ATTACHMENT C - Financial Management Reporting Requirements.pdf
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- Attached to
- FINAL RFP - U. S. Global Change Research Support Program National Coordination Office Support Services Federal contract opportunity
- Solicitation number
- 80HQTR20R0016
About this file
This document contains financial management reporting requirements for a contract supporting the U.S. Global Change Research Support Program National Coordination Office. The contractor must submit NASA Form 533 reports by the 10th of each month, with a quarterly NASA Form 533Q report due by the 15th day of the preceding month. The reports must include a breakdown of direct labor hours and costs by labor category and subcontractors, overhead expenses, other direct costs including subcontracts and materials, and total cost plus fixed fee. Any variance exceeding 10% from the estimated to actual amounts requires a narrative explanation. The reports should be distributed according to the contract clause and an initial NASA Form 533Q is due within 30 days of award.
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ATTACHMENT C
FINANCIAL MANAGEMENT REPORTING
REQUIREMENTS
RFP 80HQTR20R0016
CONTRACT TBD
Contract TBD
Attachment C
FINANCIAL MANAGEMENT REPORTING REQUIREMENTS
Financial Management Reports shall be submitted by the Contractor on the NASA 533 series reports, in accordance with the instructions on the reverse of the forms, NASA
Procedural Requirements NPR 9501.2E entitled "NASA Contractor Financial
Management Reporting,” dated May 27, 2011, and additional instructions issued by the
Contracting Officer.
a. Level of Detail
For the Core baseline portion of the contract, the Contractor’s 533 Reports shall contain a summary of total Core baseline contract costs at the total contract level as well as a separate 533 sheet for each Work Breakdown Structure (WBS) Level 6 element of the
Statement of Work (e.g., II.1, II.2, II.3 etc).
An individual 533 Report shall be provided for each Task Order at the total Task Order level, in addition to a cumulative 533 Report summarizing all Task Orders issued.
The reports shall contain a breakdown of hours and costs by the elements of cost categories listed in Section d below.
b. Variance Narrative Reporting
In accordance with Section 3.6 of NPR 9501.2, the Contractor shall include a narrative explanation for variances exceeding plus or minus 10 percent (+/- 10%) between the
Total Direct Labor Hours (prime and subcontractors) and/or Total Estimated Cost amount shown in the prior month and the Actual Total Direct Labor Hours and/or Actual Total
Cost amount shown in the current month for each individual Task Order and at the Core baseline total contract level. (For example, the Total Estimated Cost amount shown for
June in column 8a in the May NF 533M and the Actual June Total Cost amount shown in column 7a in the June NF 533M.)
Each variance narrative shall explain the: (1) reason for the variance, (2) impact(s) on the
Core baseline and/or each individual task order, and (3) specific corrective action(s) being taken or to be taken.
c. Distribution
The Contractor shall distribute 533 reports to each addressee indicated in the contract clause entitled, "Financial Management Reporting." The Contractor shall submit an initial report in the NF 533Q format within 30 working days after contract award.
After the initial report, the NF 533M reports shall be distributed not later than the tenth
(10th) working day following the close of the contractors' monthly accounting period.
The 533Q reports shall be distributed not later than the fifteenth (15th) day of the month
(06/2014) preceding the quarter being reported. The NF 533M need not be submitted in months in which an NF 533Q is submitted.
d. Reporting Requirements
Each individual report shall, at a minimum, provide cost data by the following elements of cost categories:
1. Prime Direct Labor Hours:
(List applicable labor categories)
Total Prime Direct Labor Hours
2. Subcontractor Direct Labor Hours:
Subcontractor A Direct Labor Hours
Subcontractor B Direct Labor Hours
Subcontractor C Direct Labor Hours
Total Subcontractors Direct Labor Hours
3. Total Prime and Subcontractors Direct Labor Hours
4. Prime Direct Labor Costs:
Total Prime Direct Labor Costs
5. Prime Overhead Expense
6. Other Direct Costs (ODCs):
a. Subcontracts (list separately, Subcontractor A, B, C, etc.)
b. Material
c. Travel
d. Other (specify)
Total ODCs
(06/2014)
7. Subtotal (Direct Labor, Overhead & ODCs)
8. G&A Expense
9. Total Estimated Cost
10. Fixed Fee
11. Total Cost-Plus-Fixed-Fee (CPFF)
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