ATTACHMENT 5 Ordering Guide.pdf

Acquisition Delta, Innovation and Prototyping Space Test Program (STP)

Space Test Experiment Platform 2.0 (STEP 2.0)

Attachment 5 Ordering Guide

FA8809-24-R-B001

Version 1 Space Systems Command

Acquisition Delta, Innovation and Prototyping DoD Space Test Program

(SSC/SZIS)

Kirtland Air Force Base Albuquerque, NM 87117

STEP 2.0 IDIQ

Attachment 5 Ordering Guide FA8809-24-R-B001

Acquisition Delta, Innovation and Prototyping Space Test Program (STP)

Space Test Experiment Platform 2.0 (STEP 2.0)

SUBMITTED BY:

DAVID J. LORE, Major, USSF Program Manager, STEP 2.0

APPROVED BY:

BRIAN A. SHIMEK, Lt Colonel, USSF Director, DoD Space Test Program

Date Signed

Date Signed

Change History

Version Effective Date Prepared by Changes

1.0 06 May 2024 Maj LORE, DoD STP Document Creation

1.0 PURPOSE:

1.1 Ordering Guide

2.0 GENERAL INFORMATION:

2.1 Ordering Period

2.1.1 On-Ramps and Off-Ramps

2.2 Order Limitation

2.3 Delivery Orders

2.4 Decision Authority

3.0 ORDERING PROCEDURES:

3.1 Proposal Process

3.2 FOPR Tailoring

3.3 Evaluation Process

3.4 Delivery Order Factors

3.4.1 Factor 1: Technical Proposals

3.4.2 Factor 2: Past Performance

3.4.3 Factor 3: Cost and / or Price

Table of Tables

Table - 1 STEP 2.0 IDIQ CLIN Structure Table - 2 Potential Delivery Order Technical Evaluation Scenarios

1.0 PURPOSE:

1.1 Ordering Guide

The Ordering Guide establishes the procedures for using this Multiple Award Contract - Indefinite Delivery Indefinite Quantity (MAC IDIQ). The procedures detailing the evaluation process for selecting contractors for order awards under the Space Test Experiment Platform (STEP 2.0) effort are executed In Accordance With (IAW) Federal Acquisition Regulation (FAR) 16.505 and supplements.

2.0 GENERAL INFORMATION:

2.1 Ordering Period

STEP 2.0 has a five (5) year base ordering period and one (1) five (5) year option. Performance under Delivery Orders (DO) or the associated option may extend beyond the ordering period. In the case of on-ramps, the ordering period for new contractors, shall neither extend the overall term of the ordering period nor re-establish the basic contract ordering period.

2.1.1 On-Ramps and Off-Ramps

The contract allows for both on-ramps (adding contractors) and off-ramps (removing contractors) throughout the ordering period. In order to preserve, stimulate, or enhance the STEP

2.0 competition pool, the Government reserves the right to/not to reopen the original STEP 2.0 solicitation at any time to on-ramp new IDIQ contract Offerors to the vendor pool. On-Ramps will utilize the same basis for award as the Basic Request for Proposal (RFP). For more information regarding On-Ramp and Off-Ramp procedures, please refer to Section J, Attachment 6 On/Off Ramping Procedures of the contract.

2.2 Order Limitation

All qualifying offerors will be awarded $5,000.00 to satisfy STEP 2.0’s minimum guarantee for the completion of and submission back to the Government for each Spacecraft and Ground Technical Specifications Sheet (SGTSS). The Government does not guarantee orders beyond this minimum. No work can be performed except by a formally executed contract signed by the Primary Contracting Officer (PCO). The STEP 2.0 has a ceiling of $237.6M. Once the ceiling is reached, no new DOs, modifications, or options shall be awarded or exercised.

2.3 Delivery Orders

The STEP 2.0 IDIQ contract will provide for the following contract types: Firm-Fixed-Price (FFP), Cost-Plus-Fixed-Fee (CPFF), and Cost. The table below outlines the IDIQ CLIN structure. DO's may be solicited as a hybrid utilizing a combination of these contract types or solely as a FFP dependent upon mission requirements, complexity, and risk. The approach will be specified in each Fair Opportunity Proposal Request (FOPR) issued.

Table - 1 STEP 2.0 IDIQ CLIN Structure

CLIN Description Contract Type

0001 Spacecraft (Bus) FFP

0002 Spacecraft (Bus) - Data & Reports FFP

0003 Payload & Space Vehicle Integration FFP

Payload & Space Vehicle Integration - Data &

Reports

FFP

0005 Launch Vehicle Integration FFP

0006 Launch Vehicle Integration - Data & Reports FFP

0007 On-Orbit Operations FFP

0008 On-Orbit Operations - Data & Reports FFP

0009 Special Studies FFP

0010 Special Studies - Data & Reports FFP

0011 Misc. Services FFP

0012 Misc. Services - Data & Reports FFP

0013 Anomaly FFP

0014 Anomaly - Data & Reports FFP

0015 ODC FFP

0016 Other Direct Costs (ODC) - Data & Reports FFP

0017 Minimum Guarantee FFP

0018 Payload & Space Vehicle Integration CPFF

0019 Payload & Space Vehicle Integration - Data & Reports

CPFF

0020 Launch Vehicle Integration CPFF

0021 Launch Vehicle Integration - Data & Reports CPFF

0022 On-Orbit Operations CPFF

0023 On-Orbit Operations - Data & Reports CPFF

0024 Special Studies CPFF

0025 Special Studies - Data & Reports CPFF

0026 Misc. Services CPFF

0027 Misc. Services - Data & Reports CPFF

0028 Anomaly CPFF

0029 Anomaly - Data & Reports CPFF

0030 ODC COST

0031 Other Direct Costs (ODC) - Data & Reports COST

2.4 Decision Authority

The Delivery Order decision authority will be STP Director.

2.5 Small Business Set Asides for Delivery Orders

Pursuant to FAR 19.504(a), DOs may be set aside for small businesses at the sole discretion of the PCO when the conditions in FAR 19.502-2 are met.

3.0 ORDERING PROCEDURES:

3.1 Proposal Process

The Government reserves the right to change these ordering procedures at any time during the MAC IDIQ period of performance. The Government will issue a FOPR to all awardees under the STEP 2.0 MAC IDIQs, unless a fair opportunity exception exists (see FAR 16.505(b)(2)), which will include specific requirements and scope of the work to be accomplished. The FOPR will also specify associated CLIN and the contract type. Upon receipt of the FOPR, the contractor is requested to submit a proposal to the PCO as stated below (unless otherwise stated in the FOPR). If an offeror declines to submit a proposal, the offeror shall notify the PCO in writing (email is acceptable) within 5 business days of the receipt of the FOPR.

3.2 FOPR Tailoring

The procedures for ordering are governed by FAR 16.505—Ordering. The PCO will issue a FOPR to all prime contractors unless a fair opportunity exception exists. DOs will be subject to FAR 16.505(b)(1) fair opportunity processes with specific instructions provided for each FOPR.

In general, the ordering PCO will initiate the FOPR process by sending a FOPR letter and attachments (hereafter referred to as the FOPR notification) to IDIQ holders following FAR

16.505. Each FOPR notification will include at a minimum:

a. Date of issue

b. Proposal due date and name/email address of POC, to submit proposal.

c. Location

d. Instruction to offerors

e. Project specific statement of work/performance work statement

f. Period of performance

g. Work schedule

h. Other requirement documents, including, but not limited to:

a. Scope Determination by IDIQ PCO or ACO

b. MIPR/PR (Funding) Checklist

c. MIPR/PR Funding document

i. Certified PR/MIPR

ii. Draft PR/MIPR

iii. Funds Availability Letter (FAL)

d. Other documents as required by the FAR, DFARS, DAFFARS, their supplements

i. Identification of liquidated damages rate, if applicable

j. Identification of Government furnished property/equipment available, if applicable

k. Other pertinent data such as planned closures for federal holidays or other base related

l. Restriction periods.

m. Evaluation criteria and selection method

The ordering process for all delivery orders, with the exception of the initial delivery orders designated to meet the Government’s minimum obligation, is as follows:

a. The FOPR notification will be sent through the PIEE- Solicitation Module.

b. The IDIQ offerors will have 14 calendar days to submit any questions related to the FOPR notification. The questions shall be submitted via email and should go directly to the PCO and Contract Specialist as identified in the FOPR notification.

c. The Government has an unlimited number of days to formulate responses to the offeror’s questions. The Government reserves the right to deny answering any and all questions submitted. The Government may amend the FOPR in the Procurement Integrated Enterprise Environment (PIEE)-Solicitation Module with either answers to the questions submitted or may notify all contractors that the Government will not be answering questions.

d. The offerors shall submit their final proposal 45 calendar days after the FOPR notification.

3.3 Evaluation Process

The offerors’ proposal submitted in response to this FOPR must comply with the following:

terms and conditions of the STEP 2.0 MAC IDIQ contract, requirements as stated in the FOPR including the attachments, Statement of Work (SOW) and Systems Requirement Document (SRD). Non-conformance with these instructions may result in proposal rejection, an unfavorable proposal evaluation, or ejection from the competitive range. DOs issued under this contract may follow the Best Value Continuum (i.e. Tradeoff through Lowest Price Technically Acceptable (LPTA)) fair opportunity selection method which will be described within the FOPR notification. The Government will evaluate proposals against established selection criteria specified in the instructions and evaluation criteria attached within the FOPR. Importance of factors and subfactors shall be identified with each FOPR. Generally, the Government’s award decision will be based on selection criteria which addresses Technical and Cost/ Price as well as other factors deemed necessary for that specific DO. As noted in FAR 16.505(b)(1)(ii), the contracting officer may exercise broad discretion in developing appropriate order placement procedures.

Pricing on delivery order proposals shall be valid for 180 calendar days after the required submission date unless otherwise specified in the FOPR. Award will be made to Offerors who represent the Best Value and are in the best interest of both parties. The offeror’s proposal shall include the following information as well as any additional information requested in the FOPR package:

a. Technical and managerial approach for meeting the requirements of the statement of work.

b. Pricing for each CLIN specified in the FOPR package.

c. Contractors may be required to submit past performance information on subsequent orders in response to a FOPR.

d. All contractors shall physically start work IAW the timeframes established in the order.

Table - 2 Potential Delivery Order Technical Evaluation Scenarios*

Factor 1 Technical Spacecraft

Only

Space Vehicle (SC

+ PL

integration)

Space Vehicle + Mission

Operations

CLIN

FFP / CPFF

Sub-Factor 1 Element 1: System

Modifications X X X

0001 / NA

Element 2: Payload Accommodation

X X 0003 / 0018

Sub-Factor 2 Element 1: Safety X X X 0003 / 0018

Element 2: SC-to-PL Interfaces and Integration

X X 0003 / 0018

Element 3: Testing X X X 0003 / 0018 Element 4: SV-to-LV

Integration X X

0005 / 0020

Element 5: Facilities X X X

0001 / NA

0003 / 0018 Element 6: SV Certifications and Approvals X X

0003 / 0018

Sub-Factor 3 Element 1: Anomaly Resolution Process

X 0013 / 0028

Element 2: Mission Operations X 0007 / 0022

Element 3: Ground Certifications and Approvals

X 0007 / 0022

Sub-Factor 4 Element 1: Integrated Master

Schedule X X X

TBD

Element 2: SC Delivery Timeframe

X X X

TBD

*May change based on mission requirements

The Offerors’ proposal shall be clear, concise, and include sufficient detail for effective evaluation and validation of stated claims. The proposal should not simply rephrase or restate the Government’s requirements. Instead, the offeror shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities or experience and will base its evaluation on the information presented in the offeror’s proposal.

The proposal validity date shall be specified, and the proposal shall be valid for at least 180 days after date of submission. IAW Federal Acquisition Regulation (FAR) Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals.

3.4 Delivery Order Factors

The Government may tailor the FOPR for each DO as necessary. This includes tailoring of technical factors, sub-factors, and elements. The Government reserves the right to add factors, sub-factors, and other elements for evaluation if the Government deems the factors critical for mission success. Each FOPR will have some, or all, of the following evaluation criteria depending on the unique requirements for each mission. An offeror’s evaluation is based solely on the criteria listed in the FOPR. This flexible methodology assesses mission requirements using select evaluation factors to determine which proposal is most advantageous to the Government.

3.4.1 Factor 1: Technical Proposals

The offerors may be required to address the below topics in their DO proposal for the STEP 2.0 IDIQ Contract. The government reserves the right to request written or oral proposals for each DO solicitation. The offerors shall not exceed the page limit defined in the FOPR.

I. Sub-Factor 1: Proven Flight History

I. The Offeror provides details and evidence of how the proposed SC met the proven flight history requirements through on-orbit measurements that match the stated SC performance via plots, figures, photographs, screenshots of engineering tools, or tables for the following capabilities:

a. Types and numbers of payload interfaces

b. Power available to payloads

c. Any thermal constraints

d. Data storage available to payloads

e. Size dimensions and/or volumes available for payloads

f. Mass available for payloads

g. SC pointing and pointing stability capabilities

h. SC communication systems

i. Any encryption flown

II. System Modifications:

a. The Offeror discloses Class 1 changes made to the proposed SC after its last flight where it met the Flight Heritage requirement described in Section M, Sub Factor 1.A.

b. The Offeror’s description of how the Class 1 changes have been verified, validated, and/or regression tested is deemed credible in proving that the proposed SC will perform for 365 days of on-orbit operations if flown in the proposed configuration.

II. Sub-Factor 2: SV Assembly, Integration, and Test Capabilities

I. Safety: The Offeror’s internal safety processes are deemed credible to comply with safety requirements listed in 5.a of the SRD.

II. SC-to-PL: The Offeror discusses the ability for accommodating PLs. The Offeror describes the process for requirement management, including the ability to decompose requirements for the PL to the SC.

III. Testing: The Offeror describes test capabilities, at a minimum, but are not limited to:

a. Functional

b. Performance

c. Environmental

d. Compatibility

e. End-to-end

f. Week in the life testing

IV. SV-to-LV Integration: The Offeror provides evidence to perform:

a. Launch vehicle (LV) integration

b. Support SV-to-LV integration activities

V. Facilities: The Offeror’s solution describe the proposed facilities to:

a. Perform AI&T.

b. Perform Mission operations activities

c. Facility characteristics assessed include:

i. Ability to control cleanliness, temperature, and humidity

ii. Ability to store components and the SV

VI. SV Certifications and Approvals: The Offeror provides a plan to meet:

a. Security

b. Cybersecurity

c. Spectrum

d. Risk Management Framework (RMF)

e. Accreditation compliance for the SV

VII. The Offeror provides an acceptable plan to:

a. Acquire, integrate, and manage National Security Agency (NSA) certified cryptographic equipment on the SV

b. Meet STEP 2.0 spectrum requirements

c. Follow all STEP 2.0 required compliance documents.

III. Sub-Factor 3: Ground Segment / Mission Operations Capabilities

I. Anomaly Resolution Process: The Offeror describes the approach to anomaly resolution.

II. Mission Operations: The Offeror's proposed solution describes the plan to:

a. Safely operate the proposed SV and has all components necessary to do so

b. Provide a Mission Operations Center (MOC)

c. Provide data distribution solutions throughout LEOP

d. Provide one year of nominal PL operation

e. Dispose of SV

III. Ground Certifications and Approvals: The Offeror provides a plan to meet:

a. Security

b. Cybersecurity

c. Spectrum

d. Risk Management Framework (RMF)

e. Accreditation compliance

f. Approval requirements

g. Meet spectrum requirements

h. Acquire, integrate, and manage National Security Agency (NSA) certified cryptographic equipment

i. All STEP 2.0 required compliance documents

IV. Sub-Factor 4: Schedule

I. Integrated Master Schedule: The Offeror provides an Integrated Master

Schedule (IMS) detailed to WBS level 4 that identifies key events from

Authority to Proceed (ATP) to end-of-life (EOL) and substantiates the ability to

a. Deliver a SC ready for PL integration within 18 months following

ATP

b. Address long lead items to meet the schedule; and

c. Deliver a fully integrated and tested SV within 24 months following ATP.

3.4.2 Factor 2: Past Performance

The Government reserves the right to evaluate past performance at the discretion of the PCO for each Delivery Order. Past performance rating criteria and relative importance for evaluation will be defined in each DO FOPR.

3.4.3 Factor 3: Cost and / or Price

The Offeror's proposed submission regarding pricing shall be in accordance with the FOPR, as cost and price will be evaluated at each DO. The Government will evaluate the Offeror's proposed submissions for reasonableness using cost or price analysis techniques described in the DO's FOPR.