B.08 Combined Synopsis-Solicitation 21Q0124 (PWS & Wage Determination).pdf

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK

STATEMENT

Elevator Maintenance Services John Day Dam, Sherman County, Oregon

1.0 GENERAL STATEMENT.

US Army Corps of Engineers, Portland District is soliciting for a non-personnel services contract for a Full-Service elevator maintenance services contract at John Day Dam located in Sherman County, Oregon. The Contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform the elevator maintenance services as defined in this Performance Work Statement (PWS). The Contractor shall perform to the standards in the contract and comply with all local, state, and federal regulations during the services performed.

This firm fixed priced contract is for a base plus four (4) option years at the Government’s discretion. The period of performance for the base year will be from 1 October 2021 through 30 September 2022. The follow-on option year period of performances is outlined at para 6.7 within the delivery/performance schedule of this requirement.

The Dam is not currently under an elevator maintenance contract. The Contractor will make a complete and systematic inspection of all elevators within 7 days of the start of the contract and report to COR any major deficiencies the contractor determines are not within the scope of this contract for discussion and determination. Findings will be provided to the COR and be available prior to the post award conference.

After all post award submittals have been reviewed and approved by the Government, a Pre-Work Meeting date and time will be established. The Pre- Work Meeting will be scheduled no later than 15 calendar days after contract award. At this meeting, the COR will establish lines of authority and Government procedures for contractual administrative and work issues. The schedule of required submittals and reports will also be discussed. The Contractor shall submit the deficiency and noncompliance report obtained from the Assessment Site Visit at the Pre-Work Meeting. The Contractor will be responsible for all maintenance, replacement of parts, etc. unless noted in the deficiency report and agreed on by the KO. The Government will furnish the Contractor a letter of record documenting pre-work conference discussions within one week following the meeting.

2.0 DEFINITIONS.

Throughout this Performance Work Statement (PWS), terms are defined as follows:

Acceptable Quality Level (AQL): Acceptable Quality Level equals the performance standards listed in 5.1 through 5.7.

Contract Discrepancy Report (CDR): A written record of unsatisfactory performance by the Contractor as observed by the QAE.

Contracting Officer (KO): The Government employee who is authorized to enter into, administer, and/or terminate contracts and make related determinations and findings.

Contracting Officer’s Representative (COR): The individual designated in accordance with subsection 201.602-2 of the Defense Federal Acquisition Regulation Supplement and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. The COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery, or any other term or condition of the contract.

Defective Service: A service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable: Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

Hazardous Energy Control Program (HECP): A program established to secure all hazardous energies and allow a Contractor to safely perform work.

Physical Security: Actions that prevent the loss or damage of Government property.

Government Contract Quality Assurance: the various functions, including inspection, performed by the Government to determine whether a contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP): A written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

Quality Control: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

3.0 THE REQUIREMENTS; GOVERNMENT:

3.1 Utilities. The Government will provide potable water, electricity, HVAC, and debris disposal. Telephone service will not be provided. The Contractor shall place all trash and litter pickup in Government provided dumpsters located on the project. This does not include large pieces of equipment which shall be disposed of in a COR approved area. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of Government utilities.

3.2 Records. Any available elevator drawings may be obtained from the Government and shall be retained on Government premises. Applicable changes shall be noted on drawings (i.e. red-marked) and they shall be returned to the COR.

3.3 The Government has a limited supply of Freight elevator spare parts that may be used as Government Furnished Equipment to keep the critical #2 Freight Elevator in service.

4.0 THE REQUIREMENTS; CONTRACTOR:

4.1 General. The Contractor shall furnish all labor, material, supplies, and tools necessary to perform cleaning, maintenance, inspection, repairs, or replacements to elevators, escalators, equipment, appurtenances, and accessories. Equipment shall be industrial grade. Equipment, appurtenances, and accessories including the following: hoist machinery, controllers, selectors, worn gears, thrusts, bearings, brake magnet coils, brake shoes, hoist ropes, compensating ropes, step chains, rollers, handrails, governor ropes, brushes, windings, commutators, rotating elements, contacts, coils, resistors for operation and motor circuits, magnet frames, cams, car door and hoisting door hangers, tracks, and guides, door operating devices, limit switches, interlocks and contacts, and all other elevator signal accessory equipment complete, where included as part of the elevator installation at the time the bid for this work is submitted. Items found on initial inspection at start of contract as pre-existing Major deficiencies will be reported to KO for discussion as to exemption from complete coverage.

4.2 The Contractor is responsible for replacement labor of all light bulbs, tubes, sockets and receptacles for hoist ways, pits, elevator cars, and signal systems.

Particular attention is to be given to maintaining all emergency signal systems and light units in an operable condition. The Contractor shall notify the Government of all malfunctions that may require other repair qualifications such as a Licensed Electrician.

4.3 License. The Contractor shall be licensed in the State of Oregon in the elevator repair business. A copy of the license shall be furnished to the COR seven days before the pre-work conference.

4.4 Materials. In performing the work under this contract, the Contractor shall provide only parts recommended by the manufacturer of the equipment for replacement or repair, and to use only those lubricants of a standard or grade recommended by the manufacturer of the equipment. If the Contractor discovers, in the course of needed repairs, that original equipment by the manufacturer (OEM) has been modified by previous Contractors, it is required for this Contractor to repair or replace per manufacturer recommendations or agreed upon engineered solution. Contractor shall reference Section 5.1.1 for notification of defects for costs that are over and above the scope of this work.

4.5 Efficiency. When purchasing energy consuming products, the Contractor shall procure an Energy Star product or a product that is designated under the Federal Energy Management Program (FEMP) of the Department of Energy as being among the highest 25 percent of equivalent products for energy efficiency, FEMP designated product unless (A) an Energy Star product or FEMP designated product is not cost- effective over the life of the product taking energy cost savings into account; or (B) no Energy Star product or FEMP designated product is reasonably available that meets the functional requirements.

4.6 All lubricants, oils greases, rope preservatives, and cleaning materials are to be furnished by the Contractor. Lubricants shall be the proper grade for the purpose used and shall be as specified by the elevator manufacturer (see Attachment 1).

All parts replaced shall be new and identical to original equipment or the equipment manufacturer’s recommended replacement parts. It shall be the responsibility of the Contractor to prevent the operation or attempted operation of electrical equipment or combinations of equipment which require powers exceeding the capacity of existing building circuits.

4.7 The Contractor shall abide by all applicable regulations, publications, manuals, and local policies and procedures. The publications listed below form a part of this specification to the extent referenced. The publications are referred to in the text by basic designation only.

U.S. ARMY CORPS OF ENGINEERS (USACE)

EM 385-1-1 (2014) - Safety and Health Requirements Manual https://www.usace.army.mil/Missions/Safety-and-Occupational-Health/Safety-and-Health- Requirements-Manual/ https://www.usace.army.mil/Missions/Safety-and-Occupational-Health/Safety-and-Health-Requirements-Manual/ https://www.usace.army.mil/Missions/Safety-and-Occupational-Health/Safety-and-Health-Requirements-Manual/

ASME INTERNATIONAL (ASME)

ASME A17.1 (2013) Safety Code for Elevators and Escalators ASME A17.2 (2013) Guide for Inspection of Elevators and Escalators

NATIONAL FIRE PROTECTION ASSOCIATION (NFPA)

NFPA 70 (2017) National Electrical Code

Current Oregon Elevator Specialty Code OAR 918-400-0455 Amendments to Oregon Elevator Specialty Code OAR 918-400-0458

5.0 PERFORMANCE STANDARDS & GUIDELINE REQUIREMENTS.

5.1 General. The Contractor shall provide services at a monthly rate for:

a. Routine Preventative Maintenance and Repairs of specified elevators. (See 5.2 & 5.3)

b. Responding to Trouble Calls (See 5.4)

c. Responding to Emergency Calls (See 5.4)

d. Providing all required testing and inspection (See 5.5)

e. Providing Site Visit Documentation (maintenance, repair, inspection, and alteration documentation) (See 5.6)

The Contractor shall provide services, repairs, inspections, testing, and maintenance services in compliance with the requirements of the latest edition of American Society of Mechanical Engineers (ASME) Safety Code for Elevators and Escalators, ASME 17.1, current Oregon Elevator Specialty Code (OAR 918- 400- 0455 and 918-400-0458), the manufacturer’s recommendations, and all other applicable laws, regulations, rules, ordinances, codes. The Guide for Inspection of Elevators, ASME 17.2, shall be used as a guide to establish the equipment is operating safely.

The elevators shall be maintained in a fully operational mode at all times except for prescheduled downtime. Services include but not be limited to: scheduled maintenance and testing as required by ASME A17.1 and A17.2, and all necessary work performed relative to cleaning, lubrication, adjustment and calibration of the equipment where applicable to return each elevator and escalator to the specified condition.

5.1.1 Notification of Defects: The intent of this contract is that the Contractor is responsible for ALL corrective and preventative maintenance except for Major deficiencies discovered on initial inspection at start of contract after discussion and negotiation with the KO. If for an unforeseen reason the Contractor determines there is existence, or the development of any defects in, or repairs required, which the Contractor considers beyond the terms of this contract, they shall immediately notify the KO and COR in writing, and the Contractor SHALL NOT remedy the defect or repair. The Contractor shall not proceed in remedying a service that is considered not scope within the current contract until a bilateral modification has been issued and approved by the Contracting Officer. Any work performed outside of the terms and conditions of the contract shall be at the contractor’s own risk.

All proposed repairs and upgrades that are within the scope of the contract and not the Contractor’s corrective and preventative maintenance responsibility, shall be approved by the Contracting Officer in writing via a contract modification prior to services continuing.

5.1.2 Existing Circuits Proposed Changes: The Contractor shall make no changes to the existing circuits, circuitry wiring, and sequencing or otherwise alter the original circuit or wiring design of the elevators except as approved by the COR. Any proposed change shall be approved by the COR prior to installation. The Contractor shall allow the COR a minimum of 15 calendar days for review of the existing circuit proposed changes.

5.1.3 Service Interruptions: The Contractor shall schedule and perform service to the elevators in a manner which minimally disrupts passenger flow. For example, the Station Service elevator #1 and the Freight Elevator #2 is used and needed significantly more than the other 6 elevators. It is incumbent on the Contractor to return all elevators to quality service by the next business day, or within an “as soon as possible” time frame agreed upon with the COR PRIOR to taking the elevator out of service. Elevator #5 at fish visitor center may be out for one week due to low use and alternative stair access.

5.1.4 Emergency Egress Procedures: The Contractor shall provide written procedures to the COR 7 days prior to the pre-work conference for the removal of people from an elevator from a) the elevator stuck at a floor, and b) the elevator stuck between floors. A procedure shall be prepared for each elevator and the appropriate electrical contacts shall be marked to correlate to the written procedure. This procedure is intended to be used by qualified Contractor personnel for emergency rescue of personnel only.

5.2 Preventive Maintenance Services. The Contractor shall maintain the elevators monthly in accordance with manufacturer tolerances and performances, in accordance with the latest edition of the ASME A17.1 and A17.2. The Contractor shall maintain the original contract speed for each elevator car, and the original performance time, which includes acceleration and retardation as designed and installed by the manufacturer.

The Contractor shall perform the necessary adjustments as required to maintain door opening and closing times, within limits of applicable codes. All work performed shall be as specified or recommended by the elevator manufacturer.

All work, equipment, and materials shall be complete and operational, and shall have a neat and finished appearance.

Miscellaneous Preventative Maintenance: Replacement of burned-out lamps in dispatch panel, car and hall push buttons, position indicators, emergency lighting, demarcation lights and hoist way lighting as required. Clean elevator pits and machine room floors (e.g., remove all oil and oil rags, remove tripping hazards).

Empty and clean drip pans in Pits. Clean car grille and stile channels.

Keep the exterior of the machinery clean and presentable at all times. For all previously painted surfaces of elevator machinery, provide “touch-up” repainting over marred or scratched areas with matching color only for areas damaged by contractor. The Contractor shall submit a written maintenance plan for all elevator systems and provide it to the COR seven days before pre-work conference.

5.3 Repair Services. The Contractor shall be responsible for all costs associated with accomplishing repairs and replacements, including labor, equipment, and supplies for all equipment and systems specified or recommended by the system manufacturer. The Contractor shall not be required to make renewals or repairs made necessary by reason of negligence or misuse of the equipment by persons other than the Contractor, his/her representatives and employees, or by reason of any other cause beyond the control of the Contractor, except ordinary wear and tear. Other items excluded are car enclosures, car door panels, hoist way enclosures, hoist way door panels, and frame or sills. The Contractor shall not be required to make repairs caused by vandalism or other extraordinary circumstances. Report these instances to the COR.

The government has one set of Freight car cab and gate motors, rotary limit switch and cam parts that can be used as Government furnished equipment to facilitate rapid repairs.

5.4 Trouble Calls and Emergency Calls. The Contractor shall have personnel available to receive telephone communications concerning trouble and emergency maintenance needs 24 hours a day, 7 day a week, 365 days a year. Seven days prior to the pre-work conference, the Contractor shall furnish the COR a point of contact telephone number and building ID# number for all response services.

- The Contractor shall provide trouble calls service during regular working hours.

Regular working hours at John Day Dam are Monday - Thursday, 6:30a.m. - 5:00p.m. Pacific Time. The Contractor shall respond and perform appropriate service within 24 hours from the time of notification.

- Emergency calls may be required due to trapped personnel or other non-trapped personnel emergency situations. In the case of an emergency call, the Contractor shall respond within and arrive at John Day Dam Three (3) hours from the time of the Emergency Call for the rescue of personnel trapped in the elevator. For non-trapped personnel emergency situations, the contactor shall respond and arrive within four (4) hours from the time of the emergency call. Emergency calls shall be paid separate of this contract using the Government Purchase Card (GPC).

The cost of this service can not exceed $2,500 annually.

5.5 Testing and Inspection Services. Safety inspections and tests shall be performed on all elevators as required by ASME A17.1 and A17.2. These tests are prerequisite to annual safety inspections performed by the State of Oregon Elevator Inspector. All elevators will be brought into State of Oregon, ASME, and the manufacturers’ recommended operating criteria. Tests shall include:

a. Fire Service Testing due quarterly and assisting with In Shaft Smoke detector tests.

b. Annual elevator safeties, governors and oil buffers. First Annual test to be done with 30 days of start of contract.

c. Five-year elevator tests due in 2022.

5.5.1 The Contractor shall submit a written schedule of contract required tests and inspections. The schedule shall specify the time frames for one-time events, target dates for submissions of materials and application plans, and the planned size of the work force. The schedule shall be submitted a minimum of 7 days prior to the pre-work conference. The Contractor shall submit eight test and inspection check sheets specific to John Day site elevators to be posted in the respective elevator machinery room. A record of all periodic tests and inspections shall be completed, and physically posted in each conveyance machine room or space as required by State codes and ASME A17.1 for all elevators at the dam.

5.5.2 The Contractor shall keep suitable check sheets for each of the eight elevators. The check sheet shall show state inspections, repair tech inspections, maintenance, and repairs performed, and encompassing all items specified as a minimum for each elevator. The check sheet shall be posted in an accessible location in the machine rooms or COR approved location of the building on which entries shall be made to indicate the status of scheduled items of maintenance work performed. The Contractor shall properly initial and date the sheet to indicate that the work has been accomplished. The sheet shall be protected from deterioration, shall become the property of the Government and shall not be removed by the Contractor.

5.5.3 The Contractor is responsible for test and inspection scheduling, coordinating, paying for costs associated with, and for the Oregon State Elevator Inspector’s site visit at John Day Dam. The Oregon Department of Consumer and Business Services, Building Codes Division, Elevator Safety Program shall conduct inspections. The State of Oregon Elevator Safety Program office is located in Salem, Oregon and can be reached at 1-503-373-1298. Any deficiencies covered under this contract, shall be brought into ASME and the manufacturers’ recommended operating criteria. John Day Dam has Oregon State elevator ID numbers but is not currently in the Oregon State inspection cycle and will need to be added to the inspection cycle.

5.6 Site Visit Documentation. The COR shall receive written notification within two business days after all site visits documenting the date the elevator repair technician visited the dam, the repair technician’s name, what elevator(s) they worked on, the elevator problem, and the work performed to remedy the problem.

This applies to routine maintenance, trouble calls, emergency calls, inspections, and any other site visits.

6.0 PERFORMANCE REQUIREMENTS SUMMARY.

PERFORMANCE REQUIREMENTS SUMMARY

Performance Objective Performance Standard Surveillance Method Allowed Number of Discrepancies

Preventative Maintenance Services, Reference Section 5.2

All elevators are fully operational at all times, unless otherwise scheduled and approved by the COR.

100% Inspection

Zero allowed discrepancies.

Timely and responsive to all service calls, trouble calls and emergency calls, Reference Section 5.3-5.5

Repairs, general and emergency, are made in a timely manner; Customers are informed of expected repair time. Response and repair is made within the specified time

1 discrepancy per quarter for non-emergency calls

Submission of timely and accurate maintenance and repair reports, Reference Section 5.7

Accurate and complete reports are delivered

100% Inspection.

95% of reports are timely and accurate.

Satisfactory/Passing State Inspection Report, Reference Section 5.6

Accurate and complete reports are delivered.

100% Inspection 100% of reports are timely and accurate.

6.1 To ensure that the Government receives the services for which it contracted, the

Government will only pay for services received. The Performance Requirements Summary (PRS) determines if the Contractor meets the performance standards of the contract, as well as provides guidelines for how and when surveillance will be performed. It ensures timeliness, effectiveness and that the Contractor is delivering the results specified in the contract. Government contract quality assurance will be performed per the PRS surveillance schedule.

6.2 These are the criteria against which the performance will be evaluated. Work shall be considered not to have been performed when any one of the following conditions exists in accordance to the Quality Assurance Surveillance Plan

(QASP).

6.3 Surveillance. 100% inspections by the COR will serve as the surveillance methods. If the COR discovers deficiencies and/or receives complaints, the COR will pass them on to the Contractor's Quality Control Inspector (QCI) for correction.

6.4 Quality Control. The Contractor, not the Government, is responsible for quality control actions necessary to meet the quality standards set forth by the contract.

The Contractor shall develop and submit their Quality Control Plan (QCP) for Government approval within 14 days after contract award in compliance with the PWS. Once accepted, the QCP becomes a part of the Quality Control Surveillance Plan (QASP).

The QASP is made part of the solicitation, but not a part of the resultant contract.

The QASP is not a contractual instrument and may be changed at the KO’s discretion. The Contractor then uses the QASP to guide and document the implementation of the required management and quality control actions to achieve the specified results. The Government reserves the right under the Contract Terms and Conditions-- Commercial Items (FAR 52.212-4) to inspect and test the services called for by the contract, to the extent practicable at all times and places during the term of the contract. Non-conforming services shall be rejected.

6.5 Unacceptable Performance. When performance is determined unacceptable, as defined in the

Performance Requirements Summary, the Quality Assurance Evaluator (QAE) will inform the Contractor’s on-site representative that performance is unacceptable and provide written documentation by use of the Form DD 2772, Contract Discrepancy Report. By initialing and dating the form, the Contractor is only acknowledging notification of unacceptable performance. Disputes in surveillance should be referred to the KO.

The GQAE will notify the COR and the KO of less than acceptable performance.

If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defect(s) in

Service Interruptions, Reference Section 5.1.3

Contractor shall schedule and perform service to the elevators in a manner which minimally disrupts passenger flow. Contractor notifies COR prior to taking the elevator out of service.

1 discrepancy per quarter.

services cannot be corrected by re-performance, the Government may:

a. Require the Contractor to take necessary action to ensure future performance conforms to contract requirements.

b. Reduce the contract price to reflect the reduced value of the services performed.

c. If the Contractor fails to promptly re-perform the services, or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may:

i. By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service;

ii. Issue Cure Notice;

iii. Terminate the contract for Government convenience; and/or

iv. Terminate the contract for Cause.

6.6 Correction of Non-Performance of Work. Contractor shall employ an adequate quantity of personnel to insure that any area found to be not in compliance and therefore not acceptable, shall be made acceptable by the performance or re-performance of the work, where such re-performance is possible, during the first business day after noncompliance has been observed by or reported to and verified by the COR.

6.7 Period of Performance

a. Base Year 1 October 2021 through 30 September 2022

b. OY1 1 October 2022 through 30 September 2023

c. OY2 1 October 2023 through 30 September 2024

d. OY3 1 October 2024 through 30 September 2025

e. OY4 1 October 2025 through 30 September 2026

7. SECURITY, SAFETY, & ENVIORNMENTAL REQUIREMENTS.

7.1 Security Requirements.

7.1.1 Anti-Terrorism (AT) Level 1 Training. All Contractor employees, to include sub-contractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date. Upon request, the Contractor shall submit certificates of completion for each affected Contractor employee and sub-contractor employee, to the COR or to the KO (if a COR is not assigned), within 5 calendar days after completion of training by all employees and Sub-Contractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html.

7.1.2 Access and General Protection/Security Policy and Procedures. All Contractor and all associated sub- Contractors employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative). The Contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by the Department of Defense (DOD), HQDA, and/or local http://jko.jten.mil/courses/atl1/launch.html policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in Contractor security matters or processes.

Contractor and all associated sub-Contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available.

7.1.3 Suspicious Activity Reporting Training (e.g. iWatch, CorpsWatch, See Something, Say

Something).

The Contractor and all associated sub-Contractors shall receive a brief/training on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR no later than 5 calendar days after the completion of the training.

7.1.4 Operations Security (OPSEC) Training. All new Contractor employees will complete Level I OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all Contractor employees must complete annual OPSEC awareness training. The Contractor shall submit certificates of completion for each affected Contractor and sub-Contractor employee to the COR, or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites: https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operations-security.html.

7.1.5 Pre-Screen Candidates Using e-Verify Program. The Contractor must pre-screen Candidates using the E- verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

7.2 Safety and Environmental Requirements.

7.2.1 General. The Contractor shall follow all safety regulations as set by the Occupational Safety and Health Administration (OSHA), Corps of Engineers Safety Manual EM 385-1-1, and project safe clearance procedures. A copy of the EM 385-1-1 can be downloaded at the following link:

https://www.usace.army.mil/Missions/Safety-and-Occupational-Health/Safety-and-Health-Requirements-Manual/ Where conflicts in safety regulations occur, the COR shall designate the applicable regulation to be followed. Contractor employees shall wear personal protective equipment as required in accordance with EM 385-1-1.

https://www.iad.gov/ioss/ http://www.cdse.edu/catalog/operations-security.html http://www.cdse.edu/catalog/operations-security.html http://www.uscis.gov/e-verify) https://www.usace.army.mil/Missions/Safety-and-Occupational-Health/Safety-and-Health-Requirements-Manual/ https://www.usace.army.mil/Missions/Safety-and-Occupational-Health/Safety-and-Health-Requirements-Manual/

7.2.2 Accidents. The Contractor or the Contractor’s employees shall report any circumstances of needed repair of the facility which may affect the performance of the work and unhealthful or hazardous conditions or any delays or interference with the work caused by the employees or the Government. In the event that an accident or injury occurs to Contractor personnel, the Contractor shall first notify the John Day Dam Control Room at (541) 739-1150, and then the COR.

7.2.3 Accident Reports. The Contractor shall make a written report of each separate case of an injury or accident. The report shall include, but not be limited to;

location, nature of the injury or accident, authorities notified, and the action taken along with any other pertinent information. The report shall be accompanied by sketches, graphs/drawings, and photographs as needed and forwarded to the COR within 24 hours.

7.2.4 Accident Prevention Plan. The Contractor shall submit an Accident Prevention

Plan for their activities. It shall be submitted to the COR for approval. The plan shall detail the Contractor’s procedures and protocols designed to insure safe work.

7.2.5 Activity Hazard Analysis. An Activity Hazard Analysis (AHA) is required to be filled out for all anticipated activities at the dam in accordance with the Safety and Health Requirements Manual (EM 385- 1-1). The AHA is to list specific tasks, risks of each task, and ways to mitigate risks of each task. It is to be turned delivered to the COR a minimum of 7 days prior to the pre-work conference and prior to onsite work.

7.2.6 Hazardous Energy Control Program (HECP). A safe clearance system is used by

John Day Project personnel to ensure continuity of service and safety to personnel and equipment. Any work, service, or delivery performed which requires taking Project operating equipment out of service shall be done after a clearance is obtained by Corps personnel. The Contractor shall be responsible for their own safe clearance procedure. The Contractor’s safe clearance procedure shall be in accordance with EM 385-1-1 and NWP- HECP-01 (to be provided after contract award). The use of locks and tags is required for all points that locks can be applied. The use of personal locks for individuals working under Safe Clearance is required by NWP-HECP-01. The Contractor shall provide the necessary locks. HECP training can be acquired at http://Contractor.vividlms.com/. The Contractor shall provide a copy of the completed quiz to the COR at the pre-work conference.

When manufacturer’s specifications and/or industry recognized governing standards (e.g. ANSI and ASME) define the operation, inspection, testing, and maintenance of specific equipment the specification or governing standard may be used in lieu of the Corps Portland District HECP unless otherwise directed by the Responsible Official (RO) or his designated representative. This does not apply to taking clearances on hazardous equipment. The Contractor shall develop and submit a Safe Clearance Plan for approval a minimum of 7 days prior to the pre-work conference.

CONTRACTOR PERSONNEL ARE NOT PERMITTED TO HOLD

CLEARANCES TO ISOLATE HAZARDOUS ENERGIES.

7.2.7 Hazard Communication Plan. The Contractor shall submit to the COR copies of all Material Safety Data Sheets (MSDS) for chemicals, solvents or oils which may be brought onto the Project prior to bring the chemicals on site. The MSDS sheets are due to the COR 7 days prior to the pre-work conference.

http://contractor.vividlms.com/

7.3 Facility Access. The Government shall provide the Contractor access to the required installation and offices necessary for this PWS. The Contractor shall be subject to all Government rules and regulations while working at the Government installation. Access by the Contractor and Contractor’s employees shall only be permitted during designated work hours. Contractor employees shall not be permitted to bring guests, family members, pets, or non-employees to the job site at any time.

7.3.1 Facility Access – Proximity Cards. The Army Corps of Engineers is mandated to comply with federal site access requirements. Proximity cards are used for site access. Proximity (prox) cards are acquired, utilized, and returned to the Government through the following process:

a. NERC CIP Criminal Background Check: The Contractor shall acquire a seven year background check for each employee listing all states the employee lived in for the past seven years, and their criminal history. Many Contractors acquire the background check from ACRANET Employment Screening. The Background Check shall be sent ONLY to the Reliability Compliance Coordinator (RCC) for John Day Dam. The COR can furnish the RCC’s e-mail address post-award. The Background Check shall be given to the COR a minimum of 30 days prior to the pre-work conference.

b. NERC Cyber Training: Each Contractor employee reads Government provided Cyber Training materials and passes a short quiz. The completed quiz is given to the COR 7 days before the pre-work conference. NERC Cyber Training is an annual requirement.

c. John Day Dam Access Request Form: The Contractor fills out an access request form for each employee, and sends it to the COR. The completion and submittal of the access request form is an annual requirement.

d. Proximity Card Issuance: Issuance is dependent on approval by the COR of the criminal background check (7.3.1.a), cyber training quiz completion (7.3.1.b), access request form submittal (7.3.1.c), and by passing the HECP training (7.2.6). Prox Card issuance is done at John Day Dam in the main gate office. The COR will clear the Contractor employee for Prox Card Issuance and notify the Contractor. The Contractor then sets up an appointment with the Security officer. State or federally issued photo ID is required to be brought to the appointment.

e. Escort Requirements: Contractor personnel not cleared for authorized unescorted access to the Powerhouse may be escorted by Government or Contractor personnel that have authorized unescorted access to the Powerhouse. All costs related to the escorting of non-cleared personnel shall be at the expense of the Contractor. Additional burden shall not be placed upon the Government to provide these escorts. Prior to access of Contractor personnel not cleared for authorized unescorted access, coordination with the COR is required.

f. Return of Prox Card to the Government: Within 24 hours of the release of any employee and within seven days of the end of the Contract, the Contractor shall collect and return all Government- prescribed cards/keys to the Project Security Office. Failure to return any Government-prescribed cards or keys will result in a $250 per item charge to the Contractor. These fees will be deducted from the Contractor's monthly payment at no additional cost to the Government.

g. The contractor will supply one beeper compatible with the John Day Dam paging system

8. GENERAL.

8.1 Contract Administration. Contract will be

administered by the following: Department of the Army, Portland District, Corps of Engineers P. O. Box 2946 Attn: CECT-NWP-S Portland, Oregon 97208-2946

Contract Specialist: Robbie Newland, robbie.r.newland@usace.army.mil, 503-808-4634 Contracting Officer’s Representative: Joseph Padula, joseph.a.padula2@usace.army.mil 541-739-1120

8.2 Invoice Submittals (in accordance with FAR Clause 52.212-4(g)).

Original to:

U.S. Army, COE, Finance Center Attn: CEFC-AO-P 5722 Integrity Drive Millington, TN 38054-5005

One Electronic Copy to the following:

Contracting Officer’s Representative: Joseph Padula, joseph.a.padula2@usace.army.mil

8.3 Insurance

The Contractor shall, at its own expense, provide and maintain during the entire performance period of this contract, at least the kinds and minimum amounts of insurance required by this Clause as follows:

TYPE AMOUNT

1) Workman's Compensation and Employer's As legally required by the State wherein the work Liability (including Federal Longshoremen and is being performed.

Harbor Worker's Insurance).

2) Comprehensive General Liability Insurance Personal Injury Liability:

$1 million per person $1 million per occurrence

Property Damage (may be included in general aggregate limits or combined single unit coverage): $1 million per occurrence

3) Automobile Liability Personal Injury Liability:

$1 million per person $1 million per occurrence mailto:robbie.r.newland@usace.army.mil, mailto:joseph.a.padula2@usace.army.mil mailto:joseph.a.padula2@usace.army.mil

Property Damage (may be included in general aggregate limits or combined single unit coverage):

$1 million per occurrence

4) If single general aggregate limits or combined single unit coverage is obtained for General Liability and/or Automobile Liability coverage, minimum amounts shall be the sum of the personal injury and property damage coverage required above. Umbrella Form Excess Liability insurance coverage shall be added to general liability and automobile liability coverage to determine if minimum insurance limits are met.

8.4 Identification of Contractor’s Employees.

The Contractor, before initiating the performance of work, shall provide the COR with a list of all employees, including photo IDs for all who shall perform work under this contract. The list shall include the full name, aliases, and work assignment of each employee. The Contractor shall notify the COR in writing of any addition, deletion or change in work assignment within one business day of such change.

All vehicles used by Contractor personnel on project shall bear suitable company identification to enable project personnel to identify such as authorized for access.

The Contractor will provide the COR with a list of vehicles and their license plates that will be used to perform work. Vehicles shall be in good working condition, not dripping oil, etc. Safety features on vehicles shall be working.

The Contractor shall be responsible for requiring each employee engaged in work to wear identifying uniform marked with identifying name of the Contractor. All employees shall wear name tags with their name prominently displayed.

8.5 Walsh-Healey Public Contracts Act or the McNamara-O'Hara Service Contract Act (SCA).

Every employer performing work covered by the Walsh-Healey Public Contracts Act or the McNamara- O'Hara Service Contract Act (SCA) is required to post a notice of the compensation required (including, for service contracts, any applicable wage determination) in a prominent and accessible location at the worksite where it may be seen by all employees performing on the contract.

A copy of the poster is available in two versions at the following DOL website:

http://www.dol.gov/whd/regs/compliance/posters/sca.

htm The rest of the content is subjective to each locations needs. There are the additional requirements that are to be observed by the Contractor

8.6 Veterans Employment Emphasis for U.S. Army Corps of Engineers Contracts.

U.S. Army Corps of Engineers (USACE) Contractors and sub-contractors at all tiers are encouraged to promote the training and employment of U.S. veterans http://www.dol.gov/whd/regs/compliance/posters/sca.htm http://www.dol.gov/whd/regs/compliance/posters/sca.htm while performing under a USACE contract. While no set-aside, evaluation preference, or incentive applies to the solicitation or performance under the resultant contract, USACE Contractors are encouraged to seek out highly qualified veterans to perform services under this contract. The following resources are available to assist USACE Contractors in their outreach efforts:

• U.S. Department of Labor Veterans employment: www.vets.gov/

• Federal veteran employment information: www.fedshirevets.gov/index.aspx

• Veterans' Employment and Training Service (VETS): http://www.dol.gov/vets/

• Veterans Opportunity to Work (VOW) Program: http://benefits.va.gov/vow/

• U.S. Army Warrior Transition

Command Employment Index:

http://www.wct.army.mil/modules/e mployers/index.html

• Hiring Our Heroes initiative: www.uschamberfoundation.org/hiring-our-heroes

• Guide to Hiring Veterans:

www.whitehouse.gov/sites/default/files/docs/white_hou se_business_council_- _guide_to_hiring_veterans_0.pdf

8.7 Hours of Operation. The Contractor is responsible for conducting business, between the hours of 6:30 a.m. and 5:00 pm Monday thru Friday except Federal holidays, or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Working hours that extend past 5:00 p.m. weekdays or on weekends and holidays shall be coordinated through the COR and approved by the Project Staff.

8.8 Government Holidays. The Contractor is not required to perform routine services on the following recognized Federal holidays. The Contractor will be required to receive and respond to requests for emergency services on these days: New Year’s Day, Labor Day, Martin Luther King Day, Columbus Day, President’s Day, Juneteenth Day, Thanksgiving Day, Independence Day, and Christmas Day.

8.9 Interfacing with Other Contractors. The Government may undertake or award other contracts for additional work and the Contractor shall fully cooperate with such other Contractors and Government employees and carefully fit his own work to such additional work as may be directed by the Contracting Officer. The Contractor shall not commit or permit any act which shall interfere with the performance of work by any other Contractor or by Government employees.

8.10 Interfacing with Government Operations. The Contractor and the Contractor’s employees shall perform all work in such a way as to not interfere with regularly scheduled Government operational activities.

8.11 Key Personnel. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available Monday thru Friday except Federal holidays or when the government http://www.vets.gov/ http://www.fedshirevets.gov/index.aspx http://www.dol.gov/vets/ http://benefits.va.gov/vow/ http://www.wct.army.mil/modules/employers/index.html http://www.wct.army.mil/modules/employers/index.html http://www.uschamberfoundation.org/hiring-our-heroes http://www.whitehouse.gov/sites/default/files/docs/white_house_business_council_-_guide_to_hiring_veterans_0.pdf http://www.whitehouse.gov/sites/default/files/docs/white_house_business_council_-_guide_to_hiring_veterans_0.pdf http://www.whitehouse.gov/sites/default/files/docs/white_house_business_council_-_guide_to_hiring_veterans_0.pdf facility is closed for administrative reasons.

8.12 Post Award Conference/Periodic Progress Meetings. The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart

42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the contracting officer will apprise the Contractor of how the government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

9.0 FORMS

Contractor Discrepancy Form:

http://www.esd.whs.mil/Portals/54/Documents/DD/forms/dd/d d2772.pdf

Activity Hazard Analysis Form:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerMan uals/EM_385-1-1.pdf

10.0 EXHIBITS & ATTACHMENTS

Exhibit A – Schedule of Deliverables Attachment 1 – Elevators at John Day Dam http://www.esd.whs.mil/Portals/54/Documents/DD/forms/dd/dd2772.pdf http://www.esd.whs.mil/Portals/54/Documents/DD/forms/dd/dd2772.pdf http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

Exhibit A - Schedule of Deliverables

Deliverable Frequency PWS reference

Format Submit to

Post-Award Conference/ Pre-Work Meeting 7 days after award/ 15 days after award

- In-Person or Video

COR-

State of Oregon Elevator Maintenance License 7 days after award 4.3 Electronic

PDF

COR

Written Maintenance Plan for all Elevators 7 days after award 5.3 Electronic

PDF

COR

Call-in Number 7 days after award 5.4 Electronic

PDF

COR

Emergency Egress Procedure 7 days after award 5.1.4 Electronic

PDF

COR

Written Test and Inspection Plan 7 days after award 5.6 Electronic

PDF

COR

Test and Inspection Check Sheet 7 days after award 5.6 PDF Post in each elevator machinery room Periodic Test and Inspection Report 14 days after inspection date

5.6 Electronic

PDF

COR

Notification of Defects Immediately upon discovery

5.1.1 Electronic

PDF

COR

Quality Control Plan 7 days after award 6.4 Electronic

PDF

COR

Background Check *Foreign Nationals background check requires a minimum of 30-45 days for processing

Initiate immediately after award; Required before performance of work or post-award conference attendance

7.3.1 Electronic

PDF

COR

Cyber Quiz 7 days after award 7.3.1 Electronic

PDF

COR

Safe Clearance Procedure 7 days after award 7.2.6 Electronic

PDF

COR

Accident Prevention Plan 7 days after award 7.2.4 Electronic

PDF

COR

Activity Hazard Analysis 7 days after award 7.2.5 Electronic

PDF

COR

Material Safety Data Sheet 7 days after award 7.2.7 Electronic

PDF

COR

Employer’s work liability, general liability insurance, and automobile liability insurance

7 days after award 8.3 Electronic

PDF

COR

*Interim milestones / frequencies can be adjusted in coordination with the…