Attachment_O.docx

This is a Responsibility Assignment Matrix (RACI) document for the Comprehensive Child Welfare Information System (CCWIS) modernization effort, a collaborative initiative between the Minnesota Departments of Information Technology Services (MNIT) and Children, Youth, and Families (DCYF). The document outlines the roles and responsibilities of four key contractors engaged in the statewide system modernization: a Design, Development, and Implementation (DDI) contractor; an Independent Verification and Validation (IV&V) contractor; an Organizational Change Management (OCM) contractor; and a Project Management Office (PMO) contractor. The RACI matrix clarifies accountability across major modernization activities using four defined roles: Responsible (R) for task completion, Accountable (A) for ownership of quality and results, Consulted (C) for subject matter expert input, and Informed (I) for stakeholder updates. The matrix addresses twelve primary activity categories essential to the modernization initiative.

The matrix delineates specific responsibilities across the contractor team for critical project functions including decision-making and governance, deliverable review and acceptance, schedule and integration management, risk and issue identification, requirements and design, testing and quality assurance, organizational change management strategy, communications and training, cross-vendor alignment, independent risk reporting, and lessons learned documentation. The State maintains final decision authority and approval authority over major governance decisions, risk mitigation plans, testing outcomes, change strategies, sensitive communications, and cross-vendor alignment plans. This structured governance framework ensures coordinated execution of the CCWIS modernization while maintaining clear accountability and oversight from State sponsors throughout the implementation lifecycle.