Attachment A RFQ 36C26023Q0534 SOW Steris Equipment Preventative Maintenance.pdf

RESEARCH BLDGS. 101 AND 1: STERIS EQUIPMENT PREVENTATIVE MAINTENANCE

SERVICE

Statement Of Work (SOW)

2. Contract Title. Research Steris Equipment PM Service

3. Background.

Puget Sound Health Care System (PSHCS) Seattle Division, Research and Development Section requires on-site, preventative maintenance contract to ensure that the Building 101 Steris Glass

Washers and Autoclave equipment and the Building 1 Autoclave sytems receive the manufacturer’s recommended preventative maintenance on the manufacturer’s recommended schedule to ensure the equipment is ready for safe and effective use. This contract must include all labor, parts and service needed for quarterly preventative maintenance to ensure that all units are fully operational according to manufacturer’s preventative maintenance specifications.

4. Scope.

Contractor shall provide all necessary travel, labor, materials, tools, documentation, and parts required for the performing of quarterly scheduled preventative maintenance for the Seattle

Division Research and Development Building 101 Glass Washer and Autoclaves and Building 1

Autoclave systems. Preventative maintenance shall be provided at a prearranged time between

8:00 am to 5:00 pm, Monday through Friday, excluding federal holidays.

5. Specific Tasks.

The contractor shall provide all travel, labor, materials, tools, documentation, and parts required for quarterly preventative maintenance to ensure that all units are fully operational according to manufacturer specifications on the units listed below:

Location Type Model Make SN

3W91- 101 Decon Autoclave LV-250 Steris 0322516-37 3W91- 101 Clean Steam LV-250 Steris 0322516-39 3W91- 101 Clean steam LV-250 Steris 0322516-40 3W91- 101 Dishwasher 400XLS Steris 361861010 3W91- 101 Dishwasher 400XLS Steris 361861002

601-1- 663 Clean Steam

AMSCO 250LS

20VS Steris 32411923

601-1- 663 Decon

AMSCO 630LS

LS148H Steris 32211901

601-1- 663 Clean Steam

AMSCO 630LS

LS136H Steris 32321909

601-1-

Steam Generator 1 Phase 1, Voltage

120, HZ 50/60

Amperage 20

Unit No.

B301548077 Steris 032351901

601-1-

Steam Generator 1 Phase 1, Voltage

120, HZ 50/60

Amperage 20

Unit No.

B301548077 Steris 032321912

5.1 Task One: The contractor shall provide Quarterly Preventative Maintenance on the 2

Steris Glass Washers and the 6 Steris Sterilizers.

5.1.1 Deliverable One: Quarterly Preventative Maintenance PM Services shall include, but may not be limited to, the following:

1. The contractor shall clean the system,

2. The contractor shall perform a system validation, calibration, and all required adjustments

3. The contractor shall replace susceptible PM parts to failure to ensure performance as designed by the manufacture.

4. The contractor shall return the equipment to the operating condition designed by the manufacture

5. The contractor shall furnish a completed service report indicating the result of the scheduled inspection

6. Performance Monitoring

6.1. The contractor shall provide the RD Lab Operations Manager Scott Ng-Evans or the

COR with a completed Preventative Maintenance service report for all work performed.

6.2. The progress report shall cover all work completed during the preceding quarter and shall present the work to be accomplished during the subsequent quarter. This report shall also identify any problems that arose, along with a statement explaining how the problem was resolved. This report shall also identify any problems that have arisen but have not been completely resolved, with an explanation.

6.3. For unresolved problems that require repair or replacement parts a quote for the repair cost will be provided. Repair work is outside of the scope of this contract.

6.4. The tasks are well defined and can, therefore, be easily monitored by the RD COR and RD POC, who shall represent the Government for this process. Contractor performance will be monitored and the work certified by the COR. The COR will assure contractor quality by routine inspections, product sampling, and monitoring of work while work is being performed.

7. Security Requirements

The contractor employees shall not have access to VA sensitive or computer information and will not require routine access to VA Facilities. The contractor employees shall have intermittent access only and will be escorted and supervised by VA employees while at VA Facilities. No VA background investigation is required.

8. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).

Government furnished property will not be provided to the contractor.

9. Other Pertinent Information or Special Considerations.

9.1. Identification of Non-Disclosure Requirements.

It is agreed that:

9.1.1. The preliminary and final deliverables, and all associated working papers, application source code, and other material deemed relevant by VA which have been generated by the contractor in the performance of this task order, are the exclusive property of the U.S.

Government and shall be submitted to the CO at the conclusion of the task order.

9.1.2. The CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this task order. No information shall be released by the contractor. Any request for information relating to this task order, presented to the contractor, shall be submitted to the CO for response.

9.1.3. Press releases, marketing material, or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO.

9.2. CONTRACTOR EXPERIENCE REQUIREMENTS

9.2.1. Each respondent shall have an established business, with an office and full time staff.

The staff includes a "fully qualified" Field Service Engineer (FSE) and a "fully qualified"

FSE who will serve as the backup.

9.2.2. "Fully Qualified" is based upon training and on experience in the field. For training, the

FSE(s) has successfully completed a formalized manufacturer training programs within the last two years, for the equipment identified in the equipment schedule, and annual refresher course. For field experience, the FSE(s) has a minimum of two years of experience, with respect to scheduled and unscheduled preventive and remedial maintenance, on equipment listed.

9.2.3 The FSEs shall be authorized by the contractor to perform the maintenance services. All work shall be performed by "Fully Qualified" competent FSEs. The contractor shall provide written assurance of the competency of their personnel and a list of credentials of approved FSEs for each make and model the contractor services at the PSHCS. The CO may authenticate the training requirements, request training certificates or credentials from the contractor at any time for any personnel who are servicing or installing any

PSHCS equipment. The CO and/or the COR specifically reserve the right to reject any of the contractor's personnel and refuse them permission to work on the PSHCS equipment.

9.2.4 Subcontractor will not be used under this contract unless authorized and approved by the

COR.

9.3 CHANGES TO STATEMENT OF WORK

9.3.1 Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.

10. Risk Control

The equipment covered under this PM service contract is required to ensure that all units are maintained according to manufacturer specifications. The equipment ensures that the lab ware, glassware & instruments used in research laboratory procedures are safe for use.

11. Place of Performance.

Work will primarily be performed at the

Department of Veterans Affairs

Puget Sound Health Care System

Seattle Division 663

Building 101, Room 3W91

Building 1, Rooms 601, 603 and 618

1660 S. Columbian Way

Seattle, WA 98108-1597

12. VA Puget Sound HealthCare System RD Contacts:

The contractor shall complete the work required under this SOW in once given the award for and then for a year 4 Quarterly visits, unless otherwise directed by the Contracting Officer (CO). If the contractor proposes an earlier completion date, and the Government accepts the contractor’s proposal, the contractor’s proposed completion date shall prevail. Work at the Government site shall not take place on Federal holidays or weekends unless directed by the CO.

Proposed Period of Performance:

A base year plus 4 option years

Tenative Partial Base Year: May 1st 2023-December 31st 2023

Tenative Option Year 1: January 1st 2024- December 31st 2024

Tenative Option Year 2: January 1st 2025- December 31st 2025

TenativeOption Year 3: January 1st 2026- December 31st 2026

Teantive Option Year 4: January 1st 2027- December 31st 2027