B01 75H70123R00007.pdf

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING SERVICES

SEATTLE

SOLICITATION NUMBER: 75H70123R00007

DESERT VISIONS RENOVATIONS

Desert Vision Youth Wellness Center

PROPOSAL DUE DATE: Thursday, November 17, 2022 at 2:00PM PDT SITE VISIT: Wednesday, October 26, 2022 at 9:00 AM MST

PROJECT TABLE OF CONTENTS:

Section Section A Standard Form 1442, Solicitation, Offer, and Award Section B Schedule of Items / Price Schedule Section C Description and Specification (Statement of Work) Section D Packaging and Markings Section E Inspection and Acceptance Section F Deliveries or Performance Section G Contract Administration Data Section H Special Contract Requirements Section I Contract Clauses Section J List of Documents, Exhibits Section K Representations and Certifications Section L Instruction, Conditions and Notices Section M Evaluation Factors for Award

Proposals must set forth full, accurate, and complete information as required by this request for proposal (including attachments). The penalty for making false statements in proposals is prescribed in 18 U.S.C

(See ).

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair) IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid and "bidder".

SOLICITATION

1. SOLICITATION NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

CODE

6. PROJECT NUMBER

8. ADDRESS OFFER TO

4. CONTRACT NUMBER

7. ISSUED BY

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

11. The contractor shall begin performance within

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES", indicate within how many calendar days after award in Item 12b.)

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Sealed offers in original and

b. An offer guarantee

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than

STANDARD FORM 1442 (REV. 8/2014)

Prescribed by GSA - FAR (48 CFR) 53.236-1(d) calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

is, is not required.

local time containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

(date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes copies to perform the work required are due at the place specified in Item 8 by (hour) award, YES NO notice to proceed. This performance period is mandatory negotiable.

calendar days and complete it within calendar days after receiving

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

12b. CALENDAR DAYS

2. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

3. DATE ISSUED PAGE OF PAGES

75H70123R00006

Indian Health Service Division of Engineering Services - DES Seattle 701 5th Ave, Suite 1650 Seattle, WA 98104

TITLE: Desert Visions Renovations

This project is a 100% Total Small Business set-aside

ESTIMATED MAGNITUDE OF CONSTRUCTION (APR 1985) (FAR 36.204): The estimated magnitude of the proposed construction is between $500,000 and $1,000,000.

PERFORMANCE PERIOD: The performance period for this contract is 180 calendar days from issuance of the Notice to Proceed (NTP).

A site visit is scheduled. Please see provision L.8 Site Visit for information.

Same as Block 7.

Taylor Kanthack taylor.kanthack@ihs.gov 206-615-2805

PH22DV01Z6

1 6210/18/2022

11/17/2022

2:00 PM

52.211-10

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement by the Government in writing within stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

OFFER (Must be fully completed by offeror)

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT

NUMBER

DATE.

AWARD (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code)

CODE FACILITY CODE

15. TELEPHONE NUMBER (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14.)

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print)

21. ITEMS ACCEPTED:

22. AMOUNT

26. ADMINISTERED BY

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print)

31c. DATE

STANDARD FORM 1442 (REV. 8/2014) BACK

31b. UNITED STATES OF AMERICA

BY

31a. NAME OF CONTRACTING OFFICER (Type or print)

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30b. SIGNATURE 30c. DATE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

copies to issuing office.) Contractor agrees to furnish

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

23. ACCOUNTING AND APPROPRIATION DATA

ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

27. PAYMENT WILL BE MADE BY

10 U.S.C. 2304(c) ( ) 41 U.S.C. 3304(a) ( )

20b. SIGNATURE 20c. OFFER DATE

B.4

Same as Block 7. Indian Health Service Attn: Financial Management 40 N Central Avenue, Suite 512 Phoenix, AZ 85004

Jennifer J. Scroggins

LUMP SUM TOTAL $________________.

Solicitation Number: 75H70123R00007 Desert Visions Renovations PH22DV01Z6

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1. CONSIDERATION

The contractor shall furnish all labor, equipment, materials, supplies, supervision, and transportation necessary for the Desert Visions Renovation in accordance with the attached Scope of Work, specifications, technical provisions, drawings, or notes attached hereto.

B.2. CONTRACT PRICING

Schedule of Prices

CLIN

Item Numbers

Description Quantity Unit Unit Price Amount

0001 Provide a Firm-Fixed-Price for all supervision, labor, materials, equipment and associated costs with the plans, specifications, and all other RFP documents related to the construction of the Desert Visions Renovations

LS

Total CLIN 0001

NOTES:

As a reminder, all offerors are responsible for allowing for all applicable state, local and tribal (where applicable) taxes and fees within their bids and to perform their own due diligence in ascertaining them. The Contractor is responsible to pay all applicable Tribal fees and/or taxes, or applicable requirements that may be incurred as a result of this project. Failure on the part of the successful Offeror not to include these fees or the appropriate impacts will not constitute a request for an equitable adjustment to the contract price.

B.3 Incidental Payment Items – The intent of the contract is to provide for the complete work of the project described in the contract. Unless otherwise provided, the contractor shall furnish all labor, materials, equipment, tools, transportation, and supplies, taxes and fees requirements and perform all work required to complete the project in accordance with the drawings, specifications, and provisions of the contract. Payment for contract work will be made for and under those pay items included in the Schedule of Items (which is one lump sum price for the contract). All other work and materials will be considered as incidental to and included in the payment for items shown.

B.4 SF1442, Block 24: Submit invoices in accordance with Section I.6, HHSAR 352.232-71, Electronic Submission of Payment Requests (Mar 2022) and Section G.5.

B.5. Wage Determination: Construction wages shall be paid for all applicable labor categories for each price schedule line item and shall be included in all pricing in accordance with FAR 52.222-6, Construction Wage Rate Requirements. See Section J, Attachment J01, Wage Determination(s) included as part of this solicitation.

B.6. Taxes: Under Arizona State Legislature Title 42 Taxation Code, Chapter 5, Transaction Privilege And Affiliated Excise Taxes, Articles 2 “Transaction Privilege Classifications” and 4 “Use Tax,” The Department of Health and Human Services, Phoenix Area Indian Health Services is tax exempt under A.R.S. 42-5063(C)(3)(a), 42-5061(A)(25)(a), and 42-5159(A)(13)(a), (b), (c), State of Arizona Department of Revenue. (Reference Attachment J05 - 2022 Exemption Letter for a Qualifying Hospital)

IMPORTANT INFORMATION:

Under no circumstances will any oral statements made be binding upon the Government unless such statements or agreements are issued in writing by the Contracting Officer.

Only a warranted Contracting Officer acting within their delegated limits has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract, you shall not proceed within the change and shall immediately notify the Contracting Officer.

END OF SECTION

SECTION C – STATEMENT OF WORK

Project PH22DV01Z6 Desert Visions Renovations

Desert Visions Youth Wellness Center Sacaton, Arizona

I. INTRODUCTION

The Desert Visions Youth Wellness Center (DV) is located at 198 South Skill Center Road, Sacaton, Arizona 85147. DV was constructed in 1973. DV is one of two adolescent treatment centers in the Phoenix Area and is a 24 bed residential treatment center.

This Scope of Work (SOW) is for the renovation and repair of existing DV facilities.

This SOW and the attached project schematics outline required outcomes for the project. The Contractor shall be responsible for all necessary work to achieve required outcomes, including labor, equipment, tools, personal protective equipment (PPE), coordination with Authorities Having Jurisdiction (AHJ), Infection Control Risk Assessment (ICRA), internal construction permits, incidental design, travel, TERO fees, and other related expenses.

II. SUMMARY OF REQUIREMENTS & OBJECTIVES

A. Landscape and provide irrigation of the grounds of Desert Visions B. Replace concrete panels and paint the court for basketball and pickelball C. Provide concrete sidewalk in the courtyard between dormitories D. Seal west parking lot E. Resurface east parking lot F. Provide new roofs for all buildings G. Provide new epoxy floor in the walk-in freezer H. Replace flooring in the serving & dining area with tile I. Resurface the pool area, provide anchor point for basketball hoop & replace pool system J. Provide Cured-In-Place Pipe interior to and exterior of building 100 K. Provide new plumbing fixtures as stated in this SOW

III. SCOPE OF WORK - CONSTRUCTION

A. Provide landscaping and irrigation of the approximate 91,400 sf of DV facility, including 10,806 sf of softball diamond. Work to include

1. Landscaping will regrade area shown in drawings and provide amendments per landscape testing

2. Provide Irrigation design

3. Irrigation plan will inform seed or sod options appropriate to the landscape testing

4. New seed/sod options will require COR/Owner approval before planting or laying

B. Provide eight (8) new concrete panels to replace the current 5,640 sf basketball court and paint to provide basketball and pickelball play areas

1. Provide eight (8) 5” concrete slab W7 6x6 2.4/2.4 wire mesh reinforcing & heavy broom finish

2. Reuse existing basketball poles, backboard & rim; top of rim to be rim to be installed 10’ – 0” above finished surface

3. New paint striping will be 2” wide, basketball court will be white and pickelball will be yellow C. Add additional 4 ft wide pavers in the courtyards between the boys and girls quarters. There is a need for an additional 135 ft (77 ft between the boys and 58 ft between the girls) of concrete sidewalk to ensure that there are necessary walkways on the south side of each quarters.

1. Concrete walkway will be type II gray Portland cement that meets Maricopa Association of

Governments (MAG) Specifications, section 340

2. Prepare subgrade per MAG specs section 301

3. Concrete sidewalks shall be constructed by the conventional use of forms or may be constructed by means of appropriate machine when approved by engineer

4. The concrete will be thoroughly spaded away from the forms so that there will be no rock pockets next to the forms

5. Concrete may be compacted by mechanical vibrators approved by the engineer. Tamping or vibrating shall continue until the mortar flushes to the surface and the coarse aggregate is below the concrete surface

6. Sidewalk that abuts to existing path will have joints match existing

7. Surface will be light broom finished; flow lines shall be troweled for smooth finish

D. The DV parking lots are need of renovation. The west parking lot is 13,488 sf and will require a slurry seal.

See attached drawings

1. Thoroughly clean the area to be resurfaced of dirt, loose material and other objectionable materials

2. Treated oil saturated areas with an oil spot primer

3. Blow out and seal all cracks per MAG specs, section 337 per categories 1 thru 3

a. Category 1: cracks with a clear opening ranging from one quarter inch (1/4”) to one-half inches (1.5”). Refer to MAG sec. 337.2.1

b. Category 2: cracks one-half inches (1.5”) to three inches (3”). Refer to MAG Sec. 337.2.2

c. Category 3: Cracks greater than 3 inches (3”). Refer to MAG sec. 337.2.3

4. Layout and restripe pavement markings to match existing layout

5. Refer to the appropriate MAG specs for specific requirements

E. The east parking lot is 32,541 sf and will be required to be demolished and repaved

1. Sawcut, remove and replace the existing pavement in the DV parking lot and access roads. The proposed pavement section for passenger parking areas is 3” AC over 6” of ABC. Refer to MAG Standard 310-2022 for new ABC

2. Layout and restripe pavement markings to match existing layout

3. Refer to the appropriate MAG specs for specific requirements

F. All 6 of the DV buildings require a new roofing system. Building 100 has a roof area of 12,180 sf. Building 200 4,809 sf. Building 300 3,944 sf. Building 400 2,751 sf. Building 500 5,358 sf. Building 600 2,706 sf. The existing roofs are Duro-Last, a Thermo-plastic single ply roofing system that is leaking in several places across the facility. The contractor will install a Spray Polyurethane Foam (SPF) such as Mule-Hide SPF insulation system with elastomeric coating or alternative method that will equal or exceed the work as stated

1. SPF Roof: Prepare roof for new SPF system

2. Apply 1” foam over existing roof and complete with 2 coats of elastomeric coating. Include parapets, scupper areas, ductwork wraps, hatches and caps G. The 108 square feet (sf) walk-in freezer, in the kitchen, building 100, has been found to have an infection control issue. The floor sealant is peeling and needs to be repaired. Provide new epoxy or approved equal equivalent to the stated work

1. Area will be cleared of all food and movable storage by facility staff

2. Completely remove existing flooring coating by sanding or other approved methods

3. Prepare subfloor per manufacturer recommendation of approved floor coating

4. Apply approved product with equivalent durability and slip resistance as Eco-Crete

5. Project will not be considered complete until accepted by COR or facility owner

H. In the kitchen/dining area there are approximately 1,382 sf of flooring that is not adhering to the subfloor due to an Alkali-Silica Reaction (ASR). Replace the existing Luxury vinyl Tile (LVT) with approved 2’x2’ tile.

Infection control will need to be planned for to provide opportunity for kitchen to remain in use while work is in progress.

1. LVT Removal will be demolished by removing all LVT flooring

2. Contracting will remove any and all LVT associated materials including but not limited to adhesive

3. Subfloor will be prepped and readied by sanding down any remaining LVT materials or approved alternate method

4. Contractor shall install new 2’x2’ approved tile

5. Adhesive will be appropriate to the approved tile per manufacturer recommendations

6. Contractor shall use trowels per manufacturer’s recommendation

7. Spread a ¼” coat on the surface of subfloor

8. Remove excess adhesive, leaving a uniform, ridged setting bed

9. Insert tile spacers as each tile is set

10. When tile is completely install, tall in all tiles with rubber mallet and wood block to ensure good bond and level plane

11. Space between tile should have grouting appropriate for tile

I. The 2,280 sf area around the 6,000 gallon pool area is need of resurfacing. The plumbing filter system is in need of replacement and returned to working order. A place to install anchors for a basketball, per drawings, should be provided into the pool deck

1. Resurface the deck by lowering pool water to a workable level

2. Remove handrails then re-install existing after deck work is completed

3. Create post hole for removable basketball goal at the area indicated on drawing

a. Take anchor and locate parting line on outside front of anchor and mark a line on top lip of anchor directly above parting

b. The hole in bottom of anchor should drain into the ground

c. When Installing anchor in existing concrete decking a 5” diameter hole must be bored into concrete

d. Put PVC Pipe in anchor and tighten anchor both

e. Position anchor approx. 6”-8” from pool edge with anchor bolt facing away from pool wall and pencil line on top of anchor perpendicular to pool edge

f. Secure into place using anchor cement

4. Scruff off all loose and old pool deck sealant material

5. Sawcut and remove all depth markers and replace with new (on top of deck only)

6. Repair cracks in the deck with COR approved epoxy

7. Repair Auto filler

8. Apply scratch coat over complete deck

9. Apply texture finish

10. Apply acrylic color and buff

11. Install French drain at west wall under shower

12. Replace both existing Hayward Pro-series High Rate Sand Filters with Pentair TR-140 commercial grade sand filters or approved alternate

13. Replace the three (3) butterfly valves with flanges J. Provide Cured-in-Place Pipe (CIPP) for the sewage line in building 100. In the kitchen there is 25.5 feet

(ft) of 2 inch diameter pipe that is need of sleeving. In the Admin area there is 50 ft of 4 in diameter pipe that is in need of sleeving to prevent backup and reinforce line that has a divot. The building will need to have an estimated 100 ft of exterior pipe cured to support the cast iron pipe originally installed in the 1970s. Refer to drawings for identification of areas included. Site conditions will need to be confirmed by contractor and work approved by COR before beginning installation.

K. Replace several plumbing fixtures as stated throughout the facility. Refer to provided drawings for area identification. Patient accessible areas and kitchen will need to plan for infection control to allow for respective areas to be functional while work is in progress.

1. In building 100/Admin area, replace the following:

a. In the admin reception area, replace the Bradford White Cop Model No. EFC-6500-4-S-10 tankless water heater in the janitor closest between the visitor and admin bathroom

b. Replace the sink faucets in both admin and visitor bathrooms

2. In building 100/Kitchen area, replace the following:

a. Replace one (1) Fisher Model 2985-0000 Serial F2237 hose reel, and repipe hot and cold water piping to new reel

b. Replace 100 Salvajor Commercial Food Waste Disposer

c. Replace 300 Salvajor Commercial Food Waste Disposer

d. Replace Moen sink faucet attached to sink with disposer

e. Replace 3 compartment sink and connected faucet fixtures

f. Pull and reset existing water closet in men’s restroom with new wax ring and caulk

3. In building 200/Activity Center, rebuild the Women’s Water Closet

4. In building 400/Dorm, replace three (3) Moen 1224 Shower Cartridges in room 421, 425 and 435

5. In building 500/Dorm, replace one (1) Moen 1224 Shower Cartridges in room 525

6. In building 500/Dorm, replace one (1) Moen 1224 Shower Cartridges in room 605

Attachment J02 – Drawings provides schematic drawings of the facility. Note that these are not as-built drawings and all existing conditions shall be confirmed by the contractor.

IV. GENERAL CONDITIONS

A. Codes and Standards

1. Maricopa Association of Governments (MAG) Uniform Standard Specifications and Details for Public

Works Construction sections (most current edition).

a. Section 205 Roadway Excavation

b. Section 301 Subgrade Preparation

c. Section 317 Asphalt Milling

d. Section 321 Asphalt Concrete Pavement

e. Section 332 Placement and Construction of Asphalt Emulsion Slurry

Seal Treatments

f. Section 334 Preservative Seal for Asphalt Concrete

g. Section 336 Pavement Matching and Surfacing Replacement

h. Section 337 Asphalt Pavement Crack Sealing and Crack Filling

i. Section 340 Concrete Curb, Gutter, Sidewalk, Curb Ramps, Driveway and

Alley Entrance

j. Section 342 Interlocking Concrete Paver Installation

k. Section 401 Traffic Control

l. Section 702 Base Material

m. Section 710 Asphalt Concrete

n. Section 711 Paving Asphalt

o. Section 718 Preservative Seal for Asphalt Concrete

p. Section 790 Paint

2. International Building Code (IBC, most current edition)

3. International Plumbing Code (most current edition)

4. American Society of Heating, Refrigerating and Air-Conditioning Engineers Standards (ASHRAE, most current edition)

5. Sheet Metal & Air Conditioning Contractors’ National Association Standards (SMACNA, most current edition)

6. National Fire Protection Association Codes (NFPA, most current edition)

7. Occupational Safety and Health Administration (OSHA, most current edition)

8. American with Disabilities Act (ADA)

B. Infection Control And Prevention/Construction Risk Assessment (ICRA)

1. Prior to work proceeding, Contractor shall complete the DV Infection Control Risk Assessment

(Attachment B: DV ICRA), coordinating with the DV Infection Control Officer, Safety Officer, and Facility Manager, who will review and approve the ICRA. The assessment may require negative air pressure in the building active construction areas for the full duration of the project.

2. Contractor shall operate by the minimum requirements in the ICRA. The Government will have a minimum of five (5) working days to review the ICRA and comment or accept/issue the permit.

Contractor shall provide all site protection measures as required in accordance with facility ICRA policy and permitting procedures.

3. Contractor shall install protective measures to contain dust and debris during construction to assure a safe and irritant free environment for building occupants or as required by relevant policies and/or the COR. Contractor shall provide protection from dirt and dust, returning all areas to the original condition after work is complete. Damages caused by the Contractor, and/or Sub-Contractors are the responsibility of the Contractor.

4. Contractor shall provide temporary safety barriers, as necessary or required by relevant policies and/or the COR, to provide safety for workers, hospital staff and patients during construction.

5. Contractor shall be responsible for ensuring safety of the public and their employees at all times during this contract in accordance with all applicable OSHA regulations.

6. Contractor shall protect the work, the site, and all existing property and structures within the limit of construction activities or that may be affected thereby until acceptance of the work. Any damage to property shall be repaired at the Contractor's expense, to pre-damaged condition to the satisfaction of the COR.

C. Quality Assurance/Quality Control

1. All materials shall be approved by owner.

2. All materials shall be installed per manufacturers’ instructions and all applicable codes and good work practices.

3. Housekeeping will be accomplished on a daily basis. All debris and trash generated by this project becomes the property of the subcontractor and shall be removed from the confines of the job site for disposal in accordance with the applicable Federal, State, and/or Local regulation, laws, and restrictions. All trash generated on site is required to be hauled off site and disposed of in accordance with infection control procedures.

D. Execution

1. Execute work so as to interfere as little as possible with normal functioning of the Service Units as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others.

2. Cleaning or maintenance performed on the job site of equipment/material used during the completion must be done in a manner to be appropriate with the Infection Control Plan.

SECTION D

PACKAGING AND MARKING

D.1 PACKAGING AND MARKING

(a) All shipments of materials, equipment and/or supplies to the project site shall be addressed to the

Contractor and not the Indian Health Service. Preservation, packaging and packing shall be in accordance with industry standard packaging appropriate for the item(s) involved. The Indian Health Service is not responsible in any manner for deliveries intended for the project that are not generated by the Indian Health Service.

(b) Equipment and materials provided by the Contractor shall be new and, where appropriate, shall arrive on-site sealed in original manufacturer’s containers. The Government reserves the right to refuse any items deemed to not meet this requirement.

(c) Material shall be stored in an enclosed and dry area protected from damage and soiling. The contractor shall coordinate a suitable storage area with the COR.

SECTION E

INSPECTION AND ACCEPTANCE

E.1. INSPECTION AND ACCEPTANCE

All work under this contract is subject to inspection and final acceptance by the Contracting Officer or the duly authorized representative of the government.

The Government’s Contracting Officer’s Representative (COR) is a duly authorized representative of the government and is responsible for inspection and acceptance of all items to be delivered under this contract.

E.2. 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(s):

https://www.acquisition.gov/far/

(End of clause)

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)

Number Title Date 52.246-12 Inspection of Construction Aug 1996

E.3 INSPECTIONS

The Government reserves the right to inspect all aspects of work performed, including hiring a third party inspector to verify proper installation and operation. Contractor is required to demonstrate full and complete operation of all work performed. Final acceptance will be based on an acceptable final inspection.

(a) Substantial Completion Inspection

(1) Substantial completion is the date when the work is sufficiently complete, in accordance with the contract documents, ready for beneficial occupancy or the designated portion thereof, for the use for which it is intended.

(2) The Government at this point will conduct an inspection for the development of punch list items in preparation for final inspection.

(3) The substantial completion inspection should be at least 15 days prior to the contractual completion date and the date of final inspection. The Contractor is to notify the CO at least 10 days in advance to schedule the substantial completion inspection.

(4) If at the time of the substantial completion inspection the Government finds that the Contractor will not have the project complete at the contract completion date, the CO will withhold 10% of any progress payment due the Contractor. These funds will be used to off-set any liquidated or actual damages assessed against the Contractor. Remaining funds will be released upon final inspection, and completion of the contract.

(b) Final Inspection

(1) Final Inspection completion date is the date established in the contract when the project is to be fully complete and is ready to turn over to the Government.

(2) This includes commissioning, final clean-up of the site, removal of all trailers, construction signs and debris removed, all punch list items resolved, Government’s manuals turned over, all as built drawings completed and turned over to the Government.

(3) All items and final clean-up of the project site shall be totally complete on the day and at the time the final inspection is scheduled.

(4) Failure on the part of the Contractor to have the project ready for final inspection may result in assessment of damages as specified in the contract.

(5) Final inspection and acceptance of the work will be by the CO or an authorized representative appointed in writing.

SECTION F

DELIVERIES OR PERFORMANCE

F.1. 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(s):

https://www.acquisition.gov/far/

(End of clause)

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)

Number Title Date 52.236-15 Schedules for Construction Contracts Apr 1984 52.242-14 Suspension of Work Apr 1984

F.2. FAR 52.211-10 COMMENCEMENT, PROSECUTION AND COMPLETION OF WORK (APR 1984)

The Contractor shall be required to

(a) commence work under this contract within 10 calendar days after the date the Contractor receives the notice to proceed,

(b) prosecute the work diligently, and

(c) complete the entire work ready for use not later than 180 calendar days after the date the contractor receives the notice to proceed. The time state for completion shall include final cleanup of the premises.

SECTION G

CONTRACT ADMINISTRATION DATA

G.1. CONTRACTING OFFICER

The Contracting Officer (CO) is the individual appointed with the authority to enter into, obligate funds, administer and make related determinations pertaining to the contract on behalf of the federal Government. The Contracting Officer must sign all contractual documents, including contract modifications, and approve payment requests. The Contracting Officer is the only individual authorized to make changes to the contract.

G.2. CONTRACTING OFFICER’S REPRESENTATIVE (COR)

(a) Contracting Officer's Representatives (COR), may be appointed for the purpose of representing the Contracting Officer and assuring compliance with the contract requirements.

(b) The COR does NOT have the authority to alter the Contractor’s obligations under the contract; make final acceptance of work; direct changes that fall within the purview of the “Changes” clause of the contract; or modify any of the terms, conditions, specifications, or cost of the contract.

(c) The COR may approve minor field changes which do not affect the scope, period of performance and/or price of the contract. The COR is authorized to issue notices regarding noncompliance of contract requirements, and to stop work on any portion of the job if the Contractor's methods cause unsafe conditions or will result in noncompliant work which would be impracticable to correct or to replace while permitting other (conforming) portions of the work to continue. Issuance of a Notice of Noncompliance as described herein does not constitute a suspension of work as described in FAR Clause 52.242-14, Suspension of Work (April 1984).

(d) The COR is appointed in writing and the contractor will receive a copy of the appointment letter.

G.3. ADDRESS FOR CORRESPONDENCE

(a) It is the intent of the Government to use electronic means as much as possible while administering this contract.

(b) Most correspondence should be sent via e-mail directly to the CO and COR. If sending documents via postal mail, include the Contract Number on all correspondence. Overnight Mail and U.S. Mail shall be sent to the Contracting Officer, unless otherwise specified, at the following address:

Attn: Taylor Kanthack Indian Health Service (IHS) / Division of Engineering Services (DES) 701 Fifth Avenue, Suite 1600 Seattle WA 98104

G.4 PAYMENT PROCESS

(a) FAR 52.232-5, Payments Under Fixed -Price Construction Contracts, requires that before the first progress payment under the contract is submitted, the contractor shall prepare a Schedule of Values including each principal category of the work which when added together equal the total contract price. A sample format is available from the Contracting Officer. The following is the detail required by the Contracting Officer:

(1) The principle categories of work shall be broken into line items of sufficient detail to allow meaningful measurement of the work on a monthly basis as determined by the COR. Units of measure appropriate to the type of work shall be used. “Lump sum” pricing of line items shall be avoided except where payment for that line item is to be requested based on 100% completion of that line item or where there is no other practical unit of measure.

(2) The cost of preparatory work (e.g., shop drawings or product submittals), field and home office overhead, profit, insurance, taxes, warranties, as-built drawings, etc., shall be pro-rated into items of physical work and not listed as separate line items. Cost of Performance and Payment Bonds may be listed as a single line item and not pro-rated. Also, cost of mobilization and demobilization relating to transportation or installation costs associated with such items as site trailers, heavy equipment, temporary batch plants, temporary on-site manufacturing and assembly facilities, temporary on-site quarter’s facilities, temporary sanitation facilities, temporary utility connections, and/or temporary secured storage facilities may be listed as line items and not pro-rated. If mobilization is listed separately, a line item for demobilization must be listed separately. A detailed listing of the items included and the individual cost for each item shall be provided in support of proposed amounts for mobilization and demobilization.

(b) Material stored on site may be included in earned progress if the Contractor furnishes satisfactory evidence that it has acquired title to such material and that the material will be used to perform in contract.

(c) The following are instructions for submitting pay requests:

(1) Requests are to be submitted with signature for the Contractor certification statement (scanned signature okay) to the CO and COR. Use of a format that complies with all of the requirements of the “Payments” clause of the contract is mandatory. The “Contractor Payment Application” form will be provided at the Pre-Construction meeting.

(2) The Contractor is responsible for delivery of each request for payment electronically using the Department of Treasury Invoice Processing Platform (IPP) www.ipp.gov or successor system. Hand delivery to the COR in the field does not constitute delivery to the billing office.

(3) If the contractor wishes to inquire concerning the status of any pay request, the contractor should contact the Contracting Officer.

(4) A completed Release of Claims that complies with the requirements of the “Payments” clause must be submitted with the request for final payment. A sample format is available from the Contracting Officer.

(d) The final payment request will be rejected and returned to the contractor if all items required under the contract have not been completed, submitted, approved, and accepted prior to the receipt of the request;

e.g., deficient work items, as-built, payrolls, reports, O&M manuals, delivery of extra stock material, etc.

G.5. PAYMENT FOR MATERIALS STORED ON SITE

(a) This clause supplements, but does not replace, FAR 52.232-5 Payments Under Fixed-Price Construction Contracts, with regard to material payments.

(b) Consideration for payment under this contract for materials stored on site is subject to the following conditions:

(1) The contractor shall furnish the contracting officer a list of the major high-cost items to be incorporated into the contract and for which payment, prior to installation, will be requested.

Those items approved by the contracting officer will be entered on the Schedule of Values, as a percentage factor, or factors if items are listed individually.

(2) Payment is limited to major high-cost items. Payment of major high-cost items does not include contractor overhead and profit. Costs such as sales tax, freight, handling, pallets, etc., are excluded.

(3) Payment requests shall be consistent with approved material submittals and shall be supported by the following documents:

(i) Certified paid vendor invoices

(ii) Inventory checklists, jointly validated by the contractor, contracting personnel, and/or construction inspector.

(iii) Accepted delivery tickets, if applicable.

(4) All material for which payment is requested shall be delivered to an approved location on-site, and certified that none will be removed without written permission of the contracting officer. Materials may also be stored in a bonded warehouse offsite if no adequate storage space is available on base.

(5) Payments will be made monthly, or at more frequent intervals as determined by the contracting officer.

(6) The contractor shall remain responsible and retain title to the materials until incorporated into the work.

G.6. INVOICE REQUIREMENTS

(a) Invoices shall be prepared, submitted and paid in accordance with the following FAR clauses specified in Section I:

(1) 52.232-5, Payments Under Fixed -Price Construction Contracts (May 2014)

(2) 52.232-27, Prompt Payment for Construction Contracts (Jan 2017)

(3) 52.232-33, Payment by Electronic Funds Transfer- System for Award Management (Oct 2018)

(4) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Nov 2021)

(5) 352.232-71, Electronic Submission of Payments Request (Mar 2022)

(b) The Designated Billing Office for this contract is the same as the address for correspondence, sent to the attention of the CO. Invoices that have been verified as correct by the COR and shall be emailed to the CO, unless otherwise instructed by the CO. The signed payment invoice shall be sent via e-mail to the IHS Contracting Officer.

(c) Progress payments WILL be authorized for this project.

(d) The final invoice must be marked “Final” and be accompanied by a Release of Claims form, which lists the final payment as outstanding, in the Remarks field. The Release of Claims form is available from the CO.

Final payment will be made within 30 Calendar days upon receipt of a properly executed invoice.

(e) The contractor will contact the Designated Billing Office with any payment issues or concerns.

Note: In accordance with FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Nov 2021) -- Upon receipt of accelerated payments from the Government, the Contractor shall make accelerated payments to its small business subcontractors under this contract, to the maximum extent practicable and prior to when such payment is otherwise required under the applicable contract or subcontract, after receipt of a proper invoice and all other required documentation from the small business subcontractor. This applies to all small business subcontractors at all tier levels.

G.7. CERTIFICATION OF PAYMENTS - RELEASE OF CLAIM

The Contractor, when submitting final payment under this contract, shall submit to the Contracting Officer:

(a) A certification that the Contractor has made payment from proceeds of prior payments, or that he will make timely payment from the proceeds of the progress or final payment then due him, to any subcontractors and suppliers in accordance with established contractual arrangements; and

(b) A properly executed Contractor's Release. The Release of Claims form is available from the Contracting Officer. Failure to submit this completed release will result in a delay of final payment.

G.8. EVALUATION OF CONTRACTOR PERFORMANCE

In accordance with FAR 36.201 and FAR 42.1502 (e), the Contractor's performance will be evaluated upon completion of this contract. Interim evaluations may be prepared at any time during contract performance when determined to be in the best interest of the Government.

(a) Contractors will be sent an email notice to review and comment, if appropriate, on the performance evaluations. Contractor MUST be registered at the website Contractor Performance Assessment Reporting System in order to receive these evaluations. Contractor must register at https://www.cpars.gov/index.htm A contractor point of contact (POC), to receive notification of performance evaluations, shall be identified at time of award of the basic contract. The POC must maintain a current email address on file with the Contracting Officer. In lieu of a contract POC, contractors may provide task order specific individuals to receive this information. Contracting Officers shall be notified at the task order pre-construction meeting of any changes.

(b) Timely performance by the contractor is very important. Failure to perform the work diligently on this contract could result in a negative past performance rating that could affect a Contractor’s competitiveness for an award of future contracts.

SECTION H

SPECIAL CONTRACT REQUIREMENTS

H.1 SUBCONTRACTS

(a) Nothing contained in the contract shall be construed as creating any contractual relationship between any subcontractor and the Government. The divisions or sections of the specifications are not intended to control the contractor in dividing the work among subcontractors, or to limit the work performed by any trade.

(b) The contractor shall be responsible to the Government for acts and omissions of his own employees, and of subcontractors and their employees. He shall also be responsible for the coordination of the work of the trades, subcontractors, and suppliers.

(c) The Government will not undertake to settle any differences between or among the contractor and his subcontractors or suppliers.

(d) The contractor shall, without additional expense to the Government employ specialty subcontractors where required by the specifications. "Specialty Subcontractors," when specified as a requirement, means a subcontractor regularly engaged in the manufacture or installation of the contract items. The specialty subcontractor shall select and combine the materials involved, maintain and have available for the purpose, workmen skilled in the specified work. The specialty subcontractor shall be the manufacturer, be licensed by the manufacturer as an installer, or work under direct supervision of the manufacturer.

(e) Within 14 days after award of the contract, the Contractor shall deliver to the Contracting Officer a completed Standard Form (SF) 1413, Statement and Acknowledgment, for each subcontract for construction within the United States, including the subcontractor’s signed and dated acknowledgment that the clauses set forth in paragraph (b) of this clause have been included in the subcontract.

(f) Within 14 days after the award of any subsequently awarded subcontract the Contractor shall deliver to the Contracting Officer an updated completed SF 1413 for such additional subcontract.

H.2. SUBCONTRACTING

(a) In connection with the performance of work under this contract, the contractor shall not subcontract with any subcontractor who, at the time of subcontract award, is listed on the current GSA's Lists of Parties Excluded from Procurement and Non-procurement Programs, unless otherwise authorized by the Government in accordance with Subpart 9.4 of the Federal Acquisition Regulations.

(b) The List of Parties Excluded from Procurement and Non-procurement Programs is available at https://sam.gov/content/home.

(c) In the event of the contractor's noncompliance with the foregoing requirements, the Government may terminate this contract for default or take other appropriate action, including, but not limited to, requiring the contractor to terminate any such subcontract and substitute an eligible subcontractor in lieu thereof, at no increase in the contract price or time for performance.

(d) The term "subcontractor," as used in this clause, shall mean the individual or firm with whom the contractor proposes to enter into a subcontract for manufacturing, fabricating, installing, or otherwise performing work under this contract.

(e) Within ten (10) days after contract award, the contractor shall furnish to the Contracting Officer in writing a list of all subcontractors scheduled to perform work under the contract on Form SF-1413.

(f) The contractor shall include the provisions of paragraphs a., b., and d. of this clause in every subcontract hereunder.

H.3. WORK HOURS

Normal business hours are 6:00 AM – 6:00 PM, Monday through Friday (excluding Federal holidays). Work at other times must be approved by the COR. Requests to work outside normal business hours shall be submitted in writing to the COR not less than 48 hours in advance of the proposed modified schedule. This requirement is due to the need for security of patients, government personnel and property. There must be a 'responsible government agent' on site when any contractor is present on IHS property.

Note: Four (4) day work weeks will be considered upon written request and must be clearly identified in the project schedule.

H.4. FEDERAL HOLIDAYS

(a) The Government only recognizes the following legal holidays established by federal statue:

New Year's Day January 1 Birthday of Martin Luther King, Jr. Third Monday in January Washington’s Birthday Third Monday in February Memorial Day Last Monday in May Juneteenth June 19 Independence Day July 4 Labor Day First Monday in September Columbus Day Second Monday in October Veteran’s Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25

(b) Any of the legal holidays falling on Saturday will be observed on the preceding Friday; legal holidays falling on Sunday will be observed on the following Monday.

(c) The contractor should not perform work on observed legal holidays unless authorized by the Contracting Officer. In the event work is authorized on observed legal holidays, the contractor shall pay all applicable overtime and/or holiday pay rates required by law.

H.5. INSURANCE

FAR 52.228-5, Insurance Work on a Government Installation, states that "The contractor shall, at its own expense, provide and maintain during the entire performance period of this contract, at least the kinds and minimum amounts of insurance required in the schedule or elsewhere in the contract." The following is the minimum insurance required by the Contracting Officer:

(a) Workers' Compensation and Employer's Liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so comingled with a contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 shall be required, except in states with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: Bodily injury liability insurance coverage written on the comprehensive form of a policy of at least $500,000 per occurrence.

(c) Automobile Liability: Automobile liability insurance written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

H.6. KEY PERSONNEL

(a) Certain experienced professional and/or technical personnel are essential for successful accomplishment of the work to be performed under this contract. Such personnel are defined as "Key Personnel" and are those persons whose resumes were submitted for evaluation of the proposal. The contractor agrees that such personnel shall not be removed from the contract work or replaced without compliance with the following:

(1) If one or more of the key personnel, for any reason, becomes or is expected to become unavailable for work under this contract for a continuous period exceeding 30 calendar days, or is expected to devote substantially less effort to the work than indicated in the proposal or initially anticipated, the contractor shall, subject to the concurrence of the Contracting Officer promptly replace personnel with personnel of equal or greater ability and qualifications.

(2) All requests for approval of substitutions hereunder must be in writing at least 15 calendar days prior to the substitution, circumstances permitting, and provide a detailed explanation of the circumstances necessitating the proposed substitutions.