Attachment 3, Price Schedule 10.21.26.xlsx
XLSX spreadsheet 30 KB Posted
- Solicitation number
- IFB-128764
- Issued by
- Fairfax County, Virginia
About this file
File Summary
This is a Price Schedule attachment (Attachment 3) for an Invitation for Bid (IFB 128764) issued by the City of Fairfax, Virginia for grounds maintenance, mowing, landscaping services, and snow removal. The price schedule is divided into five distinct service categories: Right-of-Way Mowing, Fairfax City Public Schools grounds maintenance, Fairfax City Cemetery maintenance, Mowing of Locations in Fairfax, and Snow Removal services. For Right-of-Way and Locations in Fairfax services, contractors must bid a unit price for a single mowing event across all designated locations, with an estimated annual quantity of 30 cuttings, and the lowest bidder will be selected for award. Public Schools services include routine grounds maintenance (30 cuttings annually at four schools) and non-routine services such as fertilizing, tree and shrub care, and spring and fall clean-ups scheduled multiple times per year. Cemetery services encompass mowing (10 acres, 30 cuttings annually), mechanical edging (550 linear feet, 14 times annually), weed control on hard surfaces (83,420 square feet, 14 times annually), trimming (39,000 linear feet, 30 times annually), and leaf removal (10 acres, 2 times annually). Snow Removal services are available for award to multiple contractors based on hourly labor rates for vehicle snow plowing and optional shoveling services.
All contractors must submit contact information for a local representative available between 7:00 A.M. and 3:00 P.M., Monday through Friday. The price schedule format is mandatory, and bidders must complete all applicable tabs based on their proposed services; deviation from the format or inclusion of pricing information in documents other than this schedule may result in a non-responsive bid determination. Contractors must provide labor rates for on-call services including Working Foreman, Grounds Person, and Full Crew positions at both regular and emergency rates, as well as hourly labor rates and materials markup percentages for time-and-materials work not otherwise listed. The estimated annual quantities provided are for evaluation purposes only; the City reserves the right to require more or fewer services in any given year. Award decisions will be based on the lowest bid for the primary line items in each category.
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Other files
| File | Type | Posted |
|---|---|---|
| Attachment 0, Appendix A.pdf | ||
| Attachment 4, Reference List.docx | DOCX document | |
| Attachment 5, Equipment List.docx | DOCX document | |
| Addendum 2, IFB 128764.pdf | ||
| Attachment 2, Bid Submission Form.docx | DOCX document | |
| Attachment 6, ROW Properties.pdf | ||
| Addendum 1, IFB 128764.pdf | ||
| Attachment 1, IFB 128764.pdf |
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Text version
Instructions
| IFB 128764 |
| Attachment 3, Price Schedule |
| Contractor shall complete all required elements of this Price Schedule. The format and structure of the Price Schedule is intended to allow for a fair evaluation of like costs among Bidders. Deviation from the format or structure of this Price Proposal may result in Contractor’s bid being deemed non-responsive. |
| Contractor is wholly responsible for ensuring figures and calculations submitted in Contractor’s completed Price Schedule are accurate, even if formulas have been provided by the City as a courtesy. |
| Inclusion of cost or pricing information in any document other than this Price Schedule may result in Bidder’s bid being deemed non-responsive |
| INSTRUCTIONS: |
| The Price Schedule form consists of multiple sections (tabs at the bottom of this spreadsheet): |
| Tab 1 (Green): Right-of-Way |
| Tab 2 (Yellow): Fairfax City Public Schools |
| Tab 3 (Organge): Cemetery |
| Tab 4 (Blue): Locations in Fairfax |
| Tab 5 (Red): Snow Removal |
| It is the Contractor's responsibility to ensure it has completed all applicable tabs and required inputs based on its proposed services. |
| The Contractor shall review the instructions in each tab to fill out the Price Schedule. |
Tab 1 - Right-of-Way
| TAB 1: Fairfax City Right-of-Way Mowing Bid Schedule | |||
| TAB INSTRUCTIONS: | |||
| To obtain service requirements see Section 10 (Scope of Work: Mowing of Fairfax Properties) of Attachment 1, RFP Document. | |||
| Bidders shall plan for 30 cuttings annually. Please see the attached map (Attachment 6) with the Fairfax Right-of-Way locations highlighted. | |||
| The Contractor shall provide an all-inclusive price for all the locations listed below. | |||
| Award shall be made to the lowest Bidder for line item 1. Line Items 2 through 6 will not be considered in the award evaluation. | |||
| The estimated annual quantity is for evaluation purposes. The City may require more or fewer services in any given year. | |||
| Fairfax Blvd/ Rte. 50 – from Pickett Road to Jermantown Road | |||
| Blenheim Boulevard/Rte. 29- from Blake Lane/Pickett Rd to Fairfax Circle | |||
| Pickett Road – from Rte. 29 at IHOP to Main Street/ Rte. 236 | |||
| Old Lee Highway/Rte. 237 from Fairfax Circle to North Street | |||
| Jermantown Road from Lee Highway/Rte. 29 to I-66 | |||
| Chain Bridge Road from University Drive(GMU) to I-66 | |||
| Rt. 236/ Main Street from Pickett Road to Rte. 50 | |||
| George Mason Boulevard | |||
| Lot at Walnut Street and Main Street | |||
| Lot at Rust Road (In front of Walmart along Rte. 29) | |||
| Lot at East Street and Main Street | |||
| BID PRICE: Enter a Unit Price (COLUMN C) for a one-time mowing of all locations listed above. Multiply the Estimated Annual Quantity (30) by Unit Price equals the Total Annual Cost. In the case of arithmetic errors the Unit Price shall govern. | |||
| CONTACT INFORMATION: Contractor shall supply a local contact name and telephone number that is monitored by Contractor staff between the hours of 7:00 A.M through 3:00 P.M., Monday through Friday. | |||
| NAME: | |||
| TELEPHONE NUMBER: | |||
| PRICE FOR RIGHT-OF-MOWING SERVICES | |||
| LINE ITEM | ESTIMATED ANNUAL QUANTITY | UNIT PRICE (ALL LOCATIONS) | TOTAL ANNUAL COST |
| 1 | 30 | $0.00 | $0.00 |
| LABOR RATES FOR ON-CALL SERVICES: | |||
| LINE ITEM | LABOR CATEGORY | REGULAR HOURLY RATE | EMERGENCY HOURLY RATE |
| 2 | Working Foreman | ||
| 3 | Grounds Person | ||
| 4 | Full Crew |
| TIME AND MATERIALS RATES FOR SERVICES NOT LISTED ABOVE: | |||
| LINE ITEM | DESCRIPTION | UNIT OF MEASURE | RATE |
| 5 | Hourly Labor Rate | Hour | |
| 6 | Materials (markup) | PERCENTAGE | % |
Tab 2 - Public Schools
| TAB 2: Fairfax City Public Schools Bid Schedule | ||||
| TAB INSTRUCTIONS: | ||||
| To obtain service requirements see Section 8 (Scope of Work: Fairfax City Public Schools) of Attachment 1, RFP Document. | ||||
| Bidders shall plan for 30 cuttings annually. Please see the attached map (Attachment 7) with the Fairfax City Public Schools locations highlighted. | ||||
| The Contractor shall provide an all-inclusive price for the locations listed below. | ||||
| Award shall be made to the lowest Bidder for line item 1. Line Items 2 through 6 will not be considered in the award evaluation. | ||||
| The estimated annual quantity is for evaluation purposes. The City may require more or fewer services in any given year. | ||||
| BID PRICE: Enter a Unit Price (COLUMN C) for the Cost Per Site. Multiply the Estimated Annual Quantity (30) by Cost Per Site equals the Total Annual Cost. In the case of arithmetic errors the Unit Price shall govern. | ||||
| CONTACT INFORMATION: Contractor shall supply a local contact name and telephone number that is monitored by Contractor staff between the hours of 7:00 A.M through 3:00 P.M., Monday through Friday. | ||||
| NAME: | ||||
| TELEPHONE NUMBER: | ||||
| PRICE FOR FAIRFAX CITY PUBLIC SCHOOLS | ||||
| LINE ITEM | Routine Grounds Maintenance: Scheduled flat fee for mowing and trimming (Identified in Section [8.B, 8.C, 8.E, 8.F] of Attachment 1, RFP Document) | ESTIMATED ANNUAL QUANITY | COST PER SITE | TOTAL ANNUAL COST |
| Fairfax High School | 30 | $0.00 | ||
| Lanier Intermediate | 30 | $0.00 | ||
| Providence Elementary School | 30 | $0.00 | ||
| Daniel Run Elementary School | 30 | $0.00 | ||
| TOTAL COST: Routine Grounds Maintenance | $0.00 | |||
| LINE ITEM | Non-Routine Grounds Maintenance (as needed): Fertilizing Schedule (3 times per year): (Identified in Section [8.B.X] of Attachment 1, RFP Document) | ESTIMATED ANNUAL QUANITY | COST PER SITE | TOTAL ANNUAL COST |
| Fairfax High School | 3 | $0.00 | ||
| Lanier Intermediate | 3 | $0.00 | ||
| Providence Elementary School | 3 | $0.00 | ||
| Daniel Run Elementary School | 3 | $0.00 | ||
| TOTAL COST: Routine Grounds Maintenance | $0.00 | |||
| LINE ITEM | Non-Routine Grounds Maintenance (as needed): Tree, Shrubs & Ground Cover (3 times per year): (Identified in Section [8.C] of Attachment 1, RFP Document) | ESTIMATED ANNUAL QUANITY | COST PER SITE | TOTAL ANNUAL COST |
| Fairfax High School | 3 | $0.00 | ||
| Lanier Intermediate | 3 | $0.00 | ||
| Providence Elementary School | 3 | $0.00 | ||
| Daniel Run Elementary School | 3 | $0.00 | ||
| TOTAL COST: Routine Grounds Maintenance | $0.00 | |||
| LINE ITEM | Non-Routine Grounds Maintenance (as needed): Spring Clean-Up (1 time per year): (Identified in Section [8.D] of Attachment 1, RFP Document) | ESTIMATED ANNUAL QUANITY | COST PER SITE | TOTAL ANNUAL COST |
| Fairfax High School | 1 | $0.00 | ||
| Lanier Intermediate | 1 | $0.00 | ||
| Providence Elementary School | 1 | $0.00 | ||
| Daniel Run Elementary School | 1 | $0.00 | ||
| TOTAL COST: Routine Grounds Maintenance | $0.00 | |||
| Non-Routine Grounds Maintenance (as needed): Fall Clean-Up (1 time per year) (Identified in Section [8.G] of Attachment 1, RFP Document) | ESTIMATED ANNUAL QUANITY | COST PER SITE | TOTAL ANNUAL COST | |
| Fairfax High School | 3 | $0.00 | ||
| Lanier Intermediate | 3 | $0.00 | ||
| Providence Elementary School | 3 | $0.00 | ||
| Daniel Run Elementary School | 3 | $0.00 | ||
| TOTAL COST: Non-Routine Grounds Maintenance (Srping Cleanup Removal) | $0.00 | |||
| 1 | TOTAL COST FOR FAIRFAX CITY PUBLIC SCHOOLS | $0.00 |
| LABOR RATES FOR ON-CALL SERVICES: | |||
| LINE ITEM | LABOR CATEGORY | REGULAR HOURLY RATE | EMERGENCY HOURLY RATE |
| 2 | Working Foreman | ||
| 3 | Grounds Person | ||
| 4 | Full Crew |
| TIME AND MATERIALS RATES FOR SERVICES NOT LISTED ABOVE: | |||
| LINE ITEM | DESCRIPTION | UNIT OF MEASURE | RATE |
| 5 | Hourly Labor Rate | Hour | |
| 6 | Materials (markup) | PERCENTAGE |
Tab 3 - Cemetery
| TAB 3: Fairfax City Cemetery Bid Schedule | ||||||
| TAB INSTRUCTIONS: | ||||||
| To obtain service requirements see Section 9 (Scope of Work: Fairfax City Cemetery) of Attachment 1, RFP Document. | ||||||
| Bidders shall plan for 30 cuttings annually. Please see the attached map (Attachment 8) with the Fairfax City Cemetery location highlighted. | ||||||
| The Contractor shall provide an all-inclusive price for the Line Items listed below. | ||||||
| Award shall be made to the lowest Bidder for line items 1 through 5. Line Items 6 through 10 will not be considered in the award evaluation. | ||||||
| The estimated annual quantity is for evaluation purposes. The City may require more or fewer services in any given year. | ||||||
| BID PRICE: Enter a Unit Price (COLUMN F) for Line Items 1 through 5. Multiply the Estimated Annual Quantity by Price Per Service equals a Total Annual Cost. In the case of arithmetic errors the Unit Price shall govern. | ||||||
| CONTACT INFORMATION: Contractor shall supply a local contact name and telephone number that is monitored by Contractor staff between the hours of 7:00 A.M through 3:00 P.M., Monday through Friday. | ||||||
| NAME: | ||||||
| TELEPHONE NUMBER: | ||||||
| PRICE FOR FAIRFAX CITY CEMETERY | ||||||
| LINE ITEM | SERVICES | TOTAL AREA FOR SITE | UOM | ESTIMATED ANNUAL QUANTITY | PRICE PER SERVICE | TOTAL ANNUAL COST |
| 1 | Mowing | 10 | 10 Acres | 30 | $0.00 | |
| 2 | Mechanical Edging | 550 | 200 Linear Feet | 14 | $0.00 | |
| 3 | Weed Control of Hard Surfaces | 83,420 | 200 Square Feet | 14 | $0.00 | |
| 4 | Trimming | 39,000 | 3,500 Linear Feet | 30 | $0.00 | |
| 5 | Leaf Removal | 10 | 10 Acres | 2 | $0.00 | |
| TOTAL BID | $0.00 |
| LABOR RATES FOR ON-CALL SERVICES: | |||
| LINE ITEM | LABOR CATEGORY | REGULAR HOURLY RATE | EMERGENCY HOURLY RATE |
| 6 | Working Foreman | ||
| 7 | Grounds Person | ||
| 8 | Full Crew |
| TIME AND MATERIALS RATES FOR SERVICES NOT LISTED ABOVE: | |||
| LINE ITEM | DESCRIPTION | UNIT OF MEASURE | RATE |
| 9 | Hourly Labor Rate | Hour | |
| 10 | Materials (markup) | PERCENTAGE | % |
Tab 4 - Locations in Fairfax
| TAB 4: Mowing of Locations in Fairfax Bid Schedule | ||||
| TAB INSTRUCTIONS: | ||||
| To obtain service requirements see Section 10 (Scope of Work: Mowing of Locations in Fairfax) of Attachment 1, RFP Document. | ||||
| Bidders shall plan for 30 cuttings annually. Please see the attached map (Attachment 9) with the Locations in Fairfax highlighted. | ||||
| The Contractor shall provide an all-inclusive price for all the locations listed below. | ||||
| Award shall be made to the lowest Bidder for line item 1. Line Items 2 through 6 will not be considered in the award evaluation. | ||||
| The estimated annual quantity is for evaluation purposes. The City may require more or fewer services in any given year. | ||||
| Barker House – 9999 Main Street | ||||
| Historic Blenheim House – 3610 Blenheim Boulevard | ||||
| Fairfax City Hall – 10455 Armstrong Street | ||||
| Fairfax Museum – 10209 Main Street | ||||
| Fairfax Police Department and Sherwood Center – 3730 & 3740 Blenheim Boulevard | ||||
| Fire Station 3 – 4081 University Drive | ||||
| Fire Station 33 – 10101 Fairfax Boulevard | ||||
| George Mason Building – 4087 University Drive | ||||
| Green Acres – 4401 Sideburn Road | ||||
| BID PRICE: Enter a Unit Price (COLUMN D) for the Cost Per Site. Multiply the Estimated Annual Quantity (30) by Unit Price equals the Total Annual Cost. In the case of arithmetic errors the Unit Price shall govern. | ||||
| CONTACT INFORMATION: Contractor shall supply a local contact name and telephone number that is monitored by Contractor staff between the hours of 7:00 A.M through 3:00 P.M., Monday through Friday. | ||||
| NAME: | ||||
| TE:LEPHONE NUMBER: | ||||
| PRICE FOR RIGHT-OF-MOWING SERVICES | ||||
| LINE ITEM | LOCATION | ESTIMATED ANNUAL QUANTITY | COST PER SITE | TOTAL ANNUAL COST |
| Barker House | 30 | $0.00 | ||
| Historic Blenheim House | 30 | $0.00 | $0.00 | |
| Fairfax City Hall | 30 | $0.00 | $0.00 | |
| Fairfax Museum | 30 | $0.00 | $0.00 | |
| Fairfax PD & Sherwood Center | 30 | $0.00 | $0.00 | |
| Fire Station 3 | 30 | $0.00 | $0.00 | |
| Fire Station 33 | 30 | $0.00 | $0.00 | |
| George Mason Building | 30 | $0.00 | $0.00 | |
| Green Acres | 30 | $0.00 | $0.00 | |
| 1 | TOTAL COST FOR LOCATIONS IN FAIRFAX | $0.00 |
| LABOR RATES FOR ON-CALL SERVICES: | |||
| LINE ITEM | LABOR CATEGORY | REGULAR HOURLY RATE | EMERGENCY HOURLY RATE |
| 2 | Working Foreman | ||
| 3 | Grounds Person | ||
| 4 | Full Crew |
| TIME AND MATERIALS RATES FOR SERVICES NOT LISTED ABOVE: | |||
| LINE ITEM | DESCRIPTION | UNIT OF MEASURE | RATE |
| 5 | Hourly Labor Rate | Hour | |
| 6 | Materials (markup) | PERCENTAGE | % |
Tab 5 - Snow Removal
| TAB 4: Snow Removal Bid Schedule |
| TAB INSTRUCTIONS: |
| The Contractor shall provide an all-inclusive price for snow removal. |
| The City may award Tab 5: Snow Removal to multiple Contractor(s). |
| Award shall be made to the lowest Bidder for line item 1. Line Items 2 through 3 will not be considered in the award evaluation. |
| BID PRICE: Enter an hourly rate in Column D for Line Item 1. Line 2 and 3 are optional. Enter an hourly rate in Column D for Line Item 2 and a markup percentage for Materials in Column D. |
| CONTACT INFORMATION: Contractor shall supply a local contact name and telephone number that is monitored by Contractor staff between the hours of 7:00 A.M through 3:00 P.M., Monday through Friday. |
| NAME: |
| TE:LEPHONE NUMBER: |
| TIME AND MATERIALS RATES FOR SERVICES: | |||
| LINE ITEM | DESCRIPTION | UNIT OF MEASURE | RATE |
| 1 | Hourly Labor Rate (Vehicle Snow Plow) | Hour |
| TIME AND MATERIALS RATES FOR SERVICES NOT LISTED ABOVE: | |||
| LINE ITEM | DESCRIPTION | UNIT OF MEASURE | RATE |
| 2 | Hourly Labor Rate (Shoveling) | Hour | |
| 3 | Materials (markup) | PERCENTAGE | % |
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