Attachment 3_Iso-molded Graphite Government Inspection Report.pdf
PDF 146 KB Posted
- Attached to
- Solicitation for Iso Molded Graphite Federal contract opportunity
- Solicitation number
- SP800025R0003
- Issued by
- Defense Logistics Agency
About this file
This document is a Government Inspection Report for an Iso-Molded Graphite contract detailing specific compliance requirements across multiple Statement of Work (SOW) sections. The document outlines rigorous inspection criteria for a Defense Logistics Agency (DLA) Strategic Materials contract, requiring 100% compliance on numerous technical and administrative requirements including sample collection, packaging, labeling, documentation, and delivery procedures. Key requirements include submitting Certificates of Analysis, performing sampling operations within the Continental United States, packaging billets in approved cardboard packaging, attaching Safety Data Sheets, labeling materials with specific requirements, and scheduling deliveries at least 20 business days in advance.
The associated federal contract opportunity seeks a firm-fixed price contract for up to 2,617 metric tons of ultra-fine grain synthetic Iso-statically Molded Synthetic Graphite for the National Defense Stockpile, with a three-year delivery period. The solicitation (SP800025R0003) is being conducted as a full and open competition, not set aside for any specific category of vendor. The material will be stored in a government warehouse in Hammond, Indiana, and DLA reserves the right to award a contract for less than the maximum quantity based on received proposal prices. Vendors must submit questions by March 20th, 2025, and proposals to specified DLA contacts Adam Steele and Ronald Fairley.
View the file
Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| Amendment 0002.pdf | ||
| SP800025R0003 Conformed Solicitation.pdf | ||
| Amendment 0001.pdf | ||
| Attachment 2_Performance Requirements Summary Table (PRST).pdf | ||
| Attachment 5 - Past Performance Questionnaire.pdf | ||
| Attachment 4_Hammond Depot ESOHMS Orientation Guide - 2023.pdf | ||
| Attachment 1_DLA Strategic Materials Depot On-Site Rules.pdf | ||
| SP800025R0003.pdf |
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Text version
SOW Section 4.1 Submit Certificate of Analysis to the COR Submit to COR Per Lot 100%
SOW Section 4.9 Do NOT ship Material Prior to COA Acceptance
Comply During the Entire Contract
100%
SOW Section 4.11 Submit a Testing Plan for Review and Acceptance
Submit to Government Prior to Any Testing
100%
SOW Section 4.12 Submit a Sampling Plan for Review and Acceptance
Submit to Government Prior to Any Sampling
100%
SOW Section 5.3 Provide Access to Government During All Sampling Operations
Provide During All Sampling
100%
SOW Section 5.3 Perform all Sampling and Testing Operations in the Continental United States (CONUS)
Comply During All
Sampling and Testing
100%
SOW Section 5.4 Provide Notice Twenty (20) Business Days Prior to Performing Sampling or Testing
Operations Provide Notice
Prior to All Sampling or
Testing 100%
SOW Section 5.4
Provide Written Summary to the COR Detailing Pending Sampling Operations
Twenty (20) Business Days Prior to Performing Sampling Operations
Prior to Performing All sampling Operations
Prior to All Sampling
100%
SOW Section 5.4 The Contractor Shall NOT Make Changes to the Sampling Plan Without Written Approval from the KO
Satisfy Before and During All Sampling
100%
SOW Section 5.5 The Contractor Shall Comply with All Portions of the Approved Sampling Plan
Comply During All Sampling
100%
SOW Section 5.5 Collect Three Equivalent Samples for Each Lot of Material
Collect During All Sampling
100%
SOW Section 5.5 The Contractor Shall Ship the Government's samples to the COR for Each Lot of Material
Ship to COR After Sampling of
Each Lot of Material
100%
SOW Section 5.5 Document chain of custody of all samples Satisfy During and After All Sampling
100%
SOW Section 6.1 Package All Billets Fully in Approved New Cardboard Packaging
Satisfy During All Packaging
Operations 100%
SOW Section 6.2 Use Only Approved Pallets in Accordance With Section 6.2 of the SOW
Satisfy Before and During
All Packaging Operations
100%
SOW Section 6.2 Palletize All Material in Accordance With Section 6.2 of the SOW
Package Prior to Shipping All Material
100%
SOW Section 6.2 Band/Shrink Wrap All Material in Accordance With Section 6.2 of the SOW
Band/Shrink Wrap All Material Prior to Shipping All Material
100%
SOW Section 6.2.3 Attach a Copy of the Safety Data Sheet (SDS) to Each Lot of Material
Satisfy During Entire Contract
100%
SOW Section 7.1 through 7.2 Tag/Label All Packaged Billet Satisfy During Entire Contract
100%
SOW Section 7.3 Attach Three Labels on Every Packaged Billet Satisfy During Entire Contract
100%
SOW Section 7.4 Attach GHS Labels on Every Packaged Billet if Required
Satisfy During Entire Contract
100%
COR:
Government Inspection Report
Contract Number: Dates of Inspection:
Iso-Molded Graphite Acquisition 2025
Contractor:
The COR will observe the selected service(s)/tasks at any time they determine a need to inspect a service/task or notices a deficiency . Results of each inspection will be documented on a “Government Inspection Report”. A “pass”, “fail” or “N/A” rating will be assigned to each service/task inspected. A "pass" rating will be assigned when the Contractor performs a rated service/task at or above the listed "Acceptable Performance Level (APL) ". A “fail” rating will be assigned when the Contractor performs a rated service/task below the listed "Acceptable Performance Level (APL) ".
A brief description of the inspection and observed defects will be recorded. The COR will ascertain whether documented deficiencies were corrected and processes implemented to ensure re-occurrence of the deficiency is prevented. A “N/A” rating will be assigned when no work was required to be performed on a specific/task service. The COR will upload copies of all completed “Government Inspection Reports” into the SPM Application within the Procurement Integrated Enterprise Environment (PIEE), the web-based system.
SOW Section 6
SOW Section 7
Attachment 3 to SOW
Quality Level Performed
SOW Section 4
SOW Section 5
Rating RemarksStandard Required Service/Task Action Minimum Frequency
APL
Required
SOW Section 7.5 Ensure the SDS Contains the Chemical Name and Concentrations Range
Satisfy During Entire Contract
100%
SOW Section 8.1 Deliver All Material to the Delivery Point Satisfy During Entire Contract
100%
SOW Section 10.1 Deliver All Material to the Delivery Point Satisfy During Entire Contract
100%
SOW Section 10.4 The Contractor Shall NOT Ship Any Martial Prior to the Acceptance of the COA by the
COR
Satisfy During Entire
Contract 100%
SOW Section 10.4 Schedule All Deliveries a Minimum of Twenty
(20) Business Days Prior to Delivery with the
COR
Satisfy Prior to All
Deliveries 100%
SOW Section 10.4 Receive Approval for All Shipping from the
COR
Satisfy Prior to All Shipping
100%
SOW Section 10.7 Abide by All Rules, Laws and Regulations While On-site at the Delivery Point
Satisfy During Entire Contract
100%
SOW Section 11.4 Remove All Rejected Material from
Government Property Within Ninety (90) Calendar Days
Satisfy As Material is Rejected
100%
Contractor Sign/Date: COR Sign/Date:
Contractor Remarks
COR Remarks
SOW Section 11
SOW Section 10
SOW Section 8
Sheet1
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