ATTACHMENT 3 - Missouri Statewide Quarterly Admin Fee Report and Instructions.xlsx

This is a Quarterly Administrative Fee Report instruction and template document for the Missouri Division of Purchasing, applicable to statewide contractors providing bakery products and other goods to various state agencies throughout Missouri. The report requires contractors to submit quarterly documentation detailing all purchases for which payment was received during the reporting quarter, with submission required no later than the 15th calendar day following the end of each quarter. The reporting quarters are defined as Q1 (January 1 - March 31), Q2 (April 1 - June 30), Q3 (July 1 - September 30), and Q4 (October 1 - December 31). The template requests contractor identification information including the statewide contract number, report contact details, and the specific quarter being reported.

The administrative fee structure requires contractors to calculate and remit a fee equal to one percent of total payments received during the reporting quarter from Missouri state agencies, political subdivisions, universities, and governmental entities in other states. The report must separately itemize payments received from each category of buyer. Contractors may submit the completed report and corresponding administrative fee payment through multiple methods including mail to the Division of Purchasing in Jefferson City, facsimile to (573) 526-9815, or email to ereports@oa.mo.gov. Payment of the administrative fee can be made via personal check, company check, money order, cashier's check, or ACH electronic payment. The template provides space for the responsible party to sign and date the report, and includes a checkbox option to indicate quarters in which no payments were received, thereby exempting the contractor from fee submission for that period.