Rawle Dummett Purchasing Officer City of Meriden, CT 06450-8022 Dated: July 8, 2026 https://procurement.opengov.com/po1tal/meridenct https://webprocure.proactiscloud.com/

INFORMATION TO BIDDERS

1. SUMMARY

The City of Meriden is soliciting bids in buying Sodium Bisulfite for use with the Water Pollution Control

Facility.

2. TIMELINE

Project Release Date: July 8, 2026

Question Submission Deadline: July 22, 2026, 4:00pm

Submission Deadline: July 29, 2026, 11:00am

3. BIDDING PROCEDURES

The City will only be accepting electronic submissions of bids Please submit electronic responses via the City eProcurement Portal: https://procurement.opengov.com/portal/meridenct. By way of the eProcurement Portal, responses will be locked and digitally encrypted until the submission deadline passes. Bids are due for submission no later than 11:00 am, Wednesday, July 29, 2026.

4. BIDS

Bids are to be submitted as follows:.

a. Bids must be made out and signed in the corporate, or other, name of Bidder, and must be fully and properly executed by an authorized person.

b. The City of Meriden, CT will only be accepting electronic submissions of the enclosed bid sheet via the City eProcurement portal partner, OpenGov: https://procurement.opengov.com/portal/meridenct.

c. Bids received later than the time and date specified will not be considered.

d. Amendments to or withdrawal of bids received later than the date and time set forth in the bid opening will not be considered.

5. EXAMINATION OF BIDDING DOCUMENTS

Bidders are to examine all documents and visit the site in order to make a thorough examination of the conditions so that the bidder may familiarize itself with all of the existing requirements, conditions, and difficulties that will affect the execution of the work in order to determine the amount of work necessary to carry out the true intent of the specifications and work shown on the drawings.

The City of Meriden and its agents do not have any responsibility for the accuracy, completeness, or sufficiency of any bid document obtained from any other source other than from the City eProcurement Portal:

https://procurement.opengov.com/portal/meridenct. Obtaining documents from any other source(s) may result in obtaining incomplete and inaccurate information. Obtaining documents from any other source may also result in failure to receive any addenda, corrections, or other revisions to the documents that may be issued.

No request shall be honored if such request is made less than seven (7) calendar days prior to the date fixed for the opening of bids. Any and all such interpretations, and any supplementary instructions, will be in the form of a written addenda to the specifications which, if issued, will be made available via the City eProcurement

Portal, located at https://procurement.opengov.com/portal/meridenct for addenda. Failure of any bidder to receive any such addenda shall not relieve any bidder from any obligations under its bid as submitted.

Bidders shall submit all inquiries regarding this bid via the City eProcurement Portal, located at https://procurement.opengov.com/portal/meridenct. Please note the deadline for submitting inquiries. All answers to inquiries will be posted on the City eProcurement Portal. Bidders may also click “Follow” on this bid to receive an email notification when answers are posted. It is the responsibility of the bidder to check the website for answers to inquiries.

6. BIDS TO REMAIN OPEN

No bidder may withdraw its bid within sixty (60) days of the date of the bid opening. Should there be reason why the contract cannot be awarded within the specified period, the time may be extended by mutual agreement between the City of Meriden and the successful bidder.

7. CITY OF MERIDEN, LOCAL PREFERENCE

In determining the lowest responsible bidder, the Purchasing Department shall also consider Local Preference.

This section shall not apply in those instances where the bid requested involves a cooperative purchasing arrangement between the City of Meriden and other municipalities or the State of Connecticut.

Bidders are specifically advised that the City of Meriden has adopted Section 3-14 of the Code of the City of

Meriden which requires, but is not limited to, a local preference requiring, in part, that a “City-based business” shall mean a business with its principal place of business located within the boundaries of the City of Meriden.

A business shall not be considered a “City-based business” unless evidence has been submitted, satisfactory to the Purchasing Department, with each bid (forms included in bidding documents) to establish that the bidder has a bona fide principal place of business, operates out of, or pays property taxes on personal property in the

City of Meriden.

Any City-based business bidder which has submitted a bid not more than ten (10) percent higher than the low bid provided such City-based business bidder agrees to accept the award of the bid at the amount of the low bid.

The acceptance shall be submitted in writing to the Purchasing Department no later than next business day following the opening of the bid. For example, a bid opened at 11:00 a.m. on a Monday must be accepted by the

City-based bidder no later than 11:00 a.m. on Tuesday. If more than one City-based business bidder has submitted bids not more than ten (10) percent higher than the low bid and has agreed to accept the award of the bid at the amount of the low bid, the lowest responsible bidder shall be one of the City-based business bidders which has submitted the lowest bid.

Bidders claiming status under the local preference are hereby required to submit with its bid an additional form, titled “Request for Status as a Meriden Based Business.”

8. EXTENSION OF AGREEMENT

Thirty (30) days prior to the expiration of the resulting contract, the parties may, by mutual agreement, extend the contract for up to three (3) additional, one (1) year terms. Any extension must be in writing, executed by both parties.

9. TAXES

The City of Meriden is exempt under Connecticut General Statutes from the payment of the excise taxes imposed by the federal government and the Sales and Use Tax of the State of Connecticut; such taxes should not be included in the bid price. Upon request, exemption certificates will be furnished to the successful bidder.

10. FAIR EMPLOYMENT PRACTICES

The Contractor shall agree that neither it or its subcontractors, except in the case of a bona fide occupational qualification or need, to refuse to hire or employ or to bar or to discharge from employment any individual or to discriminate against such individual in compensation or in terms, conditions or privileges of employment because of the individual's race, color, religious creed, age, sex, gender identity or expression, marital status, national origin, ancestry, present or past history of mental disability, intellectual disability, learning disability, physical disability, including, but not limited to, blindness or status as a veteran. The aforementioned terms are obtained from Connecticut General Statutes Section 46a-60, et seq., entitled “Discriminatory employment practices prohibited,” as amended.

11. FORM OF AGREEMENT BETWEEN CITY OF MERIDEN AND CHEMICAL PROVIDER

The Agreement for the work will be via Purchase Order.

12. CITY OF MERIDEN CODE OF ETHICS

The City of Meriden has adopted a Code of Ethics located in Chapter 21 of the Code of the City of Meriden, sections 21-1 through 21-15, inclusive, which are expressly incorporated herein by reference. The terms of the

Code of Ethics shall constitute a part of any contract or agreement entered into by the City of Meriden as a result of this bid as if those terms were fully set forth in such contract or agreement.

Bidders are specifically advised that the Code of Ethics prohibits public officers and employees, as well as their immediate families and businesses, with which they are associated from participating in any transaction which is incompatible with the proper discharge of official duties or responsibilities. Bidders are also advised that the

Code of Ethics contain provisions with respect to paid contractors and former employees and officials.

BIDDERS SHOULD NOTE THAT BIDS, CONTRACTS, AND AGREEMENTS ENTERED INTO OR

AWARDED IN VIOLATION OF THE CODE OF ETHICS ARE VOIDABLE BY RESOLUTION OF

THE CITY COUNCIL OF THE CITY OF MERIDEN.

Copies of the Code of Ethics may be obtained from the office of the City Clerk or may be found online on the

City of Meriden’s website.

13. NON-COLLUSION STATEMENT

Each bidder submitting a bid to the City of Meriden for any portion of the work contemplated by the documents on which bidding is based shall execute and attach thereto the sworn Non-Collusive Bid Statement, to the effect that the bidder has not colluded with any other person, firm, or corporation in the submission of the bid.

14. AWARD IN CASE OF A TIE

In the event there are two or more responsive bidders, the decision to award will be based by the following criteria and in the following order:

a. The incumbent will be awarded the bid over that of another bidder.

b. In the case of a multi-item bid, if one bidder has been awarded other items from the same bid and the other bidder has not, the bidder with the multiple awards will be awarded the bid over that of another bidder.

c. The bidder located in the State of Connecticut will be awarded the bid over that of another bidder.

d. The winner of a coin toss will be awarded the bid over that of another bidder.

The above-referenced provisions do not apply to those situations in which more than one City-based business responsible bidder has submitted bids not more than ten (10) percent higher than the lowest bid and has agreed to accept the award of the bid at the amount of the lowest bid. Under such circumstances, the provisions of the

Code of the City of Meriden, section 3-14, are controlling, as set forth under Section 8 of this ‘Information to

Bidders.’

15. AWARD OF CONTRACT

The Purchasing Officer reserves the right to make an award on the bid which, by the Purchasing Officer’s judgment and recommendation from the Department of Public Utilities;Sewer/WPCFDivision following bid evaluations, best meets the specifications and is deemed to be in the best interest of the City of Meriden.

The contract will not be awarded to any corporation, firm, or individual which/who is in arrears to the City of

Meriden by debt or contract, or who is in default as security or otherwise by any obligation to the City of

Meriden.

The right is reserved to reject any or all bids, in whole or in part, to award any item, group of items, or total bid, and to waive informality or technical defects, if it is deemed to be in the best interest of the City of Meriden.

16. BID PROTEST PROCEDURE

In the event that any bidder wishes to protest the potential award of a bid, or any procedure of act in the advertising or soliciting of the bids, said bidder must make said protest in writing, which shall state the reason therefore and request a conference with respect thereto. Said protest must be received in the City Purchasing

Office within FIVE (5) business days after the delivery of bid results or decisions. A conference with respect to said protest shall be scheduled by the Purchasing Officer forthwith and shall be attended by him or his designee and such other persons as the Purchasing Officer and the City Manager shall require to attend. The subject matter of said conference shall be limited to the reasons for the protest specified in the written request for said conference. Said conference shall also include a discussion of all possibilities for a resolution of dispute. The

City shall make a decision in writing within three (3) business days after said conference and forward the same to the protesting bidder forthwith. In the event that any protesting bidder wishes to take legal action against the

City, they must fully comply with all of these instructions to bidders.

17. ASSIGNMENT OF CONTRACT

No contract may be assigned without the written consent of the Purchasing Officer or designee.

18. PERMITS

The Contractor shall be responsible for obtaining any and all necessary permits required by the City of Meriden prior to the commencement of work. The Contractor may contact the City of Meriden Building Department for permit information at (203) 630-4091. For all other required permits, contact the City of Meriden Engineering

Department at (203) 630-4018.

19. BID PRICE AND PAYMENT

The City of Meriden is exempt from the payment of the excise taxes imposed by the Federal government and the Sales and Use Tax of the State of Connecticut under Connecticut General Statutes; accordingly, such taxes shall not be included in the bid price.

The City of Meriden, unless stated otherwise in the bidding documents or Contract, will make payment to the

Contractor not less than thirty (30) days following completion of services.

20. QUALITY

All materials, equipment, supplies, and services shall be subject to rigid inspection. If defective material, equipment, supplies, or services are discovered, the Contractor shall remove or make good such material, equipment, or supplies without extra compensation. It is expressly understood and agreed that any inspection by the City of Meriden will in no way lessen the responsibility of the Contractor or release Contractor from the obligation to perform and deliver to the City sound and satisfactory materials, equipment, supplies, or allow the cost to be deducted from any monies due it from the City of Meriden. All services will be performed in a workmanlike manner.

21. LICENSES AND CERTIFICATIONS

The successful firm(s) shall ensure that any appropriate licenses or certifications required by the State of

Connecticut are maintained for the duration of the project. The firm must meet all municipal, state and federal affirmative action and equal employment opportunity practices.

22. INSURANCE

The successful bidder shall be required to provide a Certificate of Insurance denoting general liability, automobile liability, workers compensation liability, and other coverage required by the City’s Risk Manager.

23. INVOICING:

The City of Meriden requires Purchase Order numbers on all correspondence. Failure to include the Purchase

Order number on invoices may delay payment. All invoices must be mailed or emailed to the WPCF.

Water Pollution Control Facility 226 Evansville Avenue Meriden, CT 06451

OR

jnelson@meridenct.gov

24. CREDIT CARD AS PAYMENT:

Please state on the Proposal Page if your company is willing to accept a credit card (P-Card) as payment. There shall be no additional fee imposed for using a credit card as a form of payment.

PRODUCT INFORMATION

DETAILS & NFORMATION

1. SPECIAL INSTRUCTIONS TO ALL BIDDERS

All delivered prices shall be valid for one year starting August 1, 2026 to June 30, 2027. All items may be awarded to the lowest responsible bidder. All quantities are estimates only and the City reserves the right to increase or decrease quantities.

Bidders shall submit all inquiries regarding this bid via the City eProcurement Portal, located at https://procurement.opengov.com/portal/meridenct. Please note the deadline for submitting inquiries. All answers to inquiries will be posted on the City eProcurement Portal. Bidders may also click “Follow” on this bid to receive an email notification when answers are posted. It is the responsibility of the bidder to check the website for answers to inquiries.

DELIVERY:

No additional Fuel Surcharge or Delivery Fees shall be permitted and will not be paid. Prices bid shall include delivery as requested. A 48 hour advance notice of delivery is required by calling the designated office listed. Deliveries shall be on a weekday (Monday through Friday, excluding holidays), and between the hours of 7:00 A.M. and 1:00 P.M.

The City of Meriden expects all deliveries within FIVE (5) business days after placement of order. Please clearly state on last Proposal Page If the Sodium Bisulfite cannot be delivered within this time frame.

DELIVERY REQUIREMENTS:

Delivery location is listed under the chemical specifications. If the shipment arrives compromised the City of

Meriden has the right to accept partial delivery of only the uncompromised chemical or to refuse the entire shipment and request a replacement shipment. The replacement shipment must arrive within 3 business days.

The City of Meriden will only pay for chemicals they accept shipment for. If the Contractor is unable to deliver the chemical as awarded, the City reserves the right to immediately obtain the chemical from another source. If the City experiences difficulty using your chemical, the City reserves the right to purchase the item elsewhere.

All bidders shall submit Product Data Sheets and Safety Data Sheets (SDS) WITH their bids. (Vendor

Submission Form #5)

The successful vendor(s) of any chemical shall submit a detailed list of all trucking companies that will be used for the delivery of chemicals to our facilities. The list shall clearly state the name of trucking company, names of any potential drivers, along with a photocopy of the driver's motor vehicle license. This list shall be updated as necessary to allow for any changes to the information provided by the Contractor(s). Upon delivery, the driver will be asked to show his/her driver's license. If for any reason the trucking company and/or the driver is not on the list, a City employee will call the Contractor directly, to verify the information. If for any reason the information cannot be verified, the City of Meriden reserves the right to deny access to the facility for delivery of any chemical. Under these circumstances, the City of Meriden will not incur any fees imposed by the

Contractor(s) for denying the shipment or any additional fees for a replacement shipment.

All delivery information shall be provided to: Peter Villa @ Water Pollution Control Facility, 226 Evansville

Avenue, Meriden, CT 06451 (pvilla@meridenct.gov) prior to any deliveries for their review and approval.

SAMPLES:

Samples may be required prior to Notice of Award.

2. SODIUM BISULFITE SOLUTION SPECIFICATIONS

Water Pollution Control Facility deliveries shall be IN BULK loads of 2,000 - 3,000 gallons per delivery to 226

Evansville Avenue, Meriden, CT 06451.

BULK shall have a typical solution strength of:

Sodium Bisulfite (w/w¾) NaHSO3 37.0 - 41.0 PH of Solution (5.0.) 3.5 - 4.5 Sulfur Dioxide (w/w¾) SO2 22.0 - 25.0

The concentrations for Sodium Bisulfite shall be between 37.0 - 41.0% in the tank after delivery.

Sodium Bisulfite shall be shipped in bulk tank trucks equipped with sufficient length of hose to reach storage tanks and proper hose connections to fit Plant supply connections.

Product shall meet or exceed all A WW A Standards for Sodium Bisulfite Solution. If it is deemed that your chemical does not conform to our specifications during a quality check by the City of Meriden, the chemical shall be removed and replaced by the Contractor at no additional cost to the City of Meriden.

SODIUM BISULFITE SOLUTION must be manufactured in the United States of America and the supplier shall certify this compliance with the specification for each shipment. No Exceptions.

Anticipated Annual BULK usage is 16,000 gallons in 2,000-3,000 gallon deliveries.

All bidders shall submit Product Data Sheets and Safety Data Sheets WITH their bids. (Vendor Submission

Form #5) mailto:pvilla@meridenct.gov

PRICING PROPOSAL

CHEMICAL FOR WPCF

Sodium Bisulfite

Line Item Description Quantity Unit of

Measure Unit Cost Total USA

Manufactured Manufacturer Product

Data and

SDS

Included

Credit

Cards

Accepted

1 Sodium

Bisulfite

Solution

1 1

TOTAL

VENDOR SUBMISSION FORMS

1. NON-COLLUSIVE STATEMENT/AFFIDAVIT*

Please download the document below, complete and upload. **MUST be Notarized & Sealed/Stamped**

• Non-Collusive_Bid_Statement...

*Response required

2. BIDDER'S QUALIFICATION STATEMENT*

Please download the document below, complete and upload.

• Bidders_Qualification.pdf

*Response required

3. FORM OF SURETY GUARANTY*

Please download the below documents, complete and upload.

• Surety.pdf

*Response required

4. BID BOND

Please download the document below, complete and upload.

• Bid_Bond.pdf

5. All Product Data Sheets and Safety Data Sheets to be Uploaded Here**

*Response required https://government-project.s3.us-west-2.amazonaws.com/185261/27e40bae-fea8-4589-88ec-673f947be0c3_Non-Collusive_Bid_Statement.pdf https://government-project.s3.us-west-2.amazonaws.com/185261/0b547ce7-2bce-4130-af34-e66f19a25d3d_Bidders_Qualification.pdf https://government-project.s3.us-west-2.amazonaws.com/185261/b98ed397-2abd-4ad5-ac4f-76d986d778c2_Surety.pdf https://government-project.s3.us-west-2.amazonaws.com/185261/5a51b0db-6545-4b9b-b798-bcdf7e278e7d_Bid_Bond.pdf