Attachment Nine- iLottery Prize Payments Workflow.pdf
PDF 81 KB Posted
- Attached to
- iLottery System, Services, and Support
- Solicitation number
- RFP-119094
- Issued by
- Roanoke City, Virginia
About this file
This document is a workflow diagram for the Virginia Lottery's iLottery prize payments process, detailing the procedural steps and system requirements for processing player winnings through the ARMICS iLottery platform. The workflow establishes a comprehensive prize claim and payment system that begins with SSN verification and security hold reviews, then proceeds through compliance checks, accounting reviews, and final payment distribution. The process includes multiple decision points based on prize thresholds: prizes exceeding $600 trigger pending prize creation, winnings over $50,000 require compliance threshold checks, amounts exceeding $100,000 necessitate claim center visits and lottery payment thresholds, and Powerball prizes over $5,000 undergo security reviews. Players have 180 days from the win date to complete the entire claim process, after which unclaimed prizes expire and are transferred to the literary fund. The system automatically deducts state and federal taxes for eligible lines where the line prize minus line wager exceeds $5,000, and applies debt setoff deductions for winnings exceeding $100 on any winning line.
The workflow accommodates multiple prize payment options, including cash transfers to player wallets, annuity arrangements, and external wire payments, with different processing requirements for each selection. All prize payments undergo dual accounting reviews by separate users to ensure accuracy and compliance. For annuity or cash prizes exceeding the lottery payment threshold, players elect their preferred option during the accounting review process, with annuity selections processed outside the NPI platform while maintaining accessible tax reporting. The system performs ongoing wallet reconciliation and banking information updates through NPI reviews, and Finance conducts quarterly prizes payable reconciliation for outstanding prizes. The document was last updated and reviewed on June 2, 2025, indicating this represents the current operational framework for Virginia Lottery's iLottery prize management system.
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Text version
Fully verified SSN exist?
(S1)
Yes
Start
No
Win on security hold? (S1)
Any winning line > (pending prize threshold)
Yes
No
Any winning line > $100?
Completed Win amount transferred to balance.
No Pending
Prize Created
Yes
No
Player has debts?
(S2)
Yes
No
Yes
Player is offered to submit a claim.
Not Started
Yes
Total win > Compliance threshold?
Player is prompted to enter full SSN (verifcation.
Must pass SSN verification
Compliance Checks completed by
NPI
Yes
No
Total win > Visit Claim
Center threshold?
No
Yes Player is required to reach out to
PACR/Finance
Security hold OR Security Threshold (S1)
Security ReviewYes
No
Annuity OR total win > Lottery Payment
Threshold?
First Accounting
Review
No
Yes Second
Accounting Review
Completed
Win amount (minus deductions, if applicable) is paid to the player depending on options elected during account review
If a pending prize is created the player has 180 days from the win date to complete the entire process otherwise the prize expires and is sent to the literary fund.
205630 Prizes Payable recon performed by Finance for any outstanding prizes (S7)
NPI reviews any changes to the banking information within the wallet.
205190 Player wallet recon will catch discrepancies in the wallet. (S6)
Does full SSN exist?
(S1) No
Release d
Pending prize created. On hold until released by security or expired.
Expired System marks claim expired. Win amount sent to literary fund.
Expired
Player returns to game. Prize is pending to be claimed. Claim process can be manually initiated from Pending Prizes screen or will expire after 180 days
System deducts state and federal tax from each eligible line:
line prize – line wager > Tax Deduction Threshold. The system then does a similar deduction for debt setoff on remaining funds for any winning line > Player Debt Deduction Threshold. Note: Net prize maybe $0 after all deductions. Funds transferred to balance
Resumed Claim
Threshold Values
Pending Prize Threshold - > $600 Compliance Threshold - $50,000
Visit Claim Center Threshold/Lottery Payment Threshold - $100,000
Security Threshold - $5,000 for Powerball prizes Player Debt Deduction Threshold - $100
Tax Deduction Threshold - > $5,000
Yes
ARMICS - iLOTTERY PRIZE PAYMENTS WORKFLOW
Last updated: June 2, 2025 Last reviewed: June 2, 2025
Annuity or Prize Exceeding Lottery Payment Threshold
Prize TypeAnnuityPlayer elects Cash or Annuity Option Non-annuity Payment Process selection
Annuity Option
Cash Option Entered
Pending Prize is completed and annuity is set up on Aurora.
All selections are confirmed during the first and second accounting review by separate users
Wires do not impact the wallet and are performed outside ot the NPI platform but the tax reporting is accessible to the player similar to other prizes.
If external or annuity is selected the prize is marked complete but there is no impact to the players wallet. Tax reporting and payment are handled outside of the NPI platform.
Transfer to balance/External/ Wire – Pending Prize completed
ARMICS - iLOTTERY PRIZE PAYMENTS WORKFLOW
Last updated: June 2, 2025 Last reviewed: June 2, 2025
File details come from the government source that posted it. Updated .