Addendum NO. 01 - Pages 1-2.docx

This is an Addendum No. 01 issued by the State of Louisiana, Office of State Procurement, Division of Administration, pertaining to RFx Number 3000026623 for a Statewide Vehicle Bid. The addendum documents the attendance list from a non-mandatory pre-bid conference held on August 25, 2026, at 9:00 a.m. Central Time. Bids are scheduled to open on September 9, 2026, at 10:00 a.m. CT. The underlying solicitation covers a comprehensive statewide vehicle supply contract with 99 line items across multiple vehicle categories including Police Pursuit Vehicles, Special Service Vehicles, Enforcement Trucks, Alternative Fuel Vehicles, Sedans, SUVs/Crossovers, Vans, Compact and Half-Ton Pickup Trucks, Heavy Duty Pickup Trucks, and Cab & Chassis Trucks (series 2500, 3500, 4500, 5500, 6000, 6500, and 7500). The contract term is 36 months, effective October 1, 2026, or upon award date, whichever is later, running through September 30, 2029, with optional renewal for two additional 12-month periods at identical prices. This is a non-exclusive, open-ended requirements contract whereby the successful bidder must supply actual quantities ordered regardless of volume estimates.

Bidders must hold a valid Louisiana Motor Vehicle Dealer's License and submit it with their bid or within 10 business days of bid opening. All vehicles must be produced in the United States, defined as having at least 50 percent component parts produced in the United States or Canada, a final assembly point in the United States, or an engine or transmission origin in the United States. Specialized vehicles such as PPVs and SSVs require pricing for upfit packages from designated manufacturers with no substitutions permitted. Pricing must remain firm for the contract period, with annual escalation permitted only upon manufacturer model-year order cutoff and only for documented cost changes. The State will add a waste tire fee ($2.25 per passenger/light truck tire, $5.00 per medium truck, $10.00 per off-road vehicle tire) and an administrative fee of 0.35 percent of each vehicle price due quarterly. Bidders must submit complete pricing on the provided Price Sheet Excel Workbook; omissions may result in rejection. Awards will be made to the lowest responsive, responsible bidders. Cooperative purchasing by authorized state and local entities is permitted unless the contractor opts out in writing.