Attachment B - RFP Special T&Cs.pdf
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- Solicitation number
- RFP-123052
- Issued by
- Stafford County, Virginia
About this file
This document outlines the Special Terms and Conditions for Request for Proposal (RFP) No. 26-23-TO issued by Spotsylvania County, Virginia. The RFP permits the County to award multiple contracts to qualified firms that have completed negotiations. The County reserves the right to select one or more offerors based on the quality of proposals submitted, with preference given to multiple awards when appropriate. Contracts resulting from this RFP shall have an initial term of five years from the date of award, with the option to renew for three additional one-year renewal periods at the County's sole discretion. Renewal periods occur automatically unless the County provides written notice of non-renewal no later than ten days before the expiration of the current contract period.
Price increases under this RFP are permitted only during renewal negotiations. Any price increase applied at the time of renewal is limited to the lesser of the Consumer Price Index for all Urban Consumers (CPI-U) or 3 percent above the original contract price. The County maintains sole discretion to assign work directly to any awarded firm and may negotiate contracts with individual offerors determined to be uniquely qualified or clearly superior to other competitors under consideration.
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Attachment B RFP No. 26-23-TO| Page 1 of 1
Attachment B RFP Special Terms and Conditions
A. Contract Award
Once negotiations have been conducted with each Offeror(s) selected, the County shall select the Offeror(s) which has made the best proposal, and shall award a Contract to that Offeror(s). It is the intent of the County to award multiple contracts to qualified and best suited firms in which negotiations were conducted. Should the County determine in writing and in its sole discretion that only one Offeror is fully qualified for an RFP Category, or that one Offeror is clearly more highly qualified than the others under consideration, a Contract may be negotiated and awarded to that Offeror.
The County reserves the right to award contracts to multiple firms under this RFP and may assign work directly to any awarded firm at its sole discretion.
B. Contract Term
Any Contract(s) resulting from this Request for Proposal shall have a term limit of five (5) years from date of Award and may be renewable for three (3) additional one (1) year terms at the option of Spotsylvania County. Each additional year shall be referred to individually as a “Renewal Period.”
Said Renewal Period shall occur automatically unless written notice is given by the County no later than ten (10) days before the expiration of the current period. Said notice shall be given pursuant to the procedure set forth in the Agreement.
C. Price Increases
Price increases may be negotiated only at the time of renewal. Upon a determination by the County to renew the Contract for an additional term. If the County elects to exercise the option to renew the Contract for an additional one-year period, the contract price(s) for the additional one year shall not exceed the contract price(s) of the original contract increased by the Consumer Price Index for all Urban Consumers (CPI-U), or 3%, whichever the lesser.
Finance | Procurement Division 8800 Courthouse Road | Spotsylvania, VA 22553
Phone: 540-507-7596
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