Attachments_B-D.docx

ATTACHMENT B

Proposal Cover Sheet

Organization Information

Name of Organization:

Organization address:

Phone:

Website:

Contact Name:

Phone:

Email Address:

Proposal Checklist (All documents combined as one PDF)

1. Completed Attachment B – Proposal Cover Sheet

2. Responses to all Attachment C – Project Narrative Questions

3. Completed Attachment D – Anticipated Project Budget

4. Proof of insurance or ability to obtain required insurance coverage prior to contract execution

5. Company Finical information

6. Letters of recommendation (will not count towards page limit)

ATTACHMENT C

Project Narrative Questions

1. Organization Overview (20 points)

1.1 Mission & Community Alignment

Describe your organization’s mission and how it aligns with holistic, non-clinical, innovative, community-driven approaches to mental health, healing, wellbeing, and community safety. (250 words max)

1.2 Cultural & Community Connection

Describe the communities you serve and how your organization has built trust with those communities over time? (300 words max)

1.3 Relevant Experience

Describe your experience delivering culturally specific, community-based, or non-Western wellness or healing services—particularly with youth and/or historically underserved communities. (300 words max)

2. Program Description (35 points)

2.1 Proposed Services

Describe the services you propose to deliver at the Community Safety Center. Include the type of activities, intended participants, and how services support healing, wellbeing, and connection. (400 words max)

2.2 Cultural Relevance & Healing Approach

Explain how your proposed services are grounded in cultural traditions, community knowledge, peer support, or non-Western healing practices. Why are these approaches meaningful for the communities you intend to serve? (300 words max)

2.3 Youth, Family, and Community Engagement

Describe how you will recruit, engage, and retain participants—especially historically underserved youth—and how you will create safe, affirming, and inclusive spaces. (300 words max)

2.4 Trauma-Informed & Relationship-Centered Practices

Describe how your program incorporates trauma-informed, restorative, or relationship-centered approaches and how you respond to participant needs, harm, or conflict. (250 words max)

3. Staffing Capacity & Readiness (15 points)

3.1 Staffing Plan & Lived Experience

Identify key staff, facilitators, or volunteers who will deliver the program. Describe their roles, relevant lived experience, cultural knowledge, and training. (300 words max)

3.2 Capacity to Deliver Services

Describe your organization’s current capacity to implement this program during the pilot period. Address staffing levels, supervision, scheduling (including evenings/weekends), and your ability to maintain consistent services at the Community Safety Center. (250 words max)

3.3 Organizational Support & Sustainability

Describe how your organization supports staff wellness, prevents burnout, addresses vicarious trauma, and ensures continuity of services during the pilot. (200 words max)

4. Timeline, Evaluation & Learning (15 points)

4.1 Timeline & Work Plan

Provide an anticipated start date, service frequency, and key milestones for the pilot period. (250 words max)

4.2 Outcomes & Evaluation

Describe the outcomes you will track and how you will gather community feedback in culturally responsive and trauma-informed ways. (300 words max)

4.3 Learning & Future Investment

Describe how you will use learning from the pilot to improve services and what indicators would suggest readiness for longer-term investment or expansion. (200 words max)

ATTACHMENT D

Anticipated Project Budget & Justification (15 points)

Budget:

Up to $500,000 is available for the services resulting from this RFP. We anticipate awarding between one and four contracts.

Eligible expenses include:

· Administrative costs

· Salaries and/or outreach expenses

· Printing and/or copies

· Supplies and/or materials. Examples: whiteboards, healthy refreshments as needed for groups. (https://www.minneapolismn.gov/media/-www-content-assets/documents/city-policy/Food-and- Beverage-Procedure.pdf)

· Minor space renovation

· Programming expenses including educational activities

Ineligible Expenses:

· Lobbying activities directed toward elected officials or government decision-makers, including lobbying of City of Minneapolis elected officials or other elected officials.

· Activities that occur before the execution or after the expiration or termination of the program.

· Purchase of electronic devices, equipment, or technology that does not directly support delivery of the proposed services or serve a clear public purpose related to the goals of this RFP.

· Costs that duplicate services or activities already funded by another City contract or funding source without prior approval.

· Activities conducted primarily outside of the South Minneapolis Community Safety Center unless approved by the City as necessary to support participant access or program success.

· Any activity that does not serve to further the goal of this RFP while positively engaging with Minneapolis residents.

· Applicants are encouraged to review Attachment A for examples of activities that align with the intent and goals of this RFP. The examples provided are illustrative and not exhaustive.

The Organization must maintain supporting documentation for all charges and submit itemized invoices showing unit rates and quantities for staff time, and equipment rental, as applicable. All costs necessary to perform the Services must be incorporated into the Organization’s proposed rates or fees unless explicitly identified as allowable reimbursable expenses in the final contract.

Please complete the following for this section

5.1 Budget Summary

Provide a line-item budget for the proposed program, including (as applicable):

· Personnel and facilitation costs

· Materials, supplies, or cultural items relevant to the services being provided

· Minor transportation costs, milage reimbursement or accessibility supports

· Administrative or overhead costs

5.2 Budget Narrative & Justification

· Explain how your budget reflects the scope of work and supports high-quality, culturally responsive programming. Describe how funds will be used to fairly compensate persons performing services under this contract. (300 words max)

5.3 Cost Effectiveness & Pilot Readiness

· Describe how this budget supports a pilot program and what it demonstrates about the level of investment needed for longer-term or expanded implementation. (200 words max) (Optional budget template provided) Project budget Budget (template below) - Please include a proposed budget for how the money requested will be used to complete the project. Administrative fees cannot exceed 15% of direct project costs.

Subtotal of direct costs

Administrative costs (not to exceed 15% of direct costs)

TOTAL