Attachment_A_-_Seasonal_Decor_Civic_Center.pdf

Attachment A is a scope of work document for the City of Lake Forest's Request for Proposals for Seasonal and Year-Round Lighting and Decor Services, detailing installation requirements for the Civic Center Campus. The project encompasses the installation of holiday swags, wreaths, and decorative lighting across four buildings: the Admin (City Hall)/Police Services Building, Council Chambers/Performing Arts Center, Conference Center/Community Center, and The Clubhouse. The scope specifies quantities for each location, including 34 total holiday swags distributed across the buildings (7, 12, 5, and 10 respectively), 4 total wreaths (1, 0, 2, and 1 respectively), and approximately 34 decorative lights positioned at various entrance points and building facades. Additionally, the document identifies four locations for large wreaths to be installed at City Hall, The Clubhouse, Conference Center, and Community Center. The RFP was released on June 9, 2026, with proposals due June 19, 2026, at 5:00 p.m., and the contract term extends from July 1, 2026, through June 30, 2027, with options to renew for four additional one-year terms.

The procurement is subject to California prevailing wage requirements under Labor Code Section 1720(a), requiring contractors to hold an active California C-10 Electrical Contractor license and maintain current Department of Industrial Relations registration. Pricing proposals must itemize hourly rates for supervisors, journeymen, apprentices, and laborers, including standard, prevailing wage, and emergency/after-hours rates, along with minimum service call charges and material markup percentages. The anticipated contract cost is $71,000, with contractors required to provide performance and payment bonds equal to total contract compensation and maintain commercial general liability coverage of $1,000,000 per occurrence and $2,000,000 aggregate. Contractor pricing must remain valid for 90 days from submission. Evaluation criteria weight qualification and experience at 25 percent, staffing and licensing at 20 percent, approach to services at 20 percent, availability and emergency response at 20 percent, proposal clarity and completeness at 5 percent, and pricing at 10 percent.