Attachment P- Cost Proposal Workbook.xlsx

Introduction

Where costs are requested on an annual basis, the year refers to the appropriate year of the Contract (i.e. Year 1 refers to the first year of the Contract rather than calendar or Federal fiscal year). Contractors must complete the Cost Proposal with the expected cost rate based on the anticipated Contract start date as stated in the RFP. However, should the Contract start date shift for any reason, DSS expects Contractors to honor the costs as stated in their Cost Proposal. DSS understands that the Contract will likely begin in the middle of a fiscal or calendar year. The awarded Contract will be aligned to appropriate calendar and/or fiscal years during Contract negotiations. The total bid cost is a firm fixed price Proposal and the determination of the Contract start date will not affect the total bid price.

This workbook contains cost information required for submission of a Proposal for the ESSAM Services in this RFP. The worksheets within this Response Template are listed below. All worksheets must be completed. Any Proposals that do not provide complete cost information may be excluded from the competitive field.

> Cells requiring Contractor data entry are highlighted in light-green to clearly indicate which cells are available for data entry.

> Cells that contain titles and formulas are marked in dark blue and gray highlight.

> Cells that are not applicable are marked in black highlight.

> Do NOT add, edit or adjust cells unless specifically requested to do so.

> It is the Contractor's responsibility to validate the integrity of the Cost Workbook formulas and links.

Key Assumptions:

* Contractors must abide by the deadlines detailed in the RFP.

Instructions: Do nothing on this sheet.

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1. Total Cost Summary

Instructions: Do not edit any cells on this sheet. Prior to submission, confirm all costs reflect the Proposal cost total.

One-time Costs Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 Year 11 Year 12 Total Ongoing Costs Total Costs

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2. Labor Rates

The labor rates must be loaded costs. Applicable purchase, delivery, tax, services, safety, license, travel, per diem, Contractor’s staff training, facilities and any other expenses associated with the delivery of the proposed items and must be included in the Contractor’s costs and fixed hourly rates. Use of the existing roles is appreciated, but not required. The Contractor may include additional roles to accurately represent the classifications it uses for describing the various classifications and grades of its personnel.

The total of the Composite Weight Percentage column must equal 100%. Individual and composite hourly rates shall not increase greater than 2% per year.

It is the responsibility of the Contractor to ensure spreadsheet calculations are correct.

Instructions: Enter the staff roles, composite weight percentage, and hourly rate required for the tables below. Additional rows may be added if necessary.

(During DDI)

Year 12

Year 12

Year 12

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3. Implementation

Design, Development, and Implementation (DDI) must be completed within 4 years of SDC onboarding. Vendors are encouraged to complete DDI as expeditiously as possible within an appropriate level of risk. The State will conduct checkpoints during the ESSAM SDLC and M&O to ensure a high quality deliverables and ESSAM solution.

It is the responsibility of the Contractor to ensure spreadsheet calculations are correct. All costs must be fully inclusive.

Instructions: Enter the hours required to complete the deliverables listed, including the number of deliverables where requested. Enter any additional tasks and deliverables as needed. Insert additional rows as necessary where noted.

Rate for Implementation Total One-time Costs I.1 -Project Initiation, Planning, and Proposed System

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4. Appl M&O

For Deliverable Group O.4 - Enhancements and Modifications, Contractors must assume a level of effort representing 15,000 hours each year.

It is the responsibility of the Contractor to ensure spreadsheet calculations are correct. All costs must be fully inclusive.

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5. Help Desk

It is the responsibility of the Contractor to ensure spreadsheet calculations are correct. All costs must be fully inclusive.

Instructions: Enter total number of composite hours required for each year.

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6. Packaged Software

For existing software components already within the DSS Enterprise which the Contractor's solution will leverage the Contractor must provide anticipated maintenance costs. Note that there are no one time, acquisition costs for this software.

For any new software which the Contractor's solution will leverage the Contractor must include all one time, acquisitions, anticipated maintenance costs, and specifications (in the Package Software Specifications table).

The tables below shall list the proposed new software manufacturer, brand name, module name, and version number for the items being proposed. Costs shall include any licensing necessary to cover all environments (e.g., Development, Test, Training, Pre-Production, Production). All costs associated with the purchase, delivery, installation, inspection, licenses, and production of the Software components shall be included in the Software Cost.

Contractors may insert additional rows as required. It is the responsibility of the Contractor to ensure spreadsheet calculations are correct. New Software items in the Packaged Software Costs table must correspond to the Software Items in the Packaged Software Specifications table.

(e.g., enterprise, per user, per server)

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7. Hardware

For existing hardware already within the DSS environment which the Contractor's solution will leverage the Contractor must provide anticipated maintenance costs for the hardware required to support the ESSAM Solution. Note that there are no one time, acquisition costs for this hardware.

For any new hardware which the Contractor's solution will leverage the Contractor must include all one time, acquisitions, anticipated maintenance costs and specifications (in the Hardware Specifications table).

The tables below shall list the proposed new hardware manufacturer, brand name, and detailed description for the items being proposed. Costs shall include any licensing necessary to cover all environments (e.g., Development, Test, Training, Pre-Production, Production). All costs associated with the purchase, delivery, installation, inspection, and licenses of the hardware components shall be loaded into the cost.

Contractors may insert additional rows as required. It is the responsibility of the Contractor to ensure spreadsheet calculations are correct. Hardware Items in the Hardware Costs table shall correspond to the Hardware Items in the Specifications table.

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8. Hosting

The table below is intended to be sufficiently flexible to meet a range of Hosted costing models. Contractors should use the "10. Cost Assumptions" tab, as appropriate, to clarify any assumptions related to their solution costing model. Contractors may insert additional rows as required. It is the responsibility of the Offeror to ensure spreadsheet calculations are correct.

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9. Cloud Subscription Services

The table below is intended to be sufficiently flexible to meet a range of SaaS costing models. Contractors should use the "10. Cost Assumptions" tab, as appropriate, to clarify any assumptions related to their solution costing model. Contractors may insert additional rows as required. It is the responsibility of the Offeror to ensure spreadsheet calculations are correct.

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10. Cost Assumptions

Instructions: Complete the Table below using as many rows as needed. Clearly describe the location of references to the RFP and/or Proposal, description of the assumption, rationale for the need of the assumption, and the cost impact to DSS should the assumption be invalid. Insert additional rows as needed.

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