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Instructions State of Tennessee SWC 225- Equipment, Highway and Heavy - Request for Information Workbook for RFX Event# 32110-13856-13934
| 1. | Instructions |
| Overview of Workbook |
| You will note there are seven (7) bid tabs in this file. Three will be for Highway Equipment(Group One) Bids and three will be for Heavy Equipment (Group Two) Bids.The tabs are: |
| Tab 1 – Instructions. Please read all instructions carefully. Please fill in company and contact information for all highlighted in Green Cells below. |
| Tab 2 Group One - Highway Equipment OEM Discounts per OEM Catalog/Pricing Sheet. Please fill in the highlighted Green Cells with OEM Percentage Discounts for all Category Items and Regions you are bidding. Please note there are four separate regional sections on each tab to complete if bidding all four regions. |
| Tab 3 Group One- Highway Equipment Accessories/Options and Parts Discounts. Please fill in the highlighted Green Cells with OEM Percentage Discounts for all Category Accessories/Options and Parts Discounts for the Regions you are bidding. Please note there are four separate regional spreadsheets to complete if bidding all four regions. |
| Tab 4 Group One- Highway Equipment Labor Rate. Please fill in the highlighted Green Cells with both the shop,field labor rate,and afterhours rate for the Regions you are bidding. Please note there are four separate regional spreadsheets to complete if bidding all four regions. |
| Tab 5 Group Two- Heavy Equipment OEM Discounts per OEM Catalog/Pricing Sheet. Please fill in the highlighted Green Cells with OEM Percentage Discounts for all Category Items and Regions you are bidding. Please note there are four separate regional sections on each tab to complete if bidding all four regions. |
| Tab 6 Group Two - Heavy Equipment Accessories/Options and Parts Discounts. Please fill in the highlighted Green Cells with OEM Percentage Discounts for all Category Accessories/Options and Parts Discounts for the Regions you are bidding. Please note there are four separate regional spreadsheets to complete if bidding all four regions. |
| Tab 7 - Heavy Equipment Group Two Labor Rate. Please fill in the highlighted Green Cells with both the shop,field labor rate,and afterhours rate for the Regions you are bidding. Please note there are four separate regional spreadsheets to complete if bidding all four regions. |
| General Instructions: |
| Please provide the current OEM Catalog per Category with your bid. |
| YOU MUST BID ALL ITEMS UNDER THE SUBMITTED CATEGORY IN ORDER TO BE CONSIDERED RESPONSIVE |
| Attach your completed bid workbook to the event in Edison by 3:00 PM CT FRIDAY JULY 17, 2026. |
| Please do not Alter, Cut, Or Paste any part of this response sheet. Complete in it's entirety and attach to your bid. |
| 2. | Evaluation Process |
| 2.1. Single Award – Per Manufacturer’s Authorized Dealer Per Category Per Region |
The State intends to award a contract to the lowest responsive and responsible Manufacturer’s Authorized Dealer per category per region. (See Attachment – PURCHASING REGIONS AND COUNTIES OF TENNESSEE). Respondents awarded a contract may win awards in more than one region Award Criteria - An award shall be made to the responsive and responsible Manufacturer’s Authorized Distributor per region considering the following:
Lowest cost per region Ability to Perform Conformity to Specifications
3. Company and Contact Information
| Please provide the following basic information about your company: | | |
| Company Name | | |
| Headquarters Address | | |
| Regional Address | | |
| Provide the following information regarding the main contact completing this bid: | Primary contact | Additional Contact |
(If any)
| Contact Name |
| Contact Title |
| Office Telephone Number |
| Mobile Phone Number (Optional) |
| Email Address |
Highway Equipment Discount Sht State of Tennessee SWC225 Group One- Highway Equipment - Invitation To Bid Workbook for Event# 32110-13856-13934
Please fill in the highlighted Green Cell with manufacturer and percentage discounts for all Category Items and Regions you are bidding. Please note there are four separate regional spreadsheets to complete if bidding all four regions.
| | Region 1 | | | | Manufacturer Name: | | | | | | | | | | | | | | |
| | Categories | | | | | | | | | | | | | | | | | | |
| | | Category 1 | Category 2 | Category 3 | | Category 4 | Category 5 | Category 6 | Category 7 | Category 8 | Category 9 | Category 10 | | Category 11 | | Category 12 | Category 13 | Category 14 | Category 15 |
| | Equipment Categories - % Discounts | Sweepers Truck Mounted | Sweepers Self Propelled | Pavers Tracked | Pavers Rubber Tire | Milling Machines | Tack Oil Distributor (truck/trailer) | Rollers, Steel Wheel/Rubber Tired | Excavators, Telescopic Boom, Truck Chassis Rubber Tire | Excavators, (Track) 20,000Lb or less | Excavators, ( Rubber Tire) 20,000Lb or less | Skid Loaders, Wheel | Skid Loaders, Track | Traffic Control Equipment Message/Arrow Boards (Truck Mounted) | Traffic Control Equipment Message/Arrow Boards (Trailer Mounted) | Work Site Equipment | | | |
| Trailer mounted generator with light tower | Brush Chipper | Force Feed Loaders | Culvert Cleaner (Trailer/Skid) | | | | | | | | | | | | | | | | | |
| | Manufacturer Equipment Catalog | | | | | | | | | | | | | | | | | | |
| | Region 2 | | | | Manufacturer Name: | | | | | | | | | | | | | | |
| | Categories | | | | | | | | | | | | | | | | | | |
| | | Category 1 | Category 2 | Category 3 | | Category 4 | Category 5 | Category 6 | Category 7 | Category 8 | Category 9 | Category 10 | | Category 11 | | Category 12 | Category 13 | Category 14 | Category 15 |
| | Equipment Categories - % Discounts | Sweepers Truck Mounted | Sweepers Self Propelled | Pavers Tracked | Pavers Rubber Tire | Milling Machines | Tack Oil Distributor (truck/trailer) | Rollers, Steel Wheel/Rubber Tired | Excavators, Telescopic Boom, Truck Chassis Rubber Tire | Excavators, (Track) 20,000Lb or less | Excavators, ( Rubber Tire) 20,000Lb or less | Skid Loaders, Wheel | Skid Loaders, Track | Traffic Control Equipment Message/Arrow Boards (Truck Mounted) | Traffic Control Equipment Message/Arrow Boards (Trailer Mounted) | Work Site Equipment | | | |
| Trailer mounted generator with light tower | Brush Chipper | Force Feed Loaders | Culvert Cleaner (Trailer/Skid) | | | | | | | | | | | | | | | | | |
| | Manufacturer Equipment Catalog | | | | | | | | | | | | | | | | | | |
| | Region 3 | | | | Manufacturer Name: | | | | | | | | | | | | | | |
| | | Category 1 | Category 2 | Category 3 | | Category 4 | Category 5 | Category 6 | Category 7 | Category 8 | Category 9 | Category 10 | | Category 11 | | Category 12 | Category 13 | Category 14 | Category 15 |
| | Equipment Categories - % Discounts | Sweepers Truck Mounted | Sweepers Self Propelled | Pavers Tracked | Pavers Rubber Tire | Milling Machines | Tack Oil Distributor (truck/trailer) | Rollers, Steel Wheel/Rubber Tired | Excavators, Telescopic Boom, Truck Chassis Rubber Tire | Excavators, (Track) 20,000Lb or less | Excavators, ( Rubber Tire) 20,000Lb or less | Skid Loaders, Wheel | Skid Loaders, Track | Traffic Control Equipment Message/Arrow Boards (Truck Mounted) | Traffic Control Equipment Message/Arrow Boards (Trailer Mounted) | Work Site Equipment | | | |
| Trailer mounted generator with light tower | Brush Chipper | Force Feed Loaders | Culvert Cleaner (Trailer/Skid) | | | | | | | | | | | | | | | | | |
| | Manufacturer Equipment Catalog | | | | | | | | | | | | | | | | | | |
| | Region 4 | | | | Manufacturer Name: | | | | | | | | | | | | | | |
| | Categories | | | | | | | | | | | | | | | | | | |
| | | Category 1 | Category 2 | Category 3 | | Category 4 | Category 5 | Category 6 | Category 7 | Category 8 | Category 9 | Category 10 | | Category 11 | | Category 12 | Category 13 | Category 14 | Category 15 |
| | Equipment Categories - % Discounts | Sweepers Truck Mounted | Sweepers Self Propelled | Pavers Tracked | Pavers Rubber Tire | Milling Machines | Tack Oil Distributor (truck/trailer) | Rollers, Steel Wheel/Rubber Tired | Excavators, Telescopic Boom, Truck Chassis Rubber Tire | Excavators, (Track) 20,000Lb or less | Excavators, ( Rubber Tire) 20,000Lb or less | Skid Loaders, Wheel | Skid Loaders, Track | Traffic Control Equipment Message/Arrow Boards (Truck Mounted) | Traffic Control Equipment Message/Arrow Boards (Trailer Mounted) | Work Site Equipment | | | |
| Trailer mounted generator with light tower | Brush Chipper | Force Feed Loaders | Culvert Cleaner (Trailer/Skid) | | | | | | | | | | | | | | | | | |
| | Manufacturer Equipment Catalog | | | | | | | | | | | | | | | | | | |
Highway Equip Parts & Options State of Tennessee SWC225 Group One - Highway Equipment - Request for Information Workbook for RFX Event# 32110-13856-13934
Please fill in the highlighted Green Cell with manufacturer and percentage discounts for all Category Items and Regions you are bidding. Please note there are four separate regional spreadsheets to complete if bidding all four regions.
| | Region 1 | | Manufacturer Name: | | | | | | | | | | | | | | | | |
| | Categories | | | | | | | | | | | | | | | | | | |
| | | Category 1 | Category 2 | Category 3 | | Category 4 | Category 5 | Category 6 | Category 7 | Category 8 | Category 9 | Category 10 | | Category 11 | | Category 12 | Category 13 | Category 14 | Category 15 |
| | Equipment Categories - % Discounts | Sweepers Truck Mounted | Sweepers Self Propelled | Pavers Tracked | Pavers Rubber Tire | Milling Machines | Tack Oil Distributor (truck/trailer) | Rollers, Steel Wheel/Rubber Tired | Excavators, Telescopic Boom, Truck Chassis Rubber Tire | Excavators, (Track) 20,000Lb or less | Excavators, ( Rubber Tire) 20,000Lb or less | Skid Loaders, Wheel | Skid Loaders, Track | Traffic Control Equipment Message/Arrow Boards (Truck Mounted) | Traffic Control Equipment Message/Arrow Boards (Trailer Mounted) | Work Site Equipment | | | |
| Trailer mounted generator with light tower | Brush Chipper | Force Feed Loaders | Culvert Cleaner (Trailer/Skid) | | | | | | | | | | | | | | | | | |
| | Accessories/Options Equipment Catalog Discount % | | | | | | | | | | | | | | | | | | |
| | Parts Catalog Discount % | | | | | | | | | | | | | | | | | | |
| | Region 2 | | Manufacturer Name: | | | | | | | | | | | | | | | | |
| | Categories | | | | | | | | | | | | | | | | | | |
| | | Category 1 | Category 2 | Category 3 | | Category 4 | Category 5 | Category 6 | Category 7 | Category 8 | Category 9 | Category 10 | | Category 11 | | Category 12 | Category 13 | Category 14 | Category 15 |
| | Equipment Categories - % Discounts | Sweepers Truck Mounted | Sweepers Self Propelled | Pavers Tracked | Pavers Rubber Tire | Milling Machines | Tack Oil Distributor (truck/trailer) | Rollers, Steel Wheel/Rubber Tired | Excavators, Telescopic Boom, Truck Chassis Rubber Tire | Excavators, (Track) 20,000Lb or less | Excavators, ( Rubber Tire) 20,000Lb or less | Skid Loaders, Wheel | Skid Loaders, Track | Traffic Control Equipment Message/Arrow Boards (Truck Mounted) | Traffic Control Equipment Message/Arrow Boards (Trailer Mounted) | Work Site Equipment | | | |
| Trailer mounted generator with light tower | Brush Chipper | Force Feed Loaders | Culvert Cleaner (Trailer/Skid) | | | | | | | | | | | | | | | | | |
| | Accessories/Options Equipment Catalog Discount % | | | | | | | | | | | | | | | | | | |
| | Parts Catalog Discount % | | | | | | | | | | | | | | | | | | |
| | Region 3 | | Manufacturer Name: | | | | | | | | | | | | | | | | |
| | Categories | | | | | | | | | | | | | | | | | | |
| | | Category 1 | Category 2 | Category 3 | | Category 4 | Category 5 | Category 6 | Category 7 | Category 8 | Category 9 | Category 10 | | Category 11 | | Category 12 | Category 13 | Category 14 | Category 15 |
| | Equipment Categories - % Discounts | Sweepers Truck Mounted | Sweepers Self Propelled | Pavers Tracked | Pavers Rubber Tire | Milling Machines | Tack Oil Distributor (truck/trailer) | Rollers, Steel Wheel/Rubber Tired | Excavators, Telescopic Boom, Truck Chassis Rubber Tire | Excavators, (Track) 20,000Lb or less | Excavators, ( Rubber Tire) 20,000Lb or less | Skid Loaders, Wheel | Skid Loaders, Track | Traffic Control Equipment Message/Arrow Boards (Truck Mounted) | Traffic Control Equipment Message/Arrow Boards (Trailer Mounted) | Work Site Equipment | | | |
| Trailer mounted generator with light tower | Brush Chipper | Force Feed Loaders | Culvert Cleaner (Trailer/Skid) | | | | | | | | | | | | | | | | | |
| | Accessories/Options Equipment Catalog Discount % | | | | | | | | | | | | | | | | | | |
| | Parts Catalog Discount % | | | | | | | | | | | | | | | | | | |
| | Region 4 | | Manufacturer Name: | | | | | | | | | | | | | | | | |
| | Categories | | | | | | | | | | | | | | | | | | |
| | | Category 1 | Category 2 | Category 3 | | Category 4 | Category 5 | Category 6 | Category 7 | Category 8 | Category 9 | Category 10 | | Category 11 | | Category 12 | Category 13 | Category 14 | Category 15 |
| | Equipment Categories - % Discounts | Sweepers Truck Mounted | Sweepers Self Propelled | Pavers Tracked | Pavers Rubber Tire | Milling Machines | Tack Oil Distributor (truck/trailer) | Rollers, Steel Wheel/Rubber Tired | Excavators, Telescopic Boom, Truck Chassis Rubber Tire | Excavators, (Track) 20,000Lb or less | Excavators, ( Rubber Tire) 20,000Lb or less | Skid Loaders, Wheel | Skid Loaders, Track | Traffic Control Equipment Message/Arrow Boards (Truck Mounted) | Traffic Control Equipment Message/Arrow Boards (Trailer Mounted) | Work Site Equipment | | | |
| Trailer mounted generator with light tower | Brush Chipper | Force Feed Loaders | Culvert Cleaner (Trailer/Skid) | | | | | | | | | | | | | | | | | |
| | Accessories/Options Equipment Catalog Discount % | | | | | | | | | | | | | | | | | | |
| | Parts Catalog Discount % | | | | | | | | | | | | | | | | | | |
Highway Equipment Labor
Highway Equipment Contractor Labor
| Region 1 | |
| Contractor: | |
| Labor Rate per Hour |
| Shop Labor Rate | |
| Field Labor Rate | |
| Afterhours Labor Rate | |
| Region 2 | |
| Contractor: | |
| Labor Rate per Hour |
| Shop Labor Rate | |
| Field Labor Rate | |
| Afterhours Labor Rate | |
| Region 3 | |
| Contractor: | |
| Labor Rate per Hour |
| Shop Labor Rate | |
| Field Labor Rate | |
| Afterhours Labor Rate | |
| Region 4 | |
| Contractor: | |
| Labor Rate per Hour |
| Shop Labor Rate | |
| Field Labor Rate | |
| Afterhours Labor Rate | |
Heavy Equipment Discount Sheet State of Tennessee SWC225 Group Two- Heavy Equipment - Invitation To Bid Workbook for Event# 32110-13856-13934
Please fill in the highlighted Green Cell with manufacturer and percentage discounts for all Category Items and Regions you are bidding. Please note there are four separate regional spreadsheets to complete if bidding all four regions.
| | Region 1 | | | | | | | | | | | |
| | Categories | | | | | | | | | | | |
| | | Category 16 | | | Category 17 | | | Category 18 | Category 19 | Category 20 | Category 21 | Category 22 |
| | Equipment Categories - % Discounts | Backhoes Small | Backhoes Medium | Backhoes Large | Bulldozers Small | Bulldozers Medium | Bulldozers Large | Excavators | | | | |
| 20,001 lbs or larger | Loaders (Articulated Rubber Tire) Small | Loaders (Articulated Rubber Tire) Medium | Loaders (Articulated Rubber Tire) Large | Motor Graders Medium | Motor Graders Large | Compact Track Loaders (Forestry Mulcher Package) | Mulchers (Self Propelled) | | | | | | |
| | Manufacturer Equipment Catalog | | | | | | | | | | | |
| | Region 2 | Manufacturer : | | | | | | | | | | |
| | Categories | | | | | | | | | | | |
| | | Category 16 | | | Category 17 | | | Category 18 | Category 19 | Category 20 | Category 21 | Category 22 |
| | Equipment Categories - % Discounts | Backhoes Small | Backhoes Medium | Backhoes Large | Bulldozers Small | Bulldozers Medium | Bulldozers Large | Excavators | | | | |
| 20,001 lbs or larger | Loaders (Articulated Rubber Tire) Small | Loaders (Articulated Rubber Tire) Medium | Loaders (Articulated Rubber Tire) Large | Motor Graders Medium | Motor Graders Large | Compact Track Loaders (Forestry Mulcher Package) | Mulchers (Self Propelled) | | | | | | |
| | Manufacturer Equipment Catalog | | | | | | | | | | | |
| | Region 3 | Manufacturer : | | | | | | | | | | |
| | Categories | | | | | | | | | | | |
| | | Category 16 | | | Category 17 | | | Category 18 | Category 19 | Category 20 | Category 21 | Category 22 |
| | Equipment Categories - % Discounts | Backhoes Small | Backhoes Medium | Backhoes Large | Bulldozers Small | Bulldozers Medium | Bulldozers Large | Excavators | | | | |
| 20,001 lbs or larger | Loaders (Articulated Rubber Tire) Small | Loaders (Articulated Rubber Tire) Medium | Loaders (Articulated Rubber Tire) Large | Motor Graders Medium | Motor Graders Large | Compact Track Loaders (Forestry Mulcher Package) | Mulchers (Self Propelled) | | | | | | |
| | Manufacturer Equipment Catalog | | | | | | | | | | | |
| | Region 4 | Manufacturer : | | | | | | | | | | |
| | Categories | | | | | | | | | | | |
| | | Category 16 | | | Category 17 | | | Category 18 | Category 19 | Category 20 | Category 21 | Category 22 |
| | Equipment Categories - % Discounts | Backhoes Small | Backhoes Medium | Backhoes Large | Bulldozers Small | Bulldozers Medium | Bulldozers Large | Excavators | | | | |
| 20,001 lbs or larger | Loaders (Articulated Rubber Tire) Small | Loaders (Articulated Rubber Tire) Medium | Loaders (Articulated Rubber Tire) Large | Motor Graders Medium | Motor Graders Large | Compact Track Loaders (Forestry Mulcher Package) | Mulchers (Self Propelled) | | | | | | |
| | Manufacturer Equipment Catalog | | | | | | | | | | | |
Heavy Equipment Parts & Options State of Tennessee SWC225 Group Two- Heavy Equipment - Invitation To Bid Workbook for Event# 32110-13856-13934
Please fill in the highlighted Green Cell with manufacturer and percentage discounts for all Category Items and Regions you are bidding. Please note there are four separate regional spreadsheets to complete if bidding all four regions.
| | Region 1 | Manufacturer : | | | | | | | | | | |
| | | Category 16 | | | Category 17 | | | Category 18 | Category 19 | Category 20 | Category 21 | Category 22 |
| | Equipment Categories - % Discounts | Backhoes Small | Backhoes Medium | Backhoes Large | Bulldozers Small | Bulldozers Medium | Bulldozers Large | Excavators | | | | |
| 20,001 lbs or larger | Loaders (Articulated Rubber Tire) Small | Loaders (Articulated Rubber Tire) Medium | Loaders (Articulated Rubber Tire) Large | Motor Graders Medium | Motor Graders Large | Compact Track Loaders (Forestry Mulcher Package) | Mulchers (Self Propelled) | | | | | | |
| | Accessories/Options Equipment Catalog Discount % | | | | | | | | | | | |
| | Parts Catalog Discount % | | | | | | | | | | | |
| | Region 2 | Manufacturer : | | | | | | | | | | |
| | Categories | | | | | | | | | | | |
| | | Category 16 | | | Category 17 | | | Category 18 | Category 19 | Category 20 | Category 21 | Category 22 |
| | Equipment Categories - % Discounts | Backhoes Small | Backhoes Medium | Backhoes Large | Bulldozers Small | Bulldozers Medium | Bulldozers Large | Excavators | | | | |
| 20,001 lbs or larger | Loaders (Articulated Rubber Tire) Small | Loaders (Articulated Rubber Tire) Medium | Loaders (Articulated Rubber Tire) Large | Motor Graders Medium | Motor Graders Large | Compact Track Loaders (Forestry Mulcher Package) | Mulchers (Self Propelled) | | | | | | |
| | Accessories/Options Equipment Catalog Discount % | | | | | | | | | | | |
| | Parts Catalog Discount % | | | | | | | | | | | |
| | Region 3 | Manufacturer : | | | | | | | | | | |
| | Categories | | | | | | | | | | | |
| | | Category 16 | | | Category 17 | | | Category 18 | Category 19 | Category 20 | Category 21 | Category 22 |
| | Equipment Categories - % Discounts | Backhoes Small | Backhoes Medium | Backhoes Large | Bulldozers Small | Bulldozers Medium | Bulldozers Large | Excavators | | | | |
| 20,001 lbs or larger | Loaders (Articulated Rubber Tire) Small | Loaders (Articulated Rubber Tire) Medium | Loaders (Articulated Rubber Tire) Large | Motor Graders Medium | Motor Graders Large | Compact Track Loaders (Forestry Mulcher Package) | Mulchers (Self Propelled) | | | | | | |
| | Accessories/Options Equipment Catalog Discount % | | | | | | | | | | | |
| | Parts Catalog Discount % | | | | | | | | | | | |
| | Region 4 | Manufacturer : | | | | | | | | | | |
| | Categories | | | | | | | | | | | |
| | | Category 16 | | | Category 17 | | | Category 18 | Category 19 | Category 20 | Category 21 | Category 22 |
| | Equipment Categories - % Discounts | Backhoes Small | Backhoes Medium | Backhoes Large | Bulldozers Small | Bulldozers Medium | Bulldozers Large | Excavators | | | | |
| 20,001 lbs or larger | Loaders (Articulated Rubber Tire) Small | Loaders (Articulated Rubber Tire) Medium | Loaders (Articulated Rubber Tire) Large | Motor Graders Medium | Motor Graders Large | Compact Track Loaders (Forestry Mulcher Package) | Mulchers (Self Propelled) | | | | | | |
| | Accessories/Options Equipment Catalog Discount % | | | | | | | | | | | |
| | Parts Catalog Discount % | | | | | | | | | | | |
Heavy Equipment Labor
Heavy Equipment Contractor Labor
| Region 1 | |
| Contractor: | |
| Labor Rate per Hour |
| Shop Labor Rate | |
| Field Labor Rate | |
| Afterhours Labor Rate | |
| Region 2 | |
| Contractor: | |
| Labor Rate per Hour |
| Shop Labor Rate | |
| Field Labor Rate | |
| Afterhours Labor Rate | |
| Region 3 | |
| Contractor: | |
| Labor Rate per Hour |
| Shop Labor Rate | |
| Field Labor Rate | |
| Afterhours Labor Rate | |
| Region 4 | |
| Contractor: | |
| Labor Rate per Hour |
| Shop Labor Rate | |
| Field Labor Rate | |
| Afterhours Labor Rate | |
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