Addendum 2, IFB 128764.pdf

IFB 128764, ADDENDUM #2 PAGE 1 OF 3

City of Fairfax, VA

Office of Procurement Services 10455 Armstrong Street

Fairfax, VA 22030

Date: October 21, 2026

Addendum #2

Reference: IFB 128764

Title: Grounds Maintenance, Mowing, Landscaping Services, and Snow Removal

This addendum is issued to make the following changes, corrections, clarifications, and additions to the Invitation for Bids document. The information in this addendum modifies and changes the original Invitation for Bids and takes precedence over the original document.

Q1. May a Bidder submit pricing for the snow removal group or another individual group?

A1. Yes.

Q2. Is there a minimum number if year in business, prime contractor past performance, or required business license or certification for each group.

A2. Yes, five years.

Q3. Are subcontractors permitted for field services, subject to City approval, and can their qualifications or references be considered.

A3. Subcontractors qualification and references are not considered and cannot be added to a bid response.

Q4. Are any pre-bid visits mandatory, and is a bid or performance bond required.

A4. No.

Q5. Section 1 says routine grounds maintenance identified in 8B, 8C, 8D, 8E, 8F Total times 30 (est qty)

However, the scope of work descriptions are 8B, mow, trim edge, trash removal, blow etc. (this is fine, 30 visits) 8BX is identified as a). spring Fert Pre-M And broadleaf controls b). summer Fert broadleaf controls Insecticide c). Fall Fert only NOT 30 VISITS

8C is 3 pruning visits not 30

IFB 128764, ADDENDUM #2 PAGE 2 OF 3

8D 1 time spring clean-up and mulching Labor to prep beds, apply fert, and mulch Materials Fert & Mh

Not 30 visits

8E weed removal (this is fine, 30 visits) 8F trash removal (this is fine, 30 visits)

THEN, in the 2nd section it is titled leaf clean-up identified in 8D (which is the 1-time spring clean-up and mulching, I think it should be 8G (which is 3 leaf removals)

THEN, in the 3rd section it is titled Spring clean-up identified in 8G (which is the leaf removal) and should be only 1 time

A5. A new price schedule tilted “Attachment 3, Price Schedule 10.21.26” was posted on eVA. Added a section to provide a cost for section 8.B.X, 8.C. The estimated annual quantity for section 8.B.X is 3. The estimated annual quantity for section 8.C is 3. The estimated annual quantity for section 8.D was changed to 1.

Q6. Who is the current contractor for each of these tabs?

A6. See Addendum 1.

Q7. Are they eligible to re-bid?

A7. All the mowing current mowing contracts for the City is being rebid.

Q8. How much was the winning bid last time and when?

A8. Right-of-Way Mowing: Total cost was $122,208. Fairfax City Public Schools: Total cost was

$80.869.00. Fairfax City Cemetery: Total cost was $45,339.00.

Q9. Did the scope of work change, if so, how?

A9. No.

Q10. How many crews do they use, in how many days do they perform the work?

A10. Varies.

IFB 128764, ADDENDUM #2 PAGE 3 OF 3

All other terms and conditions remain the same.

ACKNOWLEDGMENT OF RECEIPT:

OFFEROR NAME: __________________________________________________________________

AUTHORIZED SIGNATURE: __________________________________________________________

NAME AND TITLE: __________________________________________________________________

NOTE: This Addendum is acknowledged and considered a part of the subject solicitation. A signed copy of this addendum must be included in the response. Failure to do so may result in rejection of the bid or proposal.

Patricia Innocenti, CPPO Procurement Director / Purchasing Agent