Addendum 1, IFB 128764.pdf
PDF 195 KB Posted
- Solicitation number
- IFB-128764
- Issued by
- Fairfax County, Virginia
About this file
This is Addendum #1 to Invitation for Bids (IFB) 128764 issued by the City of Fairfax, Virginia Office of Procurement Services on October 13, 2026, for Grounds Maintenance, Mowing, Landscaping Services, and Snow Removal. The addendum modifies and supersedes the original IFB document and addresses clarifications regarding service scope, contractor qualifications, and pricing. The services encompass three primary locations: Fairfax City Right-of-Way Mowing, Fairfax City Public Schools (four locations), and Fairfax City Cemetery. The addendum establishes that the City does not currently have a contract for Location in Fairfax or Snow Removal services, though three separate contracts are in place for the other service areas. Key clarifications include confirmation that bidders cannot use subcontractor qualifications to meet requirements; the contractor must be the company performing the work. For school pricing, the addendum clarifies that three annual visits should be used rather than quantities of 30, and cemetery pricing should be calculated per unit of measure (UOM) rather than total area per visit.
The addendum provides detailed pricing information for incumbent contractors: Brightview Landscapes (Contract #CTR010863) currently performs Right-of-Way Mowing at $4,073.60 per cutting for an estimated 30 annual cuttings totaling $122,208.00 annually; Blake Landscapes (Contract #CTR006772) maintains four public school sites with a current total annual price of $82,809.00 and new annual price of $85,210.46; and The Davey Tree Expert Company (Contract #CTR035623) manages cemetery services with detailed pricing for mowing, mechanical edging, weed control, string trimming, and leaf removal services across 10 acres, plus on-call labor rates for regular and emergency working foreman and grounds person positions at $66.49 to $73.13 per hour. A revised price schedule titled "Attachment 3. Price Schedule 10.13.26" has been posted on eVA. Acknowledgment of receipt of this addendum must be signed and included with bid submissions; failure to do so may result in bid rejection.
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Other files
| File | Type | Posted |
|---|---|---|
| Attachment 0, Appendix A.pdf | ||
| Attachment 4, Reference List.docx | DOCX document | |
| Attachment 5, Equipment List.docx | DOCX document | |
| Addendum 2, IFB 128764.pdf | ||
| Attachment 3, Price Schedule 10.21.26.xlsx | XLSX spreadsheet | |
| Attachment 2, Bid Submission Form.docx | DOCX document | |
| Attachment 6, ROW Properties.pdf | ||
| Attachment 1, IFB 128764.pdf |
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Text version
IFB 128764, ADDENDUM #1 PAGE 1 OF 3
City of Fairfax, VA
Office of Procurement Services 10455 Armstrong Street
Fairfax, VA 22030
Date: October 13, 2026 Addendum #1
Reference: IFB 128764
Title: Grounds Maintenance, Mowing, Landscaping Services, and Snow Removal
This addendum is issued to make the following changes, corrections, clarifications, and additions to the Invitation for Bids document. The information in this addendum modifies and changes the original Invitation for Bids and takes precedence over the original document.
Q1. Would you be able to confirm whether these services are currently being performed under an existing contract? If so, I’d appreciate any information you could share regarding the incumbent contractor and previous contract value. Any insight you can provide would be highly appreciated as I continue evaluating the opportunity.
A1. The City has a current contract for Fairfax City Right-of Way Mowing, Fairfax City Public Schools, and Fairfax City Cemetery. Brightview Landscapes (Contract # CTR010863) is the contractor for Fairfax City Right-of-Way Mowing. Blake Landscapes (Contract # CTR006772) is the contractor for Fairfax City Public Schools. The Davey Tree Expert Company (Contract # CTR035623) is the contractor for Fairfax City Cemetery. The contractors current price schedule is listed below. The City does have a contract for Location in Fairfax or Snow Removal.
Fairfax City Right-of-Way Mowing
Unit Price per mowing (all sites)
Estimated Number of annual cuttings
Extended Estimated Annual Price
$4,073.60 X 30 = $122,208.00
Fairfax City Public Schools
Location Current Annual Price New Annual Price Fairfax HS $29,351.00 $30,202.16
K.T. Johnson (Lanier) $19,061.00 $19,613.82 Providence $16,137.00 $16,604.87
DRE $18,260.00 $18,789.61
Total Annual $82,809.00 $85,210.46
IFB 128764, ADDENDUM #1 PAGE 2 OF 3
Fairfax City Cemetery
SERVICES
TOTAL
AREA FOR
SITE UOM
EST. ANNUAL
QTY PRICE per service
1 Mowing 10 10 Acres 28 $537.00
2 Mechanical Edging 550 200 Linear Feet
$66.50
3 Weed Control of Hard Surfaces 83,420 200 Square Foot
$370.00
4 String Trimming 39,000 3500 Linear Feet
$731.00
5 Leaf Removal
10 Acres 10 Acres 2 $1,862.00
LABOR RATES FOR ON-CALL SERVICES
LABOR CATEGORY Hourly Rate Hourly Rate
REGULAR EMERGENCY
Working Foreman
$66.49 $73.13
Grounds Person
$66.49 $73.13
Full Crew
$199.47 $219.39
Q2. Our company was established in 2026. Can we use an experienced subcontractor’s qualifications, references and equipment to meet the bid requirements, with our company managing the contract and the subcontractor performing the fieldwork?
A2. No.
Q3. In the school pricing tab, spring cleanup and leaf removal say three visits annually, but the quantity cells show 30. Which quantities should we use, and which pricing lines should include mulch, fertilizer and chemical treatments?
A3. Use 3. A new price schedule titled: “Attachment 3. Price Schedule 10.13.26” is posted on eVA.
Q4. For the cemetery, some total areas differ from the pricing units. Should we price each service for the entire listed area per visit or per stated unit?
A4. Use UOM.
Q5. Could you share the current contract prices or previous bid tabulations for all five service groups?
A5. Yes. See Answer 1.
IFB 128764, ADDENDUM #1 PAGE 3 OF 3
All other terms and conditions remain the same.
ACKNOWLEDGMENT OF RECEIPT:
OFFEROR NAME: __________________________________________________________________
AUTHORIZED SIGNATURE: __________________________________________________________
NAME AND TITLE: __________________________________________________________________
NOTE: This Addendum is acknowledged and considered a part of the subject solicitation. A signed copy of this addendum must be included in the response. Failure to do so may result in rejection of the bid or proposal.
Patricia Innocenti, CPPO Procurement Director / Purchasing Agent
File details come from the government source that posted it. Updated .