Attachment 7 Quality Assurance Provisions C-QAPS - E- QAPS.pdf

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PDF (DLA)DLA FORM 1889, OCT 2011

SUPPLEMENTAL QUALITY ASSURANCE PROVISION (SQAP)

SHEET 1 OF 2PREVIOUS EDITION IS USABLE Add Continuation Page

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REV DESCRIPTION DATE APPROVED

ENERGY QAP E1.21 February 2014

REVISIONS

(a) This contract provision applies to JET A / JET A-1, with or without additives, shipped into fungible pipeline systems or transported by tank truck/trailer and rail car.

(b) Quality Control Plan - The contractor shall, as a minimum, have a company plan in effect that supports all aviation fuel produced for this contract. The following minimum elements are required:

(1) Full specification testing shall be performed on each batch tank offered under this contract and those results shall be documented on a Certificate of Quality (CoQ);

(2) Procedures for injecting all additives at all locations within the contractor's facility.

This includes where and when each individual additive will be injected, no premixing is allowed, and how to assure that all additives are homogeneously blended into the aviation fuel;

(3) Procedures for inspecting rail cars for suitability to load the aviation fuel furnished under this contract;

(4) When shipping via pipeline, ensure that the aviation fuel being introduced complies with the pipeline company's specification for fungible product;

(5) Documentation

(i) When shipping via pipeline, a copy of the CoQ shall be provided to the

Quality Assurance Representative and pipeline company prior to shipment;

(ii) All additives injected by the contractor shall be listed either on the CoQ or on the shipping document. Either the concentration of the additive in the jet fuel or the quantity of additive injected is required on the documentation;

DISTRIBUTION

STATEMENT - A

APPROVED FOR

PUBLIC RELEASE

DISTRIBUTION IS

"UNLIMITED"

DATE

05/05/2014

APPROVED BY

DATEREVIEWED BY

04/30/2014

PREPARED BY

DRAWING NUMBERSCALE

CODE ID NO.

52838

SIZE

NSN

MULTIPLE

ITEM

ENERGY QAP E1.21

DLA Land & Maritime DLA Troop Support DLA Aviation clear

DEFENSE LOGISTICS AGENCY ENERGY

8725 JOHN J. KINGMAN RD

FORT BELVOIR, VIRGINIA 22060-6222

DLA Energy

SHEET 2 OF 2PREVIOUS EDITION IS USABLE Add Continuation Page

ENERGY QAP E1.21 February 2014

(iii) A copy of the CoQ and Bill of Lading shall be provided to the truck driver for all tank truck/trailer and railroad representative for all rail car shipments. This documentation will be provided to the Government Representative prior to discharge at the receiving location.

(c) The Contractor shall keep all quality and quantity records related to the performance of this contract complete and available to the Government during the performance of this contract and for three years after final payment under this contract.

(d) The contractor may provide transportation to/from/between contractor facilities and operations to the Quality Assurance Representative (QAR) or DLA Energy representative performing official duties relating to the administration of the contract and the contract price shall include the cost of any such transportation.

DISTRIBUTION STATEMENT - A

APPROVED FOR PUBLIC RELEASE

DISTRIBUTION IS "UNLIMITED"

SUPPLEMENTAL QUALITY ASSURANCE PROVISION

(SQAP)

DRAWING NUMBERSCALE CODE ID NO.

PDF (DLA)

DLA FORM 1889, OCT 2011

SUPPLEMENTAL QUALITY ASSURANCE PROVISION (SQAP)

SHEET OF

PREVIOUS EDITION IS USABLE

REV

DESCRIPTION

DATE

APPROVED

REVISIONS

REV

DESCRIPTION

DATE

APPROVED

REVISIONS

DISTRIBUTION STATEMENT - A

APPROVED FOR PUBLIC RELEASE

DISTRIBUTION IS "UNLIMITED"

SUPPLEMENTAL QUALITY ASSURANCE PROVISION (SQAP)

Supplemental Quality Assurance Provision (SQAP)

DSCC Form 2291, Feb 2004 online none standard

Quality Assurance

DLA

1 +

No

Tech Qual Deskbook n/a

No

Supplemental Quality Assurance Provision (SQAP) interactive

October 2011 (added Energy; updated supply center names)

CurrentPage:

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description: ENERGY QAP E1.21 revdate: February 2014 revapproved:

revcomments:

apprdate: 05/05/2014 apprBy:

reviewdate:

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prepdateA: 2014-04-30 prepbyA:

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line1: DEFENSE LOGISTICS AGENCY ENERGY line2: 8725 JOHN J. KINGMAN RD line3: FORT BELVOIR, VIRGINIA 22060-6222 revcomments2:

totInstances: 1.00000000

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SUPPLEMENTAL QUALITY ASSURANCE PROVISION (SQAP)

SHEET OF

PREVIOUS EDITION IS USABLE

REV

DESCRIPTION

DATE

APPROVED

REVISIONS

DESCRIPTION

DATE

APPROVED

REVISIONS

DISTRIBUTION STATEMENT - A

APPROVED FOR PUBLIC RELEASE

DISTRIBUTION IS "UNLIMITED"

SUPPLEMENTAL QUALITY ASSURANCE PROVISION (SQAP)

Supplemental Quality Assurance Provision (SQAP)

DSCC Form 2291, Feb 2004 online none standard

Quality Assurance

DLA

1 +

No

Tech Qual Deskbook n/a

No

Supplemental Quality Assurance Provision (SQAP) interactive

October 2011 (added Energy; updated supply center names)

CurrentPage:

PageCount:

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rev: 0 description: DLA ENERGY QAP E12 revdate: JUL 2015 revapproved: 30 JUL 2015 revcomments:

apprdate: 7/30/2015 apprBy:

reviewdate: 2015-07-30 revBy:

prepdateA: 2015-07-30 prepbyA:

drawingNum:

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line1: DEFENSE LOGISTICS AGENCY ENERGY line2: 8725 JOHN J. KINGMAN ROAD line3: FORT BELVOIR, VIRGINIA 22060-6222 revcomments2:

totInstances: 1.00000000

ENERGY QAP E18.01 August 2009

E18.01 SAMPLE SUBMISSION

The Contractor shall furnish hereunder, from time to time, samples of each product or grade of product to be furnished under this contract at the request of, and in the manner and to the place designated by, the Quality Representative; PROVIDED, however, that in no event shall the Contractor be required to furnish during the period of this contract more than five 1-gallon samples under each contract line item. Such samples shall be furnished without charge to the Government and shall be packed, marked, and shipped by the Contractor, shipping expense prepaid, in containers and shipping boxes furnished by the Contractor.

04/18/2014

04/14/2014

ENERGY QAP E18.01

ENERGY QAP E18.01 August 2009

THIS PAGE WAS INTENTIONALLY LEFT BLANK.

SUPPLEMENTAL QUALITY ASSURANCE PROVISION (SQAP)

SHEET OF

PREVIOUS EDITION IS USABLE

REV

DESCRIPTION

DATE

APPROVED

REVISIONS

DESCRIPTION

DATE

APPROVED

REVISIONS

DISTRIBUTION STATEMENT - A

APPROVED FOR PUBLIC RELEASE

DISTRIBUTION IS "UNLIMITED"

SUPPLEMENTAL QUALITY ASSURANCE PROVISION (SQAP)

Supplemental Quality Assurance Provision (SQAP)

DSCC Form 2291, Feb 2004 online none standard

Quality Assurance

DLA

1 +

No

Tech Qual Deskbook n/a

No

Supplemental Quality Assurance Provision (SQAP) interactive

October 2011 (added Energy; updated supply center names)

CurrentPage:

PageCount:

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rev:

description: ENERGY QAP E18.01 revdate: August 2009 revapproved:

revcomments:

apprdate: 04/18/2014 apprBy:

reviewdate:

revBy:

prepdateA: 2014-04-14 prepbyA:

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line1: DEFENSE LOGISTICS AGENCY ENERGY line2: 8725 JOHN J. KINGMAN RD line3: FORT BELVOIR, VIRGINIA 22060-6222 revcomments2:

totInstances: 1.00000000

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Windows is either a registered trademark or a trademark of Microsoft Corporation in the United States and/or other countries. Mac is a trademark of Apple Inc., registered in the United States and other countries. Linux is the registered trademark of Linus Torvalds in the U.S. and other countries.

SUPPLEMENTAL QUALITY ASSURANCE PROVISION (SQAP)

SHEET OF

PREVIOUS EDITION IS USABLE

REV

DESCRIPTION

DATE

APPROVED

REVISIONS

DESCRIPTION

DATE

APPROVED

REVISIONS

DISTRIBUTION STATEMENT - A

APPROVED FOR PUBLIC RELEASE

DISTRIBUTION IS "UNLIMITED"

SUPPLEMENTAL QUALITY ASSURANCE PROVISION (SQAP)

Supplemental Quality Assurance Provision (SQAP)

DSCC Form 2291, Feb 2004 online none standard

Quality Assurance

DLA

1 +

No

Tech Qual Deskbook n/a

No

Supplemental Quality Assurance Provision (SQAP) interactive

October 2011 (added Energy; updated supply center names)

CurrentPage:

PageCount:

btnPrint:

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rev: 1 description: DLA ENERGY QAP E21.01 revdate: JUN 2015 revapproved: 26 JUN 2015 revcomments:

apprdate: 26 June 2015 apprBy:

reviewdate: 2015-06-26 revBy:

prepdateA: 2015-06-26 prepbyA:

drawingNum:

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line1: DEFENSE LOGISTICS AGENCY ENERGY line2: 8725 JOHN J. KINGMAN ROAD line3: FORT BELVOIR, VIRGINIA 22060-6222 revcomments2:

totInstances: 1.00000000

DLA ENERGY QAP E22 9 Feb 2022 9 Feb 2022

ENERGY QAP E22 LIST OF INSPECTION OFFICES FOR DLA ENERGY CONTRACTS (DLA ENERGY) (FEB 2022)

The following lists shall be used to identify the Government inspection office assigned inspection and/or acceptance responsibility for DLA Energy contracts in a particular geographic area. These contracts include, but are not limited to, those for bulk petroleum products and additives, into-plane refueling, petroleum storage and laboratory services, coal, aerospace energy (including compressed gases), and posts, camps, and stations. The area of inspection responsibility and corresponding office code are assigned in paragraphs (a) and (b). The address and phone number of each inspection office, by office code, is provided in paragraph (c). Unless a particular inspection office is identified in another part of the contract, the assignments in this QAP shall apply.

(a) AREAS OF RESPONSIBILITY AND OFFICE CODES WITHIN THE CONTINENTAL UNITED STATES

(CONUS):

Alabama 110 Maine 110 Oklahoma 110 Arizona 120 Maryland 110 Oregon 120 Arkansas 110 Massachusetts 110 Pennsylvania 110 California 120 Michigan 110 Rhode Island 110 Colorado 120 Minnesota 110 South Carolina 110 Connecticut 110 Mississippi 110 South Dakota 110 Delaware 110 Missouri 110 Tennessee 110 District of Columbia 110 Montana 120 Texas 110 I Florida 110 Nebraska 110 Utah 120 Georgia 110 Nevada 120 Vermont 110 Idaho 120 New Hampshire 110 Virginia 110 Illinois 110 New Jersey 110 Washington 120 Indiana 110 New Mexico 120 West Virginia 110 Iowa 110 New York 110 Wisconsin 110 Kansas 110 North Carolina 110 Wyoming 120 2

Kentucky 110 North Dakota 110 Louisiana 110 Ohio 110

EXCEPTIONS:

1 The El Paso, Texas, area is assigned to Code 120 (DLA Energy Americas West).

2 The Newcastle, Wyoming, area is assigned to Code 110 (DLA Energy Americas East).

8725 JOHN J. KINGMAN ROAD

DISTRIBUTION PREPARED BY DATE ITEM

STATEMENT -A DLA ENERGY QAP E22

APPROVED FOR REVIEWED BY DATE NSN CODE IDNO.

PUBLIC RELEASE MULTIPLE 52838

DISTRIBUTION IS APPROVED BY DATE SIZE SCALE DRAWING NUMBER

DLA FORM 1889, OCT 2011 PREVIOUS EDITION IS USABLE Add Continuation Page SHEET 1 OF 4 PDF(DLA)

(b) AREAS OF RESPONSIBILITY AND OFFICE CODES OUTSIDE THE CONTINENTAL UNITED STATES (OCONUS) (INCLUDING ALASKA AND HAWAIi):

Afghanistan 400 Cyprus 200 Malaysia 300 Singapore 300 Africa 200 3 Egypt 400 3 Maldives 300 South America 110 Alaska 130 Europe (Continental) 200 Malta 200 South Korea 300 Antarctica 300 Georgia 200 Mauritius 200 Sri Lanka 300 Armenia 200 Greenland 200 Mexico 110 Syria 400 Ascension Island 110 Hawaiian Islands 300 Midway Island 300 Taiwan 300 Australia 300 Hong Kong 300 Mongolia 300 Tajikistan 400 Azerbaijan 200 Iceland 200 Myanmar 300 Thailand 300 Azores 200 India 300 Nepal 300 Turkey 200 Bahrain 400 Indonesia 300 New Zealand 300 Turkmenistan 400 Bangladesh 300 Ireland 200 North Korea 300 United Arab Bermuda 110 Iran 400 Oman 400 Emirates 400 Bhutan 300 Iraq 400 Pacific Islands United Kingdom 200 Brunei 300 Israel 200 (Central & South) 300 Uzbekistan 400 Cambodia 300 Japan 300 Pakistan 400 Vietnam 300 Canada 1104 Jordan 400 Papua New Guinea 300 Wake Island 300 Canary Island 200 Kazakhstan 400 Philippines 300 Yemen 400 Caribbean Islands 110 Kuwait 400 Qatar 400 Central America 110 Kyrgyzstan 400 Russia 200 Chagos Archipelago 300 Laos 300 Ryukus Islands, Japan 300 China 300 Lebanon 400 Saudi Arabia 400 Comoros 200 Madagascar 200 Seychelles Is. 200

EXCEPTIONS:

3 Except for Egypt, which is assigned to DLA Energy Middle East (Code 400), all other countries in Africa fall under DLA Energy Europe (Code 200).

4 For Canada locations, contact DLA Energy Americas East (Code 110) to confirm coverage.

(c) INSPECTION OFFICES AND CODES.

110. DLA Energy Americas East ATTN: Quality Manager 5

Federal Building, Suite 1005 2320 LaBranch Street Houston, TX 77004-1091 Phone: (713) 332-4113

FAX: (713) 718-3891

(SOAP)

DISTRIBUTION STATEMENT -A

SIZE SCALE CODE IDNO.

DRAWING NUMBER

DLA FORM 1889, OCT 2011 PREVIOUS EDITION IS USABLE Add Continuation Page SHEET 2 OF 4 PDF(DLA)

120. DLA Energy Americas West

S , CA 90

Phone: (424) 347-3101/3102

FAX: (424) 347-3120

130. DLA Energy Americas North

1480 Sijan Street, Suite 300 Joint Base Elmendorf-Richardson, AK 99505 Phone: (907) 384-7180

FAX: (907) 384-1086

200. DLA Energy Europe and Africa

Military Mailing Address:

DLA Energy Petroleum Lab

CMR422

APO AE 09067-0422

Phone: 49-63 l-3406-2285/2286 6

FAX: 49-631-3406-2289 6

Commercial Shipping Address:

DLA Energy Petroleum Lab ATTN: Quality Manager Bldg. 320, Rhine Ordinance Barracks Am Opelkreisel 67663 Kaiserslautern, Germany

300. DLA Energy lndo-Pacific

Bldg. 17000, Room 21

APO AP 96543

Phone: (671) 366-7762

FAX: (671) 366-7767

[Location: Guam]

DLA FORM 1889, OCT 2011 PREVIOUS EDITION IS USABLE Add Continuation Page SHEET 3 OF 4 PDF(DLA)

400. DLA Energy Middle East

PSC 851, Box 180

FPO AP 09834-2800

Phone: 973-1785-6493 6

FAX: 973-1785-4650 6

[Location: Bahrain]

5 Designated location of the DLA Energy Regional Quality Manager/Pre-Award Survey Monitor.

6 Dial 011 before these numbers when calling from the U.S. When calling these numbers from outside the U.S., use the appropriate international long distance prefix for the country where the call originates.

DLA FORM 1889, OCT 2011 PREVIOUS EDITION IS USABLE Add Continuation Page SHEET 40F 4 PDF(DLA)

2022-02-09T15:07:40-0500

MILLS.KEITH.1050183110

2022-02-09T15:07:59-0500

MILLS.KEITH.1050183110

2022-02-14T08:44:39-0500

KNAPP.RICHARD.BRUCE.1027134021

Date1_af_date: 2/9/22

Date2_af_date: 2/9/22

Date3_af_date: 2/14/22

ENERGY QAP E35 December 2011

E35 NONCONFORMING SUPPLIES AND SERVICES

(a) DEFINITION: As used in this contract provision:

Deviation is defined as a written authorization granted after contract award and prior to manufacture of an item, to depart from a particular performance or design requirement of a contract, specification, or referenced document, for a specific number of units or specific period of time, normally the duration of the contract.

Extraordinary situation means the matter cannot await resolution until the next DLA Energy business day (0800 to 1630 hours EST, Monday through Friday, Federal Holidays excluded).

Waiver is defined as a written authorization granted after contract award to accept a configuration item or other designated item which, during production or after having been submitted for inspection, is found to depart from specified requirements, but nevertheless is considered suitable for use “as is” or after repair by an approved method. Approval is on a case-by-case basis and is normally for a set period of time.

(b) The Government may, at its discretion, accept nonconforming supplies or services. In such cases, the Contractor must obtain a deviation or waiver from the Contracting Officer prior to acceptance.

(c) The following procedures shall be used to request a deviation or waiver.

(1) Requests for deviations and waivers shall be submitted by the Contractor to the Contracting Officer with a copy to the appropriate Inspection Office referenced in the LIST OF INSPECTION OFFICES FOR DLA ENERGY CONTRACTS or QUALITY REPRESENTATIVE contract provision of this contract. Each request shall provide the following information: Contractor name; name and contact information of the contractor's authorized negotiator; contract number; contract line item number and product nomenclature, clause or contract provision number, paragraph and subparagraph, as appropriate; the nature of the request; the reason for the request; the corrective action being taken by the Contractor to correct and prevent recurrence of the condition(s) causing the nonconformance; and an agreement to pay an equitable price reduction, estimated and proposed by DLA Energy, over and above the administrative fee, contingent on the impact of the specific circumstances on DLA Energy relative to approval of the deviation or waiver.

(2) In extraordinary situations, the Contractor may initially submit a verbal request for a waiver, but not a deviation, to the Contracting Officer.

Written requests shall be submitted to the Contracting Officer by the next DLA Energy business day (0800 to 1630 hours EST, Monday through Friday, Federal Holidays excluded). If the Contracting Officer cannot be reached, the Duty Officer shall be contacted to provide the necessary information to the proper individuals as soon as possible. The Duty Officer's telephone number is (800) 286-7633 or (703) 767-8420.

(3) If a deviation or waiver is granted, the contract will be modified to accept the nonconforming supplies or services and to require the Contractor to provide an equitable price reduction or other adequate consideration commensurate with the deviation or waiver being granted. If the situation warrants, a deviation or waiver may be granted without prior agreement on price reduction or other consideration, subject to agreement by the Contractor, or its representative, to subsequent negotiation. Such an agreement, in addition to a brief description of the terms of the deviation or waiver, shall be documented on the shipping document or other appropriate correspondence. After negotiations, failure to agree on adequate consideration shall be a dispute concerning a question of fact within the meaning of the Disputes paragraph of the CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS contract provision of this contract.

(4) If a deviation or waiver is granted and the nonconforming supplies are accepted, then in no event will consideration be less than $500, which covers administrative costs, plus any additional cost of Government reinspection or retest, if necessary.

5) If a deviation or waiver is granted modifying this contract, but the supplies accepted are subsequently determined to be in conformity with contract specifications, the Contractor shall still be obligated to pay the consideration originally agreed upon in support of the deviation or waiver.

If, however, this consideration exceeds $1000, a second contract modification shall be issued reducing the Contractor's obligation to $1000 (the administrative cost of issuing the two required modifications), plus, if appropriate, any cost of Government reinspection or retest performed as a result of the deviation or waiver being granted.

ENERGY QAP E35

ENERGY QAP E35 December 2011

(d) When notification of nonconforming supplies is received after the supplies have been accepted, and the Government determines not to exercise its right to reject or to require correction under the INSPECTION OF SUPPLIES - FIXED-PRICE, INSPECTION OF SERVICES - FIXED PRICE, or CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS contract provision, then in no event will consideration be less than $500 to cover administrative costs. This $500 fee is in addition to --

(1) Consideration commensurate with the extent of nonconforming supplies; and

(2) Cost of Government reinspection or retest, if necessary.

The administrative fee will apply to each claim letter issued for off-specification product delivered to an activity.

(e) Contractors shall be held responsible for payment of any fines or penalties imposed on a receiving activity by an environmental enforcement agency, resulting from the delivery of nonconforming supplies under a DLA Energy contract.

(f) Repeated tender of nonconforming supplies or services, including those with only minor defects, will be discouraged by appropriate actions, including, but not limited to, rejecting the supplies or services whenever feasible and documenting the Contractor's performance records.

SUPPLEMENTAL QUALITY ASSURANCE PROVISION (SQAP)

SHEET OF

PREVIOUS EDITION IS USABLE

REV

DESCRIPTION

DATE

APPROVED

REVISIONS

DESCRIPTION

DATE

APPROVED

REVISIONS

DISTRIBUTION STATEMENT - A

APPROVED FOR PUBLIC RELEASE

DISTRIBUTION IS "UNLIMITED"

SUPPLEMENTAL QUALITY ASSURANCE PROVISION (SQAP)

Supplemental Quality Assurance Provision (SQAP)

DSCC Form 2291, Feb 2004 online none standard

Quality Assurance

DLA

1 +

No

Tech Qual Deskbook n/a

No

Supplemental Quality Assurance Provision (SQAP) interactive

October 2011 (added Energy; updated supply center names)

CurrentPage:

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description: ENERGY QAP E35 revdate: December 2011 revapproved:

revcomments:

apprdate: 04/18/2014 apprBy:

reviewdate:

revBy:

prepdateA: 2014-04-14 prepbyA:

drawingNum:

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codeIDNo: 52838 size:

nsn: MULTIPLE itemdesc: ENERGY QAP E35 btnDSCC:

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line1: DEFENSE LOGISTICS AGENCY ENERGY line2: 8725 JOHN J. KINGMAN RD line3: FORT BELVOIR, VIRGINIA 22060-6222 revcomments2:

totInstances: 1.00000000

ENERGY QAP E37 December 2011

E37 SOURCE RESTRICTION AND SOURCE INSPECTION (PC&S)

(a) SOURCE RESTRICTION.

(1) If the Contractor delivers any product that is determined to be off-specification, the Contracting Officer (CO) shall thereafter have the right, upon giving written notice, to require the Contractor to designate a single source of supply for each destination set forth in the contract. Upon receiving such notice, the Contractor shall have 10 days to respond, in writing, after which time the source restriction will become effective.

(2) In addition to the name of a single source of supply, the Contractor must provide the address of the terminal or loading point to be used in drawing the requirements for each item in the contract.

(3) The Contractor may change suppliers only after requesting and receiving the express written approval of the CO.

(b) SOURCE INSPECTION.

(1) If serious quality problems arise or if a quality problem recurs, for which the Contractor was supposed to have taken corrective action, the CO shall, in addition to source restriction, have the right to change the inspection point from destination to origin (source) by advising the Contractor in writing. Source inspection will become effective 10 days after written notice has been received by the Contractor.

(2) At the time the change becomes effective --

(i) All appropriate contract provisions relating to origin inspection shall be incorporated into the contract for the item(s) involved;

(ii) Source restriction, if not already in force, will be invoked for all items involved, in accordance with (a) above; and

(iii) The cognizant DLA Energy field office, upon receiving written notification by the CO, will become the office responsible for inspection at the origin loading or filling point for providing necessary field assistance.

(c) Failure to provide the information requested or to take prompt corrective action may result in the item(s) and/or contract being terminated for default.

ENERGY QAP E37

ENERGY QAP E37 December 2011

THIS PAGE WAS INTENTIONALLY LEFT BLANK.

SUPPLEMENTAL QUALITY ASSURANCE PROVISION (SQAP)

SHEET OF

PREVIOUS EDITION IS USABLE

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DESCRIPTION

DATE

APPROVED

REVISIONS

DESCRIPTION

DATE

APPROVED

REVISIONS

DISTRIBUTION STATEMENT - A

APPROVED FOR PUBLIC RELEASE

DISTRIBUTION IS "UNLIMITED"

SUPPLEMENTAL QUALITY ASSURANCE PROVISION (SQAP)

Supplemental Quality Assurance Provision (SQAP)

DSCC Form 2291, Feb 2004 online none standard

Quality Assurance

DLA

1 +

No

Tech Qual Deskbook n/a

No

Supplemental Quality Assurance Provision (SQAP) interactive

October 2011 (added Energy; updated supply center names)

CurrentPage:

PageCount:

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description: ENERGY QAP E37 revdate: December 2011 revapproved:

revcomments:

apprdate: 04/18/2014 apprBy:

reviewdate:

revBy:

prepdateA: 2014-04-14 prepbyA:

drawingNum:

scale:

codeIDNo: 52838 size:

nsn: MULTIPLE itemdesc: ENERGY QAP E37 btnDSCC:

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line1: DEFENSE LOGISTICS AGENCY ENERGY line2: 8725 JOHN J. KINGMAN RD line3: FORT BELVOIR, VIRGINIA 22060-6222 revcomments2:

totInstances: 1.00000000

NEW DLA ENERGY QAP E40.01

QAP E40.01 MATERIAL INSPECTION AND RECEIVING REPORT (MIRR)/WIDE AREA WORKFLOW

(WAWF) ENERGY RECEIVING REPORT (ERR) (BULK FUEL/DIRECT DELIVERY AVIATION FUEL).

Required in all bulk fuel solicitations/contracts and direct delivery aviation fuel solicitations/contracts. DLA FORM 1889 dated .

QAP E40.01 MATERIAL INSPECTION AND RECEIVING REPORT (MIRR)/WIDE AREA WORKFLOW

(WAWF) ENERGY RECEIVING REPORT (ERR) (BULK FUEL/DIRECT DELIVERY AVIATION FUEL)

(DLA ENERGY JUL 2014)

(a) The requirements listed in paragraphs (b) and (c) are in addition to the other Wide Area Workflow (WAWF) requirements included in this contract. Whenever access to the WAWF system is limited or not available (i.e., during an extended loss of internet connectivity), the Contractor shall notify the Contracting Officer and request permission to submit documents manually until the WAWF system is again available for use. Manual documentation shall be completed in accordance with DFARS Appendix F.

(b) Test reports shall be entered into the WAWF system by means of the Statement of Quality tab.

Instructions for entering test information into the Statement of Quality Tab can be found in the WAWF Vendor Energy Receiving Report (ERR)/Combo Desktop Reference which can be downloaded at https://wawftraining.eb.mil/xhtml/ unauth/web/wbt/wawfra/vendor/VendorIndex.xhtml.

(c) Use the guidelines below for the submission of fuel quality testing data and supporting documentation for each ERR/Combo.

(1) MARINE SHIPMENTS. Submit a completed ERR/Combo and test reports via the Statement of Quality tab for all products shipped. If more than one shipping tank was used for the lift, a complete laboratory analysis for each shipping tank must be entered in the Statement of Quality tab. Also, clearly indicate the quantity of product shipped from each tank in the block titled “Quantity shipped from this tank”. Upload scanned copies, via the Attachments tab, of quantity determination documents and other shipping documents requested by the Quality Assurance Representative (QAR).

(2) PIPELINE SHIPMENTS. Submit a completed ERR/Combo and input the test results via the Statement of Quality tab for the total quantity of product shipped from each shipping tank used to fill the order. If more than one shipping tank was used for the shipment, a complete laboratory analysis for each shipping tank must be entered in the Statement of Quality tab. Also, clearly indicate the quantity of product shipped from each tank in the block titled “Quantity shipped from this tank”. Upload scanned copies, via the Attachments tab, of quantity determination documents and other shipping documents requested by the QAR.

(3) TRUCK, RAIL CAR AND INTERMODAL CONTAINER SHIPMENTS. When loading from source tank has finished for each shipment, submit a completed ERR/Combo and input test results via the Statement of Quality tab, for product received from that source tank. If only one shipment is made from a shipping tank, enter that quantity in the “Quantity shipped from this tank” block located on the Statement of Quality tab. If more than one shipment is made from the same shipping tank, the “Quantity shipped from this tank” block can either be left blank or be annotated with the quantity shipped during each individual shipment. Upload scanned copies, via the Attachments tab, of quantity determination documents and other shipping documents requested by the QAR.

07/08/2014

07/08/2014

REVIEWED BY

07/07/2014

DLA ENERGY QAP E40.01

NEW DLA ENERGY QAP E40.01

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SUPPLEMENTAL QUALITY ASSURANCE PROVISION (SQAP)

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SUPPLEMENTAL QUALITY ASSURANCE PROVISION (SQAP)

Supplemental Quality Assurance Provision (SQAP)

DSCC Form 2291, Feb 2004 online none standard

Quality Assurance

DLA

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October 2011 (added Energy; updated supply center names)

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STURGEON.STEVEN.A

LAN.JR.1009816565

Digitally signed by

STURGEON.STEVEN.ALAN.JR.1009816565

Date: 2022.03.28 15:50:06 -04'00'

MILLS.KEITH.10501831

MILLS.KEITH.1050183110

Date: 2022.03.28 15:34:49 -04'00'

HEIDBREDER.MICHAE

L.G.1139641082

HEIDBREDER.MICHAEL.G.1139641082

Date: 2022.03.28 15:27:41 -04'00'

(March 2022)

TABLE I, Sample Retention1

LOCATION MINIMUM QUANTITY RETENTION PERIOD 1

Bulk Tank Cars/Tank Truck/Intermodal Container

Additives 0.5-gallon (2 liters)2 Until receipt and quality verification of each lot/batch

Fuels 1 gallon (3 liters) 2 15 days for fuels/45 days for lubricating oils

Lubricating Oils 0.25 gallons (1 liter) 2

AVGAS Drums 0,25 gallons (1 liter) (multi-drum composite) 3 45 days

Shipping Tank(s)

2 gallons (8 liters) for Aviation Turbine Fuels 1 gallon (3 liters) for all other Fuels, Lubricating Oils, and Additives

45 days

Tanker/Barge/Pipeline (Composite Line at Custody Transfer Point)

2 gallon (8 liters) for Aviation Turbine

1 gallon (3 liters) for all other Fuels

Tanker/Barge (Composite)

F.O.B. Origin 2 gallons (8 liters) for Aviation Turbine

1 gallon (3 liters) for all other fuels

F.O.B. Destination 2 gallons (8 liters) Until shore tests on-specification Tanker/Barge (Each Compartment)

F.O.B. Origin 1 gallon (3 liters) 45 days F.O.B. Destination 1 gallon (3 liters) Until shore test on-specification

NOTES:

1. Unless otherwise noted in this document or applicable contract, the retention period shall be for the stated number of days after the sample has been taken from the location indicated.

2. If the conveyance is compartmentalized, a proportional sample shall be taken from each compartment such that a total of one liter is collected from the conveyance.

3. A one-liter composite sample of each product lot shall be taken from a predetermined number of randomly selected drums IAW Table III of API MPSM, Chapter 8.1 (ASTM D 4057).

TABLE II, Minimum Sampling and Testing Requirements for Petroleum Products Series 1, 1,13

ITEM WHEN TO SAMPLE LOCATION OF SAMPLE TYPE OF SAMPLE2 TEST REQUIRED3

1.a Prior to Loading

Before acceptance of new materiel and after establishment of new batch4

(Procurement) Each shore storage tank Single Tank Composite or All

Levels A

1.b Prior to loading (Government Stock) Each shore storage tank Single Tank Composites or All

Levels B-11, 5

1.c After line pack but prior to loading

(Procurement & Government Stock) As close to the custody transfer point as possible Line Sample C6,7 Dedicated System B-1 Non-Dedicated System

1.d In coordination with vessel crew (Procurement & Government Stock) Each vessel cargo compartment Manual method or onboard ship equipment Gauge or Ullage Report (Dry

Tanks) 1.e D uring Loading

After first in 9 (Procurement) Vessel cargo compartment(s) Spot C6,7,8 1.f After first in 9(Government Stock) Vessel cargo compartment(s) Spot Appearance and Density6,7,8

1.g After first in 9

(Replenishment at sea) Each vessel cargo compartment Spot C6,7,8

1.h During loading

As close to the custody transfer point as possible Line Sample Hourly Visual6,8, Retain10

Discard retain after passing 1.j tests

1.i

A fter Loading

After loading

Each vessel cargo compartment

All Level (Combine All Levels into one

Multiple Compartment Composite Sample)

C 6,11

Remainder of B-112

(Retain fuel for B-1 referee testing)

1. Additional requirements to include retain samples may be required. See Quality Assurance Provisions (C or E-QAP) for further details or DFSP QCP.

2. Refer to ASTM International D4057 for sampling procedures.

3. Test results shall be compared against the quality release certificate. Any discrepancies shall be identified, investigated, and resolved.

4. Upon procurement at refineries, blending installations, etc. and at main installations including national depots & ocean importing points on establishment of new batches.

5. Government-owned stocks previously tested at any type B level test within 90 days need only type C (test FSII & SDA if present).

6. Test for FSII and SDA only if line injected.

7. If sample fails appearance (see 5.11.4.3) perform particulate matter IAW 5.2.1.10.1. Maximum particulate IAW Table I.

8. Lubricity also required for F-76 only if line injected.

9. First in shall be done after one (1) meter or after line displacement whichever is the greater.

10. For all tanker, barge, and pipeline shipments, a flow-proportional sample taken in accordance with MPMS Chapter 8, Section 2, is preferred at the custody transfer point. However, manual samples taken in accordance with MPMS Chapter 8, Section 1 are acceptable if they are taken hourly throughout the shipment and that the quantity of the composite sample meets the requirements in QAP E-1. For Government Shipments, pull a 1-quart sample hourly and retain until passing of 1.j B-1 tests.

11. Vessel may sail after “C” Tests; Remainder of B-1 tests to be completed before arrival at next load or discharge port. Test report will be provided to designated discharge port.

12. Type A level testing required for FOB Destination Procurements (unless otherwise specified by contract).

13. If a YON is being used as a barge, the QA requirements for waterborne transfer of petroleum products must be observed.

Series 2, 1,8

ITEM WHEN TO SAMPLE LOCATION OF SAMPLE TYPE OF SAMPLE 2 TEST REQUIRED3

2.a

Prior to Shipm ent

Before acceptance of new materiel and after establishment of new batch4

(Procurement) Each Shipment Storage Tank Single Tank Composite or All Levels A10

2.b Prior to shipment (Government Stock) Each Shipment Storage Tank Single Tank Composite or All Levels B-15

2.c After line pack but prior to loading/shipment

As close to the custody transfer point as possible Line Sample C6,7 Dedicated System

B-1 Non-Dedicated System

2.d

D uring Shipm ent

Immediately after start of loading/shipment

Downstream of the filter separator (if equipped) or closest to the custody transfer point as possible Line Sample C6

2.e Hourly after start of loading or shipment

Pipeline Only point as possible Line Sample

Apperance6

(Retain fuel for B-1 referee testing)

2.f

Daily on first fill and anytime a new tank is placed on issue (after line displacement) TT, TC, ISO, Refuelers or other over the road transportation modes only point as possible (Loading Rack or Fill Point)

Line Sample Color (by visual method) and Appearance6.

If visual fails perform C7

2.g fter Loading

Daily for each conveyance mode *Not required for pipeline operations

Each Cargo Compartment or another point that provides a representative sample All Level

Appearance on each compartment

C on composite 6,7,9

1. Additional contractual requirements to include retain samples may be required. See Contract Quality Assurance Plans (C or E-QAPs) for further details

2. Refer to ASTM International D4057 for sampling procedures.

3. Test results shall be compared against the quality release certificate. Any discrepancies shall be identified, investigated, and resolved.

4. Upon procurement at refineries, blending installations, etc., and at main installations including national depots & ocean importing points on establishment of new batches.

5. Government-owned stocks that have been tested previously at any type B level test within 90 days need only type C (test FSII & SDA if present. Test for lubricity for F-76 when LIA is injected outbound only).

6. Test for FSII and SDA only if line injected.

7. If sample fails appearance (see 5.11.4.3), perform particulate matter IAW ¶ 5.2.1.10.1. Maximum particulate IAW IGRL

8. Type A level testing required for FOB Destination Procurements (unless otherwise specified by contract).

9. Road tank truck vehicles with multiple compartments shall have a 1-quart representative sample obtained from each compartment.

10. Filtration time testing is required for JP-4, JP-5 & JP-8 and shall meet MIL-STD-3004-1 Table I or contract requirement, whichever is more stringent.

Series 3, product receipt and discharges for tankers and barges6, 7, 8, 10

ITEM WHEN TO SAMPLE LOCATION OF SAMPLE TYPE OF SAMPLE TEST REQUIRED

3.a

Prior to D ischarge

Prior to discharge (Multi Product Cargo)

From each vessel cargo compartment All Level Appearance and Density1,2

3.b From each vessel cargo compartment

(Combine All Levels into one

B-13

3.c (Single Product Cargo) (Procurement & Government Stock) From each vessel cargo compartment

(Combine All Levels into one

C4,5

3.d D uring

Within 30 minutes after start and each hour after until completion

Dock/Discharge Manifold Header Line Sample / Retain

Perform Appearance test5,9 and then retain fuel for

Referee testing

3.e At 1 hour after start, Midpoint and 1 hour prior to completion

Dock/Discharge Manifold Header Line Sample Particulate (if applicable)

3.f A fter

After receipt by waterborne vessel (Procurement & Government Stock) Receipt tank All Level B-1

3.g If remainder of fuel will be shipped to another DFSP

Each vessel compartment with fuel remaining on board All Level Retain until discharged at next destination

1. Test for flash point on high flash cargo tanks if low and high flash cargoes are carried together aboard the same vessel without segregated venting systems

2. If on-spec, discharge is authorized.

3. It is preferred that B-1 testing is completed before discharge. In the event capabilities do not exist or time does not allow, the vessel can be discharged once appearance and density testing is completed on each compartment per Table IX 3.a, and C5 testing on the volumetric composite in 3.b. If B-1 testing is not completed prior to discharge, volumetric composite for 3b. shall be retained until receiving tank testing passes. Once discharging is completed, a B-1 test will be performed on the receiving tanks per Table IX 3.i. If receiving tank fails, a B-1 will be performed on retained fuel.

4. Discharge is authorized after conformance with type C tests, and the provisions of Section 5.1.3.1 are met. Retain composite sample until the receiving tank analysis is complete. If product fails, perform B-1 tests on retain composite to help determine the cause of the off-specification problem.

5. For aviation fuel delivery, FSII and SDA shall be tested only if line injected. This requires an additional quart sample.

6. Refer to ASTM International D4057 for sampling procedures.

7. Flash Point at the receiving point is not required for product used by the U.S. Army. This fuel is tested IAW Petroleum Laboratory Operations (TM 4-43.31)

8. Type A level testing required for FOB Destination Procurements (unless otherwise specified by contract).

9. Test for additives if line injected downstream of the injector. (If line injecting LIA into F-76, test for lubricity.)

10. If a YON is being used as a barge, the QA requirements for waterborne transfer of petroleum products must be observed.

TABLE III, Tests required aviation gasoline3

PROPERTIES B-1 TEST B-2 TEST B-3 TEST C TEST

Appearance 1,2 X X X X

Color (Visual) X X X X Density or API gravity X X X X Distillation X X X Copper strip corrosion X X X Existent gum X X Vapor pressure X X Free water determination2 X X X Lead content X X Potential gum X Color (Saybolt)

Freeze Point

Knock Value Total Sulfur Oxidation Stability

1. Obtain sample in a clear round 1 quart glass bottle, swirl the bottle vigorously so a vortex is formed. Visually check for sediment at the point of the vortex. If sediment is visible, an investigation is necessary in order to determine the source of the contaminant (a spot larger than 3 mm diameter indicates corrective action may be required to prevent the delivery of contaminated fuel).

2. AVGAS samples shall be checked for particulate and water. Particulate shall be determined visually upstream of filter separators and/or by the particle assessment method downstream of the filter separator. Free water shall be determined downstream of filter separator using a water detector (AEL Aqua-Glo test method or Hydro-Light).

3. For determining correct testing results (rounding protocol) see 4.2.2.2.1 Testing Rounding Protocol

TABLE IV, Tests required for aviation turbine 7

Appearance 1 X X X X Color (visual) X X X X Density or API gravity X X X X Particulate matter X X X Distillation X X X Copper strip corrosion X X X Freezing point X X X Existent gum X X X Vapor pressure (JP-4 only) X X X Flash point (except JP-4) 11 X X X X Water reaction2 Lead content (If contaminated with leaded fuels suspected)

X X X

Fuel system icing inhibitor 3 X X X Filtration time X X X

MSEP (JP-4, JP-8, F-24, F-27, Jet A & Jet A-1) 4,5

Conductivity (JP-4 and JP-8, F-24, F-27 & Jet A-1) 6

Thermal stability (B-1 requirement applies only to JPTS and marine/multi-product mode receipt tank sample)10

X X

Color (Saybolt) X

Acid number X

Peroxide Number 8 X

Fatty Acid Methyl Ester (FAME) 9 X X X

1. Obtain sample in a clear round 1 quart glass bottle, swirl the bottle vigorously so a vortex is formed. Visually check for sediment at the point of the vortex. If sediment is visible, an investigation is necessary to determine the source of the contaminant (a spot larger than 3 mm diameter indicates corrective action may be required to prevent the delivery of contaminated fuel).

2. Optional or at the request of Service Control Point.

3. If product contains FSII, product shall be checked on delivery into a bulk storage tank and every month thereafter.

4. If the capability does not exist to perform this test at the terminal, send sample to the nearest Service laboratory that has capability. In the event operational necessity dictates issue of product before results are obtained from the Service laboratory, shipments may be made, however, when laboratory results indicate failure, notify DLA Energy Quality Operations Division.

5. In all cases where MSEP is measured, conductivity will also be measured using ASTM D2624. For unadditized Jet A that is injected outbound of a facility an MSEP shall be performed using either D7224 or D8073 where possible. If either method is not available testing may be conducted with D3948. Passing results for D3948 will be considered acceptable. Failing fuels shall be retested using D7224 or D8073. If the fuel passes D7224 with a minimum limit of 85 or D8073 with a limit of 88 the fuel is considered to be acceptable with no further action. If the fuel fails D7224 or D8073, an investigation shall be performed.

6. If fuel contains conductivity additive, wait approximately 2 minutes after obtaining sample for charges in the fuel to dissipate before performing CU testing.

7. For determining correct reporting of test results (rounding protocol) see 4.2.2.2.1 Testing Rounding Protocol

8. Only applicable to Jet A use by the Navy.

9. Only for product transported through multi-product systems, including marine transport.

10. For JPTS: Ellipsometer (ETR) or Interferometer (ITR) IAW QAP C16.08-13. ETR is the referee. For all other fuels, follow specification requirements (excluding MSC chartered/contracted tankers and barges in dedicated/long term service).

11. Flash Point at the receiving point is not required for product used by the U.S. Army. This fuel is tested in accordance with Petroleum Laboratory Operations (TM 4-43.31).

TABLE V, Support for secure fuel 4

JP-5 Jet A Jet A-1 7 JP-8 F-24 Min. Max. Min. Max. Min. Max. Min. Max. Min. Max.

Appearance 2 C&B C&B C&B C&B C&B C&B C&B C&B C&B C&B

Gravity, API @ 60 °F D1298/D4052 36.0 48.0 37.0 51.0 37.0 51.0 37.0 51.0 37.0 51.0

Density at 15°C (kg/m3) 788 845 775 840 775 840 775 840 775 840 Weight: lb/USG Calculated 6.6 7.0 6.5 7.0 6.5 7.0 6.5 7.0 6.5 7.0 Distillation (°C) D86 3

10% Recovered 205 205 205 205 205 20% Recovered Report Report 50% Recovered Report Report Report Report Report 90% Recovered Report Report Report Report Report Final Boiling Point 300 300 300 300 300 Freezing point, °C D5972/D2386

-46

-40

-47

-47

-40

Flash point, °C D93/D56 60 38 38 38 38

Particulate Matter (mg/L) D2276, D5452, MIL- DTL- 83133

0.5

Conductivity (pS/m) D2624 Report Report 50 700 50 700 Copper strip corrosion D130 No.1 No.1 No.1 No.1 No.1 Existent gum (mg/100 mL) D381 7 7 7 7 7 FSII, (vol %) D5006 1 0.07 0.20 0.04 0.15 0.04 0.15 Thermal Stability D3241

Change in pressure drop, mm Hg 25 25 25 25 25 One of the tube deposit rating methods shall be run:

(1) Ellipsometer (ETR) 6 (nm) or Interferometer (ITR) (nm)

(2) Heater tube deposit, Visual Tube Rating

(VTR)

< 3

< 3 < 3 < 3 < 3

Fatty Acid Methyl Ester (FAME) 5

1. Only use FSII meeting specification MIL-DTL-85470, Inhibitor, Icing, Fuel System, High Flash, NATO Code S-1745.

2. Fuel shall be clear, bright, and free of water and sediment on visual examination. Sample will be taken downstream of final filtration on refueler or hydrant servicing equipment.

3. Distillation property criteria are specified in ASTM D86 scale units. ASTM D2887 results shall be converted to estimated D86 results by application of the correlation in Appendix X4, “Correlation for Jet and Diesel Fuel (Procedures A and B)” of D2887 for comparison with the specified property criteria. Distillation residue and loss limits provide control of the distillation process during the D86 test method and do not apply to D2887.

4. Alternate test methods may be performed provided they are authorized by the specification of the product being tested. Referee test methods are preferred.

5. Only for product transported through multi-product systems. FAME (fatty acid methyl esters) is defined as material meeting the limits of EN14214 or ASTM D6751. FAME that fails to meet the biodiesel quality standards are not permitted in aviation turbine fuel.

6. Tube deposit rating shall be measured by ASTM D3241 ETR Ellipsometer (ETR), when available: otherwise, use Interferometer (ITR) or visual (VTR). ETR shall be the referee procedure, otherwise ITR.

7. DEF STAN 91-091, ASTM D1655 and GOST R 52050 are acceptable.

TABLE VI, Tests required for automotive gasoline

Appearance X X X X Color (Visual) X X X X Water and Particulate (Visual Check) X X X X Density or API gravity X X X X Distillation X X X

Vapor pressure X X

Copper strip corrosion X X Unwashed gum/Solvent-washed gum X X 1 Knock rating (RON and MON) X 2 X 2 Oxidation stability X

1. Unwashed gum, without solvent wash, shall not increase by more than 2 mg as compared to the original product. In the event of gum increase exceeding 2 mg, run type A test as defined in the legend.

2. Perform only if Lead Content is performed and fails and/or contamination with another product is suspected. In the case of pipeline, this test shall be performed when considered necessary.

TABLE VII, Tests required for E85 (ASTM D5798) 1, 2

Appearance X X X X Water X X X Ethanol Volume X X X

Vapor Pressure X X X

Sulfur X X Acidity X Solvent Washed Gum X X pH X Unwashed Gum X Copper X X

1. For cleaning see 5.9.4.2

2. In accordance with DOE Handbook for Handling, Storing and Dispensing E85 and Other Ethanol- Gasoline Blends, it is recommended at a minimum to test the following every one to two months: electrical conductivity, particulate content, hydrocarbon content (D5501 with D5798), water content and RVP. The DOE Guidebook link is https://www.afdc.energy.gov/uploads/publication/ethanol_handbook.pdf (May need to save file vs open document) https://www.afdc.energy.gov/uploads/publication/ethanol_handbook.pdf

TABLE VIII, Tests required for diesel fuels and kerosene

Appearance 1 X X X X Color (Visual) X X X X Density X X X X Distillation X X

Flash point X X X X Carbon residue (F-76 only) X X Cloud point X Pour point (F-76 only) X Copper strip corrosion X

Cetane index 2 X Viscosity (F-76 only) X Water & sediment by centrifuge X

Particulate (F-76 only) X X Storage stability (F-76 only) X Sulfur 3, 4 X X

Fatty Acid Methyl Ester (FAME) (F-76 only) X X

Lubricity (F-76 only) X X

1. For NATO F-76, if the sample has no visible particulates, but is otherwise not clear and bright per ASTM D4176, procedure 1, then the product shall meet the requirements of ASTM D2709, 0.05 percent volume of water and sediment, maximum. The fuel is acceptable for appearance if the water and sediment content is

0.05 percent volume or less. If the sample fails ASTM D4176, procedure 1, because it contains visible sediment or particulate…