This is a Pre-Bid Conference Attendance Sheet for a statewide vehicle supply contract administered by the State of Louisiana, Office of State Procurement. The contract, RFx Number 3000026623, encompasses 99 line items across multiple vehicle categories including Police Pursuit Vehicles, Special Service Vehicles, Enforcement Trucks, Alternative Fuel Vehicles, Sedans, SUVs/Crossovers, Vans, and various pickup and cab & chassis trucks (series 2500-7500). A non-mandatory pre-bid conference was held on August 25, 2026, at 9:00 a.m. via Microsoft Teams, with bids due September 9, 2026, at 10:00 a.m. CST. The contract term is 36 months, effective October 1, 2026, or upon award date (whichever is later), running through September 30, 2029, with optional renewal for two additional 12-month periods at identical prices. Sixteen representatives from automotive dealers and procurement offices attended the pre-bid conference, including representatives from Service Chevrolet, Navarre Auto Group, Courtesy Ford, OSP (Office of State Procurement), ITA, Kia, Southland Dodge, Premier Nissan, and LPAA (Louisiana Procurement Assistance Association).
Bidders must hold a valid Louisiana Motor Vehicle Dealer's License and submit it with their bid or within 10 business days of bid opening. Vehicles must be produced in the United States, defined as having at least 50 percent component parts produced in the United States or Canada, a final assembly point in the United States, or an engine or transmission origin in the United States. The State will impose a waste tire fee ($2.25 per passenger/light truck tire, $5.00 per medium truck, $10.00 per off-road vehicle tire) and an administrative fee of 0.35 percent of each vehicle price due quarterly. Pricing must remain firm for the contract period, with annual escalation permitted only upon manufacturer model-year order cutoff and only for documented cost changes. Awards will be made to the lowest responsive, responsible bidders, with awards for pickup truck categories made by series based on combined responsive bids. This is a non-exclusive, open-ended requirements contract, and cooperative purchasing by authorized state and local entities is permitted unless the contractor opts out in writing. Written questions were due August 28, 2026, with responses provided by September 2, 2026.