2026_45_RFP_HLTH_Mental_Health_Wellbeing_Services_FINAL.pdf

Request for Proposals

City of Minneapolis Minneapolis Health Department

Community-led Mental Health & Wellbeing Services

RFP 2026-45 / Event #0000004195 Issue Date: July 10, 2026

Proposals Due by: August 17, 2026, at 2:00 PM, Minneapolis Time

Table of Contents

RFP General Information Page

I. Invitation II. Eligibility III. Pre-Proposal Conference IV. Proposal Submittal V. Proposal Submission Instructions VI. Proposal Format VII. Evaluation of Proposals – Selection of Organization VIII. Schedule IX. Contract X. Department Contact/Request for Clarification XI. Rejection of Proposals XII. Addendum to the RFP XIII. Data Practices

Attachment A - Scope of Services Attachment B – Proposal Cover Sheet Attachment C – Project Narrative Questions Attachment D – Anticipated Project Budget & Justification Attachment E – General Terms and Conditions

REQUEST FOR PROPOSALS

FOR

Community-led Mental Health & Wellbeing Services

I. INVITATION: The Minneapolis Health Department invites proposals from qualified organizations to pilot culturally specific, community-led mental health and wellbeing support at the newly established South Minneapolis Community Safety Center.

This initiative seeks to strengthen community capacity to support mental wellbeing by increasing skills, awareness, social connection, belonging, and access to culturally meaningful healing opportunities. The goal is not only to respond to mental health concerns, but also to promote resilience, reduce disparities, prevent mental health challenges, and foster thriving communities.

Applicants are encouraged to propose community-led, relationship-centered, and culturally grounded approaches that complement existing clinical systems while expanding access to prevention and early support opportunities.

Culturally specific services mean that cultural communities experience effective, equitable, understandable, and respectful quality care and services that are responsive to them and their communities. Culturally specific services are achieved by:

1. Centering the culture of the person being served by honoring the principles, traditions, beliefs, values, and preferences of their cultural community. Demonstrate knowledge of the community’s history and culture, acknowledge the impacts of historical trauma, racism, discrimination, and racial and ethnic inequities, and incorporate ongoing guidance from community members with lived experience.

2. Demonstrating organizational leadership, staffing, partnerships, and engagement practices that reflect and are informed by the cultural community being served.

Organizations should show how community members and individuals with lived experience help shape program design, implementation, and decision-making, and provide evidence of a successful history of serving and achieving positive outcomes within the cultural community.

3. Providing community-based services that are founded on the principles of community engagement and sharing decision-making power with cultural communities as the experts in their diverse cultural, beliefs, practices, preferred languages, health literacy, and other communication needs.

4. Applying Culturally and Linguistically Appropriate Services (CLAS) standards that are respectful of and responsive to each person’s culture and communication needs.

CLAS standards consider cultural beliefs, preferred languages, literacy levels, and communication needs (traditional and non-traditional).

We anticipate selecting one to four organizations to create an innovative and welcoming environment that meets the mental, emotional, and social wellness needs of diverse community members—with a particular emphasis on youth engagement.

https://thinkculturalhealth.hhs.gov/clas/standards

The City of Minneapolis (hereinafter referred to as the City) makes this Request for Proposals (hereinafter referred to as the RFP) in order to select qualified organizations (hereinafter referred to as the Organizations) for providing Community-led mental health and wellbeing services (hereinafter called the Project).

The Project is generally described in the “Scope of Services” (Attachment A), contained within this RFP, including descriptions of roles, responsibilities and relationship of the Organization, City, and other parties involved in the Project.

II. ELIGIBILITY: Eligible applicants include nonprofit organizations, community-based organizations, tribal organizations, faith-based entities, culturally specific service providers, and grassroots collectives (with a fiscal sponsor). Applicants must demonstrate experience working with BIPOC communities, youth, or immigrant/refugee populations, and a strong grounding in culturally responsive practices.

III. PRE-PROPOSAL CONFERENCE: A pre-application virtual information session (via Microsoft Teams) will be held on July 16th from 11:00 a.m. – 12:00 p.m. CT. To join the meeting on your phone or computer, please use the link or dial-in information listed below.

Microsoft Teams Meeting (computer, mobile app, or room device)

Click here to join the meeting Meeting ID: 271 289 813 869 354 Passcode: mx6YC2AT Download Teams | Join on the web

Dial in by phone (audio only) +1 612-276-6670,,391565859# United States, Minneapolis Phone conference ID: 391 565 859#

We encourage you to call a few minutes early to ensure you are connected on time. While participation in the pre-proposal virtual information session is not required, it is encouraged for all applicants considering responding to this RFP. It will be the only opportunity to ask staff questions about the RFP directly. A summary of the questions and answers from the meeting will be posted as an addendum to the RFP in the E-supplier Portal: https://www.minneapolismn.gov/business-services/doing-business-with-the-city/get-started/

IV. PROPOSAL SUBMITTAL

All proposals must now be submitted electronically through the eSupplier Portal. If you are already a City Supplier, you should have received an email containing your eSupplier User ID and Password. If you do not remember your password, click on the “Forgot Password” tile to enter your User ID and a new password will be emailed to you. If you are not already a city supplier, click on the eSupplier link below and then click on the “Bidder/Payee Registration” tile to register. If you need further assistance with eSupplier, please send an email to eprocurement@minneapolismn.gov.

eSupplier Portal – Electronic Proposal Submission https://www.minneapolismn.gov/business-services/doing-business-with-the-city/get-started/

NOTE: Late Proposals will not be accepted.

V. PROPOSAL SUBMISSION INSTRUCTIONS: Completed applications are due by 2:00 p.m.

(Central time) on Monday, August 17, 2026. All proposals must be submitted electronically through the City’s eSupplier Portal. Please submit all documents as ONE PDF when uploading https://gcc02.safelinks.protection.outlook.com/ap/t-59584e83/?url=https%3A%2F%2Fteams.microsoft.com%2Fmeet%2F271289813869354%3Fp%3DEUpTVczMucI7dNzQ9y&data=05%7C02%7Cyekaterina.ivanchuk%40minneapolismn.gov%7Cba24ec10d35d45f1d13e08ded875141b%7C0bfb3f5ae8ea4d54b0212b2f910c715f%7C0%7C0%7C639186194536486163%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=VMarp%2BqsqvQoMBfn17h4jUZ6G4H87AjLD4hpbDgxss0%3D&reserved=0 https://www.microsoft.com/en-us/microsoft-teams/download-app https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting tel:+16122766670,,391565859 https://www.minneapolismn.gov/business-services/doing-business-with-the-city/get-started/ https://www.minneapolismn.gov/business-services/doing-business-with-the-city/get-started/ mailto:eprocurement@minneapolismn.gov https://www.minneapolismn.gov/business-services/doing-business-with-the-city/get-started/ to the eSupplier system.

1. To access the eSupplier Portal, visit https://www.minneapolismn.gov/business-services/doing-business-with-the-city/get-started/

2. If you are not already a city supplier, you will need to first register as a bidder. You can do this by following the “Use the Portal” link described above and then clicking on the “Bidder Registration” tile to register:

3. Click Register Now

4. If you are already a City Supplier, you should have received an email containing your eSupplier User ID and Password.

If you do not remember your password, click on the “Forgot Password” tile to enter your User ID and a new password will be emailed to you.

5. If you need help with registering to use the eSupplier portal, you can find written instructions in the eSupplier Bidder and Payee Registration Guide at:

https://www.minneapolismn.gov/business-services/doing-business-with-the-city/esupplier-instructions/registration-guide/

If you need further assistance with eSupplier;

• EMAIL (subject line: eSupplier help) - eProcurement@minneapolismn.gov

• PHONE: 612-673-2311

• Paper and mailed applications will not be accepted; please do not mail or drop them off to the City of Minneapolis Health Department. They will not be accepted.

• Proposals received after the deadline will not be considered.

• Submit all documents as ONE PDF when uploading to the eSupplier system.

VI. PROPOSAL FORMAT: The applying Organization shall provide the appropriate information in sufficient detail to demonstrate that the evaluation criteria has been satisfied as specified in the Section titled “EVALUATION OF PROPOSALS”.

To allow for easier comparison of proposals during evaluation, proposals should contain the following sections and appendices and be arranged in consecutive order. Please submit all documents as ONE PDF in the following order when uploading to the eSupplier system.

https://www.minneapolismn.gov/business-services/doing-business-with-the-city/get-started/ https://www.minneapolismn.gov/business-services/doing-business-with-the-city/get-started/ https://www.minneapolismn.gov/business-services/doing-business-with-the-city/esupplier-instructions/registration-guide/ https://www.minneapolismn.gov/business-services/doing-business-with-the-city/esupplier-instructions/registration-guide/ https://www.minneapolismn.gov/business-services/doing-business-with-the-city/esupplier-instructions/registration-guide/ mailto:eProcurement@minneapolismn.gov

1. Cover Sheet

Complete the proposal cover sheet (Attachment B), including contact information

2. Project Narrative

The project narrative should be no more than ten (10) pages in 12-point font, single spaced, with one-inch margins. The proposal cover sheet will not be counted toward the page limit.

The project narrative questions that should be answered in your ten-page project narrative are included as Attachment C - Project Narrative Questions, found at the end of the RFP.

3. Anticipated Budget and Justification A budget template is included as Attachment D – Budget Template. Use of the provided budget template is optional. If you choose to use your own format, please ensure it includes sufficient detail, including individual line items for each type of expense, calculations for requested amounts, and separate line items for each personnel cost.

You should include a budget narrative to ensure that your budget includes the necessary amount of detail.

4. Company Financial Information Proof of financial responsibility, any bankruptcy filings by the consultant, its principles and officers during the previous seven years. Provide this proof in one of the following formats;

most recent high level audit report, a current 990, or board approved financial statements.

5. Letters of Support or Partnerships (if applicable)

VII. EVALUATION OF PROPOSALS – SELECTION OF ORGANIZATION: Proposals will be reviewed by an Evaluation Panel made up of representatives of the City of Minneapolis Department of Health and other City staff assistance as they might require. The Evaluation Panel will review proposals and may select a shortlist of qualified Organizations/Applicants for formal presentations or interviews as part of the final selection process, as deemed necessary by the City. Evaluations will be based on the following criteria:

A. Quality, completeness, cultural responsiveness, and clarity of the proposal submission.

B. Demonstrated qualifications, lived experience, cultural knowledge, and experience of persons and/or partner organizations involved in service delivery (including review of references where applicable).

C. Degree to which the proposed Scope of Services aligns with the goals and objectives of the South Minneapolis Community Safety Center and this RFP, including culturally grounded healing approaches, community-driven and relationship-centered practices, innovative non-clinical wellness supports, and safe and affirming services for historically underserved communities.

D. Organizational capacity and readiness to successfully implement the proposed pilot program, including staffing, scheduling, supervision, operational readiness, and ability to provide consistent services during evenings and weekends as applicable.

E. Demonstrated cultural and community connection F. Quality of participant engagement, outreach, trauma-informed practices, restorative approaches, and strategies for creating safe, affirming, and inclusive environments.

G. Evaluation, learning, and sustainability approach, including outcomes tracking, incorporation of community feedback, and ability to demonstrate impact and inform future investment opportunities.

H. Budget reasonableness, cost effectiveness, and alignment with the proposed scope of work, including fair and sustainable compensation for persons performing services under the contract.

I. Small & Underutilized Business participation.

J. Insurance coverage as defined for the services.

K. Completion of Attachment C and D- “Project Narrative Questions and Anticipated Project

Budget.”

A formal Presentation/Interview may be requested of shortlisted Organizations as part of the final selection process. The City requests that the primary program lead and key staff, facilitators, healers, artists, peer leaders, and/or partner organizations involved in service delivery participate in the presentation/interview as appropriate.

The Presentation/Interview of the “short listed” Organization’s may consist of the following elements:

1. The Organization’s proposed approach to culturally specific, community-driven, trauma-informed, restorative, peer-led, and/or non-clinical wellness and healing services.

2. How the Organization builds trust, safety, belonging, and engagement with historically underserved communities.

3. Discussion of participant engagement strategies, approaches to creating safe and affirming spaces, and methods for gathering community feedback and evaluating impact.

4. Discussion of operational readiness, scheduling, coordination, and ability to provide accessible and consistent services during the pilot period.

The Evaluation Panel may schedule and arrange presentations.

VIII. SCHEDULE: The following is a listing of key Proposal and Project milestones and duration:

RFP Release July 10th, 2026 Pre-Proposal Conference 11:00 AM CT July 16th 2026 Questions on RFP Due by 4:00 PM CT on July 21st 2026 Responses to Questions posted by 2:00 PM CT on July 28th 2026 Proposals due by 2:00 PM CT on August 17th, 2026 Estimated services start date December 1st, 2026 Estimated services end date November 30th, 2027

IX. CONTRACT: The contracting parties will be the City of Minneapolis and the Organizations selected to provide the services as described herein. The selected proposal, along with the RFP and any counter proposal will be incorporated into a formal agreement after negotiations. It is the intent of the City to award a single/multiple contracts for a term of one (1) year with an option to extend the contract on an annual basis, at the sole option of the City, for two (2) additional years.

X. DEPARTMENT CONTACT/REQUESTS FOR CLARIFICATION: The Organization’s primary interface with the City will be with the Health Contracts team who will act as the City’s designated representative for the Project. Prospective responders shall direct inquiries/questions in writing only to:

Health Contracts Email: health.contracts@minneapolismn.gov Subject Line: RFP Community-led, Mental Health & Wellbeing Services

Responses to the questions will be posted to the current event (#0000004195) in the eSupplier Portal – Contracting Opportunities.

The Health Contracts email is the only contact for questions regarding the project before your proposal is submitted. The terms of the RFP cannot vary.

XI. REJECTION OF PROPOSALS: The City does not promise to accept the lowest cost proposal and specifically reserves the right to reject any or all proposals, to waive any formal proposal requirements, to investigate the qualifications and experience of any Organization, to reject any provisions in any proposal, to obtain new proposals, to negotiate the requested services and contract terms with any Organization, or to proceed to do the work otherwise. Incomplete proposals and proposals not sufficiently detailed or not in acceptable form may be rejected by the City.

XII. ADDENDUM TO THE RFP: If any addendum is issued for the RFP, it will be posted as an attachment to the RFP package in the eSupplier portal. The City reserves the right to cancel or amend the RFP at any time.

XIII. DATA PRACTICES: Data you provide in response to this RFP will be subject to the Minnesota Government Data Practices Act and may be available to the public. Minn. Stat.

13.591 classifies Business Data and subdivision 3 specifically addresses data submitted in response to an RFP. If you are submitting specific data which you believe meets the definition of trade secret data as defined in Minn. Stat. 13.37, please indicate this on the documents containing the data. The City may ask you to establish that the data meets all of the conditions set forth in Minn. Stat. 13.37, subdivision 1(b).

mailto:health.contracts@minneapolismn.gov

ATTACHMENT A

Scope of Services

Background:

The City recognizes that many communities have long relied on trusted relationships, cultural practices, peer support, and community knowledge to promote wellbeing and healing. While these approaches may exist outside of traditional Western biomedical models of mental health care, they are longstanding and culturally grounded forms of support for many communities.

The South Minneapolis Community Safety Center was developed to support a holistic approach to community safety, health equity, and wellness. The Center serves as a hub for violence prevention, restorative practices, community connection, and healing, especially for residents who have been historically underserved.

The Minneapolis Health Department (MHD) seeks partners that reflect the cultural identities and lived experiences of community members and that may use community-led, non-clinical, and relationship-centered models to foster mental health, wellbeing, resilience, and social connection.

This initiative seeks to strengthen community capacity to support mental wellbeing by increasing skills, awareness, belonging, and access to culturally meaningful healing opportunities. MHD seeks to pilot effective programming that demonstrates the need for longer-term City or external partner investments.

Goals of the RFP:

• Pilot culturally specific, community-led mental health and wellbeing support grounded in community traditions, cultural knowledge, peer support, and healing practices.

• Promote safe, affirming, and culturally responsive support for youth and families, particularly for historically underserved communities and communities disproportionately impacted by trauma and inequities

• Build community capacity to support mental wellbeing by increasing skills, awareness, resilience, social connection, belonging, and access to culturally meaningful healing opportunities.

• Foster trust, connection, and collective healing through trauma-informed, restorative, and relationship-centered approaches.

• Encourage innovation in community-led and non-clinical approaches that complement traditional mental health services and strengthen pathways to prevention and early support.

• Deliver services primarily at the Community Safety Center and available at no cost to participants.

Applicants may propose services including but not limited to:

Mental Wellbeing Skills Building:

Training for individuals with existing relationships and trusted roles in young people's lives, such as coaches, faith leaders, artists, cultural leaders, youth workers, elders, and mentors. Topics may include active listening, stress management, coping skills, recognizing common mental health concerns, and connecting community members to additional resources.

Peer Support Groups:

Peer-led or facilitated spaces that foster belonging, connection, and mutual support among individuals with shared identities or experiences.

Community Healing Dialogues and Collective Healing Spaces:

Opportunities for communities to gather to discuss stress, trauma, grief, and collective experiences while sharing stories, strengthening relationships, reducing stigma, and identifying pathways toward healing and change.

Culture, Identity and Connection-Based Activities:

Activities that strengthen positive identity, belonging, intergenerational relationships, and cultural continuity through storytelling, arts, music, movement, cultural traditions, rituals, and ancestral healing practices.

Applicants may propose programming that operates during evenings and weekends to accommodate youth, working families, and others with unconventional work or personal schedules.

Illustrative examples may include healing circles, talking circles, traditional storytelling, peer-led wellness groups, arts and movement programming, cultural rituals, wellness education, affirming spaces, and other culturally grounded approaches identified by community members themselves.

This initiative aligns with emerging state and national efforts to strengthen community capacity, promote mental wellbeing, and expand access to culturally grounded prevention and early intervention strategies. The 2025–2027 Minnesota State Suicide Prevention Plan calls for sustainable models of community-initiated care, while growing research supports community-delivered mental health approaches that leverage trusted relationships, peer support, and cultural knowledge to increase access and strengthen wellbeing. This RFP seeks to support and learn from these approaches while building evidence to inform future investments in community-led mental wellbeing strategies.

The following resources are provided for informational purposes and illustrate the evidence base supporting community-led and culturally grounded approaches to mental wellbeing:

• 2025–2027 Minnesota State Suicide Prevention Plan Strategic Update, Objective 3.2: Promote sustainable, collective models of community-initiated care. 2025-2027 Minnesota State Suicide Prevention Plan Strategic Update

• Scaling Up Community-Delivered Mental Health Support and Care: A Landscape Analysis (2022) Frontiers | Scaling up community-delivered mental health support and care: A landscape analysis https://www.health.state.mn.us/communities/suicide/documents/suicideprevstateplanupdate.pdf https://www.health.state.mn.us/communities/suicide/documents/suicideprevstateplanupdate.pdf https://www.frontiersin.org/journals/public-health/articles/10.3389/fpubh.2022.992222/full https://www.frontiersin.org/journals/public-health/articles/10.3389/fpubh.2022.992222/full

ATTACHMENT B

Proposal Cover Sheet

Organization Information

Name of Organization:

Organization address:

Phone:

Website:

Contact Name:

Phone:

Email Address:

Proposal Checklist (All documents combined as one PDF)

1. Completed Attachment B – Proposal Cover Sheet

2. Responses to all Attachment C – Project Narrative Questions

3. Completed Attachment D – Anticipated Project Budget

4. Proof of insurance or ability to obtain required insurance coverage prior to contract execution

5. Company Finical information

6. Letters of recommendation (will not count towards page limit)

ATTACHMENT C

Project Narrative Questions

1. Organization Overview (20 points)

1.1 Mission & Community Alignment

Describe your organization’s mission and how it aligns with holistic, non-clinical, innovative, community-driven approaches to mental health, healing, wellbeing, and community safety. (250 words max)

1.2 Cultural & Community Connection

Describe the communities you serve and how your organization has built trust with those communities over time? (300 words max)

1.3 Relevant Experience

Describe your experience delivering culturally specific, community-based, or non-Western wellness or healing services—particularly with youth and/or historically underserved communities. (300 words max)

2. Program Description (35 points)

2.1 Proposed Services

Describe the services you propose to deliver at the Community Safety Center. Include the type of activities, intended participants, and how services support healing, wellbeing, and connection. (400 words max)

2.2 Cultural Relevance & Healing Approach

Explain how your proposed services are grounded in cultural traditions, community knowledge, peer support, or non-Western healing practices. Why are these approaches meaningful for the communities you intend to serve? (300 words max)

2.3 Youth, Family, and Community Engagement

Describe how you will recruit, engage, and retain participants—especially historically underserved youth—and how you will create safe, affirming, and inclusive spaces. (300 words max)

2.4 Trauma-Informed & Relationship-Centered Practices

Describe how your program incorporates trauma-informed, restorative, or relationship-centered approaches and how you respond to participant needs, harm, or conflict. (250 words max)

3. Staffing Capacity & Readiness (15 points)

3.1 Staffing Plan & Lived Experience

Identify key staff, facilitators, or volunteers who will deliver the program. Describe their roles, relevant lived experience, cultural knowledge, and training. (300 words max)

3.2 Capacity to Deliver Services

Describe your organization’s current capacity to implement this program during the pilot period.

Address staffing levels, supervision, scheduling (including evenings/weekends), and your ability to maintain consistent services at the Community Safety Center. (250 words max)

3.3 Organizational Support & Sustainability

Describe how your organization supports staff wellness, prevents burnout, addresses vicarious trauma, and ensures continuity of services during the pilot. (200 words max)

4. Timeline, Evaluation & Learning (15 points)

4.1 Timeline & Work Plan

Provide an anticipated start date, service frequency, and key milestones for the pilot period. (250 words max)

4.2 Outcomes & Evaluation

Describe the outcomes you will track and how you will gather community feedback in culturally responsive and trauma-informed ways. (300 words max)

4.3 Learning & Future Investment

Describe how you will use learning from the pilot to improve services and what indicators would suggest readiness for longer-term investment or expansion. (200 words max)

ATTACHMENT D

Anticipated Project Budget & Justification (15 points)

Budget:

Up to $500,000 is available for the services resulting from this RFP. We anticipate awarding between one and four contracts.

Eligible expenses include:

• Administrative costs

• Salaries and/or outreach expenses

• Printing and/or copies

• Supplies and/or materials. Examples: whiteboards, healthy refreshments as needed for groups. (https://www.minneapolismn.gov/media/-www-content-assets/documents/city-policy/Food-and- Beverage-Procedure.pdf)

• Minor space renovation

• Programming expenses including educational activities

Ineligible Expenses:

• Lobbying activities directed toward elected officials or government decision-makers, including lobbying of City of Minneapolis elected officials or other elected officials.

• Activities that occur before the execution or after the expiration or termination of the program.

• Purchase of electronic devices, equipment, or technology that does not directly support delivery of the proposed services or serve a clear public purpose related to the goals of this

RFP.

• Costs that duplicate services or activities already funded by another City contract or funding source without prior approval.

• Activities conducted primarily outside of the South Minneapolis Community Safety Center unless approved by the City as necessary to support participant access or program success.

• Any activity that does not serve to further the goal of this RFP while positively engaging with Minneapolis residents.

• Applicants are encouraged to review Attachment A for examples of activities that align with the intent and goals of this RFP. The examples provided are illustrative and not exhaustive.

The Organization must maintain supporting documentation for all charges and submit itemized invoices showing unit rates and quantities for staff time, and equipment rental, as applicable. All costs necessary to perform the Services must be incorporated into the Organization’s proposed rates or fees unless explicitly identified as allowable reimbursable expenses in the final contract.

Please complete the following for this section

5.1 Budget Summary

Provide a line-item budget for the proposed program, including (as applicable):

• Personnel and facilitation costs

• Materials, supplies, or cultural items relevant to the services being provided

• Minor transportation costs, milage reimbursement or accessibility supports https://www.minneapolismn.gov/media/-www-content-assets/documents/city-policy/Food-and-Beverage-Procedure.pdf) https://www.minneapolismn.gov/media/-www-content-assets/documents/city-policy/Food-and-Beverage-Procedure.pdf)

• Administrative or overhead costs

5.2 Budget Narrative & Justification

• Explain how your budget reflects the scope of work and supports high-quality, culturally responsive programming. Describe how funds will be used to fairly compensate persons performing services under this contract. (300 words max)

5.3 Cost Effectiveness & Pilot Readiness

• Describe how this budget supports a pilot program and what it demonstrates about the level of investment needed for longer-term or expanded implementation. (200 words max)

(Optional budget template provided)

Project budget

Budget (template below) - Please include a proposed budget for how the money requested will be used to complete the project. Administrative fees cannot exceed 15% of direct project costs.

Budget Item Description Amount

Subtotal of direct costs Administrative costs (not to exceed 15% of direct costs)

TOTAL

ATTACHMENT E

City of Minneapolis Terms and Conditions for Professional Services Contracts Over $175,000 (Revised: May 6, 2026)

The General Conditions are terms and conditions that the City expects its Contractors and Consultants (“Contractor”) to meet. The Contractor agrees to be bound by these requirements unless otherwise noted in any Proposal to which these terms are attached. Some negotiation is possible to accommodate the Contractor’s suggestions.

1. General Compliance

The Contractor agrees to comply with all applicable Federal, State and local laws and regulations governing the services performed and funds provided under the Contract.

2. Equal Opportunity Statement The Contractor agrees to comply with applicable provisions of federal, state and city regulations, statutes and ordinances pertaining to the civil rights of and non-discrimination in the application for and employment of applicants, employees, subcontractors and suppliers of the Contractor. The federal, state and city statutes and ordinances to which the Contractor shall be subject under the terms of this Contract include, without limitation, Minnesota Statutes, Section 181.59 and Chapter 363A, Minneapolis Code of Ordinances Chapter 139, 42 U.S.C. Section 2000e, et. seq. (Title VII of the Civil Rights Act of 1964), 29 U.S.C. Sections 621-624 (the Age Discrimination in Employment Act), 42 U.S.C. Sections 12101-12213 (the Americans with Disability Act), 29 U.S.C. Section 206(d) (the Equal Pay Act), 8 U.S.C. Section 1324 (the Immigration Reform and Control Act of 1986), and all regulations and policies promulgated to enforce these laws. The Contractor shall have submitted and had an “affirmative action plan” approved by the City prior to entering into a Contract.

3. Anti-Discrimination Statement The Contractor agrees to comply with applicable provisions of federal, state and city regulations, statutes and ordinances pertaining to the civil rights and non-discrimination in any provision of services to the public contracted for under this Contract, such that the contracted services are provided to the public without discrimination based on race, color, creed, religion, ancestry, national origin, sex, sexual orientation, familial status, gender identity, disability, age, marital status, status with regard to a public assistance program, housing status, justice-impacted status, height and weight, or any combination thereof.

4. Compliance with Web Content Accessibility Guidelines The Contractor agrees that web content and mobile applications created pursuant to this Contract shall be compliant with the requirements and standards of the Americans with Disabilities Act and the Web Content Accessibility Guidelines Version 2.1, Level AA unless a legal exception or exemption applies.

5. Insurance Insurance secured by the Contractor shall be issued by insurance companies acceptable to the City and admitted in Minnesota. The insurance specified may be in a policy or policies of insurance, primary or excess. Such insurance shall be in force on the date of execution of the Contract and shall remain continuously in force for the duration of the Contract.

Acceptance of the insurance by the City shall not relieve, limit or decrease the liability of the Contractor. Any policy deductibles or retention shall be the responsibility of the Contractor.

The City does not represent that the insurance requirements are sufficient to protect the Contractor’s interests or provide adequate coverage. Evidence of coverage is to be provided on a current ACORD Form, Insurance Declaration. A thirty (30) day written notice is required if the policy is canceled, not renewed or materially changed. The Contractor shall require any of its sub-contractors, if sub-contracting is allowable under this Contract, to comply with these provisions.

The Contractor and its subcontractors shall secure and maintain the following insurance:

a) Workers Compensation insurance that meets the statutory obligations with Coverage

B- Employers Liability limits of at least $100,000 each accident, $500,000 disease -policy limit and $100,000 disease each employee.

b) Commercial General Liability insurance with limits of at least $2,000,000 general aggregate, $2,000,000 products - completed operations $2,000,000 personal and advertising injury, $300,000 each occurrence fire damage and $5,000 medical expense any one person. The policy shall be on an “occurrence” basis, shall include contractual liability coverage and the City shall be named an additional insured. The amount of coverage will be automatically increased if the project amount is expected to exceed $2,000,000 or involves potentially high-risk activity.

c) Commercial Automobile Liability insurance covering all owned, non-owned and hired automobiles with limits of at least $1,000,000 per accident.

d) Professional Liability Insurance or Errors & Omissions Insurance providing coverage for 1) the claims that arise from the errors or omissions of the Contractor or its subcontractors and 2) the negligence or failure to render a professional service by the Contractor or its subcontractors. The insurance policy should provide coverage in the amount of $2,000,000 each claim and $2,000,000 annual aggregate. The insurance policy must provide the protection stated for two years after the expiration of the contract.

e) Cyber Liability for the duration of this agreement providing coverage for, but not limited to, Technology and Internet Errors & Omissions, Security and Privacy Liability, and Media Liability. Insurance will provide coverage against claims that arise from the disclosure of not public information from files including but not limited to: 1) Intentional, fraudulent or criminal acts of the Contractor, its agents or employees. 2) Breach of the City’s not public data, whether electronic or otherwise. The insurance policy should provide minimum coverage in the amount of $1,000,000 per occurrence and $2,000,000 annual aggregate. If written on a Claims-Made basis, the policy must provide an extended reporting period and have a retroactive date that on or before the date of this Contract or the date Contractor commences work, whichever is earlier.

6. Indemnity and Hold Harmless The Contractor will defend, indemnify and hold harmless the City and its officers and employees from all liabilities, claims, damages, costs, judgments, lawsuits and expenses, including court costs and reasonable attorney’s fees regardless of the Contractor’s insurance coverage, arising directly from any negligent act or omission of the Contractor, its employees, agents, by any sub-contractor or sub-consultant, and by any employees of the sub-contractors and sub-consultants of the Contractor, in the performance of work and delivery of services provided by or through this Contract or by reason of the failure of the Contractor to perform, in any respect, any of its obligations under this Contract. If a Contractor is a self-insured agency of the State of Minnesota, the terms and conditions of Minnesota Statutes, section

3.732 et seq. shall apply with respect to liability bonding, insurance, and liability limits. The provisions of Minnesota Statutes, Chapter 466 shall apply to other political subdivisions of the State of Minnesota.

Where the Services provided by the Contractor to the City are “design professional services” as described in Minnesota Statutes, Section 604.21, then, the Contractor will not be obligated to defend the City as required above.

7. Subcontracting

The Contractor shall not sub-consult or sub-contract any services under this Contract unless authorized in writing by the City. The Contractor shall provide written notice to the City and obtain the City’s authorization to sub-contract any work or services to be provided to the City pursuant to this Contract. As required by Minnesota Statutes, Section 471.425, the Contractor shall pay all subcontractors for subcontractor’s undisputed, completed work, within ten (10) days after the Contractor has received payment from the City.

8. Assignment or Transfer of Interest The Contractor shall not assign any interest in the Contract, and shall not transfer any interest in the same either by assignment or novation, without the prior written approval of the City which will not be withheld or delayed unreasonably.

9. Performance Monitoring

The City will monitor the performance of the Contractor against goals and performance standards required herein. Substandard performance as determined by the City will constitute non-compliance with this Contract. If action to correct such substandard performance is not taken by the Contractor within a reasonable period of time to cure such substandard performance after being notified by the City, contract termination procedures will be initiated.

All work submitted by Contractor shall be subject to the approval and acceptance by the City Department Contract Manager designated herein. The City Department Contract Manager designated herein shall review each portion of the work when certified as complete and submitted by the Contractor and shall inform the Contractor of any apparent deficiencies, defects, or incomplete work, at any stage of the project.

10. Prior Uncured Defaults Pursuant to Section 18.110 of the City’s Code of Ordinances, the City may not contract with persons or entities that have defaulted under a previous contract or agreement with the City and have failed to cure the default.

11. Independent Contractor Nothing contained in this Contract is intended to, or shall be construed in any manner, as creating or establishing the relationship of employer/employee between the parties. The Contractor shall at all times remain an independent Contractor with respect to the work and/or services to be performed under this Contract. Any and all employees of Contractor or other persons engaged in the performance of any work or services required by Contractor under this Contract shall be considered employees or subcontractors of the Contractor only and not of the City; and any and all claims that might arise, including Worker’s Compensation claims under the Worker’s Compensation Act of the State of Minnesota or any other state, by or on behalf of said employees or other persons while so engaged in any of the work or services to be rendered or provided herein, shall be the sole obligation and responsibility of the Contractor.

12. Accounting Standards The Contractor agrees to maintain the necessary source documentation and enforce sufficient internal controls as dictated by generally accepted accounting practices (GAAP) to properly account for expenses incurred under this Contract.

13. Retention of Records Pursuant to Minnesota Statutes, Section 138.17 and Section 15.17, the Contractor shall retain all records pertinent to expenditures incurred under this Contract in a legible form for a period of six years commencing after the later of contract close-out or resolution of all audit findings.

Records for non-expendable property acquired with funds under this Contract shall be retained for six years after final disposition of such property.

14. Audit Requirements for Cloud-Based Storage of City Data If the Contractor’s services include the storage of City data using a cloud-based solution, then the Contractor agrees to secure the data as though it were “private data” as defined in Minnesota Statutes, Chapter 13. The Contractor shall provide the City with the annual copy of the Federal Standards for the Statement on Standards for Attestation Engagements (SSAE) No. 18 or the International Standard on Assurance Engagements (ISAE) No. 3402. The Contractor agrees to provide a .pdf copy to the City’s Contract Manager, upon the Contractor’s receipt of the audit results.

15. Data Practices The Contractor agrees to comply with the Minnesota Government Data Practices Act (Minnesota Statutes, Chapter 13) and all other applicable state and federal laws relating to data privacy or confidentiality. The requirements of Minnesota Statutes, Section 13.05, subdivision 11 apply to companies or individuals who perform under a government contract. The Contractor and any of the Contractor’s sub-consultants or sub-contractors retained to provide services under this Contract shall comply with the Act and be subject to penalties for non-compliance as though they were a “governmental entity.” The Contractor must immediately report to the City any requests from third parties for information relating to this Contract. The City agrees to promptly respond to inquiries from the Contractor concerning data requests.

The Contractor agrees to hold the City, its officers, and its employees harmless from any claims resulting from the Contractor’s unlawful disclosure or use of data protected under state and federal laws. The Contractor’s duty to comply with Minn. Stat. Chap. 13 and all other applicable federal and state laws relating to the protection of data will continue past the expiration of this contract. The requirements of this paragraph shall apply regardless of the location of the data.

16. Cardholder Data and Security Standards Should the Contractor collect revenue on behalf of the City through the acceptance of credit cards offered by cardholders to pay for services offered under the terms of this Contract, then Contractor represents and acknowledges that the Contractor will comply with Payment Card Industry (PCI) regulatory standards including the Data Security Standards (DSS). Contractor represents that it will protect cardholder data. Contractor will be annually certified as a PCI compliant service provider and agrees to provide evidence of said certification to the City upon request. Contractor agrees at reasonable times to provide to the City or to its assigns, the audit rights contained herein for all physical locations, systems or networks that process credit cards on behalf of the City. Contractor also agrees to provide written notice to the City of any breach of a system owned, operated or maintained by the Contractor that contains cardholder data or information.

17. Inspection of Records Pursuant to Minnesota Statutes, Section 16C.05, all books, records, documents and accounting procedures and practices of the Contractor with respect to the matters covered by this Contract shall be made available to the City and the State of Minnesota, Office of the State Auditor or Legislative Auditor, as appropriate, or their designees upon notice, at any time during normal business hours, as often as the City deems necessary, to audit, examine, and make excerpts or transcripts of all relevant data.

18. Living Wage Ordinance The Contractor may be required to comply with the “Minneapolis Living Wage and Responsible Public Spending Ordinance” Chapter 38 of the City’s Code of Ordinances (the “Ordinance”). Unless otherwise exempt from the ordinance as provided in Section 38.40 (c), any City contract for services valued at $100,000 or more or any City financial assistance or subsidy valued at $100,000 or more will be subject to the Ordinance’s requirement that the Contractor and its subcontractors pay their employees a “living wage” as defined and provided for in the Ordinance.

19. Displaced Contract Service Workers If Contractor’s contract requires the services of fifteen or more employees, includes a subcontractor, and involves the provision of janitorial or security service work, Contractor must comply with the Minneapolis Code of Ordinances, Chapter 39, “The Protection of Displaced Contract Service Workers Ordinance” (the “Ordinance”). Section 39.30 and Section

39.40 of the Ordinance generally require the successor Contractor to retain employees of the https://library.municode.com/mn/minneapolis/codes/code_of_ordinances?nodeId=COOR_TIT2AD_CH38LIWAREPUSPRE https://library.municode.com/mn/minneapolis/codes/code_of_ordinances?nodeId=COOR_TIT2AD_CH38LIWAREPUSPRE https://library.municode.com/mn/minneapolis/codes/code_of_ordinances?nodeId=COOR_TIT2AD_CH39DICOSEWO https://library.municode.com/mn/minneapolis/codes/code_of_ordinances?nodeId=COOR_TIT2AD_CH39DICOSEWO previous Contractor for a 90-calendar day transition period. If the performance of one or more of the retained employees is determined by the successor Contractor to be satisfactory, the successor Contractor shall offer each transition employee continued employment under the terms and conditions of the successor Contractor.

20. Prevailing Wage Ordinance If this Contract involves the construction, alteration and/or repair, including painting, decorating, sodding and landscaping of public buildings, or similar public works of the City which requires or involves the employment of mechanics and/or laborers, then all federal labor standards and prevailing wage provisions applicable to federal contracts in accordance with the federal Davis-Bacon Act and related federal regulations except as noted in section 24.240 of the Minneapolis Code of Ordinances are applicable to this Contract as if fully set forth herein and all contractors and subcontractors shall fully comply with such provisions regardless of any contractual relationship which may be alleged to exist between the Contractor or subcontractor and their employees. Compliance with the City of Minneapolis Prevailing Wage Ordinance, sections 24.200 through 24.265 of the Minneapolis Code of Ordinances, is required as a material term of this Contract and all such provisions are expressly incorporated by reference herein.

21. Applicable Law The laws of the State of Minnesota shall govern all interpretations of this Contract without regard to conflict of law rules, and the appropriate venue and jurisdiction for any litigation which may arise hereunder will be in those courts located within the County of Hennepin, State of Minnesota, regardless of the place of business, residence or incorporation of the Contractor.

22. Conflict and Priority If the Contract was awarded by RFP and in the event that a conflict is found between provisions in this Contract, the Contractor’s Proposal or the City’s Request for Proposals, the provisions in the following rank order shall take precedence: 1) Contract; 2) Proposal; and last

3) Request for Proposals.

23. Travel If travel by the Contractor is allowable and approved for this Contract, then Contractor travel expenses shall be reimbursed in accordance with the City’s Contractor Travel Reimbursement Conditions.

24. Conflict of Interest/Code of Ethics Pursuant to Section 15.250 of the City’s Code of Ordinances, both the City and the Contractor are required to comply with the City’s Code of Ethics. Chapter 15 of the Code of Ordinances requires City officials and the Contractor to avoid any situation that may give rise to a “conflict of interest.” A “conflict of interest” will arise if Contractor represents any other party or other client whose interests are adverse to the interests of the City.

As it applies to the Contractor, the City’s Code of Ethics will also apply to the Contractor in its role as an “interested person” since Contractor has a direct financial interest in this https://library.municode.com/mn/minneapolis/codes/code_of_ordinances?nodeId=COOR_TIT2AD_CH24PUWO_ARTIVCO_24.240PASCSUSTPARE https://library.municode.com/mn/minneapolis/codes/code_of_ordinances?nodeId=COOR_TIT2AD_CH24PUWO_ARTIVCO…