Attachment 1- Statement of Work - 5-11-21.pdf

Anniston Army Depot Directorate of Public Works Engineering Services Division Anniston, Alabama

Statement of Work

Project No. Q856-18

Preventive Maintenance of Electrical Equipment

Prepared by: Dejuan James, Project Engineer Anniston Army Depot Directorate of Public Works Engineering Services Division 7 Frankford Avenue Anniston, AL 36201

11 May 2021

Information contained in this document regarding commercial products or firms may not be used for advertising or promotional purposes and is not an endorsement of any product or firm by the Directorate of Public Works, Anniston Army Depot or the U.S. Army.

Statement of Work Project Q856-18 Page 2

SECTION 1

GENERAL INFORMATION

1.1 DESCRIPTION OF WORK

The work to be performed under this contract consists of furnishing all plant, material, transportation, labor, equipment, coordination, planning, and supervision necessary to perform inspection and preventive maintenance of electrical equipment at Anniston Army Depot (ANAD) per National Fire Protection Association (NFPA) 70B and The Army Electrical Safety Program Department of the Army pamphlet 385-26. All work performed shall be completed per the manufacturer's specifications and in accordance with the contract specifications, this statement of work, drawings, and technical requirements.

1.2 SUPPORTING DOCUMENTS

1.2.1 Appendix A – Electrical Equipment Inventory w/ Building List

1.2.2 Appendix B - Electrical Preventive Maintenance Low and Medium Voltage Equipment Forms

1.2.3 Project Drawings (floor plans)

1.3 REFERENCED CODES/STANDARDS

1.3.1 The following codes/standards shall be referenced for this project:

a. Department of the Army Pamphlet (DA PAM) 385-26 - The Army Electrical Safety Program

b. NFPA 70 – National Electric Code

c. NFPA 70B - Recommended Practice for Electrical Equipment Maintenance

d. NFPA 70E – Standard for Electrical Safety in the Workplace

e. NFPA 73 – Standard for Electrical Inspections for Existing Dwellings

f. NFPA 78 – Guide on Electrical Inspections

g. NFPA 1078 – Standard for Electrical Inspector Professional Qualifications

1.4 DEFINITIONS

1.4.1 Administrative Deficiency. A procedural condition that prevents the completion of the electrical inspection process.

1.4.2 Authority Having Jurisdiction (AHJ). An organization, office, or individual responsible for enforcing the requirements of a code or standard, or for approving equipment, materials, an installation, or a procedure.

1.4.3 Critical Deficiency. A condition that does not conform to the Authority Having Jurisdiction requirements and presents an imminent hazard to persons or property.

1.4.4 Electrical Inspection. A process that includes administrative, plans review, and field inspection to verify that the methods, materials, and equipment used in the installation and maintenance of electrical systems.

1.4.5 Electrical Inspector. A person who performs one or more functions of an electrical inspection, including administration, plans review, or field inspection.

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1.4.6 Field Inspection. An onsite review and assessment to verify that the methods, materials, and equipment used in the installation and maintenance of electrical systems comply with AHJ requirements.

1.4.7 Noncritical Deficiency. A condition that does not conform to the Authority Having Jurisdiction requirements and does not present an imminent hazard to persons or property.

1.5 LIMITATIONS

The general outline of work does not in any way limit the responsibility of the Contractor to perform all work and furnish all plant, labor, materials, and equipment required by the Statement of Work. The inclusion of any item in either the Statement of Work, the technical requirements, or the drawings shall be considered as part of the work to be done.

1.6 RESPONSIBILITIES

1.6.1 The Contractor shall verify all measurements, drawings, and details and notify the Contracting Officer (KO) of any discrepancies, errors, or omissions before work begins. It shall be the responsibility of the Contractor to visit the site and become familiar with the job conditions at and surrounding the worksite(s) prior to mobilization. Additional items or materials which may be required for completion and finishing of the work indicated, even though such items may not be explicitly defined in the Statement of Work shall be an integral part of this contract.

1.6.2 Uniforms. Complete apparel shall be worn by all contract employees at all times. Apparel are selected by the Contractor, and shall provide a uniform appearance from one employee to the next including all visible outer clothing. Shorts are not permitted. Appropriateness of selected apparel is otherwise subject to review by the Contracting Officers Representative (COR).

1.7 WORK SCHEDULE

1.7.1 Work shall be performed during normal Anniston Army Depot working hours, 0700 to 1630, Monday thru Thursday and 0700 to 1530 on alternate Fridays, except Federal Holidays. Working later in the day, Off Fridays, or weekend work is considered other than normal Depot working hours and shall be permitted only when approved by Government. All requests for work at other than normal Depot working hours must be submitted 48 hours in advance to the Contracting Officer or their designee for approval.

Any work that is performed on other than normal Depot working hours shall be performed without additional cost to the Government.

1.7.2 Defense Logistics Agency (DLA) facilities are controlled areas and will require an escort at all times to be provided by DLA. All work in these facilities will have to be scheduled one week (5 working days) prior to accessing the facility. No laydown area will be provided inside DLA buildings.

1.8 PROTECTION OF GOVERNMENT PROPERTY AND SECURITY

During the performance of the contract, the Contractor shall provide adequate protection of all government property from damages that might occur as a result of any work being performed. Protection of the buildings shall apply to any work that is being done in or around the existing structure. Some buildings or areas for which work is to be performed is a secure work site and will therefore require a government escort at all times.

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1.9 CLEANUP

The Contractor shall remove all debris and salvage items from jobsite daily and transport it to the designated disposal areas on depot. All items removed from a building remain the property of the Government.

1.10 LICENSES AND CERTIFICATIONS

The Contractor must ensure that only qualified persons conduct work on this project. All personnel utilized to provide services under the contract must be qualified and experienced in the inspection, testing, maintenance, and repair of electrical systems and all associated peripheral equipment/components per applicable codes. The electrical inspector must have a minimum of five years of experience in building inspection, maintenance, construction, engineering, architecture, or related work. The electrical inspector must also possess a current master electrician and inspector’s certification. Prior to beginning work, the Contractor shall provide as a submittal, a copy of all licenses and past work history applicable to the work to be performed.

1.11 GENERAL SAFETY PROVISIONS

The Contractor shall be responsible for insuring that all employees conform to the safety guidelines set forth by the Occupational Safety and Health Act (OSHA), and accompanying OSHA regulations (OSHA- 29CFR1926/1910), local depot safety rules and regulations, and other safety requirements as required by the specifications. This will include but not be limited to wearing eye and ear protection, safety shoes, and shirts with 4” minimum sleeves. Any violation of the safety requirements by any Contractor personnel shall be cause for removal of said personnel from the job site until violation is corrected.

1.11.1 Safety Plan. The Contractor shall prepare and submit a Site Specific Safety Plan for this contract.

This plan is a requirement of the OSHA Standard for Construction 29 Code of Federal Regulations (CFR) 1926. This plan shall show how health and safety will be managed on a specific site. The safety plan will be tailored to the project, based on the size and complexity of the work to be accomplished and shall include but not limited to fall protection and prevention program, Lock-Out Tag-Out Procedures, Personal Protective Equipment, Emergency Response Plans, Confined Space, Respiratory Protection Plan, and Hazard Communication. One (1) electronic copy (.pdf format) of this plan shall be submitted for review and approval within two (2) weeks after receipt of Notice to Proceed.

1.12 ELECTRICAL AND FIRE SAFETY

Work near or around any electrically energized item shall only be performed after electricity to that item has been shut off. Disconnection and reconnection of electrical power to any electrically energized item shall be done at no additional cost to the Government. Contractor shall comply with all Occupational Safety and Health Act applicable requirements regarding electrical safety.

Any hot work requirements to be performed on this or any project at the Anniston Army Depot requires the approval from the Anniston Army Depot Fire Department. Approval will be in the form of a Hot Work Permit. Hot Work Permits may be obtained from the Fire Department during normal depot working hours.

1.13 UTILITY/POWER OUTAGES

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1.13.1 Temporary utility/power outages shall be performed during other than normal working hours unless outages can be isolated in a way that does not affect ANAD facilities or are coordinated and agreed upon with the Contracting Officer or their designated representative.

1.13.2 Temporary utility outages required for the performance of work shall be scheduled with the Contracting Officer or their designated representative no less than 10 days in advance of such outages. The government reserves the right to either disapprove a scheduled outage or to cancel at any time, before or during, a scheduled outage if such outage might adversely affect Government missions or operations. In the event of such disapproval or cancellation, the parties shall coordinate a mutually-acceptable alternative time for the scheduled outage.

1.14 SERVICE EQUIPMENT

The Contractor shall have immediate access to all service equipment, i.e. ladders, scaffold, power hand tools, or other equipment required to complete this contract. The contractor will not be allowed to use Government-owned equipment located at the worksite. 110 volt electrical convenience outlets are located throughout the building and will be available for use by the contractor provided they are not in use by Government personnel.

1.15 START OF WORK MEETING

The Contractor shall attend a Pre-Construction Conference held by the government prior to starting work. Work shall NOT begin until this meeting is held. This meeting serves to answer any questions from the Contractor and to discuss building issues such as safety, storage, security, access, and working hours.

1.16 PROGRESS MEETING

The Contractor shall attend any progress meetings held by the government on a biweekly basis. This meeting is to discuss current progress, to discuss schedule and to discuss and resolve any other project related issues.

1.17 TRAINING

All persons entering ANAD as part of this contract shall complete the following training prior to commencing any work on depot.

1.17.1 Resource Conservation and Recovery Act (RCRA) Training. ANAD Risk Management Office (DRK) will conduct RCRA training for each Contractor personnel working on site. This training is required annually. This training covers the latest rules for managing the site’s hazardous waste from cradle to grave. Proof of completion of training shall be kept on site and presented upon request to the DRK representative.

1.18 SCOPE CHANGES

The Contractor shall not proceed with any verbal or written change(s) to the scope of work from sources other than the Contracting Officer, who will provide changes in writing.

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SECTION 2

SPECIFIC TASKS

2.1 ELECTRICAL INSPECTION AND PREVENTIVE MAINTENANCE

2.2.1 The Contractor shall perform inspection and preventive maintenance on all electrical equipment listed in Appendix A. Inspection and preventive maintenance shall be performed per Electrical Preventive Maintenance (EPM) low and medium voltage checklist forms shown in Appendix B and in accordance with manufacturer’s recommendations and instruction. The Contractor shall complete the appropriate checklist form from Appendix B as the work is done, provide an electronic copy of the form to the COR and maintain a copy in its records. Electronic forms shall be provided to the COR biweekly.

2.2.2 Equipment quantities shown in Appendix A are the Governments estimated totals (Actual quantities may differ) and are provided to give the Contractor an idea of the magnitude of work to be performed on this contract. Contractor shall assess ANAD’s low and medium voltage electrical distribution system and provide updated inventory of all equipment listed in Appendix A.

2.2.3 Create and provide to the COR, a master deficiencies report spreadsheet in excel format. Report shall be updated daily and an electronic copy of the updated report shall be provided to the COR biweekly. Report shall be sorted by building number or location. Detailed deficiency report shall include the following:

a. Building number or location

b. Type of Equipment

c. Type of deficiency: Administrative, Critical, or Noncritical Per NFPA 78

d. Condition of the item, describing deficiency

e. Explanation of the deficiency

f. Impact or consequences that the deficiency will cause if not corrected

g. Recommended action to address or correct deficiency

h. Estimated cost of required or recommended corrective actions

2.2.4 Create and provide to the COR, an inventory report spreadsheet in excel format for all equipment listed below. Inventory report shall be updated daily and an electronic copy of the updated report shall be provided to the COR biweekly. Assign each piece of electrical equipment with a unique equipment identification number provided by government. Inventory report spreadsheet for equipment listed below shall include at a minimum the following:

Low Voltage

a. Dry-Type Transformers – Location (building number), type of equipment, equipment identification number, manufacturer, serial number, kilovolt-Amperes (KVA), phase, primary & secondary voltages, connection type, impedance

b. Switchgear/Switchboards/Panelboards - Location (building number), type of equipment, equipment identification number, manufacturer, serial number, voltage, amperage rating, phase

c. Automatic Transfer Switches - Location (building number), type of equipment, equipment identification number, manufacturer, serial number, voltage, amperage rating, phase

d. Disconnects/Safety Switches - Location (building number), type of equipment, equipment identification number, manufacturer, serial number, voltage, amperage rating, phase

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e. Uninterruptable Power Supply Systems - Location (building number), type of equipment, equipment identification number, manufacturer, serial number, KVA/watts, input/output voltage, phase

f. Meters - Location (building number), type of equipment, equipment identification number, manufacturer, serial number Medium Voltage

g. Wires and Cables (connection points at primary sectionalizing enclosures) - Location (building/depot area), type of equipment, equipment identification number, manufacturer, serial number,

h. Liquid Filled Transformers - Location (building/depot area), type of equipment, equipment identification number, manufacturer, serial number, KVA, phase, primary & secondary voltages, connection type, transformer type (pole/pad), impedance

i. Circuit Breakers (Air/Oil/Vacuum) - Location (building/depot area), type of equipment, equipment identification number, manufacturer, serial number, type (Air/oil/Vacuum), voltage, amperage rating, interrupting rating, phase

j. Surge Arresters - Location (building/depot area), type of equipment, equipment identification number, manufacturer, serial number,

k. Cutouts - Location (building/depot area), type of equipment, equipment identification number, manufacturer, serial number,

l. Reclosers - Location (building/depot area), type of equipment, equipment identification number, manufacturer, serial number, type, phase

m. Voltage Regulators - Location (building/depot area), type of equipment, location (depot area), equipment identification number, manufacturer, serial number, KVA, voltage, phase

2.2.5 Install new equipment identification labels provided by government. Labels shall be applied to equipment listed below.

Low Voltage

a. Dry-Type Transformers

b. Switchgears/Switchboards/Panelboards

c. Automatic Transfer Switches

d. Disconnect/Safety Switches

e. Uninterruptable Power Supply Systems

f. Meters

Medium Voltage

g. Wires and Cables (primary sectionalizing enclosures)

h. Liquid Filled Transformers – pole mount

i. Liquid Filled Transformers – pad mount

j. Circuit Breakers (Air/Oil/Vacuum)

k. Reclosers

l. Surge Arresters

m. Cutouts

n. Voltage Regulators

2.2.6 Update existing CYME distribution model and existing Electrical Transient Analyzer Program

(ETAP) Arc Flash models with all field changes and provide updated Arc Flash labels as appropriate. Existing CYME and ETAP Arc Flash Models will be provided upon request.

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2.2.7 Provide Computer Aided Design (MicroStation or AutoCad) drawings showing locations of all electrical equipment listed in appendix A. Drawings shall have legend identifying equipment type and shall include equipment identification number. Drawings shall include floor plans of all buildings and system maps of the East, West and Restricted areas of Anniston Army Depot.

Government will provide existing floor plans to specified buildings and overall map of the Electrical Distribution System upon request. Any discrepancies identified in existing drawings provided by Government shall be corrected on Contractor’s submitted drawings to Government.

2.3 WRITTEN INSPECTION REPORTS

2.3.1 Electrical Inspection and Maintenance Report: Provide to COR a final copy (one electronic) of the electrical inspection and maintenance report in PDF format at the conclusion of the inspection and maintenance work. Report shall be sorted by building number or location. Report shall include the following:

a. Cover page – To include name and address of facility (Anniston Army Depot)

b. Index

c. Completed EPM checklist form for each piece of equipment inspected

2.3.2 Master Deficiencies Report Spreadsheet: Provide to COR a final copy (one electronic and one hard) of the master deficiencies report spreadsheet in excel format at the conclusion of the inspection and maintenance work.

2.3.3 Inventory Report Spreadsheet: Provide to COR a final copy (one electronic and one hard) of the inventory report spreadsheet in excel format at the conclusion of the inspection and maintenance work.

2.3.4 The Contractor shall be responsible for all actions required to produce the electrical inspection and maintenance Written Reports. The Contractor shall visit the sites (field inspection) to inspect, evaluate, and perform preventive maintenance for all electrical equipment listed. These evaluations shall be thoroughly documented in the Electrical Inspections Written Reports and delivered to the Contracting Officer's Representative.

2.4 REPAIRS

This contract will have a Not-to-Exceed repair budget added to the contract at the time of award. Billing will be based on a Firm Fixed Price (FFP) with the Contracting Officer or his/her designated representative approval for each repair identified. The Contracting Officer or his/her designated representative will approve each proposed repair before work begins and the government will only be charged for approved services up to the Not-to-Exceed value.

2.5 SUBMITTALS

2.5.1 Submittal Requirements. The Contractor shall provide one hard copy and one electronic copy of all submittals to the COR with a courtesy copy forward to the Contracting Officer. Review and acceptance of submittals by the Government does not relieve the Contractor from the responsibility to meet all specifications, drawings, and other required contractual standards or regulations. The Government will require fourteen (14) calendar days for review of each submittal or resubmittal furnished by the Contractor for approval.

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2.5.2 List of Submittals. After contract award, at a minimum, the following submittals shall be provided by the Contractor to the COR.

1) Safety Plan – 30 days prior to any construction activity.

2) Quality Control Plan

3) Safety Data Sheets (SDS) prior to commencement of work.

4) Work schedule – Due 14 days after Notice to proceed is issued; updates by 10th of each month.

5) Master Electrician and Inspector’s Certification – To be submitted with proposal

6) Warranty Provisions

2.6 FINAL ACCEPTANCE

Upon completion of the project, the Contractor must schedule a Final Inspection walkthrough with the COR to the satisfaction of the Government. This final project walkthrough must demonstrate that all contract work has been completed, including any deficiencies known to exist in accordance with the contract. Once all contract work has been fulfilled, project acceptance will be granted.

SECTION 3

OTHER REQUIREMENTS

3.1 RECORDKEEPING AND REPORTING

The Contractor’s Site Manager shall provide the COR or government construction representative with accurate records of the performance of all assigned work – including dates and locations for each work day. This information, in writing and in a single, legible format, shall be provided on a weekly basis - and shall identify all of the above work that took place within the previous seven days. Site Manager shall carry an activated cellular phone specifically for communicating with the COR or his representative. Site Manager shall visit and meet daily with the COR or government construction representative prior to 0730 AM. Site Manager shall have designated an acting Site Manager for his or her absences, and shall notify the COR in advance of such absences.

3.2 CONTRACTOR MANPOWER REPORTING (CMR)

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor will report ALL Contractor manpower (including Sub-Contractor manpower) required for performance of this contract. The Contractor is required to completely fill in all the information in the format using the following web address:

https://Contractormanpower.army.pentagon.mil.

The required information includes:

1) Contracting Office, Contracting Officer, Contracting Officer's Technical Representative;

2) Contract number, including task and delivery order number;

3) Beginning and ending dates covered by reporting period;

4) Contractor name, address, phone number, e-mail address, identity of Contractor employee entering data;

5) Estimated direct labor hours (including sub-Contractors);

6) Estimated direct labor dollars paid this reporting period (including sub- Contractors);

https://contractormanpower.army.pentagon.mil./

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7) Total payments (including sub-Contractors);

8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different);

9) Estimated data collection cost;

10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring

Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information);

11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website);

12) Presence of deployment or contingency contract language; and

13) Number of Contractor, and sub-Contractor employees deployed in theater this reporting period (by country).

As part of its submission, the Contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor's systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site.

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APPENDIX A – Electrical Equipment Inventory

Low Voltage Equipment (0-1000v) Inventory

Dry-Type Transformers 273

Switchgears/Switchboards (100kaic or larger) 8

Switchboards/Panels (smaller than 100kaic) 43

Panelboards 2096

Automatic Transfer Equipment 37

Disconnect/Safety Switch 4616

Uninterruptable Power Supply Systems 24

Meters 337

Medium Voltage Equipment (over 1000v) Inventory

Wires and Cables (over 1000v) 81

Liquid Filled Transformers - Pole Mount 945

Liquid Filled Transformers - Pad Mount 153

Circuit Breaker (Air/Oil/Vacuum) to include relays 20

Surge Arresters - Medium/High Voltage 1404

Cutouts 1404

Reclosers 6

Voltage Regulators 17