Attachment 7_Performance Work Statement_7Jan25.pdf

PERFORMANCE WORK STATEMENT

FLOORING SERVICES

BLANKET PURCHASE AGREEMENT

at

TINKER AIR FORCE BASE

7 January 2025 72 ABW Civil Engineering Directorate

TABLE OF CONTENTS

PAGE

SECTION 1 PERFORMANCE WORK STATEMENT

1. DESCRIPTION OF SERVICES 3

1.1. DELIVERY AND STORAGE 3

1.2. PURCHASE OF MATERIALS 3

1.3. PREPARATION 3

1.4. MOVING OF FURNITURE 4

1.5. CARPET INSTALLATION 5

1.6. FLOORING INSTALLATION 7

1.7. CERAMIC TILE INSTALLATION 7

1.8. WORK SITE 7

1.9. PURCHASE OF MATERIALS 8

1.10. LOCATION OF WORK 8

1.11. NOTIFICATION 8

1.12. RESPONSE/COMPLETION TIME 8

1.13. INSPECTION AND ACCEPTANCE 8

1.14. UNSATISFACTORY PERFORMANCE 8

1.15. DAMAGES 8

1.16. QUALITY AND APPROVAL 9

1.17. WARRANTY 9

1.18. CODE REQUIREMENTS 9

1.19. SECURITY REQUIREMENTS 9

1.20. QUALITY ASSURANCE EVALUATION 10

1.21. PERFORMANCE EVALUATION MEETINGS 10

1.22. HOURS OF OPERATION 10

1.23. GENERAL INFORMATION 11

2. SERVICE SUMMARY 12

3. GOVERNMENT FURNISHED PROPERTY & SERVICES 13

APPENDIX 1 PRE-APPROVED TIER I CONTRACT LISTING 15

APPENDIX 2 APPLICABLE PUBLICATIONS 15

APPENDIX 3 LIST OF ACCEPTABLE FORMS OF IDENTIFICATION 16

APPENDIX 4 SAFETY & HEALTH APPENDIX C 16

1. DESCRIPTION OF SERVICES. The Contractor shall furnish all tools, labor, equipment, instruments, demolition, transportation and materials necessary to purchase, replace/repair carpeting, cushions, carpet tiles/squares, vinyl tile, sheet vinyl and ceramic tile at Tinker AFB Oklahoma, located approximately ten miles southeast of downtown Oklahoma City, Oklahoma. The Contractor shall provide the Government with a designated point of contact and phone number to enable the Contracting Officer’s Representative (COR) to make continuous contact during regular work hours. The Contractor shall be responsible for field verification to verify measurements and identify any report any unfavorable conditions or additional work elements required upon discovery over the course of the work. All work shall be in accordance with (IAW) the publications listed in Appendix 1 of this performance work statement (PWS). This work includes but is not limited to the following:

1.1. DELIVERY AND STORAGE AND HANDLING. The Contractor shall deliver materials to the work site for each work request. The material shall be delivered in the manufacturer’s original wrappings and packages clearly labeled, showing the name of the manufacturer, brand name, and size. Each roll of carpet shall have register number attached or register number stenciled on the bale and intact. Include color, run number, pattern and quality description on wrapping or a tag attached to carpeting. Flooring materials shall be handled and stored in accordance with the manufacturer. Containers/boxes shall not be stacked higher than recommended by the manufacturer. If the Tier I Vendor ships materials in a manner not consistent with the Contractor shall notify the Government.

The Contractor shall offer estimated delivery/completion date as part of the request for quote process.

Vendors shall consider current phased work if phased work is required, and The Government will ensure that ultimate completion dates are realistic. The Contractor shall select their product under the manufacturer’s guidelines and the in coordination with the 72 ABW/CE Base Interior Designer.

1.1.2. SAFETY INTENT STATEMENT. The safety of everyone on Tinker AFB is our top priority. All Individuals must accept personal responsibility for safety and seek opportunities for improving the safety of our work environment. Everyone working on Tinker AFB is challenged to find, fix (if able) and report all hazards and near-misses. It is our shared duty to take every reasonable step and precaution to prevent accidents and preserve the health/safety of each Contractor and government employee.

1.2. PURCHASE OF MATERIALS. If flooring materials are not being provided by the Government, the Contractor shall purchase the carpet materials by following the guidelines of the Air Force Installation Contracting Agency (AFICA) Carpet Ordering Guide Program. The carpet shall be purchased from only the pre-approved Tier I Contracts as Appendix 1 of this PWS.

1.2.1. ALLOWANCE FOR EXTRA MATERIALS. Contractor shall provide the appropriate form of measurement per product for project sites and include additional five percent (5%) to ensure adequate stock and overages to avoid any shortages and to maintain texture, pattern and even color consistency of appearance. Contractor shall provide the same manufacturer, type, pattern, color, and dye lot number of extra stock as the installed floor covering. All extra stock shall remain at the site at a location as directed by the COR.

1.3. PREPARATION

1.3.1. Pre-Installation Requirements. Before repair or installation services begin, the Contractor shall perform a physical survey of the actual site to verify the amount of flooring and materials needed and to inspect to obtain all information needed for the performance of the service(s). The Contractor shall notify the ordering agency of any conditions that prevent the suitable completion of these services, such as floor conditions preventing proper installation. If the Contractor discovers such problems associated with the work after starting, he or she shall immediately notify the Contracting Officer (CO) and obtain their approval if work is to continue.

1.3.2. Removal. Contractor shall remove existing carpet/vinyl/ceramic tile and dispose of off base in accordance with all applicable Federal and State laws and regulations. Existing concrete floor shall be scraped, broomed and vacuumed clean of any debris prior to installing new carpet/vinyl.

1.3.3. General. Contractor shall install flooring over properly prepared substrates that are suitable for the specific product and installation method selected. All defects such as cracks, holes and flooring irregularities shall be adequately repaired to ensure a smooth, finished appearance and prevent accelerated wear.

1.3.3.1. Base Cove. Contractor shall follow Government standards in matching existing base cove.

1.3.3.2. Wall Covering. The Contractor shall be required to match existing wall area for any portion of wall not covered after the removal and/or installation of base cove. If materials are not available to match due to discontinued manufacturing the Contractor shall notify the Government for alternative solutions.

1.3.4. Concrete Floor Surfaces. Contractor shall fill cracks and holes in concrete slabs. Patching compounds shall be suitable for the use application.

1.3.5. Wood Floor Surfaces. Contractor shall fill knot holes and any cracks that measure wider than 1/8 inch, and holes larger than ¼ inch in diameter with crack filler as specified for this application. All ridges or other uneven surfaces shall be planed, scraped, or sanded smooth. Nail heads shall be set.

1.4. MOVING OF FURNITURE

1.4.1 Contractor shall move all furniture when requested for product installation. Following the installation, the Contractor shall return furniture to original locations. This item will be paid for by a separate line item when used and units shall be based on square yards of the room. Furniture shall be considered any item which is not permanently attached to walls or floors. In some instances, the Contractor shall be required to move safes that are located within the project area. These items shall be moved and then returned to original locations following installation of flooring.

1.4.2. Free standing. Normal furniture moving shall be based on approximately 115 square feet of office floor space. The Contractor shall be required to move and return furniture back to office area.

Typical office for each person shall have a desk, one (1) or two (2) file cabinets, a credenza, a bookshelf, one or two partitions, and one or two chairs. A customer service area shall have a service counter as well.

An executive office typically shall have a conference table in addition to the typical person’s furniture.

All items shall be moved and returned to original location as necessary.

1.4.3. Systems Furniture Moving, Lift Method. This method shall be required in areas that have pre-existing carpet tiles/squares to be replaced with new carpet tiles. Furniture shall be raised for the tiles to be removed and replaced with new squares and then furniture lowered back into place. Note: Contractor shall not breakdown/move systems furniture due to electrical, computer hook-up and because of the numerous types of furniture with various methods of construction.

1.4.4. Food/Vending Machines, Water Fountains. These items are not considered Government property and will be moved by a separate contract and Contractor.

1.4.5. Refrigerators. Contractor shall be required to move any refrigerators within project area to allow proper installation of the selected carpet/vinyl flooring. Following the installation, Contractor shall return machines/equipment back to original location.

1.5. CARPET INSTALLATION

1.5.1. General Carpet Installation. Contractor shall install carpet according to floor plans, if provided, in accordance with general practices and with manufacturer’s instructions.

1.5.1.1. Contractor shall install carpet with minimum number of length and cross seams. Carpet seams shall run toward the light where practical and where such layout does not increase number of seams. All breadths shall be installed parallel with the pile in same direction. Patterned goods shall be consistent with overall facility patterns. Carpeting terminating at doorway shall be parallel to and centered directly under doors unless otherwise requested. Corridor layout shall be approved by a Government Inspector prior to installation. Contractor shall maintain straight seams, running true with the lines of the building or as otherwise indicated. Carpet shall extend under toe kick areas. Contractor shall provide cutouts as indicated for removable access devices in the substrates.

1.5.1.2. Contractor shall install edge strip at every location where edge of carpet cannot be covered with a threshold or another device, such as an expansion joint cover system or as requested.

1.5.2. Glued Down Installation

1.5.3.1. Contractor shall cut and fit sections of carpet of each room, prior to application of adhesive.

1.5.3.2. Contractor shall apply adhesive and separate release agent, if any, with a notched trowel in compliance with the manufacturer’s instructions. Contractor shall butt carpet seams and edges tightly together, eliminate any air pockets and roll to ensure uniform bond everywhere.

1.5.3.3. Contractor shall ensure all seams are trimmed and fitted in a professional manner and shall be bonded at the time of installation with a seam adhesive in compliance with the manufacturer’s instructions. Seam adhesive shall be applied to cut edges of carpet at level of backing. All irregularities in thickness or breadths shall be corrected in a manner recommended by the carpet manufacturer so that the height of all adjacent breadths shall be equal. Carpet shall be tightly fitted to all surfaces in a professional manner.

1.5.4. Installation of carpet on stairs. Contractor shall install carpet by nailing or other secure method recognized to be durable and safe for traffic on stairs. Contractor shall conceal edges and shall not seam carpet on stairs at high wear areas.

1.5.5. Carpet Tiles/Squares Installation. Contractor shall use carpet tiles in open office areas with furniture systems and areas with raised flooring or flat cable electrical systems. (Equipment is available which allows carpet tile replacement without disassembling system furniture.)

1.5.5.1. Contractor shall ensure that a full spread of release type adhesive is applied. Contractor shall allow releasable adhesive to dry completely. A releasable adhesive is ready when it does not transfer to a finger or module place on it.

1.5.5.2. Contractor shall snap two working chalk lines as follows, ensuring that perimeter tiles will be cut no less than half size or nine (9) inches wide:

1.5.5.3. Line one (1) shall be snapped parallel to one major wall (usually an outside wall) running through the starting point.

1.5.5.4. Line two (2) shall be constructed from the starting point at a 90-degree angle to line one.

1.5.5.5. The pyramid technique shall be used which gives three alignment checkpoints on each tile placed. Contractor shall provide careful attention to the edge and corner alignment.

1.5.5.6. Contractor shall always slide each module into position from the side to prevent trapped yarn.

Contractor shall set each module by firmly rubbing both joints.

1.5.5.7. Contractor shall perform installation to be of good workmanship ensuring that tiles have no gaps nor to be too compressed.

1.6. VINYL FLOORING INSTALLATION

1.6.1. Vinyl Tile Installation. Contractor shall install flooring with adhesive in accordance with the manufacturer’s installation instructions. Tile lines and joints shall be kept square, symmetrical, tight, and even. Edge width shall vary as necessary to maintain full-size tile in the field, but not edge tile shall be less than one-half the field tile size, except where irregular shaped rooms make it impossible. Contractor shall cut flooring and neatly fit around, all permanent fixtures, built-in furniture and cabinets, pipes and outlets. Edge tile shall be cut, fitted, and scribed to walls and partitions after field flooring has been applied.

1.7. CERAMIC TILE INSTALLATION

1.7.1. Floor Preparation. Contractor shall prepare floor to remove any old flooring making sure that surfaces are clean, smooth and dry. Contractor shall repair, patch and level any damaged or uneven areas.

Contractor shall remove any moldings, base boards and/or trim that may interfere with tile application.

Contractor shall check all doorjambs and slabs to ensure that floor tile has clearance when installed.

1.7.2. Layout. Contractor shall efficiently layout starting with marking the center point of each of the walls in the room. Contractor shall snap chalk lines between the center points of opposite walls to pinpoint the center of the room. Contractor shall pre lay out tile to get a visual of the breaking lines.

Contractor shall make any necessary adjustments to ensure that the intersection creates perfect squares.

1.7.3. Adhesive and Mortar. Contractor shall follow manufacture’s recommendations in regards to adhesive and mortar. Contractor shall spread a ¼” coat to comb adhesive/mortar into standing ridges.

Contractor shall remove the excess adhesive/mortar to leave a uniform ridged setting to determine the perfect adhesive application.

1.7.4. Contractor shall start at the center point, lay a row of loose tiles along the center lines in both directions, using tile spacers for even, uniform joints. Contractor shall cut tiles for perfect fit. Contractor shall install tiles in the center of the room, one grid at a time, finishing each grid before moving to the next. Once a grid is completely installed, the Contractor shall tap in all tiles with rubber mallet or hammer and wood block to ensure a solid bond and level plane. All excess adhesive shall be removed from joints to prevent an uneven appearance. Tile should be allowed to dry at least 24 hours to set before walking on it.

1.7.5. Cutting and Fitting Tile. Contractor shall mark and cut and trim tiles as needed around cabinets, doorways, walls and other flooring stops. Contract shall smooth down all cut edges

1.7.6. Grouting Joints. Contractor shall follow all manufacture instructions and recommendations. Any special sealers or polishes that are recommended by the manufacture should be included in the price provided to the Government.

1.8. WORK SITE. Upon completion of all installations, the Contractor shall clean flooring and any adjacent surfaces to remove all surplus adhesive. All loose pieces of face yarn on carpeting shall be removed with sharp scissors. Contractor shall vacuum all carpet surfaces and shall sweep all tiled surfaces to properly clean.

1.8.1. Removal and Disposal. Contractor shall clean and remove all debris from the work site and shall be legally dispose of debris at an off-base location in accordance with all Federal and State Regulations.

1.8.2. Disposal of Carpet. Contractor is encouraged to dispose of carpet to a carpet reclamation center and not deposed in a landfill. Carpet reclamation can be found by contacting the carpet manufacturer/provider for their reclamation/recycling options. Also see Carpet America Recovery Effort (CARE) at http://www.carpetrecovery.org/waste.php.

1.8.3. Asbestos. During the removal of carpet, vinyl, or other flooring materials, the Contractor shall stop work immediately and contact the Contract Representative and CO if suspected asbestos containing tiles start breaking or coming up. The Contractor shall not remove/dispose of any in place asbestos tiles.

COR will ensure that each work task requested has an approved CE/Safety signed Work Task validating that asbestos checks have been completed. No rooms will be floored without specifically being identified as being reviewed in the work task.

1.8.4. Environmental Protection and Safety. The Contractor shall be knowledgeable of and comply with all applicable Federal, State and Local Laws, regulations and requirements regarding environmental protection and occupational safety and health. The Contractor shall comply with any laws and regulations changes during the term of this contract. The Contractor shall follow manufacturer’s guidelines and professional recommendations.

http://www.carpetrecovery.org/waste.php

1.9. LOCATION OF WORK. The work covered by this contract shall be accomplished on Tinker Air Force Base, Oklahoma, approximately ten (10) miles southeast of downtown Oklahoma City, Oklahoma.

1.10. NOTIFICATION: Contractor shall notify the COR upon receipt of the carpet/vinyl/tile and upon completion of job.

1.11. RESPONSE/COMPLETION TIME: The Contractor shall be available to start work if site is available within seven (7) calendar days after receipt of the carpet or, in the event that carpet is on hand, seven (7) calendar days after notification of award. Contractor shall work continuously during normal weekday working/after hours until job is complete unless phases are required per the customer request. If for any reason the work will not be accomplished during the Period of Performance the Contractor shall contact the COR and CO to adjust the Period of Performance.

1.12. INSPECTION AND ACCEPTANCE. Inspection and acceptance of work shall be performed by the COR, the requesting agency’s point of contact, and the Contractor. The results of the inspection shall be documented on a project punch-list as either acceptable or unacceptable with details documented by the COR as to why the work is found to be unsatisfactory.

1.13. UNSATISFACTORY PERFORMANCE. Unsatisfactory performance shall result in work being re-accomplished at no additional cost to the Government.

1.14. DAMAGES. The Contractor shall be responsible for repairing any damages caused by his actions at no additional cost to the Government.

1.15. QUALITY AND APPROVAL. All materials shall be installed in a neat, workmanship manner and in accordance with the recommended installation procedure of each manufacturer.

1.16. WARRANTY

1.16.1. Warranty of Materials. Contractor shall provide manufacturer’s standard performance guarantees or warranties including minimum ten (10) year wear warranty, two (2) year material and workmanship and ten (10) year tuft bind and delamination.

1.16.2. Warranty of Labor. Contractor shall provide twenty-four (24) hour minimum response time for the repair of all warranty items. Contractor shall warrant all work performed for one (1) year after project completion date.

1.17. CODE REQUIREMENTS. The Contractor shall be required to follow code requirements United Facilities Guide Specifications (UFGS) and Unified Facilities Criteria (UFC) requirements for the work to be performed as noted in Applicable Publications, Appendix 2 of this PWS.

1.18. SECURITY REQUIREMENTS

1.18.1. Contractor/Employee Base Pass, Identification, and Vehicles.

(a) The Contractor must provide an Entry Access List (EAL)) for all personnel and a Vehicle Entry Access List (VEAL) for approval prior to construction. Work may not commence until the EAL and VEAL are approved. Contractor shall obtain a Tinker Air

Force Base Visitor’s Pass.

(b) For work to be performed that will take more than 59 days the Contractor shall complete a "Request for Identification Credential" (AFMC Form 496) for each employee of the Contractor requiring access to Tinker Air Force Base. The requests shall be submitted to Pass and Registration (Building 6611). The Government will provide a completed "Identification Credential" (AFMC Form 577) which shall be issued, displayed, and surrendered as directed in AFI 31-101, The Air Force Resource Protection Program. The Contractor shall ensure that all employees have the proper identification credentials prior to entering Tinker AFB, OK. There will be a replacement fee for any lost badges, payable by the Contractor employee.

(c) The Contractor shall ensure all employees have the ability to pass a security background check, IAW TAFB 31-101, Integrated Defense Plan, for access to the installation. If access to restricted areas, Air Force/DOD networks or other Government furnished systems the contracted employees shall be required, at a minimum, to obtain a Tier 1, favorable background check (HSPD-12).

(d) Defense Biometric Identification System (DBIDS) ID. The contract manager or alternate shall complete a “request for identification credential” (AFMC Form 496) for each employee of the Contractor requiring access to Tinker AFB. The request shall be submitted to pass and registration (Bldg. 6611). Upon meeting all access requirements, the Government will provide a complete “identification credential” (DBIDS/Contractor Badge), which shall be issued, displayed and surrendered as directed in TAFBI 31-101, Integrated Defense Plan. The Contractor shall ensure that all employees have the proper identification credentials prior to entering TAFB.

(e) Access to Restricted/Controlled areas. The Contractor shall complete an Air Force Form 2586 for each employee requiring entry into restricted/controlled areas. The form will be submitted to COR and CE Security Manager for review. Upon meeting requirements for access to Restricted/Controlled areas, IAW TAFB 31-101 the contracted employee will be able issued a Restricted Area Badges (RAB). The RAB shall be displayed at all times while in restricted and/or controlled areas.

(f) Operations Security (OPSEC): While working this contract, personnel will be in view of aircraft assigned to the installation and observe their daily operations. Personnel are not authorized make any comments or public posts on social media on aircraft movement nor take any photographs of any restricted or controlled area without prior written approval IAW Tinker AFB Plan 31-101, Annex C, Appendix 22, paragraph 3.5. through 3.5.1.7.

(g) Anti-Terrorism Awareness Training: IAW DFARS 252.204-7004 Contractor personnel who require routine physical access to a Federally controlled facility or military installation shall complete Level I Anti-Terrorism Awareness Training within 30 days of requiring access and annually thereafter. This requirement must also be flowed down to subcontracts when subcontractor performance requires routine access to federal facilities or military installations. Contractor shall maintain and make available to the COR, records of contractor employees and/or subcontractor employees, who have completed the Antiterrorism Awareness Training required by DFARS Clause 252.204-7004 within 30 days of requiring access as new employees or for the annual requirement, within 30 days after the effective date of the task order award or after the option year exercise effective date of award. The record shall either consist of the individual Contractor and/or Subcontractor certificates of completion or a listing of all applicable individuals who have completed the required training, the individual’s company name, and the date of the completion of the training. Level I - Antiterrorism Awareness Training may be taken at https://jkodirect.jten.mil/ (select “Standalone Anti-Terrorism Level I Training” in the center of the page) or as Coordinated by the COR with the requiring unit Anti-Terrorism Representative (ATR).

(h) Privately Owned Motor Vehicles (POV): Contractor personnel shall comply with the directives pertaining to operation of POVs on Tinker AFB per AFMAN 31-116 and TAFB Supplement, in its entirety, “Motor Vehicle Traffic Supervision”. The Contractor shall comply with Tinker AFBI 24-302, in its entirety for the operation of POVs within Tinker AFB.

1.18.2. Identification Credentials. Contractor shall complete an AFMC 496, Application for AFMC Identification Card. The requests shall be submitted to Pass and Registration commonly known as Pass and ID (Building 6611, located at Tinker Gate). Upon approval, the Government will provide and issue a Defense Biometric Identification System (DBIDS) Credential, which shall be displayed and surrendered IAW Installation Physical Security Program, AFI 31-101, and the Tinker Air Force Base Integrated Defense Plan 31-101. The Contractor shall ensure that all employees have the proper identification credentials prior to entering Tinker AFB, OK. All Government issued cards shall be returned to the Pass and ID, Building 6611 upon the completion of the contract. Appendix 3 provides a List of Acceptable Forms of Identification and is included for reference purposes.

1.18.2.1. Contract employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. In addition, Contractor personnel shall appropriately identify themselves as contactor employees in telephone conversations and in formal and informal written correspondence.

1.18.2.2. Contract personnel shall be required to wear and display their issued identification badge on the outside of their clothing to appropriately identify them while performing contract services on Tinker Air Force Base.

1.18.2.3. Controlled Area Access. Upon award of the contract, the Contractor shall be provided with a Government point of contact that shall direct them to the controlled work areas and provide all applicable escorts to project sites that are located within controlled areas.

1.18.2.4. Lost or Stolen Credentials. It is the responsibility of the card holder to immediately notify local installation authorities (Security Forces) to appropriately inform them of a lost or stolen credential.

All individuals will be assessed a charge of $50.00 for each Identification Credential lost, willfully damaged or not surrendered to Pass and Identification. (This shall also include and apply to badges that have expired). Contract personnel shall report to Accounting and Finance Receivable Unit and complete a DD Form 1131, Cash Collection Voucher, and hand carried to Pass and Identification prior to issuing a replacement identification card.

1.18.2.5. If for any reason the identification credential is confiscated by Security Forces personnel for other than expiration, a receipt will be issued to the individual to preclude a $50.00 charge. Individuals shall not be charged for a replacement card due to normal wear.

1.18.3 OPERATIONS SECURITY (OPSEC). While working this contract, personnel will be in view of aircraft assigned to the installation and observe their daily operations. Personnel are not authorized make any comments or public posts on social media on aircraft movement nor take any photographs of any restricted or controlled area without prior written approval IAW Tinker AFB Plan 31-101, Annex C, Appendix 22, paragraph 3.5. through 3.5.1.7.

1.19. QUALITY ASSURANCE EVALUATION. According to the Inspection of Services Clause, the Government will evaluate the Contractor’s performance under this contract.

1.20. PERFORMANCE EVALUATION MEETINGS. The Contractor may be required to meet with the COR and the CO during the contract performance period. Meetings will be as often as deemed necessary as determined by the CO.

1.21. HOURS OF OPERATION

1.21.1. Normal hours. The Contractor shall perform work required under this contract from 0700 to 1700 hours Monday through Friday, excluding holidays as designated by the CO or Official Representative.

1.21.1.1. After Hours. In certain circumstances, the Contractor may be required to perform work from 1700 hours through 2100 hours, Monday through Friday and weekends to eliminate any disruptions to government personnel and their daily duties. This requirement shall be pointed out at the time a price quote is requested to allow the Contractor to price accordingly within their approved BPA Bid Prices.

1.21.2. Recognized Holidays. The Contractor shall not be required to provide service on the following days: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Columbus Day, Veterans Day, Thanksgiving, and Christmas. If the holiday falls on a Saturday, it is observed on Friday. If the holiday falls on Sunday, it is observed on Monday.

1.21.3. MISSION ESSENTIAL CONTRACTOR SERVICES NOT APPLICABLE. This requirement has been determined not to be essential and does not require continued support during a crisis.

1.22. GENERAL INFORMATION

1.22.1. Key Control. The Contractor shall establish and implement methods of making sure all keys/combinations issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The Contractor shall not duplicate any keys issued by the Government. The

Contractor shall immediately report to the COR or CO any occurrences of lost or duplicated keys. In the event keys, other than master keys, are lost or duplicated, the Contractor may be required, upon written direction of the CO, to re-key or replace the affected lock or locks without cost to the Government. The Government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the Contractor. In the event a master key is lost or duplicated, the Government shall replace all locks and keys for that system, and the total cost will be deducted from the payment due the Contractor.

1.22.2. Conservation of Utilities. Contract employees shall adhere to utility conservation practices. The Contractor shall be responsible for operating under conditions, which preclude the waste of utilities.

1.22.2.1. Contract employees shall only utilize electrical lighting in the direct areas when and where work is actually being performed.

1.22.2.2. Contract employees shall not be allowed to make adjustment(s) to any mechanical equipment controls for heating, ventilation and air conditioning systems.

1.22.2.3. Contract employees shall ensure that all water faucets are turned off after any required usage.

1.22.2.4. Contractor shall be authorized to use any available Class A, B or C fire extinguishers at any work site in case of any emergency.

1.22.2.5. Smoking Restrictions. Smoking is prohibited inside buildings and within fifty (50) feet of flammable and combustible liquids. Smoking is permitted only in designated smoking areas.

1.22.2.6. Emergency Procedures. Contract employees shall follow the direction of Government employees regarding emergency procedures, i.e. fire, tornado, active shooter, bomb threats. It is the responsibility of the Contractor to provide guidance and establish procedures for responding to emergency of their employees. It is the Contractor’s responsibility to account for their employees following an emergency evacuation. Contract personnel shall participate with Government personnel in all fire and tornado drills and at no additional cost to the Government.

2. Service Summary

Performance Objective PWS Performance Threshold

Remedy Method of Assessment

SS#1

Preparation of Services:

Contractor shall remove existing carpet/vinyl/ceramic tile and dispose of off base IAW Federal and State laws and regulations.

1.3.

No more than one (1) Defect for Each Call Order

Re-performance

Periodic Surveillance and Customer Complaint

SS#2

Furniture Removal and Replacement

1.4.

Contractor shall move all furniture when requested for product installation.

Following the installation, the contractor shall return furniture to original locations.

No more than one (1) Defect for Each Call Order

SS#3

Carpet Installation Contractor shall install carpet according to floor plans, if provided, in accordance with general practices and with manufacturer’s instructions.

1.5.

Defect for

SS#4

Work Site Requirements Upon completion of installations, the Contractor shall clean flooring and any adjacent surfaces to remove all surplus adhesive. All loose pieces of face yarn on carpeting shall be removed with sharp scissors. Contractor shall vacuum and sweep all tiled surfaces. All debris shall be legally disposed of at an off- base location IAW all Federal and State Regulations.

1.8.

Defect for

SS#5 Purchase of Materials Contractor shall order carpet/vinyl/ceramic tile within seventy-two (72) clock hours if product is not in stock. All ordered carpet shall be of one dye lot as much as possible.

Carpet/vinyl/ceramic tile

1.9.

than one (1) Defect for shall be received within thirty (30) business days from the date of order.

2.1. A defect is defined as any rejected work which is brought to the attention of the Contractor by the Government for possible rework due to non-compliance with contract requirements.

3. Government Furnished Property and Services.

3.1. Government Furnished Property is not applicable to the performance of this contract.

3.2. Government Furnished Services. The Government will furnish the following services when Contractor personnel are working on-site at Tinker AFB, OK.

3.2.1 Utilities. The Government will furnish existing utility services located in the work areas. If the Contractor requires additional utility services, it shall be the Contractor’s responsibility to provide.

Contractor shall use due care and diligence in efforts to conserve utilities to reduce utility costs.

3.2.2. Fire & Emergency Services. The Government will provide general on-base fire protection services.

The telephone number is 911 for emergencies. The Contractor shall comply with fire prevention rules and regulations enforced by the Tinker AFB Fire Prevention Branch. For routine fire prevention matters call 734-3981. For routine calls to dispatch call 734-7964.

3.2.3. Emergency Medical Service. The Government will provide twenty-four (24) hour on-base state certified paramedic level emergency response and patient transport services for Contractor personnel who are injured or become seriously ill while on Tinker Air Force Base. The telephone number is 911 for emergencies. The Contractor shall reimburse the Government for services rendered.

3.2.4. Security Police. The Government will provide general on-base security forces’ service. The security forces’ telephone numbers are 911 for emergencies, 734-2000 for crime in progress, and 734-3737 for non-emergency calls.

Note: Calling 911 from a cell phone will be received by off-base emergency 911 systems, causing a delay in response time by emergency personnel. When possible use a base telephone to receive on-base help.

APPENDIX 1: PRE-APPROVED CONTRACT CARPET MANUFACTURES

The following list of Contractors are the pre-approved carpet Vendors for the purchase of carpet product in accordance with the Tier I Contracts awarded by the Air Force Installation Contracting Agency (AFICA). All carpet products must be referred to and purchased from one of the four Vendors below.

These contracts have a locked in and not-to-exceed (NTE) pricing for carpet and is hereby mandated to be the only source options for the purchase of carpet products used at Tinker AFB, Oklahoma.

Mohawk:

Name(s): Annaleigh Warmack

Phone(s): (706) 459-4965

Email(s): annaleigh_warmack@mohawkind.com

Engineered Floors:

Name(s):Debra Ramsay

Phone(s): 800-241-4585

Email(s): contract.team@engineeredfloors.com

Interface Americas:

Name(s): Interface Customer Success

Phone(s): 800-634-6032

Email(s): orders@interface.com

Mannington:

Name(s): Jody Steger

Phone(s): 703.489.5698

Email(s): jody.steger@mannington.com

Tarkett:

Name: Jamie Collins

Phone: 757-810-8893

Email: jamie.collins@tarkett.com

Milliken:

Name: Timothy Bagg

Phone: 704-617-1329

Email: timothy.bagg@milliken.com

Bentley Mills:

Name: Carolyn Drummond

Phone: 859-536-7846

Email: carolyn.drummond@bentleymills.com

APPENDIX 2: APPLICABLE PUBLICATIONS

The following publications are a part of this Performance Work Statement. Current editions of references at time of delivery order shall be used:

Miscellaneous Publications:

a. Unified Facilities Guide Specifications (FSG) 09 68 00 (Aug 2020)

b. UFC Unified Facilities Criteria (UFC)

c. AFI 31-101 Air Force Instruction, The Physical Security Program

d. FAR 5352.242-9000 Federal Acquisition Regulations: Contractor Access to Air Force Installations

e. Engineering Technical Letter 09-4

f. TAFB Facility Standard 2020

g. TAFB General Specification 2019

h. TAFB Electrical Standards 2023

APPENDIX 3: LIST OF ACCEPTABLE FORMS OF IDENTIFICATION

Each agency may determine which identification documents it will accept for the purpose of accessing its facilities based on the facility’s risk-profile. The REAL ID Act only applies to the circumstances when an agency may accept a state-issued driver’s license or identification card.

The ISC recommends that agencies accept a Federal, state, or foreign government issued identification card containing a photograph, first and last name, expiration date, and any additional elements that the agency uses in its verification processes, but also do not have visible signs of tampering. ISC recommends a preference be given to documents that have not expired, in particular for facilities at greater risk such as facilities designated at Facility Security Level 3 or greater.

The ISC, in the interest of promoting consistent policies across the Federal Government, provides the following list of possible forms5 of identification to assist agencies in setting their facility’s access control policies. This list is neither authoritative nor exhaustive. 5 The intent of this list is to provide options for consideration regarding acceptable forms of identification. Ultimately, the FSC and/or Security Organization should determine which of these would be acceptable at the facility based on the facility’s purpose, department/agency mission, facility security level, and required level of protection.

1) Federally issued Identification a. U.S. Passport

• b. U.S. Passport Card

• c. PIV or Federally-issued Personal Identification Verification – Interoperable (PIV-I)Cards

• d. Driver’s License issued by the U.S. Department of State

• e. Border Crossing Card (Form DSP-150)

• f. DHS “Trusted Traveler” Cards (Global Entry, NEXUS, SENTRI, FAST)

• g. U.S. Military ID (all members of the U.S. Armed Forces [including retirees and dependent ID card holders]) and veterans. (Visit the Department of Defense's Common Access Card website for more information)

• h. Veterans Health Identification Card issued by the U. S. Department of Veterans Affairs

• i. U.S. Permanent Resident Card (Form I-551)

• j. U.S. Certificate of Naturalization or Certificate of Citizenship (Form N-550)

• k. Employment Authorization Document issued by DHS (Form I-766)

• l. U.S. Refugee Travel Document or other travel document or evidence of immigration status issued by

DHS containing a photograph (Permit to Re-enter Form I-327 and Refugee Travel Document Form I- 571)

REAL ID Act of 2005 Implementation: An ISC Guide 9

APPENDIX 4: SAFETY AND HEALTH – APPENDIX C

1. While performing work under this contract the Contractor shall comply with all applicable federal, state, and local and the specific Air Force regulations (as applicable) regarding occupational safety and health addressed in the PWS/SOW. The Contractor shall notify the CO as soon as possible but notification will not exceed; eight (8) hours for any damage to government property where the dollar value exceeds $500,000.00 and within two workdays, for any damage to government property less than $500,000.00 during the execution of the contract. The Contractor shall notify the (CO) as soon as possible but notification will not exceed; eight (8) hours of any death or injury to contract personnel which occur while on a government installation.

2. Mishap notifications shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information

If requested by the designated CO, the Contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office. Contractors will not dispose of contract data related to a mishap until notified to do so by the CO.

3. Applicable Regulations and Air Force Instructions:

29 CFR 1910 OSHA Standards for General Industry

AFI 91-203; Air Force Consolidated Occupational Safety Instruction:

AFI 91-207; THE US AIR FORCE TRAFFIC SAFETY PROGRAM

AFI 31-218; AIR FORCE MOTOR VEHICLE TRAFFIC SUPERVISION

4. While on a government installation the Contractor will be required to follow applicable installation traffic safety regulations and any applicable safety requirements required by the work center supervisor as it pertains to execution of the contract while in the work center; these may include but are not limited to general personal protective equipment such as safety glasses, hearing protection, and hard hats. The Contractor will comply with base/shop emergency procedures for fire, tornado etc.

5. VPP Elements for Requirements

a. DEFINITIONS.

(1) Applicable Contractors. These requirements apply only to Contractors whose employees work more than 1000 hours per quarter on a government installation.

(2) Days Away, Restricted, and/or Transfer Case Incident Rate (DART). Number of recordable injuries and illnesses cases per 100 full time-time employees resulting in days away from work, restricted work activity, and/or job transfer that a site has experienced in a given time frame.

(3) Total Case Incidence Rate (TCIR). Total number of recordable injuries and illness case per 100 full-time employees that a site has experienced in a given time frame.

b. Tinker AFB is in the process of pursuing VPP recognition or has already been recognized under the OSHA Voluntary Protection Program (VPP). VPP impacts all “applicable Contractors” operating on Air Force installations. It is the Contractor’s responsibility to ensure its employees and managers have a comprehensive understanding of VPP as well as full compliance with OSHA requirements. Contractors (to include applicable Contractors), whether regularly involved in routine site operations or engaged in temporary projects such as construction or repair, must follow the safety and health rules of the installation or VPP site.

Detailed information on VPP is available on the OSHA website at http://www.osha.gov/dcsp/vpp/index.html.

c. Applicable Contractors are required to submit their TCIR and DART rates and OSHA Form 300A annually to the contracting office for consolidation and submission as part of the installation’s annual VPP Safety and Health Management report. TCIR and DART rates are due by the 15th of January of each year.

d. An applicable Contractor’s Quality Control Plan must identify the processes and procedures the Contractor will use to track compliance with the Safety and Health Plan, and the process and procedures that will be used to correct violations.

e. It is the applicable Contractor’s sole responsibility for compliance with the Occupational Safety and Health Act (OSHA) (Public Law 91-596). The Contractor must submit a Safety and Health Plan and corresponding site safety checklist to the CO 10 days after contract reward. The Contractor’s plan shall include appropriate measures to ensure the Contractor reacts promptly to investigate, correct and track alleged safety & health violations and/or uncontrolled hazards to Contractor work areas. Additional, installation specific references and policies may be include/attached to this section. The plan will:

(1) demonstrate a management commitment to employee safety and health;

(2) identify the application of the safety and health plan to subcontractors;

(3) identify the roles and responsibilities of the following individuals:

a. management;

b. supervisors;

c. employees;

d. safety coordinator;

(4) identify applicable safety rules and regulations;

(5) include a worksite hazard analysis to include base-line hazard identification and required control measures;

(6) include a job site analysis to include hazards of tasks required to control measures;

(7) identify employee safety and health training requirements and the documentation process;

(8) include a workplace inspection frequency, to include identifying the individual conducting the inspections;

(9) include employee hazard reporting procedures;

(10) identify individual(s) responsible for corrective action hazards;

(11) identify first aid/injury procedures;

(12) identify procedures for accident investigation and reporting;

(13) identify emergency response procedures; and

(14) identify the process for tracking controlled hazards in Contractor work areas.

f. An applicable Contractor is responsible for establishing these requirements for all subcontractors who qualify as applicable Contractors under the resulting contract.

NOTE: The CO shall include additional paragraphs into the PWS if the multifunction team determines the contract will be acquired using the Federal Acquisition Regulation Part 12, Commercial Acquisition procedures. The paragraph shall be the equivalent of the Air Force Federal Acquisition Regulation Supplement contract clause 5323.9001, Health and Safety on Government Installations used in FAR Part 15 contracts. The paragraphs to be inserted are located in the Air Force Contracting VPP Guide.