B_Park Restroom Cleaning.pdf

INVITATION TO BID

PARK RESTROOM CLEANING

SERVICES

#SK0151RD

The Town of South Kingstown will accept sealed bids for the above referenced in the Finance Department, addressed to: Julie A. Mason, Procurement Administrator, 180 High Street, Wakefield, RI 02879, not later than 11:00 A.M. on June 13, 2025, and will then be publicly opened and read aloud.

NO BIDS WILL BE ACCEPTED AFTER THE 11:00 AM DEADLINE.

The bids will be awarded on the basis of the lowest evaluated or responsive bidder pursuant to R.I.G.L. 45-55-

5. “Competitive Sealed Bidding”. Firms interested in submitting a bid may register on-line to download and print bid packages. For further details please visit: http://www.southkingstownri.com/165/Invitations-to-Bid

For questions related to this request, please contact Julie A. Mason, Procurement Administrator by email: jmason@southkingstownri.gov

Individuals requesting American Sign Language Interpreters or CART service must call the Town Clerk’s Office at (401)789-9331 at least seventy-two (72) hours in advance of the bid opening date.

http://www.southkingstownri.com/165/Invitations-to-Bid mailto:jmason@southkingstownri.com

SELECTION CRITERIA

The bid will be evaluated as to R.I.G.L. 45-55-5. (2) “Competitive Sealed Bidding” and the award shall be made on the basis of the lowest evaluated or responsive bid price.

1. Competence to perform the work as reflected by the technical training and education; general experience in providing the required services; and the qualifications and competence of persons who would be assigned to perform the work;

2. Past performance as reflected by the evaluation of private persons and official of other governmental entities that have retained the services of the Bidder with respect to such factors as control of costs, quality of work, and an ability to meet deadlines;

3. Demonstrated experience in the type of work required;

4. Quality of work previously performed by the Bidder for the Town of South Kingstown, if any;

5. Bid Price;

6. Meets or exceeds Insurance Requirements;

7. References;

8. Early Payment Discounts.

TOWN OF SOUTH KINGSTOWN, RHODE ISLAND

GENERAL INFORMATION FOR BIDDERS

1. Receipt and Opening of Bids:

Sealed proposals (bids) will be accepted in the Finance Department, Town of South Kingstown, 180 High Street, Wakefield, RI 02879, until the time indicated on the advertisement for Bids, for the commodities, equipment or services designated in the specifications and will then be publicly opened and read aloud at specified time. Envelopes must be clearly marked with the name of the item bid and time and date of the opening.

It is the bidder’s responsibility to see that their proposal is delivered within the time and at the place prescribed. Bids received prior to the time of opening will be securely kept unopened. No responsibility will attach to any officer or person for the premature opening of a proposal not properly addressed and identified.

Any documents incorrectly addressed or misdirected to other locations other than Finance Department, Town of South Kingstown, and are not present at the time and date specified of the bid opening for whatever cause will be deemed late and will not be considered. Postmarks will not be considered proof of timely submission. Proposals received by facsimile will not be considered.

2. Preparation of Bids:

Proposals must be submitted on and in accordance with the forms attached hereto, blank places must be filled in as noted, no change shall be made in the phraseology of the proposal or in the item or items mentioned therein, must contain the name and proper address of the bidding firm, and must be signed by a responsible member of the firm with his/her signature and official title. Proposals that are not complete, or contain any omissions, erasures, alterations, additions or contain irregularities of any kind, may be rejected.

3. Telegraphic Modification:

Telephonic, telegraphic or oral bids, amendments or withdrawals will not be accepted.

4. Withdrawal of Bids:

Bids may be withdrawn personally or by written request at any time prior to the time specified for the opening. Bids may be modified in the same manner. Negligence on the part of the bidder in preparing the bid confers no right of withdrawal or modification of his bid after such bid has been opened.

5. Bid Security:

Not Applicable

6. Qualification of the Bidder:

The Town reserves the right to request each bidder to present evidence that he/she is normally engaged in purveying the type of product or equipment bid upon. No bids shall be considered from bidders who are unable to show that they are normally engaged in purveying the type of product or equipment specified in the bid proposal. The supplier shall make themselves thoroughly familiar with the contents of the notice before submitting their bid proposal.

7. Performance, Labor and Materials Bond, Execution of Contract:

Not Required

8. Laws and Regulations:

All applicable Federal and State Laws, Ordinances and Codes of the Town of South Kingstown and regulations of all authorities having jurisdiction over this Project shall apply to this contract the same as though written herein in full.

The Town of South Kingstown will not award the Contract to any Contractor who is, at the time, ineligible under the provisions of any applicable regulations issued by the Secretary of Labor, United State Department of Labor, or is not qualified under applicable Ordinances of the Town of South Kingstown, or the laws of the State of Rhode Island.

9. Obligations of the Bidder:

At the time of the opening of the bids, each bidder will be presumed to have inspected the Specifications and Contract documents (including all Addenda). The failure or omission of any bidder to receive or examine any form, instrument or document shall in no way relieve any bidder from any obligation in respect to this bid. Any exceptions or deviations from the provisions contained in this specification must be explained in detail and attached to the proposal. If such deviations do not part from the intent of this notice and are in the best interest of the Town, the proposal will receive careful consideration.

10. Prices:

Bidders shall state the proposed price in the manner designated in the Bid Proposal Form.

Bidders agree that the prices in this bid shall be irrevocable for forty-five (45) days, or until the bid is awarded by the Town Council. After award by the Town Council, said prices shall then remain firm for the duration of the contract.

11. Tax Exemptions:

The Town is exempt from the payment of R.I. Sales Tax under the 1956 General Laws of the State of Rhode Island, §44-18-30 Para.1, as amended. Bid is not to include any taxes from which the Town of South Kingstown is exempted by law; the Town will complete tax exemption forms required by the supplier.

12. Acceptance or Rejection:

The Town of South Kingstown reserves the right to reject any or all proposals, to accept any bid or waive any formality in the proposal as deemed advisable in the best interest of the Town. The Town also reserves the right to award the bid on a per item basis.

13. Payment Terms:

The Town agrees to pay within thirty (30) days after acceptance. Acceptance means 100% satisfaction.

14. Equal Employment Opportunity Statement:

For the purposes of this statement the term “vendor” shall mean any and all individuals, companies, corporations, and business entities that provide goods or services to the Town of South Kingstown pursuant to any and all relevant and appropriate Federal, State, and local purchasing rules, regulations and procedures.

The Town of South Kingstown are committed to the general policy and principle of Equal Employment Opportunity in terms of retaining vendors to provide the Town with goods and services necessary for routine and emergency operations. The Town will not discriminate against vendors as entities, or individual employees thereof on any legally-recognized basis included, but not limited to race, age, color, religion, sex, marital status, national origin, physical or mental disability, Veteran’s status, pregnancy, sexual orientation, genetic conditions, predisposition to certain diseases, or ancestry, except where a bona fide occupational qualification exists.

By submission of your bid, you agree not to discriminate in the above-named categories.

15. Insurance:

The Contractor agrees to defend, indemnify, protect, save and keep harmless the Town of South Kingstown from any and all loss, cost, damage or exposure arising from the negligent acts or omissions of the Contractor in undertaking this project.

The Contractor will maintain in full force at all times workers' compensation insurance for all labor employed on the project. Workers' Compensation coverage must meet the statutory obligations of the State and supply evidence of the same to the Town of South Kingstown.

The Contractor will maintain in full force at all times during this engagement General Liability (including products and completed operations) insurance in the minimum amount of $2,000,000 per occurrence for all damages on account of personal injuries and/or property damage arising out of an occurrence. If the Contractor’s General Liability Policy is subject to an Annual Aggregate, said Aggregate must be in multiples of the per occurrence limit of liability.

The Contractor will provide evidence of its General Liability policy to the Town of South Kingstown naming the Town of South Kingstown as an additional insured to the policy.

The Contractor will maintain in full force at all times during this engagement Auto Liability insurance covering all owned vehicles, hired vehicles, or non-owned vehicles in the minimum amount of $1,000,000 per occurrence for all damages on account of personal injuries and/or property damage. The Contractor will provide evidence of its Auto Liability policy to the Town of South Kingstown.

Insuring companies must be authorized to issue insurance in the State of Rhode Island. Certificate of insurance must define nature of coverage as fireworks display.

Clerical errors or omissions on certificates of insurance will not be acceptable.

16. Experience:

The vendor must have sufficient experience on similar type projects/services. A minimum of five

(5) years’ experience is required as well as a minimum of five (5) jobs completed. Bidders must provide the Town with references on the sheets attached. Bids from companies not containing this information will not be considered.

17. Town Bidding Website:

The Town of South Kingstown officially distributes bid documents through the Bid Net website under the RI Purchasing Group. There are no fees required to register on the website. Copies of solicitation documents obtained from any other source are not considered official copies and the Town is not responsible for those documents. Only those vendors who download the documents from the Bid Net website will receive addendum information, if such information is issued. If you received this document from any other source, we recommend that you register on the Bid Net website: https://www.bidnetdirect.com/ to obtain an official copy and any associated addendum.

18. Examination of Ground:

Bidders must satisfy themselves, by personal examination of the location of the proposed work, and by such other means as they may prefer as to the actual conditions and requirements of the work, and to inform themselves fully of the conditions relating to the construction and labor under which the work will be or is now being performed, and this contractor must employ, so far as possible, such methods and means in the carrying out of his/her work as will not cause any interruption or interference with any other contractor and a minimum of inconvenience and injury to other persons or property.

https://www.bidnetdirect.com/

BID SPECIFICATIONS

PARK RESTROOM CLEANING

SERVICES

#SK0151RD

BID SUBMISSION REQUIREMENTS:

I) Bid Proposal Forms which must be signed by the authorized individual(s).

2) Signature page from the Town's contract, signed by an authorized individual as a good faith statement that the Contractor is willing to enter into the Town's standard contract form (Article 8),

3) Current Certificate(s) of insurance.

4) Company History:

• Years in janitorial business;

• Key personnel and their experience, including key personnel that shall be involved with this contract; and

• Average length of employment for managers, supervisors, and janitors.

5) Reference List.

Scope of Services

The Town of South Kingstown, Department of Leisure Services, is seeking professional cleaning services for park restrooms at seven locations within the Town of South Kingstown. A list of fixtures in the various restrooms is provided with each bid option; a list of observed holidays is provided at the end of the bid package.

The bid is comprised of three sections/options (with a fourth option to allow for one all options cumulative price - for a single contract award). Any business or individual wishing to submit a bid on any portion of the bid package is welcome to do so. A Bid Proposal form is included for each bid option to allow bidder to bid the options separately, as well as a Bid Proposal form for any business or individual wishing to provide an entire package bid price, The Town of South Kingstown reserves the right to award each Bid Option separately to overall lowest responsive bidder for each bid option, or as one award, whichever is deemed to be in the best interest of the Town.

Award(s) shall be made for Bid Option Lump Sum Bid Price; the cleaning dates are approximate. The Town reserves the right to increase or decrease the number of days required to clean each facility. Should this occur during the duration of this. contract, pricing, and scheduling of cleaning for each facility will be negotiated at the Per Day price indicated on bid form.

It is strongly suggested that before any bids are submitted, the bidder checks with their insurance agent as to any added charges that may be incurred for the insurance requirements asked for on this bid.

Contract Duration: The contract will be for a term of three (3) years, year one guaranteed; years two and three based on satisfactory performance and available funds. Contract year one shall commence on July 1, 2025 and end on June 30, 2026.

Buildings/Facilities (hereinafter "Facilities") included in this Bid:

• West Kingston Park, 3840 Kingstown Road

• Curtis Corner Athletic Fields, 301 Curtis Corner Road

• Broad Rock Playfields, 55 St Dominic Road

• Tuckertown Park, 101 Tuckertown Park Road

• Marina Park, 239 Salt Pond Road

• Main Street Comfort Station, 300 Main Street

• Green Hill Park, 559 Green Hill Beach Road

Contractor - The successful bidder (hereinafter "Contractor") receiving the award of this contract shall be responsible for providing all labor, insurance, equipment, and supplies except where noted necessary for the cleaning of the Facilities at Contractor's expense.

Cleaning Complaints - If a cleaning complaint is received and cannot be resolved and cleaning procedures do not meet the Town of South Kingstown's cleaning standards, there will be a deduction from the monthly invoice at the discretion of the Director of Leisure Services. The Director of Leisure Services or designee will contact the Contractor with the pertinent information, and they will be given sufficient time to resolve any issues.

Supervisor- The Contractor shall assign a Supervisor to Town of South Kingstown to oversee all cleaning procedures and who must make routine visits during their employees' work hours to evaluate the work and who will provide monthly cleaning surveys to the Director of Leisure Services or as directed; contact information shall be provided to the Department of Leisure Services. The Supervisor must meet with the Director of Leisure Services or designee at least once a month to discuss cleaning status and any issues of concern. The Supervisor will be responsible for all cleaning procedures and must be able to communicate verbally and in writing in English regarding all cleaning responsibilities.

Contractor's Personnel - The Contractor shall employ only those people qualified and trained to provide the services stated herein. The Contractor further warrants that their employees, and any other personnel providing services under these specifications, are duly qualified to perform the services required and that the personnel agree to perform services in a professional manner utilizing appropriate procedures and methods in accordance with any applicable local, state, or federal laws, rules, or regulations.

The Contractor must provide the Town with a current list of all personnel employed by the

Contractor assigned to cleaning the Facilities under this Contract, including telephone numbers and addresses if so requested. Employees assigned to clean Facilities under this contract must be able to understand basic English verbal commands and written instructions. Should the Town advise the Contractor that any agent, employee or other person under its jurisdiction or supervision relative to this contract is for any reason objectionable, unsatisfactory, or undesirable, the Contractor shall replace the individual.

Billing - Contractor shall bill the Town in twelve (12) monthly invoices for each contract year. (Lump Sum Bid Price+ 12 months is an acceptable/suggested formula for determining monthly invoice amount). Invoices (Net 30-Days) shall be submitted by the third day of the month for work performed the previous month. If Contractor fails to provide services as required under Contract for one (I) or more days, Contractor's monthly invoice may be reduced by an amount equal to the value of the day(s) not worked. Contractor will be notified in advance of any intent to reduce payment of monthly invoice amount, References - A list of references with the company's name, a contact person and a telephone number shall be included with the bid.

Sanitary Standards - To ensure a healthy and safe municipal facility environment for the public's use, all cleaning procedures must adhere to the highest standards as they relate to the health and well-being of users of these facilities. It should not be assumed that the level of cleanliness that presently exists in each of the contracted facilities meets these specifications or is satisfactory to the Town of South Kingstown. The Contractor shall be required to ensure that all provisions of the specifications are met entirely, and that the Town is provided with clean and presentable facilities/buildings.

Cleaning Responsibilities - All restrooms/facilities shall be cleaned in the same manner following normal and expected practices and specified work objectives included herein.

a) All fixtures, floors, inside and outside walls, partitions, ceilings, benches, shelves, urinals, toilets, sinks, drinking fountains, and toilet stalls shall be cleaned using appropriate soaps, detergents, disinfectants, deodorizers, and cleaning solutions.

b) Cleaning shall consist of sweeping, mopping, spraying, scrubbing, washing, wiping, litter and trash removal, spider web/cobweb removal, rinsing, and excess water removal.

The Contractor shall be responsible for cleaning and sanitizing all surfaces within the restroom including walls, floors, ceiling (if necessary), toilet partitions, porcelain/stainless steel fixtures, dispensers & mirrors. Restrooms must be free of dust, dirt, bodily fluids, or excrement, as well as have evidence that surfaces were disinfected, wet mop entire floor surface of restrooms daily.

Trash will be bagged and carried to designated area for disposal; new can liners placed in wastebaskets. In locations that recycle, recycling will be collected and placed (loose) in designated outdoor recycling receptacles.

Schedules for each option will be adhered to; Contractor is responsible for closing and securing restrooms at the parks each night. Once Contractor has cleaned, facilities should be locked and secured for the night even if the park/fields are still in use.

The Contractor shall check and restock all paper towels, toilet paper and soap dispensers (as needed) and ensure that each is full and has an adequate supply for next day's use.

Note: The Town will provide all paper products, can liners, and soap for dispensers. The contractor will supply all cleaning products and tools.

The Contractor shall test all plumbing fixtures and report any deficiencies or problems to the Director of Leisure Services or designee as soon as possible or by the next business day. The Contractor shall carry a plunger and plunge toilets found to be clogged by paper; reporting any problems that persist after initial plunging. In case of non-functioning or broken plumbing or vandalism, the Contractor shall try to remove any obstruction by use of plungers, probes, or grasping device. If a problem cannot be corrected, a "closed" or "out of order" sign shall be displayed on the affected fixture for the next day's opening. Details of the reporting procedure will be established by the Director of Leisure Services or designee and the successful Bidder.

All vandalism to restroom facilities, both to the interior and to exterior portions of the building, shall also be reported to the South Kingstown Police Department prior to leaving the location, in addition to the notification made to the Director of Leisure Services or designee as required.

Security - Keys shall be issued to the Contractor by the Department of Leisure Services. Duplicate Keys: Should the Contractor lose a key or keys; the Contractor shall be responsible for the cost of having all affected door locks re-keyed. The Town will arrange for this to be done and bill the Contractor or subtract the cost from that month's invoice.

Reporting - Each month Contractor shall complete, retain, and submit a Restroom Facility Maintenance Log for each facility cleaned under this Contract, which shall include the date and time for each daily service provided at a facility; failure to do so may result in delays in payment.

Logs should accompany any invoices requesting payment. A sample log is included in this Bid Package.

CLEANING ACTIVITY SPECIFICATIONS:

The following specifications and conditions shall serve as a minimum requirement for cleaning services for all the facilities listed above, in addition to those previously described under "Cleaning Responsibilities". Some or all may apply to each facility.

1. Receptacles:

As previously stated, trash will be bagged and carried to the area designated for disposal and new can liners placed in wastebaskets. In locations that recycle, recycling will be collected and placed (loose) in designated outdoor recycling receptacles.

All trash and paper left in corridors or near trash receptacles and obviously intended as trash shall be collected and removed to the designated dumpster/recycling receptacle.

Receptacle Cleaning & Disinfecting - On an as needed basis, trash receptacles shall be thoroughly cleaned inside and out. Receptacles shall be free from dirt, food, or beverage spoilage and odors.

2. Restroom Cleaning and Servicing:

Restrooms shall be cleaned with proper dilutions of disinfectant/detergent cleaning products to control disease-causing organisms and to prevent odors. Servicing shall be accomplished according to schedule to ensure adequacy of supplies and hygienic condition of restrooms.

a. Fixture Cleaning and Disinfecting: Fixtures including toilet bowls, hand basins and urinals shall be cleaned according to schedule. Special care shall be paid to floor and wall mounting brackets and sealants so as not to allow accumulation of dirt, urine, and other soils. Handles and other touch surfaces will be disinfected in accordance with all health and safety protocols.

Fixtures shall present a clean shining appearance free from dust, spots, stains, rust, mildew, soap residues, mineral deposits, organic material, etc. Wall and floor brackets and other fixture junctures shall be free of accumulations of dirt and urine.

b. Stall Partition Cleaning: Stall partitions and partitions between urinals shall be cleaned and free from water streaks, stains, soil, or other unsightly omissions and free from dust on top edges.

c. Mirror and Chrome Cleaning: Mirrors, chrome, and other metal trim shall be cleaned and polished. This includes metal supply dispensers, metal door pushes, and metal light switches. Abrasive cleaners shall not be used. Mirrors, chrome, and other metal trim shall be free from water marks, streaks, soil, stains, graffiti, and other omissions and shall present a high shine.

d. Tile De-Scaling: Tile floors, walls, and shower stalls (where present) shall be cleaned of all scale, mineral deposits, and soap residues and shall be thoroughly rinsed and dried to present a uniformly clean appearance.

e. Grout Cleaning: Grouting and sealants shall be cleaned with an appropriate chemical cleaning agent. Care shall be exercised to prevent damage to tile. Grout and other sealants shall be scrubbed clean and present a uniformly clean appearance.

f. Vinyl Tile/Wall Cleaning: Vinyl tile floors and walls shall be thoroughly scrubbed with a heavy-duty disinfectant/detergent solution. Ceramic tile floors and walls shall be thoroughly cleaned, rinsed, and dried to present a uniformly clean appearance. Tile floors shall be buffed per schedule requirements.

g. Restroom Supplies: Restrooms shall be serviced according to schedule to ensure sufficiency of supplies and hygienic condition. Extra supplies (i.e., toilet paper) may be left, when necessary, only if there is a secure storage area for these supplies. Hand towels, soap, and toilet paper shall be stocked in appropriate dispensers in quantities adequate for sufficiency between servicing. Sanitary napkin and tampon disposal containers shall be emptied daily and sanitized.

3. Floor Maintenance:

a. Sweeping/Dust Mopping: Floors shall be swept, or dust mopped according to the schedule to present a clean and orderly appearance at all times. Floors shall present a clean and orderly appearance with no loose dirt or debris in evidence, including comers, and other places accessible to broom or dust mop.

b. Removing Gum/Tar, etc.: Surface accumulations of chewing gum, tar, hardened dirt, and other spoilage that cannot be removed by other means such as mopping, sweeping, and dust mopping, shall be scraped and then removed. Care shall be taken to avoid damage to floor tiles or finish. All gum, tar, and other soils shall be removed as soon as they are discovered.

c. Mopping: Floors shall be damp or wet mopped according to the schedule to maintain a uniformly clean appearance. Care shall be taken to avoid splashing walls, baseboards, furnishings, etc. Mopped floors shall be free from streaks, spots, stains, smears, mop strands, and other unsightly appearance.

TOWN OF SOUTH KINGSTOWN OBSERVED

HOLIDAYS

New Year's Day

Dr. Martin Luther King Jr. Day

Presidents' Day

Memorial Day

Juneteenth

Fourth of July

Victory Day Labor

Day Columbus

Day Veterans'

Day Thanksgiving

Day

Day after Thanksgiving

Christmas Eve

Christmas Day

Note: When an authorized holiday falls on a Sunday, it shall be observed on the succeeding Monday.

BID OPTIONS

FACILITIES SCHEDULE

(Tasks as outlined in Specifications to be performed daily unless otherwise noted)

PROPOSAL FORMS

TOWN OF SOUTH KINGSTOWN, RHODE ISLAND PROPOSAL FORM

CONTRACT CLEANING - PUBLIC RESTROOMS

BID SHEET

All paper products, hand soap, and can-liners will be provided by the Town. All cleaning supplies and cleaning equipment, in order to properly clean and maintain restrooms will be provided by the contractor. Cleaning of facilities in this bid option shall not happen earlier than 8:00 p.m. and shall be secured by Contractor upon leaving.

A. Close & Clean the following 5 days per week Monday through Friday, including holidays that fall within the week, from July 1, 2025 through November 15, 2025 and April 1, 2026 through June 30, 2026, for a total of 220 days and year 2 and year 3 will follow the same schedule:

1) Tuckertown Park- two (2) restrooms (3 toilets; 2 sinks; 1urinal total)

2) West Kingston Park- two (2) restrooms (2 toilets; 2 sinks total)

3) Curtis Corner Athletic Fields- two (2) restrooms (3 toilets; 1 urinal, 2 sinks total)

4) Broad Rock Play Fields- two (2) restrooms (3 toilets; 1 urinal, 2 sinks total)

5) Marina Park- two (2) restrooms (5 toilets, 1 urinal, 4 sinks)

6) Main Street Comfort Station – two (2) restrooms (5 toilets, 1 urinal, 4 sinks total)

7) Green Hill Park- one (1) waterless composting restroom (1 toilet, 1 urinal)

VENDOR NAME:

YEAR ONE PRICE:

Lump Sum Bid price written in words

Total Price

Per Day Price:

1. Tuckertown Park $ ---------

2. West Kingston Park $ ---------

3. Curtis Corner Athletic Fields $ ---------

4. Broad Rock Playfields $ ---------

5. Marina Park $ ---------

6. Main St. Comfort Station $ ---------

7. Green Hill Park $ ---------

YEAR TWO PRICE:

Per Day Price:

1. Tuckertown Park $ ---------

2. West Kingston Park $ ---------

3. Curtis Corner Athletic Fields $ ---------

4. Broad Rock Playfields $ ---------

5. Marina Park $ ---------

6. Main St. Comfort Station $ ---------

YEAR THREE PRICE:

$ -------------- Total Price

Total Price

Per Day Price:

1. Tuckertown Park $ ---------

2. West Kingston Park $ ---------

3. Curtis Corner Athletic Fields $ ---------

4. Broad Rock Playfields $ ---------

5. Marina Park $ ---------

6. Main Street Comfort Station $ ---------

BIDDER INFORMATION

VENDOR NAME:

ADDRESS:

SIGNATURE:

(Please print name and title)

TEL: DATE: _

EMAIL ADDRESS:______________________________________________________

RESTROOM/FACILITY MAINTENANCE LOG

Location:

Month: Notes:

*Any issues found at facility should be reported as soon as possible to the Director of Leisure Services

Toilet

Paper

Paper

Towels

Soap

Dispensers

Trash &

Recycling

S in k s c le a n e d

F lo o rs

S w e p t

F lo o rs

M o p p ed

S u rf ac e C le an g

M ir ro rs

C le a n

W d o w s c le a n c le a n h e c k

C e c k

E m p ti

Date

Cleaned by

F ill fi lle e c k fi lle

T o ile ts

C le a n

G ra ff it i

Initials

REFERENCE SHEET

Customer Name:

Address:

Contact: Telephone#:

Scope of work performed:

Length of Service:

Contact: Telephone#:

Contact: Telephone#:

Contact: Telephone#:

VENDOR NAME: _

EXPERIENCE SHEET

Key personnel involved with this contract and their experience:

Vendor Name: _______________________

Standard Form of Agreement

Between

Owner and Contractor where the basis of payment is a

STIPULATED SUM

AGREEMENT

made as of the ____day of in the year Two Thousand and Twenty-Five

BETWEEN the Owner: Town of South Kingstown and the Contractor:

The Project is: CLEANING PUBLIC RESTROOMS/FACILITIES

TOWN OF SOUTH KINGSTOWN

THREE (3) YEAR CONTRACT

The Owner and Contractor agree as set forth below.

ARTICLE 1

THE CONTRACT DOCUMENTS

The Contract Documents consist of this Agreement, Conditions of the Contract (General, Supplementary and other Conditions), Drawings, Specifications, Addenda (where applicable) issued prior to execution of this Agreement, other documents listed in this Agreement and

Modifications issued after execution of this Agreement; these form the Contract, and are as fully a part of the Contract as if attached to this Agreement or repeated herein. The Contract represents the entire and integrated agreement between the parties hereto and supersedes prior negotiations, representations or agreements, either written or oral, and includes the bid specifications and all documentation incorporated into the request for bids.

Contractor prop oses to:

ARTICLE2

THE WORK OF THIS CONTRACT

The Contractor shall execute the entire Work described in the Contract Documents, except to the extent specifically indicated in the Contract Documents to be the responsibility of others, or as follows:

ARTICLE3

DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION

3. I The date of commencement is the date from which the Contract Time of Paragraph 3.2 is measured, and shall be the date of this Agreement, as first written above, unless a different date is stated below or provision is made for the date to be fixed in a notice to proceed issued by the Owner.

(Insert the date of commencement, if it differs from the date of this Agreement or, if applicable, state that the date will be fixed in a notice to proceed.)

DATE SHALL BE SET IN THE NOTICE TO PROCEED.

Unless the date of commencement is established by a notice to proceed issued by the Owner, the

Contractor shall notify the Owner in writing not less than five days before commencing the Work to permit the timely filing of mortgages, mechanic's liens and other security interests.

3.2 The Contractor shall achieve Substantial Completion of the entire Work not later than ___ calendar days after date set in the notice to proceed, subject to adjustments of this Contract Time as provided in the Contract Documents.

ARTICLE4

CONTRACT SUM

4.1 The Owner shall pay the Contractor in current funds for the Contractor’s performance of the

Contract the Contract Sum ________________ ( $____ ), subject to additions and deductions as provided in the Contract Documents.

4.2 The Contract Sum is based upon the following alternates, if any which are described in the

Contract Documents and are hereby accepted by the Owner:

4.3 Unit prices, if any, are detailed in the bid documents:

ARTICLES

PROGRESS PAYMENTS

5.1 Based upon Applications for Payment submitted to the Owner by the Contractor, the Owner shall make progress payments on account of the Contract Sum to the Contractor as provided below and elsewhere in the Contract Documents.

5.2 The period covered by each Application for Payment shall be one calendar month ending on the last day of the month, or as follows:

5.3 OMITTED.

5.4 Each Application for Payment shall be based upon the Schedule of Values submitted by the

Contractor in accordance with the Contract Documents. The Schedule of Values shall allocate the entire Contract Sum among the various portions of the Work and be prepared in such form and supported by such data to substantiate its accuracy as the Owner may require. This Schedule, unless objected to by the Owner, shall be used as a basis for reviewing the Contractor's

Applications for Payment.

5.5 Applications for Payment shall indicate the percentage of completion of each portion of the Work as of the end of the period covered by the Application for Payment.

5.6 Subject to the provisions of the Contract Documents, the amount of each progress payment shall be computed as follows:

5.6.1 Take that portion of the Contract Sum properly allocable to completed Work as determined by multiplying the Percentage of completion of each portion of the Work by the share of the total Contract

Sum allocated to that portion of the Work in the Schedule of Values, less retainage of ten percent

(10%).

5.6.2 Add that portion of the Contract Sum properly allocable to materials and equipment delivered and suitably stored at the site for subsequent incorporation in the completed construction (or, if approved in advance by the Owner, suitably stored off the site at a location agreed upon in writing), less retainage of ten percent (10%).

5.6.3 Subtract the aggregate of previous payments made by the Owner; and

5.6.4 Subtract amounts, if any, for which the Owner has withheld or nullified an Application for

Payment.

5.6.5 The progress payment amount determined in accordance with Paragraph 5.6 shall be further modified under the following circumstances:

5.6.6 Add, upon Substantial Completion of1he Work, a sun1 sufficient to increase the total payments to ninety-five percent (95%) of the Contract Sum, less such amounts as the Engineer shall determine for incomplete Work and unsettled claims.

ARTICLE6

FINAL PAYMENT

6.1 Final payment, constituting the entire unpaid balance of the Contract SUll1, shall be made by the

Owner to the Contractor when:

6.1.1 The Contract has been fully performed by the Contractor; and

6.1.2 A final Application for Payment has been issued by the Contractor.

6.2 Such final payment shall be made by the Owner not more than 45 days after the issuance of the

Final Application for

Payment, or as follows:

ARTICLE7

MISCELLANEOUS PROVISIONS

7.1 Where reference is made in this Agreement to a provision of the General Conditions or another

Contract Document, the reference refers to that provision as amended or supplemented by other provisions of the Contract Doctm1ents.

7.2 Payments due and unpaid under the Contract shall bear interest from the date payment is due at the rate stated below, or in the absence thereof, at the legal rate prevailing from time to time at the place where the Project is located.

(Insert rate of interest agreed upon, if any.)

(Usury laws and requirements under the Federal Truth in Lending Act, similar state and local consumer credit laws and other regulations at the Owner's and Contractor's principal places of business, the location of the Project and elsewhere may affect the validity of this provision. Legal advice should be obtained with respect to deletions or modifications, and also regarding requirements such as written disclosures or waivers.)

7.3 Other provisions:

ARTICLES

TERMINATION OR SUSPENSION

8.1 The Contract may be terminated by the Owner or the Contractor as provided in Articles 13, 54 &

55 of the General Conditions.

8.2 The Work may be suspended by the Owner as provided in Article 60 of the General Conditions.

This Agreement is entered into as of the day and year first written above and is executed in at least three original copies of which one is to be delivered to the Contractor and the remainder to the Owner.

OWNER CONTRACTOR

(Signature) (Signature)

Town Manager

(Printed Name/T'itle) (Printed Name/I'it/e)