B-53468 Pre-Conference Q and A.pdf

This is a Pre-Conference Questions and Answers document issued by the Illinois Department of Human Services for solicitation B-53468, a small purchase landscaping project at the Alton Mental Health Center. The document establishes a mandatory pre-bid site visit and conference scheduled for August 6, 2026, at 10:00 AM at the Cedar Building Conference Room located at 4500 College Ave, Alton, IL 62002. The project involves site preparation, topsoil placement, and sod installation covering approximately 15,100 square feet at the facility's Willow Building. Vendors must attend the pre-bid meeting to measure the project area, inspect existing conditions, verify equipment access, evaluate drainage, and determine material quantities. Quotes are due August 13, 2026, following the mandatory site visit requirement.

The project scope includes removal of debris and unsuitable materials, installation of commercial-grade geotextile separation fabric, placement of a minimum four inches of screened premium topsoil, final grading for positive drainage, soil amendments and starter fertilizer application, and installation of premium-quality sod suitable for Southern Illinois conditions (Kentucky Bluegrass Blend or Turf-Type Tall Fescue Blend). Payment is structured as a lump sum for complete performance including all labor, materials, equipment, and incidentals. Contractors must maintain the sod for a minimum 14-day establishment period and provide a one-year warranty covering sod survival, workmanship, grading defects, and settlement, with replacement of dead or failing sod at no additional cost. Bid submissions must include total project cost, estimated start and completion dates, geotextile fabric and sod type descriptions, topsoil source, and warranty period. Contractors are required to certify compliance with 34 Illinois certification areas including prevailing wage requirements and provide commercial general liability insurance of $1 million per occurrence and $2 million annual aggregate, auto liability of $1 million per occurrence, and workers' compensation insurance as required by law.