Attachment 1 Statement of Work.pdf

20 October 2021 Attachment 1 – Statement of Work (FA461322Q1002)

STATEMENT OF WORK (SOW)

SPORTS OFFICIALS

BLANKET PURCHASE AGREEMENT (BPA)

Introduction. The Contractor shall provide all personnel, materials, supervision, and other items and services necessary to provide Sports Officials as defined in this Statement of Work.

1. BLANKET PURCHASE AGREEMENT ORDERING PERIOD: 3 January 2022 through 2 January 2027.

2. PERSONNEL: The Contractor shall provide a contract manager and alternate(s) who shall have full authority to act for the Contractor on all contract matters which relate to the daily operation of this contract. The contract manager or alternate shall respond to any concerns from the Fitness Director or Sports Director within 24 hour of notification via telephone or email.

3. EMPLOYEES: The selection, assignment, reassignment, transfer, supervision, management, and control of Contractor employees in this Statement of Work are the responsibility and prerogative of the Contractor.

However, the Contractor shall comply with the general intent and specific policies concerning the conduct of employees as referenced herein. The Contractor shall ensure prior to start of work, that employees have the appropriate current and valid professional certifications to perform the services as identified in Section 3.2. The Contractor is required to ensure all certifications for all officials remain current.

3.1 The Contractor shall provide sports officials for various Intramural and Varsity Level Sports as required at F. E. Warren AFB, WY. Officials are required to enforce all pertinent rules and local bylaws without deviation, for each sport they are officiating. Applicable rules to be used are as follows:

Flag Football -- The National Intramural Sports and Recreation Association (NIRSA) Basketball -- National Collegiate Athletic Associate (NCAA) Volleyball -- The National Intramural Sports and Recreation Association (NIRSA)

Softball -- The Amateur Softball Association/USA Softball (ASA) Soccer -- Major League Soccer (MLS)

3.2 Sports Officials must be certified and trained through a recognized and approved National Governing Body for the particular sport. The Contractor shall provide a listing of current certified officials to the Fitness Center Director to include name, contact number and e-mail address for all sports officials and provide a copy of each of the required certifications for filing. Each time the Contractor provides the names of sports officials to the Fitness Center Director to complete the schedule, any updated certification copies shall be provided to the Fitness Center Director. If a sports official’s certification has expired, they will not be allowed to officiate. The contractor shall schedule the appropriate number of certified officials as identified below:

Intramural Flag Football -- (3) referees per game Varsity Level Flag Football -- (3) referees per game

Intramural Basketball -- (2) referees, (1) scorekeeper and (1) timer per game Varsity Level Basketball -- (3) referees, (1) scorekeeper and (1) timer per game

Intramural Volleyball -- (1) referee and (1) scorekeeper per game Varsity Level Volleyball -- (2) referees and (2) line judges and (1) scorekeeper per game

Intramural Softball -- (1) umpire and (1) scorekeeper per game Varsity Level Softball -- (2) umpires and (1) scorekeeper per game

Intramural Outdoor Soccer -- (1) referee and (2) lines persons per game Intramural Indoor Soccer -- (1) referee per game Varsity Level Outdoor Soccer -- (1) referee and (2) lines persons per game

Intramural Tournaments – The same number of officials are required as identified above under Intramurals for each respective sport. Tournament play is typically conducted within a one day period and therefore the length of play for the following sports will be shortened as identified below:

Basketball – 10 min halves vs 20 min halves

Volleyball – Games will be shortened to 15pts, 15pts, and 15pts Softball – No change to Intramural rule with optional one pitch, if coordinated Outdoor Soccer – 20 min Halves vs 45 min halves Indoor Soccer – 7 min quarters vs 15 min quarters

3.3 The Contractor shall arrange for any substitute sports officials by calling 24 hours in advance of the Game start time to notify the Fitness Center Director or representative. Recognizing that a 24-hour lead time is not always possible, this should be completed as soon as practicable. It is the responsibility of the Contractor to locate a suitable replacement sports official to officiate the game in a timely manner.

3.4 Contractor’s personnel must present a neat appearance and clothing must be safe for all operations involved in the contract performance and present a proper image in the military family fitness facility.

3.5 The Contractor is responsible for obtaining all necessary passes and/or other items required for sports officials to obtain access to the base. The Contractor shall complete the Contractor Badge Template at https://www.warren.af.mil/Base-Information/Base-Access/ and return to the contract administrator at least 7 days prior to start of work. Upon completion or termination of the contract or an individual’s employment under the contract, the Contractor must return badges to the Fitness Center Director or to Pass and ID.

4. LOCATION: Intramural and Varsity Level Sports are held at Freedom Hall Fitness Center, Bldg 475, F.E.

Warren AFB, Cheyenne, WY. Location is subject to change if necessary. Notification of the move will be given to the Contractor at least one week in advance of the move, if possible.

5. WORK DAY: Dates, times and number of games will be determined by a schedule created by the Fitness Center Director or a Fitness Staff representative. A Government representative from the Freedom Hall Fitness Center will provide the contract manager and alternate with a schedule of games and tournaments at least one week in advance of said events. Games will not be scheduled on federal holidays, down days or family days. In addition, no games will be held on Mother’s Day, Father’s Day, or during major inspections—TBD by the Fitness Center Director. The Fitness Center Director or its representative will notify the Contractor one week prior to any anticipated game interruptions due to major inspections, base exercises, etc. Games/Schedule may also be subject to unexpected changes by the Sports Director due to inclement weather, military related commitment(s), and other acts of nature.

6. SCOPE OF WORK:

6.1 Prior to the start of an intramural sports season, the Fitness Center Director, or its designated representative, conducts a coaches’ meeting to answer any questions or to clarify any rules adjustments for the upcoming season. The Contractor’s Head Official, or its designated representative, for the upcoming sports season shall be present at the first coaches meeting. The Sports Director will notify the contractor of the time and location no later than two weeks prior to the scheduled coaches meeting.

https://www.warren.af.mil/Base-Information/Base-Access/

6.2 Officials shall not participate as players, coaches, or team managers within any sports league in which they are officiating.

6.3 Officials shall take full responsibility for the proper conduct and control of all participants within each game. Specific procedures for officials to take will be outlined within the by-laws for each sport. By-laws will be distributed to the head official during the sport clinic for each sport. Officials must report any player/coach being ejected due to unsportsmanlike like conduct or inappropriate conduct; both verbal and physical; towards players, officials, or spectators in the official score book to the Freedom Hall Fitness Center, F. E. Warren AFB by 8:00 AM local time of the next duty day (Monday-Friday).

6.4 Officials shall comply with all Air Force safety/security requirements when officiating on F. E.

Warren AFB, and rule on any point or situation not specifically covered within the by-laws and National Association Rules. Safety requirements will be outlined within the by-laws for each sport. By-laws will be distributed to the head official during the coaches meeting for each sport.

6.5 Officials may consult with each other at any time, or when requested by team managers/captains;

however, the final decision will rest with the official whose exclusive authority it comes under.

6.6 Officials will have authority to forfeit any game due to gross misconduct and/or no show/tardiness of teams scheduled. Game time is forfeit time. Officials will also have the authority to postpone any game due to inclement weather. If officials suspend a scheduled game due to weather or field conditions, upon cancellation, they shall immediately notify Freedom Hall Fitness Center staff that all remaining games for the evening have been canceled. Additionally, they will provide the status of any games that were under way at that point.

6.7 All officials; to include umpires/referees, timers, score keepers, shall be responsible for verifying the dates, times, and final scores in the official score book after each game. Officials shall arrive at the respective game location at least fifteen (15) minutes prior to the scheduled game time.

Umpires/referees shall be dressed in the respective uniform of their governing athletic association (if one applies) and have all required equipment in their possession. Where there is no official association uniform, dress will be in accordance with National Sports Rule Guide.

6.8 Officials must report all injuries and player ejections in writing in the official score book to include;

name, rank, unit, and what/why/how to the Freedom Hall Fitness Center.

6.9 The score book must be signed by all officials/contractor employees working the scheduled game. Payment will be remitted based on signatures from the scorebook only. All umpires/referees, timers and score keepers must sign the scorebook to receive payment.

6.10 Telephone numbers for the Head Official or alternate must always be updated and provided to the Freedom Hall Fitness Center for short notice cancellation notification due to inclement weather and/or military related commitment(s).

6.11 Failure of any of the required officials, to include umpires/referees, timers, and score keepers, to be at the game site prior to the scheduled starting time will result in a reduction from the contractor's payment in accordance with the below formula (see (A) and (B) below) (in accordance with the amounts listed on the BPA Price List for each of the respective categories of officials) as well as any or all of the following actions:

A. For each official reporting late, the contractor's allowable payment for that game will be reduced as follows: The scheduled, late official will be paid for ½ games pay.

B. For each official failing to show, forfeit of one (1) game pay will be administered for each official.

C. The contractor will be paid according to the exact number of officials present for each scheduled game. Freedom Hall Fitness Center staff who are on duty, shall not be used to back-fill a late or absent official.

6.12 Officials must maintain a professional attitude and appearance at all times. The Fitness Center Director may request the Sports Association temporarily or permanently suspend and/or remove individuals who do not abide by the BPA, by-laws, or sports rules.

6.13 Officials will not be allowed to officiate any games if it is apparent they have been consuming alcoholic beverages. At no time will any official scheduled to officiate at F. E. Warren AFB consume alcoholic beverages in, on, or around the facilities/playing area before or during said game.

6.14 The Fitness Center Director may recommend to the Contractor rejection of any official(s) not deemed qualified or performing unsatisfactory service. All recommendations for suspensions or terminations will be in writing to include the reason(s) for said action, and forwarded to the Sports Association President and contractor within 48 hours after said incident/evaluation. Official notification on any contractor remedy will come from the Sports Association President.

6.15 Officials for all officiated sports are required to ensure that all equipment is stored, secured, and all lighting is turned on/off for each game.

6.16 Officials will provide their own transportation and uniform/equipment at no expense to the government.

6.17 Failure to comply with any terms of this Statement of Work or what is deemed continued unprofessional or undesirable conduct by official(s) in the opinion of the Fitness Center Director may result in either suspension for five working days, termination for that sport only, or termination for the sports year/season.

6.18 Dial 911 from any phone for emergency assistance. Officials are required to notify a fitness staff member as soon as possible.

7. POSTPONEMENTS, CANCELLATIONS AND FORFEITS: The Fitness Center will provide email notification to the Contractor of any disruptions to games as soon as practicable, but no later than 1.5 hours prior to start of the first game.

7.1 If notification of postponement or cancellation is provided at least 1.5 hours prior to the start of the game, the contractor will not be compensated for that game(s).

7.2 In the event that the Fitness Center Director, or its designated representative, are unable to provide notification of postponement or cancellation at least 1.5 hours prior to the start of the game, the contractor is permitted to invoice/bill for the scheduled game.

Example 1: Contractor is notified at 1630 hours of the cancellation of 3 games scheduled that day with the first game starting at 1730 hours. Since the Government only provided a one-hour notice, the contractor would be permitted to invoice in full for the first game. The second and third game were cancelled with at least a 1.5 hours notice so therefore the games would be cancelled and no compensation provided.

Example 2: Contractor is notified at 1530 hours of the cancellation of the 3 scheduled games for that day with the first game scheduled to start at 1730 hours. Since the Government provided notification at least

1.5 hours prior to the start of the game(s), the games would be cancelled and no compensation provided.

7.3 In the event that a game is forfeited, the contractor is permitted to bill/invoice in full for that game.

However, if both team captains elect and there are enough players between the two teams to meet the minimum number of players for a game, the sports officials shall allow the teams to play and officiate the game as an unofficial contest. The sports officials shall use the scorebook to document the unofficial game noting that the actual game resulted in a forfeit.

Example: Team A vs Team B in basketball. Team A has 12 players while Team B only has 3 players.

Team A can loan Team B enough players in order to meet the minimum number of players required to play.

7.4 Weather Cancellations: In the event that a game is postponed/cancelled due to weather during the course of the game, the contractor is permitted to bill/invoice in full for that game being played. The Contractor is only permitted to invoice for games officiated. If it is necessary to postpone the remaining games that day, the contractor will not be compensated.

8. EQUIPMENT: The Government will provide all supplies and equipment necessary to play each sport. This will include the maintenance and repair of all playing fields/surfaces. The Government will also provide adequate lighting for all night games.

9. DOCUMENTATION: All required documents must be submitted within 10 working days after award or as directed by the Fitness Center Director or its authorized representative.