Attachment 2 - 663A4-23-203 - HP2A HP2B PHASE II - Specifications.pdf

663A4-23-203 – AMLK B19 HVAC Upgrade Phase-II 11-21-2023

VA Puget Sound Health Care System (VAPSHCS), American Lake

00 01 10-1

DEPARTMENT OF VETERANS AFFAIRS

VA PUGET SOUND HEALTH CARE SYSTEM – AMERICAN LAKE CAMPUS

663A4-23-203

TABLE OF CONTENTS

Section 00 01 10

SECTION NO. DIVISION AND SECTION TITLES DATE

DIVISION 00 - SPECIAL SECTIONS

00 01 10 Table of Contents 3-22

00 01 15 List of Drawing Sheets 3-22

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 General Requirements 2-22

01 32 16 Construction Project Schedules 2-22

01 33 23 Shop Drawings, Product Data, and Samples 2-22

01 35 26 Government Safety Requirements 2-22

01 42 19 Reference Standards 11-20

01 45 00 Construction Quality Control Management Plan 4-23

01 57 19 Temporary Environmental Controls 1-21

01 74 19 Construction Waste Management and Disposal 11-21

01 91 00 General Commissioning Requirements 10-15

DIVISION 02 – EXISTING CONDITIONS

02 41 00 Selective Site Demolition 8-17

DIVISION 03 – CONCRETE

03 00 00 NOT USED

DIVISION 04 – MASONRY

04 00 00 NOT USED

DIVISION 05 – METALS

05 50 00 NOT USED

DIVISION 06 – WOOD, PLASTICS AND COMPOSITES

06 00 00 NOT USED

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 84 00 Firestopping 1-21

07 92 00 Joint Sealant 10-17

00 01 10-2

DIVISION 08 - OPENINGS

08 00 00 NOT USED

DIVISION 09 – FINISHES

09 51 00 Acoustical Ceiling 12-18

09 90 00 Paintings and Coatings 1-21

DIVISION 10 – SPECIALTIES

10 00 00 NOT USED

DIVISION 11 – EQUIPMENT

11 00 00 NOT USED

DIVISION 12 – FURNISHINGS

12 00 00 NOT USED

DIVISION 13 - SPECIAL CONSTRUCTION

13 45 41 Seismic Restraints 1-21

DIVISION 14– CONVEYING EQUIPEMENT

14 00 00 NOT USED

DIVISION 21- FIRE SUPPRESSION

21 00 00 NOT USED

DIVISION 22 – PLUMBING

22 00 00 NOT USED

DIVISION 23 – HEATING, VENTILATING, AND AIR

CONDITIONING (HVAC)

23 05 11 Common Work Results for HVAC 2-20

23 05 12 General Motors for HVAC

23 05 41 Noise and Vibration Control for HVAC 2-20

23 05 93 Testing, Adjusting and Balancing for HVAC 2-20

23 08 00 Commissioning for HVAC 2-20

23 09 23 Direct Digital Controls for HVAC 8-20

23 23 00 Refrigerant Piping 2-20

23 31 00 HVAC Ducts and Casings 2-20

23 34 00 HVAC Fans 2-20

23 37 00 Air Outlets and Inlets 2-20

23 81 00 Decentralized Unitary HVAC Equipment 3-20

00 01 10-3

23 82 16 Air Coils

DIVISION 25 – INTEGRATED AUTOMATION

25 00 00 NOT USED

DIVISION 26 – ELECTRICAL

26 05 11 Requirements for Electrical Installation 1-16

26 05 19 Low Voltage Conductors and Cables 1-17

26 05 26 Grounding and Bonding 1-17

26 05 33 Raceway and Boxes 1-18

26 27 26 Wiring Devices 1-18

26 29 11 Disconnect Switches 4-10

26 29 21 Enclosed Switches and Circuit Breakers 1-17

DIVISION 27 – COMMUNICATIONS

27 00 00 NOT USED

DIVISION 31 – EARTHWORK

31 00 00 NOT USED

DIVISION 32 – EXTERIOR IMPROVEMENTS

32 00 00 NOT USED

DIVISION 33 – UTILITIES

33 00 00 NOT USED

DIVISION 34 – TRANSPORTATION

34 00 00 NOT USED

DIVISION 48 – Electrical Power Generation

48 00 00 NOT USED

- - - END - - -

00 01 15 - 1

SECTION 00 01 15

LIST OF DRAWING SHEETS

Drawing No. Title

GENERAL

G0.00 GENERAL NOTES, SYMBOLS, SHEET INDEX

ARCHITECTURAL

A1.00 BLDG. 19 1ST FLOOR PLAN

A2.01 WALL AND PARTITION TYPES

A2.02 ROOM FINISH PLAN

A3.00 REFLECTIVE CEILING PLAN

A4.00 ARCHITECTURAL DETAILS

A8.01 WINDOW DETAILS

ELECTRICAL

ES0.0 ELECTRICAL LEGEND

ED1.0 PARTIAL FLOOR DEMOLITION PLAN - ELECTRICAL

ES2.0 PARTIAL FLOOR PLAN - POWER

ES4.0 PANEL SCHEDULE

MECHANICAL

MH0.0 MECHANICAL LEGENDS AND GENERAL NOTES

MH0.1 HVAC SCHEDULE

MD1.0 PARTIAL FLOOR DEMOLITION PLAN

MH2.1 PARTIAL FLOOR PLAN HVAC & PIPING

MH2.2 SEQUENCE OF OPERATION – POINT LIST

MH3.0 PARTIAL ROOF PLAN - HVAC

MH4.0 ZONING PLAN - HVAC

MH5.0 HVAC DETAILS

01 00 00 -1

SECTION 01 00 00

GENERAL REQUIREMENTS

1.1 SAFETY REQUIREMENTS…………………………………………………………………………………………………………………………1

1.2 GENERAL INTENTION…………………………………………………………………………………………………………………………….1

1.3 STATEMENT OF BID ITEM………………………………………………………………………………………………………………….1

1.3.1 PAYMENT PROCEDURES……………………………………………………………………………………………………………………2

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR………………………………………………………….2

1.5 CONSTRUCTION SECURITY REQUIREMENTS……………………………………………………………………………….2

1.6 OPERATIONS AND STORAGE AREAS……………………………………………………………………………………………….9

1.7 ALTERATIONS………………………………………………………………………………………………………………………………………….12

1.8 DISPOSAL AND RETENTION………………………………………………………………………………………………………………13

1.9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES, AND

IMPROVEMENTS……………………………………………………………………………………………………………………………………………………14

1.10 RESTORATION…………………………………………………………………………………………………………………………………………15

1.11 AS-BUILT DRAWINGS……………………………………………………………………………………………………………………….16

1.12 WARRANTY MANAGEMENT………………………………………………………………………………………………………………….16

1.13 USE OF ROADWAYS………………………………………………………………………………………………………………………………20

1.14 TEMPOARARY TOILETS…………………………………………………………………………………………………………………..20

1.15 AVAILABILITY AND USE OF UTILITY SERVICES………………………………………………………….20

1.16 JOB SITE PHOTOS………………………………………………………………………………………………………………………………22

1.17 FOR CONSTRUCTION SUBMITTAL REGISTER…………………………………………………………………………23

1.18 FOR CONSTRUCTION RFI LOG………………………………………………………………………………………………………23

1.19 FOR CONSTRUCTIOIN CHANGE ORDER LOG……………………………………………………………………………24

1.20 HISTORIC PRESERVATION………………………………………………………………………………………………………………24

01 00 00 -2

SECTION 01 00 00

GENERAL REQUIREMENTS

1.1 SAFETY REQUIREMENTS

A. Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for the Bldg. 19

Replace HVAC project as per contracted drawings and specification.

B. Visits to the site by Bidders may be made only by appointment with the Medical Center Engineering Officer.

C. Before placement and installation of work subject to tests by testing laboratory the Contractor shall notify the COR in sufficient time to enable FMS and testing laboratory personnel to be present at the site in time for proper taking and testing of specimens and field inspection. Such prior notice shall be not less than three workdays unless otherwise designated by the COR.

D. All employees of the General Contractor and associated subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

E. Normal hours to perform construction work at VAPSHCS American

Lake is between the hours of 7:00am and 4:00pm weekdays, Monday through Friday. After hour and weekend work requirements must be submitted, for approval, to the Contracting Officer

Representative at least two weeks prior to the period requested for coordination and scheduling purposes.

1.3 STATEMENT OF BID ITEM(S)

A. MECHANICAL IMPROVMENTS: Work includes but is not limited to:

general demolition and construction, alterations, above ceiling grid work, HVAC air outlet and inlet removal and replacement, 01 00 00 -3 mechanical ductwork and cleaning, removal and replacement of decentralized unitary HVAC units and mechanical components thereof, electrical disconnects and circuitry, and certain other items as required to replace the existing HVAC Outdoor Units

(ODU): 1-HP2A and 1-HP2B.

1.3.1 PAYMENT PROCEDURES

A. The Contractor may submit monthly progress payments to the

Contracting Officer Representative and the Contracting Officer for review and approval. Each payment request will be accompanied by a package consistent with the below updated project deliverables, updated to the day preceding the payment request for work performed:

1. Schedule of Values (SOV)

2. RFI Log

3. Change Order Log

4. Submittal Log

5. Updated Project Schedule

B. Once the completed monthly updated package is submitted to the

COR, he/she will review all correspondence for a through date and accuracy of which the EVR is of significance in that it must depict the same value, by activity and or performance step, as the SOV. Once complete the COR will forward the recommended approval to the Contracting Officer.

C. The Contracting Officer is the approving authority for all monies associated with the project and as such can deny, adjust, or ask for clarification to the Contractor’s invoice. Once the

Contracting Officer is satisfied that the invoiced progress payment matches the work performance completed during that period, he/she will submit the invoice through the Department of

Veteran Affairs payment system - TUNGSTEN.

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at

Contractor's expense.

01 00 00 -4

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. Before starting work the General Contractor shall give two weeks’ notice to the Contracting Officer Representative so that security arrangements can be provided for the employees.

This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of VA premises is allowed without written permission of the Contracting Officer Representative. Patients and staff are not to be photographed at any time.

4. VA reserves the right to close or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the

Contracting Officer Representative.

C. Key Control:

1. The General Contractor shall provide duplicate keys and lock combinations to the Contracting Officer Representatives

Representative (COR) for the purpose of security inspections of every area of project including toolboxes and parked machines and take any emergency action.

2. The General Contractor shall turn over all permanent lock cylinders to the VA locksmith for permanent installation.

D. Document Control Plan:

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1. Before starting any work, the General Contractor/Sub

Contractors shall submit a Document Control Plan that describes the basic numbering and naming conventions to be used to facilitate document handling and filing fur use and record. Additionally, the plan will include an electronic security memorandum describing the approach to following goals and maintaining confidentiality of “sensitive information”.

2. The General Contractor is responsible for the safekeeping of all drawings, project manual and other project information.

This information shall be shared only with those with a specific need to accomplish the project.

3. Certain documents, sketches, videos or photographs and drawings may be marked “Law Enforcement Sensitive” or

“Sensitive Unclassified”. Secure such information in separate containers and limit the access to only those who will need it for the project. Return the information to the Contracting

Officer Representative upon request.

4. These security documents shall not be removed or transmitted from the project site without the written approval of

Contracting Officer Representative.

5. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the

VA.

6. Notify Contracting Officer Representative and Site Security

Officer immediately when there is a loss or compromise of

“sensitive information”.

7. All electronic information shall be stored in specified location following VA standards and procedures using an

Engineering Document Management Software (EDMS).

Security, access, and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the EDMS system.

“Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed.

01 00 00 -6

E. Motor Vehicle Restrictions:

1. Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted

24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies.

2. A limited number of (2 to 3) permits shall be issued for

General Contractor and its employees for parking in designated areas only. Contractor to coordinate with VA Medical Center

Facility Manager.

1.6 OPERATIONS AND STORAGE AREAS (FAR 52.236-10)

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer Representative. Storage space is very limited at the Hospital. The Contractor will generally have to store material off site. Stored material requests will be considered on a case-by-case basis. The Contractor shall hold and save the Government, its officers, and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the Contracting Officer Representative and shall be built with labor and materials furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the Contractor and shall be removed by the

Contractor at its expense upon completion of the work. With the written consent of the Contracting Officer Representative, the buildings and utilities may be abandoned and need not be removed.

See paragraph 1.6.A.

C. The Contractor shall, under regulations prescribed by the

Contracting Officer Representative, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting Officer Representative.

When materials are transported in prosecuting the work, vehicles

01 00 00 -7 shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

D. Working space and space available for storing materials shall be as determined by the COR.

E. Workers are subject to rules of the Medical Center applicable to their conduct.

F. Execute work in such a manner as to interfere as little as possible with normal functioning of the Medical center, including operations of utility services, fire protection systems and any existing equipment, and work being done by others. Keep roads clear of construction materials, debris, always standing construction equipment and vehicles.

G. Use of equipment and tools that transmit vibrations and noises must be dampened or controlled as to not overwhelm pedestrian traffic. Identified heavy equipment operational times that impact patients and staffs with excessive noise will be coordinated and approved by the COR prior to work commencing.

1. Do not store materials and equipment in other than assigned areas.

2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by

Department of Veterans Affairs in quantities sufficient for not more than two workdays. Provide unobstructed access to the

Medical Center areas required to remain in operation.

3. Where access by Medical Center personnel to vacated portions of buildings is not required, storage of Contractor's materials and equipment will not be permitted.

4. The General Contractor is responsible for coordinating, receiving, and providing quality control inventories and checks for materials and equipment shipped to site. In no circumstance will a sub-contractor, vendor or transportation

01 00 00 -8 company be permitted to deliver and store materials and or equipment to site without General Contractor oversight.

H. Phasing:

1. The Medical Center must maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur. It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks. The work to be outlined shall include, but not be limited to:

2. To ensure such executions, Contractor shall furnish the COR with a schedule of approximate phasing dates on which the

Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the COR two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof. Arrange such phasing dates to ensure accomplishment of this work in successive phases mutually agreeable to the COR and Contractor.

I. When a building and/or construction site is turned over to

Contractor, Contractor shall accept entire responsibility including upkeep and maintenance therefore:

1. Contractor shall maintain in operating condition existing utilities, fire protection and equipment.

J. Utilities Services: always Maintain existing utility services for

Medical Center. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services. Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems

(including telephone), they shall be cut and capped at suitable

01 00 00 -9 places where shown; or, in absence of such indication, where directed by COR.

1. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of COR.

2. Contractor shall submit a request to interrupt any such services to COR, in writing, 14 days in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption.

3. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of Medical

Center. Interruption time approved by Medical Center may occur at other than Contractor's normal working hours.

4. Major interruptions of any system must be requested, in writing, at least 14 calendar days prior to the desired time and shall be performed as directed by the COR.

5. In case of a contract construction emergency, service will be interrupted on approval of COR. Such approval will be confirmed in writing as soon as practical.

K. Abandoned Lines: All service lines such as wires, cables, conduits, ducts, pipes, and the like shall be removed back to their source. Those which are indicated to be abandoned but are not required to be entirely removed, shall be sealed, capped, or plugged at the main, branch or panel they originate from.

L. To minimize interference of construction activities with flow of

Medical Center traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles.

Wherever excavation for new utility lines cross existing roads, at least one lane must be always open to traffic with approval.

01 00 00 -10

2. Method and scheduling of required cutting, altering and removal of existing roads, walks and entrances must be approved by the COR.

M. Coordinate the work for this contract with other construction operations as directed by COR. This includes the scheduling of traffic and the use of roadways, as specified in Article, USE OF

ROADWAYS.

1.7 ALTERATIONS

A. Survey: Before any work is started, the Contractor shall make a thorough survey with the COR of the construction boundaries wherein work and alterations are approved to occur and, areas which are anticipated routes of access, and furnish a pre-construction survey report, signed by both, to the Contracting

Officer Representative. This report shall list the following:

1. Existing condition of landscaped areas, lawns, parade fields, driveways, parking lots and sidewalks and other surfaces not required to be altered.

2. Shall note any discrepancies between drawings and existing conditions at site.

3. Shall designate areas for working space, materials storage, and routes of access to project areas where alterations occur, and which have been agreed upon by Contractor and COR.

B. Any items required by drawings to be either reused or relocated or both, found during this survey to be nonexistent, or in opinion of COR to be in such condition that their use is impossible or impractical, shall be furnished and/or replaced by

Contractor with new items in accordance with specifications which will be furnished by Government. Provided the contract work is changed by reason of this subparagraph B, the contract will be modified accordingly, under provisions of clause entitled

"DIFFERING SITE CONDITIONS" (FAR 52.236-2) and "CHANGES" (FAR

52.243-4).

C. Re-Survey: Thirty days before expected partial or final inspection date, the Contractor and COR together shall make a thorough re-survey of the areas involved. They shall furnish a

01 00 00 -11 report on conditions then existing, of landscaped areas, parking lots, driveways and sidewalks and other surfaces as compared with conditions of same as noted in first condition survey report:

1. Re-survey report shall also list any damage caused by

Contractor to such areas despite protection measures; and will form basis for determining extent of repair work required of

Contractor to restore damage caused by Contractor's workers in executing work of this contract.

D. Protection: Provide the following protective measures:

1. Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials handled, and equipment moved and/or relocated.

1.8 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

1. Items not reserved shall become property of the Contractor and be removed by Contractor from the Medical Center.

1.9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT,

UTILITIES, AND IMPROVEMENTS (FAR 52.236-9)

A. The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the work site, which are not to be removed and which do not unreasonably interfere with the work required under this contract. The Contractor shall only remove trees when specifically authorized to do so and shall avoid damaging vegetation that will remain in place. If any limbs or branches of trees are broken during contract performance, or by the careless operation of equipment, or by workers, the Contractor shall trim those limbs or branches with a clean cut and paint the cut with a tree-pruning compound as directed by the Contracting Officer

Representative.

B. The Contractor shall protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which are

01 00 00 -12 made known to or should be known by the Contractor. The

Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the Contracting Officer Representative may have the necessary work performed and charge the cost to the Contractor.

C. Refer to Section 01 57 19, TEMPORARY ENVIRONMENTAL CONTROLS, for additional requirements on protecting vegetation, soils, and the environment. Refer to Articles, "Alterations", "Restoration", and

"Operations and Storage Areas" for additional instructions concerning repair of damage to structures and site improvements.

1.10 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter, or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the COR. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged.

Existing work (lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workers to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems

01 00 00 -13

(including telephone) which are not scheduled for discontinuance or abandonment.

D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES" (FAR 52.243-4) and "DIFFERING SITE CONDITIONS"

(FAR 52.236-2).

1.11 AS-BUILT DRAWINGS

A. The contractor shall maintain two full size sets of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications, and clarifications.

B. All variations shall be shown in the same general detail as used in the contract drawings. To ensure compliance, as-built drawings shall be made available for the COR review, as often as requested.

C. Contractor shall deliver two approved completed sets of as-built drawings in the electronic version (scanned PDF) to the COR within 15 calendar days after each completed phase and after the acceptance of the project by the COR.

D. Paragraphs A, B, & C shall also apply to all shop drawings.

1.12 WARRANTY MANAGEMENT

A. Warranty Management Plan: Develop a warranty management plan which contains information relevant to FAR 52.246-21 Warranty of

Construction at least 30 days before the planned pre-warranty conference, submit one digital set on CDROM and four .pdf sets of the warranty management plan to the COR. Include within the warranty management plan all required actions and documents to assure that the Government receives all warranties to which it is entitled. The plan must be in narrative form and contain sufficient detail to render it suitable for use by future maintenance and repair personnel, whether tradesman, or of engineering background, not necessarily familiar with this contract. The term “status” as indicated below must include due date and whether item has been submitted or was approved.

01 00 00 -14

Warranty information made available during the construction phase must be submitted to the Contracting Officer Representative for approval prior to each monthly invoice for payment. Assemble approved information in a binder and turn over to the Government upon acceptance of the work. The construction warranty period will begin on the date of the project acceptance and continue for the product warranty period. A joint four month and nine-month warranty inspection will be conducted, measured from time of acceptance, by the Contactor and the Contracting Officer

Representative. Include in the warranty management plan, but not limited to, the following:

1. Roles and responsibilities of all personnel associated with the warranty process, including points of contact and telephone numbers within the company of the Contractor, subcontractors, manufacturers, or suppliers involved.

2. Furnish with each warranty the name, address, and telephone number of each of the guarantor’s representatives nearest project location.

3. Listing and status of delivery of all Certificates of Warranty for extended warranty items, to include concrete, tubular steel fence posts, solid steel fence pickets and steel railings as well as steel powder coated paint finishing.

4. A list for each warranted equipment item, feature of construction or system indicating:

a. Name of item.

b. Model and serial numbers.

c. Location where installed.

d. Name and phone numbers of manufacturers or suppliers.

e. Names, addresses and phone numbers of sources of spare parts.

f. Warranties and terms of warranty. Include one-year overall warranty of construction, including the starting date of warranty of construction. Items which have extended warranties must be indicated with separate warranty expiration dates.

01 00 00 -15

g. Starting point and duration of warranty period.

h. Summary of maintenance procedures required to continue the warranty in force.

i. Cross-reference to specific pertinent Operation and

Maintenance manuals.

j. Organizations, names, and phone numbers of persons to call for warranty service.

k. Typical response time and repair time expected for various warranted equipment.

5. The plans for attendance at the 4 and 9-month post construction warranty inspections conducted by the government.

6. Procedure and status of tagging of all equipment covered by extended warranties.

7. Copies of instructions to be posted near selected pieces of equipment where operation is critical for warranty and/or safety reasons.

B. Performance & Payment Bonds: The Performance & Payment Bonds must remain effective throughout the construction period.

1. In the event the Contractor fails to commence and diligently pursue any construction warranty work required, the

Contracting Officer Representative will have the work performed by others, and after completion of the work, will charge the remaining construction warranty funds of expenses incurred by the Government while performing the work, including, but not limited to administrative expenses.

2. In the event sufficient funds are not available to cover the construction warranty work performed by the Government at the contractor’s expenses, the Contracting Officer Representative will have the right to recoup expenses from the bonding company.

3. Following oral or written notification of required construction warranty repair work, the Contractor shall respond in a timely manner. Written verification will follow oral instructions. Failure to respond will be cause for the

01 00 00 -16

Contracting Officer Representative to proceed against the

Contractor.

C. Pre-Warranty Conference: Prior to contract completion, and at a time designated by the Contracting Officer Representative, the

Contractor shall meet with the Contracting Officer Representative to develop a mutual understanding with respect to the requirements of this section. Communication procedures for

Contractor notification of construction warranty defects, priorities with respect to the type of defect, reasonable time required for Contractor response, and other details deemed necessary by the Contracting Officer Representative for the execution of the construction warranty will be established reviewed at this meeting. In connection with these requirements and at the time of the Contractor’s quality control completion inspection, furnish the name, telephone number and address of a licensed and bonded company which is authorized to initiate and pursue construction warranty work action on behalf of the

Contractor. This point of contract will be located within the local service area of the warranted construction, be continuously available and be responsive to Government inquiry on warranty work action and status. This requirement does not relieve the

Contractor of any of its responsibilities in conjunction with other portions of this provision.

D. Contractor’s Response to Construction Warranty Service

Requirements:

E. Following oral or written notification by the Contracting Officer

Representative, the Contractor shall respond to construction warranty service requirements in accordance with the Construction

Warranty Service Period. Submit a report on any warranty item that has been repaired during the warranty period. Include within the report the cause of the problem, date reported, corrective action taken, and when the repair was completed. If the

Contractor does not perform the construction warranty within the timeframe specified, the Government will perform the work and back charge the construction warranty payment item established.

01 00 00 -17

F. Warranty Tags: At the time of installation, tag each warranted item with a durable, oil and water-resistant tag approved by the

Contracting Officer Representative. Attach each tag with a copper wire and spray with a silicone waterproof coating. Also submit two record copies of the warranty tags showing the layout and design. The date of acceptance and the QC signature must remain blank until the project is accepted for beneficial occupancy.

Show the following information on the tag.

Warranty Tags

Type of product/material

Model number

Serial number

Contract number

Warranty period from/to

Inspector’s signature

Construction Contractor

Address

Telephone number

Warranty Contact

Address

Telephone number

Warranty response time priority code

1.13 USE OF ROADWAYS

A. For hauling, use only established public roads and roads on

Medical Center property and, when authorized by the COR, such temporary roads which are necessary in the performance of contract work. Temporary roads shall be constructed, and restoration performed by the Contractor at Contractor's expense.

When necessary to cross curbing, sidewalks, or similar construction, they must be protected by well-constructed bridges.

1.14 TEMPORARY TOILETS

A. The use of Government toilet facilities and spaces interior to

VAPSHCS is not allowed; the contractor is to provide suitable

01 00 00 -18 temporary, portable, toilet facilities for all contracted persons at contractor’s own expense. Contractor supplied toilet facilities are to be kept in well maintained conditions and be serviced at least once a week. Keep the area clean, free of debris and vectors as unsightly or unsanitary conditions will not be tolerated on the VA Campus. The COR has the authority to revoke use of temporary toilet facilities if multiple sanitary infractions are noted.

1.15 AVAILABILITY AND USE OF UTILITY SERVICES

A. The Government shall make all reasonably required amounts of utilities available to the Contractor from existing outlets and supplies, as specified in the contract. The amount to be paid by the Contractor for chargeable electrical services shall be the prevailing rates charged to the Government. The Contractor shall carefully conserve any utilities furnished without charge.

B. The Contractor, at Contractor's expense and in a workmanlike manner, in compliance with code and as satisfactory to the

Contracting Officer Representative, shall install and maintain all necessary temporary connections and distribution lines, and all meters required to measure the amount of electricity used for the purpose of determining charges. Before final acceptance of the work by the Government, the Contractor shall remove all the temporary connections, distribution lines, meters, and associated paraphernalia and repair restore the infrastructure as required.

C. Electricity (for Construction and Testing): Temporary connections may be made by the contractor at the contractor’s own expense.

Contractor is to remove temporary connections upon completion of the project (FAR 52.236-14).

1. Obtain electricity by connecting to the Medical Center electrical distribution system. The Contractor shall meter and pay for electricity required for electric cranes and hoisting devices, electrical welding devices and any electrical heating devices providing temporary heat. Electricity for all other uses is available at no cost to the Contractor.

01 00 00 -19

D. Water (for Construction and Testing): Temporary connections may be made by the contractor at contractor’s own expense. Contractor is to remove temporary connections upon completion of the project

(FAR 52.236-14).

1. Obtain water by connecting to the Medical Center water distribution system. Provide reduced pressure backflow preventer at each connection as per code. Water is available at no cost to the Contractor.

2. Maintain connections, pipe, fittings and fixtures and conserve water-use so none is wasted. Failure to stop leakage or other wastes will be cause for revocation (at COR discretion) of use of water from Medical Center's system.

1.16 JOBSIIGHT PHOTO LOG

A. During the construction period through completion, provide photographic documentation of the construction process. The contractor shall provide a minimum of two photographs per workday for the duration of the project. Additionally, the contractor will maintain a photo log comprised of all photos taken during the previous weeks work. The photo log and corresponding photos will be digitally numbered or labeled so as to provide cataloguing and retrievable method of the photos. The photo log will be submitted to the COR for review monthly along with a disk

CDROM containing all photos taken during that work month. The photos must be organized in monthly folders, and subsequent weekly subfolders and numbered in accordance with the entries on the photo log.

B. Daily photos (2) each, at a minimum, will be included in the

Project Superintendent’s Daily Production Report.

1.17 FOR CONSTRUCTION SUBMITTAL REGISTER

A. The Contractor will produce a project submittal register for use in tracking the status of shop drawings, product data and samples in support of the project throughout the entire project life cycle. The Contractor is to submit the submittal register to the

COR for acceptance and approval for use prior to the project pre-

01 00 00 -20 construction meeting occurring see, 01 33 00 SHOP DRAWINGS, PRODUCT DATA AND SAMPLES.

1. The Submittal Register will be published weekly ahead of the scheduled weekly project progress meeting, as a read ahead, prior to the Contractor led project progress meeting proceeding.

2. The Submittal Register will also be submitted monthly as part of the payment package that comprises the Contractor’s monthly payment request.

1.18 FOR CONSTUCTION REQUEST FOR INFORMATION (RFI) LOG

A. The Contractor will produce a RFI Log and submit to the project

COR for approval and use. The purpose of the RFI Log is to track dates and statuses of open and closed RFIs applicable to the project and construction documents. Open RFIs are those submitted to the GOV for clarification and that are somewhere in the review process, either at the A/E side or is with the Contracting side and are pending decision. Closed RFIs are those that have been review, decided on and returned to the Contractor for compliance.

Be advised the GOV has 10 days to review all RFI submissions.

1. The RFI Log will be published weekly ahead of the scheduled weekly project progress meeting, as a read ahead, prior to the

Contractor lead project progress meeting proceeding.

2. The RFI Log will also be submitted monthly as part of the payment package that comprises the Contractor’s monthly payment request.

1.19 FOR CONSTRUCTION CHANGE ORDER LOG

A. The Contractor shall create a change order log which contains the awarded contract value with space for potential contract value modifications through the change order process.

1. The Change Order Log will be published weekly ahead of the scheduled weekly project progress meeting, as a read ahead, prior to the Contractor lead project progress meeting proceeding.

01 00 00 -21

2. The Change Order Log will also be submitted monthly as part of the payment package that comprises the Contractor’s monthly payment request.

1.20 HISTORIC PRESERVATION

A. Where the Contractor or any of the Contractor's employees, prior to, or during the construction work, are advised of or discover any possible archeological, historical and/or cultural resources, the Contractor shall immediately notify the COR verbally, and then with a written follow up.

01 32 16.15 - 1

SECTION 01 32 16.15

PROJECT SCHEDULES

(SMALL PROJECTS – DESIGN/BID/BUILD)

PART 1- GENERAL

1.1 DESCRIPTION:

A. The Contractor shall develop a Critical Path Method (CPM) plan and schedule demonstrating fulfillment of the contract requirements (Project Schedule) and shall keep the Project

Schedule up to date in accordance with the requirements of this section and shall utilize the plan for scheduling, coordinating, and monitoring work under this contract (including all activities of subcontractors, equipment vendors and suppliers). Conventional

Critical Path Method (CPM) technique shall be utilized to satisfy both time and cost applications.

1. After Award of the Project but prior to the Pre-Construction

(PRECON) Meeting commencing the Contractor will submit the initial DRAFT project schedule, in .pdf format derived from the (CPM) scheduling software – Primavera (P6), to the COR and

Contracting Officer Representative for review and use during the PRECON MTG.

1.2 CONTRACTOR'S REPRESENTATIVE:

A. The Contractor shall designate an authorized representative responsible for the Project Schedule including preparation, review, and progress reporting with and to the Contracting

Officer Representative's Representative (COR).

B. The Contractor's representative shall have direct project control and complete authority to act on behalf of the Contractor in fulfilling the requirements of this specification section.

C. The Contractor’s representative shall have the option of developing the project schedule within their organization or to engage the services of an outside consultant.

01 32 16.15 - 2

1.3 COMPUTER PRODUCED SCHEDULES

A. The contractor shall provide monthly, to the Department of

Veterans Affairs (VA), all computer-produced time/cost schedules and reports generated from monthly project updates. This monthly computer service will include: three copies of up to five different reports (inclusive of all pages) available within the user defined reports of the scheduling software approved by the

Contracting Officer Representative; a hard copy listing of all project schedule changes, and associated data, made at the update and an electronic file of this data; and the resulting monthly updated schedule in PDM format. These must be submitted with and substantively support the contractor’s monthly payment request and the signed look ahead report. The COR shall identify the five different report formats that the contractor shall provide.

B. The contractor shall be responsible for the correctness and timeliness of the computer-produced reports. The Contractor shall also be responsible for the accurate and timely submittal of the updated project schedule and all CPM data necessary to produce the computer reports and payment request that is specified.

C. The VA will report errors in computer-produced reports to the

Contractor’s Representative within ten calendar days from receipt of reports. The Contractor shall reprocess the computer-produced reports and associated diskette(s), when requested by the

Contracting Officer Representative, to correct errors which affect the payment and schedule for the project.

1.4 THE COMPLETE PROJECT SCHEDULE SUBMITTAL

A. Within 45 calendar days after receipt of Notice to Proceed, the

Contractor shall submit for the Contracting Officer

Representative's review; three blue line copies of the interim schedule on sheets of paper 765 x 1070 mm (30 x 42 inches) and an electronic file in the previously approved CPM schedule program.

The submittal shall also include three copies of a computer-produced activity/event ID schedule showing project duration;

phase completion dates; and other data, including event cost.

Each activity/event on the computer-produced schedule shall

01 32 16.15 - 3 contain as a minimum, but not limited to, activity/event ID, activity/event description, duration, budget amount, early start date, early finish date, late start date, late finish date and total float. Work activity/event relationships shall be restricted to finish-to-start or start-to-start without lead or lag constraints. Activity/event date constraints, not required by the contract, will not be accepted unless submitted to and approved by the Contracting Officer Representative. The contractor shall make a separate written detailed request to the

Contracting Officer Representative identifying these date constraints and secure the Contracting Officer Representative’s written approval before incorporating them into the network diagram. The Contracting Officer Representative’s separate approval of the Project Schedule shall not excuse the contractor of this requirement. Logic events (non-work) will be permitted where necessary to reflect proper logic among work events but, must have zero duration. The complete working schedule shall reflect the Contractor's approach to scheduling the complete project. The final Project Schedule in its original form shall contain no contract changes or delays which may have been incurred during the final network diagram development period and shall reflect the entire contract duration as defined in the bid documents. These changes/delays shall be entered at the first update after the final Project Schedule has been approved. The

Contractor should provide their requests for time and supporting time extension analysis for contract time as a result of contract changes/delays, after this update, and in accordance with

Article, ADJUSTMENT OF CONTRACT COMPLETION.

B. Within 30 calendar days after receipt of the complete project interim Project Schedule and the complete final Project Schedule, the Contracting Officer Representative or his representative, will do one or both of the following:

1. Notify the Contractor concerning his actions, opinions, and objections.

01 32 16.15 - 4

2. A meeting with the Contractor at or near the job site for joint review, correction or adjustment of the proposed plan will be scheduled if required. Within 14 calendar days after the joint review, the Contractor shall revise and shall submit three blue line copies of the revised Project Schedule, three copies of the revised computer-produced activity/event ID schedule and a revised electronic file as specified by the

Contracting Officer Representative. The revised submission will be reviewed by the Contracting Officer Representative and, if found to be as previously agreed upon, will be approved.

C. The approved baseline schedule and the computer-produced schedule(s) generated there from shall constitute the approved baseline schedule until subsequently revised in accordance with the requirements of this section.

D. The Complete Project Schedule shall contain all work activities/events. Be advised that no work activity shall comprise less than 3 work days or greater than 20 work days.

1.5 WORK ACTIVITY/EVENT COST DATA

A. The Contractor shall cost load all work activities/events except procurement activities. The cumulative amount of all cost loaded work activities/events shall equal the total contract price.

Prorate overhead, profit and general conditions on all work activities/events for the entire project length. The contractor shall generate from this information cash flow curves indicating graphically the total percentage of work activity/event dollar value scheduled to be in place on early finish, late finish.

These cash flow curves will be used by the Contracting Officer

Representative to assist him in determining approval or disapproval of the cost loading. Negative work activity/event cost data will not be acceptable, except on VA issued contract changes.

B. The Contractor shall cost load work activities/events for guarantee period services, test, balance and adjust various

01 32 16.15 - 5 systems in accordance with the provisions in Article, FAR 52.232

– 5 (PAYMENT UNDER FIXED-PRICE CONSTRUCTION CONTRACTS).

C. In accordance with FAR 52.236 – 1 (PERFORMANCE OF WORK BY THE

CONTRACTOR) the Contractor shall submit, simultaneously with the cost per work activity/event of the construction schedule required by this Section, a responsibility code for all activities/events of the project for which the Contractor's forces will perform the work.

D. The Contractor shall cost load work activities/events for all BID

ITEMS including ASBESTOS ABATEMENT. The sum of each BID ITEM work shall equal the value of the bid item in the Contractors' bid.

1.6 PROJECT SCHEDULE REQUIREMENTS

A. Show on the project schedule the sequence of work activities/events required for complete performance of all items of work. The Contractor Shall:

1. Show activities/events as:

a. Contractor's time required for submittal of shop drawings, templates, fabrication, delivery and similar pre-construction work.

b. Contracting Officer Representative's and

Architect-Engineer's review and approval of shop drawings, equipment schedules, samples, template, or similar items.

c. Interruption of VA Facilities utilities, delivery of

Government furnished equipment, and rough-in drawings, project phasing and any other specification requirements.

d. Test, balance and adjust various systems and pieces of equipment, maintenance and operation manuals, instructions, and preventive maintenance tasks.

e. VA inspection and acceptance activity/event with a minimum duration of five work days at the end of each phase and…