Attachment D. GRPS Asbestos Program Guidelines.pdf

GRAND RAPIDS PUBLIC SCHOOLS

REQUEST FOR PROPOSAL (RFP) – ENVIRONMENTAL CONSULTING SERVICES

ATTACHMENT D – GRPS ASBESTOS PROGRAM GUIDELINES

OCTOBER 18, 2024

Grand Rapids Public Schools Facilities & Operations Department

Asbestos Management Program

Goal: The goal of the Grand Rapids Public School’s Asbestos Management Program will be to provide comprehensive written policies and guidelines, in accordance with applicable regulatory standards, for all activities associated with Asbestos-Containing Materials (ACMs) within our District.

Mission: The mission of Asbestos Management Program is to evolve into a model program of compliance for the management of Asbestos-Containing Material, thus promoting a healthier and safer environment for our students, staff and community.

Vision: The vision of the Asbestos Management Program is to continue to provide a work environment in which ACM's are managed in a safe and appropriate manner which will protect the students, staff and community.

This Asbestos Management Program shall act as a supplement to the Grand Rapids Public School’s Asbestos Operation & Maintenance Program.

Asbestos Management Program Topics

Section I Asbestos Education/Training Section II Duties & Responsibilities Section III Documentation/Recordkeeping Section IV Outsourced Firms Section V Central File

Asbestos Management Program

Section I Asbestos Education/Training

Grand Rapids Public Schools is committed to ensuring that all applicable employees are properly trained in asbestos pursuant to Federal and State regulatory standards. Furthermore, Grand Rapids Public Schools will make available asbestos-related informational seminars to staff members not currently required to obtain asbestos training and also to Parent Teacher Organizations and other District community groups. In order to ensure that our staff and community are knowledgeable on the asbestos industry, Grand Rapids Public Schools has also developed five asbestos informational sheets for all applicable staff and members of the public.

Trades/Custodial/Maintenance Staff

Two-Hour Asbestos Awareness Training

According to the Environmental Protection Agency’s (EPA’s) Asbestos Hazard Emergency Response Act (AHERA), 40 CFR Part 763.92 (a), all School District custodial and maintenance staff who may work in a building that contains Asbestos Containing Building Material (ACBM) must receive a minimum of the Two-Hour Asbestos Awareness Training. This training must include, but not be limited to the following topics:

Information regarding asbestos and its various uses and forms Information on the health effects associated with asbestos exposure Locations of ACBM identified throughout each building in which they work Recognition of damage, deterioration and delamination of ACBM Name and telephone number of the Designated Person for the School District

Grand Rapids Public Schools will ensure that this training is provided to all members of the trades, custodial and maintenance staffs within the District. All new employees within the above noted occupations will receive this training within 60 days of commencing work.

The Two-Hour Asbestos Awareness Training Program will be provided either through the use of a knowledgeable instructor or by the use of asbestos training videos. If a video is used, it will be supplemented with information specific to Grand Rapids Public Schools.

The Two-Hour Asbestos Awareness Training Program is designed to provide general information regarding asbestos to Grand Rapids Public School’s staff. Under no circumstances will the staff members who have had this training disturb asbestos at any time.

Class II Asbestos Training for Selected Staff

According to the Occupational Safety & Health Administration’s (OSHA’s) Asbestos Construction Standard, 29 CFR Part 1926.1101 (k)(9), workers are allowed to disturb intact materials, (i.e. flooring) without being accredited to remove asbestos with the State of Michigan.

However, Class II work does require a minimum of 8 hours of asbestos training within the generic category of material to be removed. The requirements stipulate that a supervisor or Competent Person involved with asbestos flooring projects must have an additional 4 hours of training. However, it should be noted that, if in-house staff conduct Class II work other than flooring, a Michigan Accredited Contractor & Supervisor must be designated as the Competent Person for those work activities.

Under certain circumstances, Class II intact removal will not automatically necessitate the use of personal protective equipment, (such as respirators) or air sampling.

Grand Rapids Public Schools will provide Class II asbestos training to applicable staff members, in a given generic category of intact material on an as needed basis. This training will be provided in strict accordance with applicable regulatory agency requirements.

It is Grand Rapids Public School’s policy that Class II trained personnel will conduct asbestos disturbances only when a Negative Exposure Assessment can be developed pursuant to the OSHA Construction Standard.

Class III Asbestos Training for Selected Staff

According to the OSHA Asbestos Construction Standard, Class III asbestos work is defined as repair and maintenance operations, where asbestos-containing material (ACM), including TSI and surfacing ACM is likely to be disturbed. Disturbance is defined as asbestos activities involving the removal of less than that which can fit into a single 60’ x 60’ bag.

Grand Rapids Public Schools will provide Class III asbestos training to select staff members who may be expected to perform limited disturbances to asbestos as part of their job duties. This training will be provided in strict accordance with applicable regulatory requirements.

Annual Asbestos Refresher Training:

Pursuant to the OSHA Asbestos Construction Standard, all Grand Rapids Public School’s trades, custodial and maintenance staffs who receive the Two-Hour Asbestos Awareness Training will be provided annual refresher training. This training will be conducted within one year after the last asbestos training.

All Grand Rapids Public School staff who are trained in Class II or Class III asbestos work will receive a minimum of 3 hours of annual refresher training. This training will be performed by outside professional trainers.

Key Facilities & Operations Department Personnel:

The Facilities & Operations Department (F/O Dept) is responsible for overseeing all asbestos-related activities within Grand Rapids Public School buildings. As a result, key F/O Dept staff will need to receive in-depth asbestos-related training. The intent of this training will be for the F/O Dept staff to gain knowledge and expertise in the fields that they will be managing. This training may include, but not be limited to, the following programs:

Asbestos Designated Person Training Program o This training program, lasting approximately 8 hours, is designed to provide staff with a level of knowledge necessary to fulfil the asbestos Designated Person responsibilities in accordance with 40 CFR Part 763.84 of the EPA’s AHERA regulation. Although the AHERA regulation stipulates that a School District shall appoint only one Designated Person, Grand Rapids Public School may determine that additional staff shall complete this training in order to ensure a higher level of asbestos knowledge and accountability within the F/O Dept.

Inspector Training Program o This 24-hour training program is intended to provide an in-depth understanding of bulk sampling of building materials in order to determine the potential presence of asbestos and conducting in-depth asbestos inspections. This training will also provide staff with the knowledge and ability to quality control and oversee the inspections and sampling that is performed by the District’s environmental consulting firm(s). Certification for this discipline may be obtained from the State of Michigan.

Contractor & Supervisor Training Program o This 40-hour training program is intended to provide a comprehensive understanding of the asbestos abatement industry, with focus on abatement procedures, methods and work practices. This training program is a prerequisite to become a Competent Person, pursuant to 29 CFR Part 1926.1101 (o) of the OSHA Asbestos Construction Standard. Certification for this discipline may be obtained from the State of Michigan.

Project Design Training Program o This 40-hour training program is intended to provide the knowledge necessary to develop asbestos abatement project specifications. This course will also allow participants to understand all aspects of the project bidding process. Certification for this discipline may be obtained from the State of Michigan.

Annual refresher training is required by both OSHA and the State of Michigan for all asbestos-related training. The nature and extent of the refresher training is based on the type of initial training program.

The Design/Construction Coordinator will determine the extent of asbestos-related training for all applicable F/O Dept. support staff.

Principals/Building Administrators:

Asbestos Educational Training Seminars for Principals/Building Administrators:

Grand Rapids Public Schools will provide an Asbestos Educational Training Seminar for Principals and Building Administrators during one or more of their regularly scheduled group meetings. This program will cover to following topics:

Recognition/Identification of Asbestos Health Effects of Asbestos Exposure Federal & State Regulatory Standards Grand Rapids Public School’s Asbestos Operation & Maintenance Program Grand Rapids Public School’s Asbestos Management Program Instructions for Custodial & Maintenance Personnel

The intent of this Seminar will be to familiarize administrative staff with general asbestos information while focusing on various asbestos-related building responsibilities. This includes, but is not limited to, understanding the importance of knowing the location of the asbestos Management Plan, ensuring that the Management Plan is available to the public for review and ensuring that no one disturbs asbestos within their buildings without proper training and direct approval from the Facilities & Operations Department. The Seminar will also describe the asbestos-related policies and procedures adopted by Grand Rapids Public Schools.

The Principals and Building Administrators will be provided periodic refresher training seminars in order to ensure proper long-term retention of the information presented. The frequency of periodic refresher training seminars for Principals and Building Administrators will be determined by the F/O Dept. at a later date.

Staff/Community:

It is the policy of Grand Rapids Public Schools to make available Asbestos Educational Seminars to instructional/support staff, parent-teacher organizations and other community groups upon request. The intent of these seminars will be to provide general information regarding asbestos and to address regulatory compliance issues that affect Grand Rapids Public Schools. The F/O Dept. will be prepared to custom develop these seminars to meet the needs and concerns of the expected participants.

The Asbestos Educational Seminars will be presented by either outside professional trainers or F/O Dept. staff members. These seminars will be arranged through F/O Dept.

Asbestos Informational Sheets

Grand Rapids Pubic Schools believes that it is important that all staff and members of the public have a basic understanding of asbestos-related issues and, as a result, has developed five asbestos informational sheets. They include informational sheets for the District (in general), Custodial Staff, Maintenance Staff, Instructional Staff and Outside Contractors. The intent of these informational sheets, (see Attachment G) will be to educate our community on asbestos within the District and ensure that there is a clear understanding of responsibilities associated with asbestos within our District.

Asbestos Management Program

Section II Duties & Responsibilities

Facilities & Operations Department:

The Designated Person is ultimately responsible and has authority over the Grand Rapids Public School’s Asbestos Management Program. The Director of Design, Construction & Renovation, the Manager of Facilities and Maintenance Supervisors (hereafter referred to as Facilities & Operations Management), along with other key members of the Asbestos Management Program, will report directly to him/her.

The Designated Person’s primary duties associated with asbestos will be to ensure that the District’s direct responsibilities under 763.85 of the AHERA regulation are met. A brief summary of these responsibilities are as follows:

a) Ensure that trained and accredited personnel are used;

b) Ensure custodial and maintenance personnel are properly trained;

c) Ensure that annual notifications are provided to the public and properly documented;

d) Ensure that outside contractors are provided information on the location of asbestos in district buildings in which they enter;

e) Ensure that warning labels are properly posted;

f) Ensure that Management Plans and other asbestos documentation is available for review;

g) Consider potential conflict of interests among accredited personnel.

Additionally, the duties of the Designated Person under the Asbestos Management Program will include, but not be limited to the following:

Establishing and implementing the Grand Rapids Public School’s asbestos mission and vision statements.

Acting as liaison between the Asbestos Program Personnel, the District’s Board and Administration, federal, state and local governmental agencies, parent/staff organizations and groups and the media.

Ensuring that the duties of the Designated Person and the Asbestos Program Personnel are being fulfilled.

Periodically evaluating the effectiveness of the Grand Rapids Pubic School’s Asbestos Management Program and revising as deemed necessary.

It should be noted that, due to the substantial responsibilities above and beyond asbestos, the Designated Person may have only limited involvement with the day-to-day activities associated with the Asbestos Management Program. Instead, the Designated Person may take a macroscopic perspective in regards to asbestos, with the exception of emergencies that may arise.

As a result, the Designated Person will be delegating much of his/her responsibilities to both the Facilities & Operations Management and the outside consultation staff.

However, it will be the direct responsibility of the Designated Person to ensure that the support staffs are performing their job assignments in accordance with the high standards which have been set by the Facilities & Operations Department.

Facilities & Operations Management

The Facilities & Operations Management shall be responsible for the day-to-day District activities associated with asbestos. These duties will include, but not be limited to the following:

Ensure that all outside contractors are informed as to the presence, quantity and locations of ACM within District buildings that they will be working in;

Oversight of all in-house and outside contractor asbestos abatement activities;

Oversight of all asbestos-related surveillance activities, including periodic surveillances and reinspections;

Coordination of necessary asbestos abatement through Design, Construction and

Renovation, other applicable Facilities & Operations sub-departments and outside asbestos abatement contractors;

Ensure that all asbestos-related documentation is compiled and maintained in accordance with all regulatory standards, including AHERA;

Ensure that all asbestos-related emergencies are handled promptly;

Ensure that all parent, staff and media issues are resolved promptly;

Ensure that any additional asbestos-related duties envisioned by the Executive

Director are properly executed;

Establishing a system of accountability for all applicable in-house and outside support staff/consultants.

Facilities & Operations Support Staff:

The primary responsibilities of the Facilities & Operations Support Staff will be to assist the Designated Person and the Facilities & Operations Management in fulfilling asbestos-related duties and responsibilities. The Support Staff will take their assignments either the Executive Director or the Facilities & Operations Management. The Support Staff’s duties will parallel the Designated Persons, but they will be more involved with the day-to-day implementation of the Designated Person’s duties. The Support Staff’s responsibilities will also include, but not be limited to the following:

Visiting asbestos abatement projects being conducted by outside contractors in order to quality control their work;

Coordinate and schedule asbestos abatement activities with Design, Construction &

Renovation along with other applicable sub-departments;

Ensure all asbestos abatement activities are properly documented pursuant to applicable regulations.

Outside Environmental Consultation Staff:

The primary responsibilities of the outside consulting firms will be to aid the Facilities & Operations Department in asbestos regulation compliance. The duties will include, but not be limited to the following:

Conducting air sampling and “project management” during outside contractor asbestos abatement projects;

Helping the Designated Person and Facilities & Operations Management quality control all asbestos abatement activities;

Provide technical support to the Designated Person and his/her Support Staff;

Aid in establishing asbestos-related procedures and programs for the Facilities &

Operations Department;

Conduct inspections, periodic surveillances, reinspections, project specification development and warning label installation, as needed;

Aid in maintaining proper asbestos documentation in accordance with applicable regulatory standards;

Providing training programs and seminars, as needed.

Asbestos Abatement Contractors:

The primary responsibility of the Michigan licensed asbestos abatement contractors selected to work in Grand Rapids Public Schools will be to ensure that they conduct asbestos abatement activities in complete accordance will all applicable regulatory standards in the time parameters that will be set by the Designated Person or his/her support staff. The asbestos abatement contractor’s responsibilities will include, but not be limited to the following:

Conducting any asbestos abatement requested by the Designated Person or his/her support staff;

Ensure that all employees who work in Grand Rapids Public Schools are properly trained, accredited and equipped to perform the projects that they are assigned;

Ensure that appropriate resources are allocated to perform the projects, including equipment and manpower;

Be available for emergency services which arise;

Submit inclusive documentation after the completion of each project.

Asbestos Management Program

Section III

Documentation/Recordkeeping

Grand Rapids Public Schools understands the importance of ensuring proper asbestos-related recordkeeping and is committed to filing asbestos-related documentation pursuant to all applicable Federal, State and local regulatory standards and statues.

Six-Month Periodic Surveillances:

Pursuant to 40 CFR Part 763.92 (b) of the EPA’s AHERA regulation, School Districts must conduct Periodic Surveillances every six months. The intent of the Periodic Surveillance is to evaluate the condition of known and assumed Asbestos-Containing Building Material (ACBM) within District facilities.

According to AHERA, individuals who conduct Periodic Surveillances need no formal training.

However, it is the expectation of Grand Rapids Public Schools to contract the Periodic Surveillances to outside environmental consulting firms. These firms are required by the District to use Accredited Asbestos Inspectors in accordance with Michigan Public Act 440 of 1988 to perform the Periodic Surveillances.

All outside environmental consulting firms contracted to perform the Periodic Surveillances will use standardized Periodic Surveillance Forms, or equivalent, (see Attachment A) for documenting the Periodic Surveillance activities. The outside environmental consulting firms will be instructed to include the original typed Periodic Surveillance Forms into the applicable building Management Plan. These Periodic Surveillance Forms will be maintained in chronological order within the building’s Management Plan. A copy of the typed Periodic Surveillance Forms for each building will also be provided to the F/O Dept. for inclusion into the Central File.

The outside environmental consulting firm(s) who are selected to perform the Periodic Surveillances will be evaluated by the F/O Dept. The performance evaluations will include, but not be limited to:

Use of Accredited Asbestos Inspectors Proper use of the standardized Periodic Surveillance forms Ensuring proper inclusion of forms into building Management Plans Ensuring prompt submittal of forms for inclusion into the Central File

Although it is the expectation that Grand Rapids Public Schools will contract the Periodic Surveillances to outside environmental consulting firms, the District reserves the right to conduct the Periodic Surveillances in-house. If the Periodic Surveillance are performed in-house, the staff will receive specialized training on conducting Periodic Surveillances by either an outsourced environmental instructor or by a knowledgeable F/O Dept. staff member.

If the Periodic Surveillances are conducted in-house, the staff members performing the Periodic Surveillances will be responsible for the same documentation requirements and performance as outside environmental consulting firms.

Three-Year Reinspections:

Pursuant to 40 CFR Part 763.85 (b) of the EPA’s AHERA regulation, School Districts must conduct Reinspections every three years. The intent of the Reinspection is to evaluate the condition and recommend response actions for known and assumed ACBM within District facilities. This evaluation is more in-depth than the Periodic Surveillance. Also, AHERA requires that the Reinspections be conducted by Michigan Accredited Asbestos Inspectors.

It is the policy of Grand Rapids Public Schools to contract the Reinspections to outside environmental consulting firms. These firms will use standardized Reinspection Forms, or equivalent, (see Attachment B) for documenting Reinspection activities. The outside environmental consulting firms will be instructed to include the original typed Reinspection into the applicable building Management Plan. These Reinspections will be maintained in chronological order within the building Management Plan. A copy of the typed Reinspection for each building will also be provided to the F/O Dept. for inclusion into the Central File.

The outside environmental consulting firm(s) who are selected to perform Reinspections will be evaluated by the F/O Dept. The performance evaluations will include, but not be limited to:

Use of Accredited Asbestos Inspectors Review of Reinspections by Accredited Management Planners Proper use of the standardized Reinspection forms Ensuring proper inclusion of forms into building Management Plans Ensuring prompt submittal of forms for inclusion into the Central File

Annual Asbestos Notifications:

Pursuant to 40 CFR Part 763.84 (c) of the EPA’s AHERA regulation, School Districts must provide an annual notification to workers and building occupants or their legal guardians each year. The intent of the Annual Asbestos Notification is to provide the District’s community with a status of asbestos-related activities; what has happened over the past year and any planned asbestos-related activities over the next year. Specifically, the Annual Asbestos Notification must include information on the following topics:

Inspections Response Actions Post Response Action Activities Reinspections Surveillance Activities

During the fall of each year, the F/O Dept. will develop the Annual Asbestos Notification. The notification will be included in a District-wide newsletter which will either be mailed to each household within the community or provided to all workers and sent home to parents through the students.

Dated copies of these newsletters will be included into each building Management Plan and maintained in chronological order. Also, the Annual Asbestos Notification and a dated copy of each year’s newsletter will be kept in the F/O Dept. Central File.

Asbestos Abatement Activities:

Pursuant to 40 CFR Part 763.94 (b) of the EPA’s AHERA regulation, School Districts must maintain in-depth documentation for each asbestos abatement project that occurs within a given District facility. This documentation includes, but is not limited to:

Detailed written description of action Methods/work practices used Location of activity Reason for selecting/conducting activity Start & completion dates of activity Name/address of Contractor Training information & documentation

Additional documentation associated with a given asbestos abatement project, which will be required by District policy, include the following:

Executive project summary Asbestos abatement project specifications (when applicable) Contractor information Disposal documentation Air sampling information Clearance sample results AHERA recordkeeping form

It is the policy of the F/O Dept. that the air monitoring firm selected to oversee a given asbestos abatement project will submit two copies of all of the above noted documentation for each asbestos abatement project to the F/O Dept. A summary of the project must be standardized using Grand Rapids Public School’s AHERA Recordkeeping form, (see Attachment C). It will be the air monitoring firm’s responsibility to obtain the necessary information/documentation from the Michigan licensed asbestos abatement contractor involved with the project and to complete the AHERA Recordkeeping form for each asbestos abatement activity performed under their oversight.

The F/O Dept. will be responsible for including the original asbestos abatement project binder as part of that building’s Management Plan. The other copy will be maintained in the F/O Dept’s Central File.

In-House Class II/Class III Activities

As previously identified within this publication, in-house F/O Dept. staff may be trained to perform Class II and Class III asbestos work in accordance with 29 CFR Part 1926.1101 of the OSHA Construction Standard. The Class II work by in-house staff will only be conducted under the following circumstances:

The material to be disturbed is non-friable and will remain non-friable during the disturbance. Examples are flooring, roofing and caulking;

The staff are properly trained to conduct the removal pursuant to this Plan and the OSHA Construction Standard;

A Competent Person, (12-hour training for flooring, Contractor/Supervisor training/accreditation for all other Class II work) shall be assigned to each Class II project;

The staff have all necessary equipment to conduct the disturbance;

The project has been approved to be conducted by the F/O Dept.

If in-house facility staff conduct Class II or Class III asbestos work, they will be responsible to complete the applicable documentation forms within the Operation & Maintenance Program, along with the AHERA Recordkeeping form, (Attachment C) and submit them to the F/O Dept.

It will be the responsibility of the F/O Dept. to include the necessary documentation forms into the building’s asbestos Management Plan and into the Central File.

Asbestos Educational/Training Seminars

In accordance with applicable EPA and OSHA regulations, documentation of custodial and maintenance training must be included as part of the building’s Management Plan. It is the policy of the Grand Rapids Public Schools that, subsequent to asbestos-related training for any custodial or maintenance personnel, the F/O Dept. will ensure that copies of the training attendance sheets are placed in the building’s Management Plan and the F/O Dept. Central File. Copies of the training certificates may be used for purposes of training documentation within the Management Plans and Central File.

Asbestos Management Program

Section IV Outsourced Firms

Grand Rapids Public Schools understands the complexities and potential health and safety concerns associated with the asbestos abatement industry. Further, Grand Rapids Public Schools has considered its limited in-house knowledge, experience and resources in this field. As a result, Grand Rapids Public Schools has adopted a policy of contracting a full range of asbestos-related activities to qualified outside firms.

Licensed Asbestos Abatement Contractors:

All perspective Asbestos Abatement Contractors shall provide Grand Rapids Public Schools with documentation and supporting information outlined in the Asbestos Abatement Contractor Requirements, (see Attachment D). This packet shall be submitted prior to contractual agreement. The following lists the minimum documentation that is required by Grand Rapids Public Schools for submittal by the perspective contractor. Failure to provide the following documentation voids the contractor in the selection process.

Documentation of a current Asbestos Abatement Contractors license.

Professional Company Vitae that includes at a minimum of five (5) years of asbestos abatement projects.

List of three (3) clients relative to Grand Rapids Public Schools as a professional reference.

Documentation of employee accreditation and training for Contractor/Supervisor and/or

Worker Asbestos Training.

Plan and/or procedure outlining the ability of the contractor to respond within two (2) hours for emergency work.

The Asbestos Abatement Contractor shall adhere to requirements of a specific asbestos abatement project specification for a given work activity. If a specific project specification is not provided, the Asbestos Abatement Contractor shall comply with the requirements stipulated in the F/O Dept.’s Technical Specification for Asbestos Abatement, (Attachment E). This attachment shall be used by all Grand Rapids Public School selected Asbestos Abatement Contractors on all asbestos abatement projects unless a project specific specification is developed.

Consulting and Air Monitoring Firms All Environmental Consulting Firms shall provide Grand Rapids Public Schools with documentation and supporting information outlined in the Environmental Consultant Requirements, (see Attachment F). The following lists the minimum documentation that is required by Grand Rapids Public Schools for submittal by the environmental consulting firm.

Failure to provide the following documentation voids the contractor in the selection process.

Professional Company Vitae that includes at a minimum of five (5) years of asbestos abatement project oversight.

List of three (3) clients relative to Grand Rapids Public Schools as a professional reference.

Documentation of employee accreditation and training for Contractor/Supervisor Training or equivalent.

Documentation of NIOSH 582 or Equivalency course Documentation of accreditation and training of an Asbestos Inspector Documentation of accreditation and training of a Management Planner Documentation of accreditation and training of a Project Designer Plan and/or procedure outlining the ability of the contractor to respond within two (2) hours for emergency work.

Documentation of successful participation in the PAT program.

Documentation of Quality Control Program Documentation of Insurance

The Environmental Consulting Firm must have the resources and ability to provide the following Scope-of-Services. The consulting firm must have representatives available for consultation at the sole discretion of Grand Rapids Public Schools.

Project Design Project Management/Air monitoring Re-inspections Periodic Surveillance NESHAP Inspection Training General Consultation

All abatement documentation shall be submitted to Central File completed and in proper order by the Environmental Consulting Firm. Forms for documentation purposes will be available from the F/O Dept.

Outside Contractor Notification Notification of presence, quantity, and locations of Asbestos Containing Material to outside contractors shall be the mutual responsibility of the F/O Dept., custodial staff and individual principals of the school buildings. Grand Rapids Public Schools shall notify all principals of their responsibilities.

Asbestos Management Program

Section V Central File

The AHERA regulation assumes that the “Management Plan” for each building is not a single binder but a continually evolving program for each building. Therefore, Grand Rapids Public Schools expects that there will be multiple binders for each building’s Management Plan, with the original Management Plan being in a single binder and all additional recordkeeping and documentation placed in additional binders, (by activity and in chronological order). The additional recordkeeping will include, but not be limited to, Annual Notifications, Training, Periodic Surveillances, Reinspections, Operation & Maintenance Activities and Asbestos Abatement Activities.

Management Plans All management plans located at the F/O Dept.’s Central File shall be organized alphabetically by school or by designated school identification number. All recordkeeping documents shall be duplicated and incorporated into the management plan located at Central File and the management plan located at the individual school building.

Annual Notifications A dated copy of the Annual Notification shall be placed in both the individual building and Central File Management Plans.

AHERA Surveillance Activities The Periodic Surveillances and Reinspections shall be place in both the individual building and Central File Management Plans

Asbestos Abatement/O & M Activities Asbestos Abatement activities conducted under the supervision of the F/O Dept. shall submit paperwork in accordance with F/O Dept. policies. These submittals shall be the responsibility of the Environmental Consultant contracted by F/O Dept. The F/O Dept. shall provide the consultant with the appropriate forms for documentation. The forms shall be reviewed by the F/O Dept. for accuracy and consistency prior to being incorporated into the Management Plan.

O & M activities shall be tracked and accounted for by use of the O & M tracking sheet within the O & M Program. This documentation shall be completed by the in-house staff and submitted to Central File. The O & M documentation form shall be reviewed by the F/O Dept. for accuracy and consistency prior to being incorporated into the Management Plan.

GRAND RAPIDS PUBLIC SCOOLS

DEPARTMENT OF FACILITIES & OPERATIONS

AHERA PERIODIC SURVEILLANCE

(Date)

FOR

(Name of Building) (Address of Building)

Prepared by (Name of Environmental Consulting Firm)

(Address of Environmental Consulting Firm) (Telephone Number of Consulting Firm)

(Environmental Consulting Firm Letterhead)

(Contact Person) (Title) (Address)

RE: Periodic Surveillance for (Name of Building)

Dear (Contact Person):

Enclosed please find the Six-Month Periodic Surveillance for (Name of building), (Address of building). This Periodic Surveillance, performed on (Date of on-site surveillance) was conducted in accordance with 40 CRF Part 763.92(b) of the Environmental Protection Agency’s Asbestos Hazard Emergency Response Act (AHERA) regulation.

This Periodic Surveillance is separated in the following manner:

Accredited Inspector Certification Form Copy of Inspector’s Michigan Accreditation Card Periodic Surveillance Data Sheet(s) Periodic Surveillance Checklist

If you have any questions regarding the enclosed information, please feel free to contact me at (Telephone number).

Thank you.

Sincerely, (Signature of Environmental Consulting Firm Authorized Representative) (Title of Environmental Consulting Firm Authorized Representative)

Accredited Inspector(s) Certification Form

This form provides pertinent information on the Inspector(s) who conducted the Six-Month Periodic Surveillance within this facility:

1. Date of Periodic Surveillance:

2. Name(s) of Accredited Inspector(s) performing Periodic Surveillance:

3. Signature(s) of Accredited Inspector(s) performing Periodic Surveillance:

4. State of Accreditation:

5. Accreditation Number(s) of Accredited Inspector(s) performing Periodic Surveillance:

6. Expiration date of Michigan Accredited Inspector(s) Card(s):

7. Name & Address of Accredited Inspector(s) Employer:

8. Building Name & Address:

Note: Copy(s) of current MDLEO Accreditation Cards attached for each Inspector performing Periodic Surveillances.

Reinspection Form

This Building has known or assumed:

Friable ACBM Only Non-Friable ACBM Only Both Friable & Non-Friable ACBM

Homogeneous Area(s) of known or assumed ACBM identified in the Management Plan and/or last Reinspection.

2016 Reinspection Findings for ACBM – Administration Building – August 03, 2016 Management Planner Recommendations

H.A.

I.D.

H.A. Description F/NF Previously Stated Material Assessment

New Material Assessment

Location of Material Justification for Assessment Change

Response Actions/ Preventative

Measure

Schedule

Begin End

* No assessment is necessary for non-friable material

School District Date of Reinspection

Name of Building

Address

DEPARTMENT OF FACILITIES & OPERATIONS

AHERA THREE-YEAR REINSPECTION

FOR

(Name of Building) (Address of Building)

Prepared by

(Address of Environmental Consulting Firm) (Telephone Number of Consulting Firm)

(Environmental Consulting Firm Letterhead)

(Contact Person) (Title) (Address)

RE: Three-Year Reinspection for (Name of Building)

Dear (Contact Person):

Enclosed please find the Three-Year Reinspection for (Name of building), (Address of building).

This Three-Year Reinspection, performed on (Date of on-site surveillance) was conducted in accordance with 40 CRF Part 763.92(b) of the Environmental Protection Agency’s Asbestos Hazard Emergency Response Act (AHERA) regulation.

This Three-Year Reinspection is separated in the following manner:

Accredited Inspector Certification Form Copy of Inspector’s Michigan Accreditation Card Three-Year Reinspection Data Sheet(s)

If you have any questions regarding the enclosed information, please feel free to contact me at (Telephone number).

Thank you.

Sincerely, (Signature of Environmental Consulting Firm Authorized Representative) (Title of Environmental Consulting Firm Authorized Representative)

Accredited Inspector(s) Certification Form

This form provides pertinent information on the Inspector(s) who conducted the Three-Year Reinspection within this facility:

1. Date of Three-Year Reinspection:

2. Name(s) of Accredited Inspector(s) performing Three-Year Reinspection:

3. Signature(s) of Accredited Inspector(s) performing Three-Year Reinspection:

4. State of Accreditation:

5. Accreditation Number(s) of Accredited Inspector(s) performing Three-Year Reinspection:

6. Expiration date of Michigan Accredited Inspector(s) Card(s):

7. Name & Address of Accredited Inspector(s) Employer:

8. Building Name & Address:

Note: Copy(s) of current MDLEO Accreditation Cards attached for each Inspector performing Three- Year Reinspections.

[ ] PCM

[ ] TEM

AHERA RECORDKEEPING FORM

Building:

Address:

Project ID:

CLASSIFICATION

1. [ ] Response [ ] Major Fiber [ ] Minor Fiber [ ] Small-Scale, [ ] Friable [ ] Non-Friable Action Activity Release Episode Release Episode Short-Duration

2. OSHA Classification:

[ ] Class I Removal of TSI and Surfacing ACM and PACM [ ] Class II Removal of materials which are not TSI or Surfacing materials [ ] Class III Repair and Maintenance Operations, where ACM, including TSI and Surfacing material is likely to be disturbed [ ] Class IV Maintenance and custodial activities during which employees contact ACM and PACM and activities to clean-up waste and debris containing ACM and PACM

RESPONSE INFORMATION

3. Category: ( ) Damaged Friable Surfacing ACM.

( ) Damaged Miscellaneous ACM.

( ) Significantly Damaged Friable Surfacing ACM.

( ) Significantly Damaged Friable Miscellaneous Materials.

( ) Damaged or Significantly Damaged Thermal System Insulation.

( ) Friable Surfacing ACM, Thermal System Insulation ACM, or Friable

Miscellaneous ACM that has potential for significant damage.

( ) ACM with potential for damage.

( ) Debris/Clean-Up.

( ) Renovation/Demolition/Maintenance activity planned or in progress affecting functional space.

( ) Other:

4. Written description of location, methodology and amount of asbestos affected by: response action activities, small-scale, short-duration project, non-friable project, or activities taking place following fiber release episode):

[ ] Full Enclosure [ ] Mini-Enclosure [ ] Glove Bag [ ] Other

What? How? Where? How Much?

Page Two TEM/PCM AHERA Form

5. Reason for selecting response action, small-scale, short-duration project or non-friable project - (NA for fiber release episodes):

[ ] Renovation required removal.

[ ] Demolition required removal.

[ ] Material was damaged.

[ ] Other (explain)

6. Schedule (starting and completion dates):

Starting Date:

Completion Date:

7. Name and Signature of Project Designer:

[ ] NA Non-Friable [ ] NA Small-Scale, Short-Duration

Print Name Signature Date

Accreditation #:

State of Accreditation:

CONTRACTOR INFORMATION

8. Name and address of asbestos abatement contractor who performed response action activity small-scale, short-duration project, non-friable project and/or major/minor fiber release episode cleanup:

Name:

Phone:

9. License No.:

(bottom right number)

Michigan ( ) Other ( ) specify where:

10. Competent person on-site:

Accreditation number:

Page Three

11. Asbestos abatement workers: Accreditation #:

[ ] See Attached Sheet

12. Name and location of transportation company(s) from generator to disposal:

[ ] Contractor from Generator to storage [ ] Transportation Co. from Generator to disposal [ ] Transportation Co. from Contractor to disposal [ ] Contractor from Generator to disposal

13. Name and location of disposal site of asbestos containing material:

CLEARANCE INFORMATION

14. Post abatement clearance air sample(s) collected:

Yes ( ) No ( )

15. Locations and results of air sample(s) collected:

(see attached sheets)

16. Amount of ACM abated:

[ ] NA Non-Friable [ ] Equal or less than 10 sq ft or 15 Ln ft [ ] More than 10 sq ft or 15 Ln ft and less than or equal to 160 sq ft or 35 cu ft [ ] More than 160 sq ft or 260 Ln ft or 35 cu ft

17. Method of analysis (Circle One):

Transmission Electron Microscopy (TEM) OR Phase Contrast Microscopy (PCM)

Page Four

18. Date(s) post abatement air sample(s) collected:

19. Name of company performing air sample collection:

20. Name(s) and signature(s) of post abatement air sample collector(s):

21. Date(s) of post abatement analysis:

22. Post abatement analysis conducted:

On-Site ( ) Print Name Signature Date

Other ( ) specify where:

23. Name and address of laboratory analyzing sample(s):

Name:

24. Name and signature of person performing post abatement air sample analysis (TEM ONLY):

See Laboratory Results Sheet

FACILITIES & OPERATIONS DEPARTMENT

ASBESTOS ABATEMENT CONTRACTOR

Asbestos Abatement Contractor Requirements:

1. The Asbestos Abatement Contractor shall:

a. Hold and maintain a current Asbestos Abatement Contractor license in accordance with Michigan Public Act 135 of 1986;

b. Have a minimum of 5 years of experience in conducting asbestos abatement within school districts;

c. Maintain sufficient resources (staff, equipment, supplies) to properly address asbestos abatement requests from a District the size of Grand Rapids Public Schools;

d. Respond promptly to emergency asbestos abatement projects within Detroit Public School facilities;

e. Be responsible for submitting asbestos abatement project notifications pursuant to 40 CFR Part 61, Subpart M of the EPA NESHAP and Michigan Public Act 135 of 1986. The Asbestos Abatement Contractor will also be responsible for ensuring that all applicable signatures are provided on the notification forms prior to submittal to government agencies;

f. Be responsible for adhering to all applicable Federal, State and local regulations and any Grand Rapids Public School policies and/or procedures set for by the Facilities & Operations Department;

g. Be responsible for obtaining and maintaining all necessary licenses, certifications, accreditations, permits, fees and notifications required by applicable Federal, State and local regulations and statues;

h. Utilized and adhere to the attached Technical Specifications for Asbestos Abatement whenever a project-specific specification is not provided.

i. Be responsible for submitting all contractor/project documentation required under this scope-of-work and project specifications, to Grand Rapids Public Schools or its representatives. This documentation must be submitted promptly and will affect final project payment to the contractor;

j. Ensure that all its employees who conduct asbestos abatement (including, but not limited to containment set-up and teardown) within Grand Rapids Public Schools are Michigan Accredited as Contractor/Supervisors and/or Asbestos Abatement Workers in accordance with Michigan Public Act 440 of 1988;

k. Ensure that a Michigan Accredited Contractor/Supervisor is on-site at all times on each asbestos abatement project within Grand Rapids Public School facilities.

This individual must be inside the regulated area/negative pressure enclosure regularly in order to confirm “competent person” requirements are met pursuant to 29CFR Part 1926.1101(o) of the OSHA Asbestos Construction Standard.

Competent Person Requirements:

2. The Competent Person shall:

a. Maintain Contractor/Supervisor accreditation in accordance with Michigan Public Act 440 of 1988;

b. Comply with all regulations and requirements which are applicable to the asbestos abatement industry including but not limited to 29 CFR Part 1926.1101(o) of the OSHA Asbestos Construction Standard;

c. Be on-site at the assigned project at all times;

d. Actively supervise the asbestos abatement workers by being within the regulated area/negative pressure enclosure regularly. The competent person will not act as the “out person” on asbestos abatement projects;

e. Maintain a project binder/log book on each asbestos abatement project which includes, but is not limited to, applicable regulations, the employer’s written copy of the Hazard Communication Program along with all relevant Safety Data Sheets (SDSs), project notification, copy of contractor’s license for asbestos abatement, employee medical surveillance forms, fit tests, training certificates and accreditation cards;

f. Supply the environmental consultant with any and all documents requested.

3. The Asbestos Abatement Contractors and employees must adhere to the following rules and codes of personal conduct:

a. Upon entering Grand Rapids Public School buildings, check in with the building office and the head custodian;

b. Upon entering or exiting Grand Rapids Public School building grounds, drive vehicles very slowly. Reckless driving will not be tolerated;

c. Never speak to students. Avoid eye contact with students at all times. If inquiries are made by students, direct them to the building’s office;

d. Questions asked by Grand Rapids Public School’s staff or parents should be directed to the Facilities & Operations Department;

e. Physical threats, violence, swearing and lewd comments are prohibited on Grand

Rapids Public School grounds;

f. Alcohol, tobacco, drugs and weapons are prohibited on Grand Rapids Public

School grounds;

g. Asbestos Abatement Contractor employees will be expected to dress appropriately and act professionally at all times;

h. Grand Rapids Public Schools reserves the right to demand the removal of any

Asbestos Abatement Contractor employee from a given project if deemed necessary by the District.

TECHNICAL SPECIFICATIONS FOR ASBESTOS ABATEMENT

- GENERAL ABATEMENT PROCEDURES -

The following are technical specifications which shall be strictly enforced by Grand Rapids Public Schools, hereafter referred to as the "Owner" or "Building Owner". The Asbestos Abatement Contractor will hereinafter be referred to as the "Contractor" for the asbestos abatement project and the Project Managers/Air Monitors will hereinafter be referred to as the "Owner's Consultant" or "Owners Representative".

I. INITIAL REQUIREMENTS

1. General Terms

1.1 By submitting a bid, the Contractor acknowledges that he has investigated and satisfied himself as to:

1.1.1 The conditions affecting the work, including but not limited to the physical conditions of the site which may bear upon site access, handling and storage of tools and materials, access to water, electricity or other utilities that otherwise may affect performance of required activities;

1.1.2 The character and quantity of all surface and sub-surface material or obstacles to be encountered insofar as this information is reasonably ascertainable from an inspection of the site, including exploratory work done by the Building Owner or a designated Consultant, as well as information presented in drawings and specifications included with this specification.

Any failure by the Contractor to acquaint himself with available information will not relieve him of the responsibility of determining properly the difficulty, safety concerns or cost of successfully performing the work. The Building Owner and/or the Owner's Consultant is not responsible for any conclusions or interpretations made by the Contractor on the basis of the information made available by the Building Owner and/or the Owner's Consultant.

1.1.3 The methods and procedures detailed within the technical specifications of this bid package are merely illustrative of the procedures to be utilized on the asbestos abatement projects for the Owner. Other procedures, which are the equivalent of those described, are encouraged at the option of the Contractor but are always subject to the Owner and/or the Owner's Consultant approval.

1.2 The Contractor shall furnish all labor, materials, services, insurance, and equipment necessary to perform the asbestos abatement activities contemplated by this specification.

1.3 Additional work in the form of change orders, written or verbal agreements must also be…