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INSTRUCTIONS
| Illinois Department of Employment Security (IDES) |
| Benefit Banking RFP B-42495 |
| PRICING / COMPENSATION |
| ATTACHMENT H |
| INSTRUCTIONS |
| 1. Include only pricing for services defined in the RFP. Additional services proposed by the offeror that are not covered in the RFP should not be listed in the Pricing/Compensation spreadsheet. |
| 2. Offeror must submit pricing in the format as provided in Attachment H, Pricing/Compensation. Use the Microsoft Excel spreadsheet provided. Failure to submit pricing as shown may render the Offeror's entire offer Non-Responsive and ineligible for award. |
| 3. Interest earned should not be included in the Offeror's pricing and will not be considered in the pricing scoring evaluation. However, Vendor shall invoice IDES monthly. Vendor invoice shall reduce or credit the amount owed by the total amount of interest or other revenue earned by the Vendor on balances maintained by the Agency. The credit amount shall be clearly identified on the invoice. If requested, Vendor shall provide IDES an accounting of how such earning credits are calculated and applied. If the credit results in a negative amount owed, Vendor shall carry the credit forward and apply it to the next month’s invoice. Any remaining credit at the conclusion of the contract shall be paid by Vendor to IDES. |
SUMMARY (pg 1)
| Illinois Department of Employment Security | Page 1 of 3 |
| PRICING / COMPENSATION | |
| ATTACHMENT H | |
Check the "Does this Attachment contain any pricing, cost or discount information?" box in BidBuy. Failure to mark this box when attaching a pricing document may result in disqualification.
| OFFEROR NAME |
| PRICING / COMPENSATION SUMMARY SHEET |
| ANNUALIZED |
| TOTAL COST FOR INITIAL TERM (5 years) | TOTAL COST FOR RENEWAL TERM (5 years) |
| Fees Charged to IDES: | | | | | |
| General services | | (from page 2, line 5) | $ - 0 | $ - 0 |
| Claimant benefit services | | (from page 2, line 8) | $ - 0 | $ - 0 |
| Lockbox services | | (from page 2, line 13) | $ - 0 | $ - 0 |
| Implementation | | (from page 2, line 18) | $ - 0 | |
| | Total fees charged to IDES | | $ - | $ - |
| Fees Charged to Cardholders: | | | | |
| Cardholder charges | (from page 3, line 12) | ERROR:#VALUE! | ERROR:#VALUE! |
TOTAL FEES ALL SERVICES ERROR:#VALUE! ERROR:#VALUE!
TOTAL COST ALL SERVICES (10 YEARS COST) ERROR:#VALUE!
IDES Charges (pg 2)
| Illinois Department of Employment Security | Page 2 of 3 |
| PRICING / COMPENSATION | |
| ATTACHMENT H | |
Offerors are required to submit pricing for all items highlighted yellow below, or they may be deemed non-responsive. If the unit charge is zero, the offeror should enter "NO CHARGE".
OFFEROR NAME
| FEES CHARGED TO IDES | | | | | | | | |
| Line | | | | | EST. VOLUME PER MONTH ¹ | INITIAL CONTRACT TERM | | RENEWAL TERM | |
| No. | Description of Services | | | | | UNIT COST | TOTAL (x60mo) | UNIT COST | TOTAL (x60mo) |
| 1 | General Services: | | | | | | | | |
| 2 | | Fixed maintenance fee ² | | | 1 | | $ - | | $ - |
| 3 | | New claimant account setup fee | | | 34,000 | | $ - | | $ - |
| 4 | | Existing claimant account fee | | | 130,000 | | $ - | | $ - |
| 5 | | | Sub-total of General Services | | | | $ - | | $ - |
| 6 | | | | | | | | | |
| 7 | Claimant Benefits Services: | | | | | | | | |
| 8 | | Claimant benefit payments | | | 260,000 | | $ - | | $ - |
| 11 | | | | | | | | | |
| 12 | Lockbox Services: | | | | | | | | |
| 13 | | Lockbox deposits | | | 3,300 | | $ - | | $ - |
| 16 | | | | | | | | | |
| 17 | Implementation: | | | | | | | | |
| 18 | | Implementation/initial setup cost | | | 1 | | $ - | | |
| 19 | | | | SUB-TOTAL Predefined Fees Charged to IDES | | | $ - | | $ - |
| 20 | | | | | | | | | |
| 21 | | | | | | | | | |
| 22 | | | | | | | | | |
| 23 | Notes: | | | | | | | | |
| 24 | (1) | | Volumes are average monthly estimates for price evaluation purposes only. | | | | | | |
| 25 | (2) | | Fixed maintenance fees shall include all IDES fees related to fixed costs, including but not limited to: account maintenance, lockbox maintenance, ACH Fixed maintenance fee shall include all IDES fees related to fixed costs, including but not limited to: account maintenance, lockbox maintenance, ACH master file, claimant and client service portal, etc. All IDES charges for variable or transactional fees must be included within the other line items (excluding implementation/initial setup cost). No other fees shall be charged to IDES beyond those listed above | | | | | | |
| 26 | | | | | | | | | |
| 27 | | | | | | | | | |
| 28 | | | | | | | | | |
Cardholder Charges (pg 3)
| Illinois Department of Employment Security | Page 3 of 3 |
| PRICING / COMPENSATION | |
| ATTACHMENT H | |
| Offerors are required to submit pricing by completing the yellow highlighted fields below to identify the number of transactions per month that will be provided for free to each cardholder and per transaction fee amount for any transactions in excess of the free transactions. If the cost is zero, the offeror should enter "ALL" for the number of free services and $0 or "NO CHARGE" for the fee amount. Failure to provide at least the minimum number of free services will result in disqualification of the Offeror's proposal. | |
| OFFEROR NAME | |
| FEES CHARGED TO CARDHOLDERS | A | B | C | E | F | G | E | F | G |
| VOLUME OF CARDHOLDER TRANSACTIONS PER MONTH | | | PROPOSED FEES - INITIAL CONTRACT TERM | | | PROPOSED FEES - RENEWAL TERM | | |
MINIMUM NUMBER OF FREE SERVICES PER MONTH OR YEAR¹ NUMBER OF FREE SERVICES OFFERED PER MONTH OR YEAR² EST. VOLUME OF CHARGED TRANSACTIONS PER MONTH (3) DOLLAR AMOUNT OF FEE⁴ PER TRANSACTION IN EXCESS OF FREE SERVICES PER MONTH TOTAL FEES PER DOLLAR AMOUNT OF FEE⁴ PER TRANSACTION IN EXCESS OF FREE SERVICES PER MONTH TOTAL FEES PER
| Line No. | Description of Services | | | | | | | MONTH | YEAR | MONTH | YEAR |
| 1 | Cardholder Services: | | | | | | | | | | |
| 2 | | ATM withdrawals (IN & OUT of Network): | | | Per Month: | Per Month: | | | | | |
| 3 | | | OUT of Network (est 79.5%) | | 2 | | BELOW MIN | ERROR:#VALUE! | ERROR:#VALUE! | ERROR:#VALUE! | ERROR:#VALUE! |
| 4 | | | IN Network (est 20%) | | 4 | | BELOW MIN | ERROR:#VALUE! | ERROR:#VALUE! | ERROR:#VALUE! | ERROR:#VALUE! |
| 5 | | | Outside U.S. (est 0.5%) | | 1 | | BELOW MIN | ERROR:#VALUE! | ERROR:#VALUE! | ERROR:#VALUE! | ERROR:#VALUE! |
| 6 | | Over the Counter Withdrawals at participating card member bank | | | 2 | | BELOW MIN | ERROR:#VALUE! | ERROR:#VALUE! | ERROR:#VALUE! | ERROR:#VALUE! |
| 7 | | Replacement card: | | | Per Year: | Per Year: | | | | | |
| 8 | | | Replacement cards mailed - USPS (minimum 1 free / year) | | 1 | | BELOW MIN | ERROR:#VALUE! | ERROR:#VALUE! | ERROR:#VALUE! | ERROR:#VALUE! |
| 9 | | | Replacement cards mailed - Expedited (add to card fee, if any) | | - | | ERROR:#VALUE! | ERROR:#VALUE! | ERROR:#VALUE! | ERROR:#VALUE! | ERROR:#VALUE! |
| 10 | | 2-year expiration with unspent funds / Check issued for balance (min. 1 free / 2 years) | | | 0.5 | | BELOW MIN | ERROR:#VALUE! | ERROR:#VALUE! | ERROR:#VALUE! | ERROR:#VALUE! |
| 11 | | Foreign currency conversion | | | - | | - 0 | $ - | $ - | $ - | $ - |
| 12 | | | | TOTAL Fees Charged to Cardholders | | | | ERROR:#VALUE! | ERROR:#VALUE! | ERROR:#VALUE! | ERROR:#VALUE! |
| REQUIRED: | |
| (1) | All other cardholder debit card services or transactions not listed above are required to be free of charge (without limit) to cardholders including, but not limited to ATM balance inquiries (in-network and out-of-network), transaction denials, customer service (via Web or telephone operator assistance), overdraft fee, account statements (via internet or mail), online bill pay, alert notifications, etc. |
| VOLUME OF TRANSACTIONS PER MONTH: | |
| (2) | Input "ALL" if all transactions are free for that line item. For line items with transactions per year, volumes are prorated per month for purposes of RFP evaluation. |
(3) The estimated volume of charged transactions per month is calculated by applying the number of free services per month/year to the corresponding matrix on the Cardholder Volumes tab.
| FEES PER SERVICE UNIT: | |
| (4) | If the fee is zero, enter $0 or "NO CHARGE". |
Cardholder Volumes
| ATM Out of Network Withdrawals (minimum 2) | | |
| Est. Volume per Mo. | | 49,156 |
| # Per Claimant | % of Transactions | Est. # per month |
| <3 | 70% | 34,409 |
| 3 | 15% | 7,373 |
| 4 | 10% | 4,916 |
| 5 | 3% | 1,475 |
| >5 | 2% | 983 |
| ATM In-Network Withdrawals (minimum 4) | | |
| Est. Volume per Mo. | | 12,366 |
| # of Free | % of Transactions | Est. # per month |
| <5 | 80% | 9,893 |
| 5 | 10% | 1,237 |
| 6 | 5% | 618 |
| 7 | 3% | 371 |
| >8 | 2% | 247 |
| ATM Outside US Withdrawals (min imum 1) | | |
| Est. Volume per Mo. | | 309 |
| # of Free | % of Transactions | Est. # per month |
| <2 | 80% | 247 |
| 2 | 10% | 31 |
| 3 | 5% | 15 |
| 4 | 3% | 9 |
| >4 | 2% | 6 |
| Over the Counter Withdrawals (minimum 2) | | |
| Est. Volume per Mo. | | 3,363 |
| # of Free | % of Transactions | Est. # per month |
| <3 | 80% | 2,690 |
| 3 | 10% | 336 |
| 4 | 5% | 168 |
| 5 | 3% | 101 |
| >5 | 2% | 67 |
| Replacement Cards Mailed (minimum 1 per year) | | |
| Est. Volume per Mo. | | 2,047 |
| # per Claimant per Year | % of Transactions | Est. # per month |
| <2 | 80% | 1,638 |
| 2 | 10% | 205 |
| 3 | 5% | 102 |
| 4 | 3% | 61 |
| >4 | 2% | 41 |
| Expired Card w/Bal. Check Issue (minimum 1 per 2 years) | | |
| Est. Volume per Mo. | | 1,000 |
| # per Claimant per Year | % of Transactions | Est. # per month |
| <0.5 | 90% | 1,842 |
| 0.5 | 8% | 164 |
| 1 | 2% | 41 |
| 1.5 | 0% | - 0 |
| >1.5 | 0% | - 0 |
| Foreign Currency Conversion | | |
| Est. Volume per Mo. | | 100 |
| # per Claimant per Year | % of Transactions | Est. # per month |
| <1 | 70% | 70 |
| 1 | 15% | 15 |
| 2 | 10% | 10 |
| 3 | 3% | 3 |
| >3 | 2% | 2 |