Attachment 1 PWS.pdf

DEFENSE LOGISTICS AGENCY

HEADQUARTERS

8725 JOHN J. KINGMAN ROAD

FORT BELVOIR, VIRGINIA 22060-6221

Germanium Scrap Recycling Services Performance Work Statement

1. INTRODUCTION

The Government has a need for contractor support for germanium (Ge) scrap recycling services. The Government will give special preference to processes which can reduce the environmental impacts of energy usage, liquid and solid waste generation, and gas emissions.

1.1 Background:

The Government has in its custody Ge scrap material in any combination of the following forms: (1) “free Ge” – windows and pieces of windows which have diamond-like carbon (DLC) coating, thorium tetrafluoride (Th) coating, or are non-coated (2) “DLC-coated windows” – windows coated with DLC coating and whose primary containment is a subassembly; and ; (3) (Th-coated windows” – windows coated with Th coating and whose primary containment is a subassembly. This Ge scrap (free or with subassembly primary containment) will be government-furnished material (GFM).

The Government’s Ge scrap material is in two types of Department of Defense (DoD) locations: (1) Defense Logistics Agency (DLA) locations - Hammond Indiana (Hammond) Depot and Scotia, New York (Scotia) Depot; and (2) other DoD locations (e.g., Tobyhanna Army Depot in Pennsylvania, Davis-Monthan Air Force Base in Arizona, and Fort Bragg Army Base in North Carolina).

When the Government’s inventory of this material reaches a level of 500 ± 50 kg or more of contained Ge, the government requires the transformation of these Ge-containing materials to zone-refined polycrystalline Ge ingots with a minimum purity of 99.999% by mass (5N) as specified in Attachment 1.

1.2 Objective:

The purpose of this contract is to reclaim Ge, in the form of polycrystalline ingots with a minimum purity of 5N. This final material in ingot form shall be suitable as feedstock for the production of monocrystalline Ge intended for optics applications, from Ge windows and/or subassemblies containing Ge windows as GFM.

The Government will assign value to vendors who can objectively demonstrate their processes minimize energy usage, liquid and solid waste generation, as well as gas emissions (Green Process) in balance with total cost of services. The vendor shall report volatile organic compounds (VOC). The vendor’s VOC report shall be in accordance with the state and municipality VOC reporting requirements in the jurisdictions where the vendor generates VOC. If the vendor’s VOC emissions are below the reporting threshold of their state and municipality, the government will require a VOC report in one of two forms: (1) VOC emissions are incorporated into carbon emissions; or (2) a VOC report to the government.

A portion of the GFM will contain Th-coated Ge windows. As Th is a radionuclide, federal and state regulations apply, and licenses/permits are needed to receive/store Th-containing material, and to process the Th (i.e. the radionuclide is not a sealed source).

Thus, the recycling of Th-coated Ge windows from GFM will be a separate Contract Line Item Number (CLIN) the Government may or may not choose to exercise. If the government does choose to exercise this CLIN, they will give the vendor two (2) years notice in order to permit the vendor adequate time to secure all applicable permits/licenses required to receive, store, and process Th as a non-sealed source.

The Contractor is not performing any inherently governmental function.

1.3 Considerations:

The Government’s inventory of Ge scrap material will change over time, and the quantity and schedule of these inventory changes is unknown. The minimum amount of contained Ge in the GFM for any Purchase Order will be 500 ± 50 kg; the maximum amount of contained Ge in the GFM for any Purchase Order will have a maximum total contract value of $1,700,000.00 per Purchase Order. The Government anticipates issuing no more than one Purchase Order per year. For the total period of this contract, the total minimum quantity is 1,500 ± 50 kg of Ge scrap; the total maximum quantity of Ge scrap will have a contract value of $8,500,000.00. For pricing purposes, the contractor should assume the GFM identified in a Purchase Order will be similar to the example inventory described in Attachment 2.

The Government must be able to account for its GFM at all times during the performance of the services in this PWS. As such, the contractor shall provide the Government with baseline GFM reports. At a minimum, these reports shall include the following: the reported total mass of incoming contained Ge to each of the processes, whether that total mass is measured or based on government-provided estimates of contained Ge; the total mass of contained Ge the contractor measures before each process; discrepancies between reported incoming total mass contained Ge and measured total mass of contained Ge at the beginning of each process; total mass of contained Ge loss as a percentage of measured incoming total mass contained Ge; and total mass of contained Ge outgoing from each process.

The contractor shall also provide other reports (mass, purity, environmental, etc.) as indicated within this PWS.

The vendor will also be required to submit documentation detailing their energy usage, liquid waste and solid waste generation, and gas emissions (correlated to energy usage and adding any additional gas emissions not tied to energy usage). This may be done in a few ways such as the total amount used by the facility and the percentage of total production related to this PWS; per kilogram contained Ge or per unit time with data stating the process flow per unit time. The intent of this information is for the government to be able to determine the waste generated per kilogram of contained Ge and energy usage per kilogram of contained Ge.

The vendor shall also submit VOC reports; the VOC reports shall in in compliance with the state and municipal requirements for VOC reports in the jurisdiction where the VOC are generated. If the vendor’s VOC emissions are below their jurisdiction’s reporting threshold, the vendor shall submit either a VOC report to the government or incorporate their VOC emissions into their carbon emissions.

The vendor is not required to submit environmental reports associated with the vendor’s transportation operations.

The Government reserves the right to observe and inspect contractor compliance with all activities associated with the performance of this PWS. The Government reserves the right to test and verify the Ge material the contractor returns to the government, for compliance with contract requirements.

The contractor is responsible for all costs associated with the performance of this PWS unless explicitly stated otherwise.

All activities associated with this PWS will be performed within the continental United States of America (CONUS). The contractor shall ensure that no GFM leaves CONUS.

The contractor shall provide proof of applicable and appropriate federal, state, and local permits/licenses. The contractor shall submit permits and/licenses with their proposal.

The government will not be responsible or liable for any failure of the contractor to comply with their license and regulatory requirements and worker health and safety issues arising from the performance of the services in this PWS.

1.4 Scope of Work:

NOTE: Figures contained in the main body of this PWS, excluding attachments and appendices, are for illustrative purposes only. As such, the information contained in the figures is not contractually binding.

This section contains a brief summary of the processes the Government expects from the contractor in order to perform the services in this PWS. Details of each process and government requirements for each process are provided in Section 3 of this PWS.

The contractor will receive GFM in the form of free Ge windows and/or subassemblies containing Ge windows, and return polycrystalline Ge ingots made from the GFM with a minimum purity of 5N (Figure 1).

Figure 1 - Overall Ge Scrap Recycling Program

1.4.1 The Government will provide an estimate of the mass of contained Ge in the GFM within each Task Order.

When the GFM is located at the Scotia Depot or the Hammond Depot, the contractor shall sort all GFM identified in the Task Order into a minimum of six

(6) categories, – (1) DLC coated Ge windows/subassemblies containing DLC coated Ge windows; (2) Th coated Ge windows/subassemblies containing Th coated Ge windows; (3) free DLC coated Ge scrap, (4) free Th coated Ge scrap,

(5) non-coated Ge windows, and (6) non-recoverable GFM. If the contractor determines additional categories will be more efficient for subsequent contractor operations, the contractor may add these categories and label each additional category of amassed material appropriately.

When the GFM is located at a DoD site other than the Hammond or Scotia depots, the contractor shall inspect the GFM description provided by the government. If the contractor determines a sorting operation is necessary, and, if the other DoD site approves of the contractor’s visit for sorting operations, the contractor will travel to the other DoD site for sorting of GFM. The contractor shall sort the GFM at other DoD sites in the same manner as described for sorting at Scotia and Hammond Depots.

1.4.2 The contractor shall report the mass of contained Ge in the GFM that the contractor determines is non-recoverable.

1.4.3 The contractor is responsible for all travel and expenses they incur during the sorting process.

1.4.4 The contractor will receive the sorted GFM from the government at the contractor’s designated site. For pricing purposes, the contractor should assume the Government will be responsible for transportation costs of the GFM from the depots and other DoD sites to the contractor’s location for disassembly of DLC coated GFM; the contractor’s location for disassembly of Th coated GFM; the contractor’s location for DLC de-coating and Th de-coating of free Ge Scrap windows; and non-coated Ge windows (zone refining location or other contractor designated location).

1.4.5 The contractor shall remove the DLC coated Ge windows from the DLC coated GFM subassemblies and determine the total mass of DLC coated Ge windows via direct measurement. The government understands a small portion of the mass of contained Ge will be the mass of the DLC coating.

1.4.6 The contractor shall remove the Th coated Ge windows from the Th coated GFM subassemblies and determine the total mass of Th coated Ge windows via direct measurement. The government understands a small portion of the mass of contained Ge will be the mass of the Th coating.

1.4.7 The contractor shall report the total mass of subassembly primary containment, packaging, and other GFM remains not containing Ge. The contractor shall report the total mass of Ge windows, determined in two manners: (1) subtraction of weight of subassembly, packaging, and other remains from the weight of received GFM shipment; and (2) direct measurement of total mass of Ge windows. The contractor shall also report the percent difference between their reported total mass of contained Ge and the Government’s estimated total mass of contained Ge in the GFM.

1.4.8 The contractor shall dispose of Ge primary containment subassemblies. The contractor shall be responsible for all costs associated with the disposal of Ge primary containment subassemblies. The contractor shall abide by all federal, state, and local laws associated with this disposal. If the contractor’s disposal of Ge primary containment subassembly material results in contractor’s profitable reclamation of non-Ge materials; the contractor shall provide the government with a report describing this profit to the contracting officer (KO). After the KO approves contractor’s profit report, the contractor shall credit the government 50% of the contractor’s profit on the reclamation of non-Ge containing material.

1.4.9 The contractor shall remove the DLC coating from the Ge windows and report the total mass of the de-coated Ge windows to the government and to the next contractor in the process flow as well as other reports specified in Section 3 of this PWS. The vendor shall account for the solid waste generated in this process and provide the government with a report detailing their solid waste generation per kilogram of contained Ge. If the mass of the solid waste generated is greater than the mass of the DLC coating removed from the windows (such as in the case where a blast media is used), this mass shall be explained (i.e. blasting media).

1.4.10 The contractor is responsible for the proper disposal of all nonradioactive waste materials generated in the performance of this PWS in accordance with federal, state, and local regulations for waste material handling, storage, and disposal.

1.4.11 The contractor shall remove the Th coating from the Ge windows and report the mass of the de-coated Ge windows to the Government and to the next contractor in the process flow as well as other reports specified in Section 3 of this PWS.

The vendor shall account for the solid waste generated in this process and provide the government with a report detailing their solid waste generation per kilogram of contained Ge. If the mass of the solid waste generated is greater than the mass of the DLC coating removed from the windows (such as in the case where a blast media is used) this mass shall be explained (i.e. blasting media). Additionally, the amount of all radioactive waste shall be reported to the government.

1.4.12 The contractor is responsible for complying with all federal, state, and local regulations for the handling, storing, and processing of non-sealed source radioactive materials and other hazardous materials including licensing, if required.

1.4.13 The contractor is responsible for coordination with the Government for the government’s disposal of the waste materials containing Th, and other hazardous waste streams generated in the de-coating of Th coated GFM. The contractor will be responsible for the proper packaging and shipping of the Th containing materials in accordance with all federal and state laws, and DoD regulations. The contractor shall be responsible for all costs and activities associated with handling, packaging, and shipping of waste materials.

1.4.14 For pricing purposes, the contractor should assume the Government will be responsible for disposal costs, other than packaging and shipping, for the contractor’s waste containing Th resulting from the contractor’s handling of

GFM.

1.4.15 The contractor shall report the purity to the nearest 10th of a mass percent of the Ge in the disassembled and de-coated Ge windows from the GFM. The contractor shall report their method and assumptions for measuring purity.

1.4.16 The contractor shall minimize non-recoverable Ge they generate as a result of all processes and report total Ge mass loss resulting from processing.

1.4.17 The contractor is responsible for transportation of the disassembled and de-coated Ge windows to a zone refining contractor.

1.4.18 The zone refining contractor shall measure the total mass of received GFM as a basis for their determination of percent yield of Ge during the zone refining process and report this data to the government. The zone refining contractor shall perform initial characterization of incoming Ge material, to include Ge purity, and report this data to the government.

1.4.19 The contractor shall determine if any incoming material to the zone refining site requires remedial de-coating. The contractor shall return material requiring remedial de-coating to their de-coating site, at contractor cost, and remedial de-coating will be at contractor cost.

1.4.20 The contractor shall zone refine the clean Ge windows (and any scraps of Ge windows) to produce polycrystalline ingots of minimum 5N percent by mass purity and meeting the government’s specifications as described in Attachment 1.

If the contractor determines the testing methodology specifications described in Attachment 1 are not obtainable, the contractor shall propose alternative testing methodologies in their proposal. The contractor shall support alternative testing methodologies with data from zone refining experts which demonstrates the alternative methodology provides data which is not statistically different from the date generated from methodology specified in Attachment 1.

The contractor shall collect a sample of zone refined polycrystalline Ge which is representative of each lot of polycrystalline zone refined ingot(s). At the government’s discretion, these samples will be analyzed by an independent party to verify the contractor’s analyses. Once the government completes verification analyses of the selected samples, the government will return unused sample material to the contractor’s zone refining location for incorporation into the government’s zone refined ingots. The contractors shall include the reduction of mass of Ge in their refining mass report; and the contractors shall include the addition of returned analyzed samples into their zone refining mass report.

1.4.21 The contractor shall measure the mass and purity of each lot of polycrystalline Ge ingots produced during the performance of this PWS and report that data to the Government along with other applicable data in a Certificate of Analysis (CoA).

The CoA is defined in Section 2.9 of this PWS.

1.4.22 The contractor shall package the 5N polycrystalline Ge ingots according to the specifications described in Attachment 1. The contractor is responsible for all transportation costs associated with shipment of the packaged 5N polycrystalline Ge ingots to the government’s depot location in Hammond, Indiana.

1.4.23 The contractor shall not ship any material to the government without prior approval. The contractor shall transport the polycrystalline Ge ingots and the samples to the government location in such a manner to ensure there is no ingot breakage/damage. The contractor is responsible for remedying broken polycrystalline Ge ingots received by the government. The contractor is responsible for all costs of transportation of the polycrystalline Ge ingots.

1.5 Period of Performance:

The period of performance (PoP) for the Blanket Purchase Order will be one base year with four option years. The start date for the contract will be based on the day of contract award. Additionally, each Task Order will have a defined PoP.

2. GENERAL INFORMATION

2.1 Integrated Master Plan (IMP) & Integrated Master Schedule (IMS):

The contractor shall develop, maintain, and follow a comprehensive IMP and IMS that ensures all activities within this PWS are planned in an order that complies with the PWS requirements and provides effective scheduling for each activity thorough completion of all work associated with this contract. The IMP and IMS shall be submitted to the KO and contracting officer’s representative (COR) within 14 calendar days of contract award (based on the KO’s signature date). All changes to the IMS and IMP shall be submitted to the KO/COR in writing. Approval/disapproval will be provided by the KO within seven calendar days of receipt.

2.2 Quality Control Plan (QCP):

The contractor shall develop and maintain a thorough and effective QCP to ensure services are performed in accordance with the PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP documents how the contractor self-assures their work complies with the requirements of the contract. The QCP shall be submitted to the KO/COR within 14 calendar days of contract award. All changes to the QCP shall be submitted to the KO/COR in writing. Approval/disapproval will be provided by the KO within seven calendar days of receipt.

2.3 Standard Operating Procedure (SOP):

The contractor shall develop and follow a government-approved SOP for performance of each activity within this PWS. The contractor’s SOP shall include an accident prevention plan, a site-specific hazard analysis (SSHA), an accident hazard analysis (AHA), and the QCP described in Section 2.2. The SOP shall be submitted to the KO/COR within 14 calendar days of contract award. All changes to the SOP and any plans contained therein shall be submitted to the KO/COR in writing. Approval/disapproval will be provided by the KO within seven calendar days of receipt.

2.4 Quality Assurance:

The Government will evaluate the contractor’s performance under this contract.

2.5 Federal Holidays:

The contractor is not required to provide services on federal holidays unless approved by the KO/COR.

When a holiday falls on Sunday, the following Monday will be observed as a legal holiday. When the federal holiday falls on a Saturday, the preceding Friday is observed as the holiday.

2.6 Hours of Operation of Government Depots:

The contractor is responsible for conducting business and completing deliveries at the government sites between the hours of 7:30am and 3:30pm local time Monday through Friday excluding federal holidays or when the government facility is closed due to local or national emergencies, administrative closings, or similar government directed facility closings. The contractor will not be reimbursed when the government facility is closed for the above reasons.

2.7 Place of Performance:

Work will be performed at the contractor’s facilities unless otherwise specified in this PWS. All contractor facilities that will be used in the performance of this contract shall be located in CONUS.

2.8 Environmental and Safety:

The contractor shall comply with all applicable federal, state, and local laws and regulations. The contractor shall comply with DLA Strategic Materials’ Environmental, Safety, and Occupational Health Management System (ESOHMS) and depot on-site rules (see Appendix A) while at government facilities. The DLA Strategic Materials ESOHMS Policy Statement and additional ESOHMS information can be found on the DLA Strategic Materials website at:

http://www.dla.mil/HQ/Acquisition/StrategicMaterials/iamthekey.aspx

2.8.1 Hazardous Materials:

Use of hazardous materials must be minimized. Hazardous materials may only be used in the event that a suitable non-hazardous material alternative does not exist.

If required, hazardous materials shall be handled and disposed of as listed on the container(s) labeling. The contractor shall provide a copy of the material’s Safety Data Sheet(s) (SDS) to the COR for all on-site contractor furnished material that requires a SDS. Copies of all SDS’s shall be maintained on-site by the designated site safety monitor for quick reference.

http://www.dla.mil/HQ/Acquisition/StrategicMaterials/iamthekey.aspx

2.8.2 Disposal of Hazardous Waste Materials:

The contractor shall ensure that all hazardous waste is disposed of at a qualified facility as listed and qualified by DLA Disposition Services. A listing of qualified facilities is online at https://www.dla.mil/DispositionServices/Offers/Disposal/HazardousWaste/Qualif iedtransportersList. This website is subject to change; however, the requirement to utilize a qualified facility approved by DLA Disposition Services remains in effect.

These lists change and are updated frequently. The contractor shall provide a copy of all documents related to disposal and transfer of hazardous waste to the COR including waste handler licenses and disposal facility certifications.

2.8.3 Management and Disposal of Radioactive Materials and Wastes:

The contractor shall comply with applicable federal, state, and local laws and regulations for the management and storage of radioactive materials and wastes generated during the performance of this contract including all necessary Nuclear Regulatory Commission (NRC) licenses and permits. The contractor is responsible for packaging and transporting all radioactive wastes and materials in accordance with all federal, state, and DoD guidance. The contractor shall coordinate with the government for the shipment of the waste and materials to the processing location. The wastes will be processed by the DoD Executive Lead Agency for Low Level Radioactive Waste, Joint Munitions Command.

2.8.4 Spill Responsibility:

The contractor is solely responsible for all spills or leaks during the performance of this contract that occur as a result of, or is contributed to, the actions of its agents, employees, or subcontractors. The contractor shall clean up such spills or leaks to the satisfaction of the government in a manner that complies with applicable federal, state, and local laws and regulations. The cleanup will be at no cost to the government. The contractor shall report all such spills or leaks, regardless of their quantity, to the KO/COR immediately upon discovery. A written follow-up report shall be submitted to the KO/COR within 24 hours after the initial report. The written report shall be in narrative form and include the following:

a. Description of item spilled (including identity, quantity, etc.);

b. Whether amount spilled is EPA/state reportable and if so, whether it was reported;

c. Exact time and location of spill including a description of the area involved;

d. Containment procedures initiated;

e. Amount of contained Ge lost;

f. Summary of any communications the contractor has with press or government officials other than the KO/COR; and

g. Description of clean-up procedures employed or to be employed at the site including disposal location of spill residue.

2.8.5 Safety:

The contractor shall require all employees and subcontractors who work on-site to read the Hammond/Scotia Depot ESOHMS Orientation Guide for Contractors and Visitors (see Appendix A). Contractor employees shall sign and date the guide to document their understanding of the guide’s contents. The contractor shall provide copies of all signed Depot ESOHMS Orientation Guides to the COR. All contractor employees shall comply with the requirements of this guide. The contractor shall determine the need for and supply all personal protective equipment (PPE) required for their employees to perform the services of this PWS with the exception of government supplied radiation dosimeters during sorting of GFM at the Scotia depot. At a minimum, the contractor shall require their employees to wear steel-toed safety shoes and eye and hand protection.

Contractor employees will be required to comply with the DLA Strategic Materials Occupational Radiation Protection Program (ORPP) and wear government supplied radiation dosimeters during work within the designated radioactive material storage area and/or while dealing with radioactive materials at the Scotia depot. The ORPP is provided in Appendix A. The Government supplied radiation dosimeters shall be returned to the government at the end of each work period and shall not be removed from the Scotia depot.

2.8.6 Mishap Reporting:

The contractor shall report in writing to the KO/COR all injuries, property damage, equipment damage, or vehicle accidents that occur during performance of this contract within two hours of occurrence. The contractor shall complete and submit any documentation determined to be appropriate by the KO/COR to document the mishap. Any damage that occurs to government facilities or equipment that is caused, or is contributed to, by the contractor or its subcontractors shall be repaired or replaced at the expense of the contractor to the satisfaction of the COR.

2.9 Certificates of Analysis (CoA):

Each CoA shall include the following:

a. Lot number,

b. Weight and number of containers the CoA covers,

c. List of the tests performed and/or methodology applied,

d. Numerical results and qualitative results (as applicable),

e. Error ranges/limits for results,

f. Specifications/requirements,

g. Name of the company or name of the laboratory,

h. Date(s) each analysis is performed, and

i. Printed name and signature of analyst.

2.10 Physical Security:

The contractor is responsible for safeguarding all GFM while in the contractor’s custody during transportation between contractor sites and during transportation from a contractor site to the government.

The contractor shall track, document, and maintain chain of custody, especially when the physical location of the GFM changes. The contractor shall be able to provide documentation demonstrating proof of custody and location of GFM at any time upon government request.

The contractor shall develop and maintain a description of their physical security and chain of custody plans for the GFM. Sample templates for a chain of custody record (CoCR) for Hammond and Scotia depots are at Appendix B. The contractor shall use these reports to maintain and document chain of custody of GFM. The original CoCR with original signatures shall always accompany the GFM; however, the relinquishing party shall maintain a copy of the CoCR with all signatures leading to the point at which the relinquishing party transfers custody to the receiving party through contract completion.

When the contractor is performing services at a government site, the contractor shall abide by all rules and regulations of the government site.

The contractor shall be adequately insured and bonded for the duration of this contract.

At a minimum, the contractor shall insure for the current cost of zone refined polycrystalline Ge ingots for the total mass of contained Ge in their custody at any time.

The contractor will reimburse the Government for all loss of contained Ge GFM that is not a result of allowable processing costs described in this PWS.

2.11 Transportation:

During the transportation of this material, and unless otherwise specified in this PWS, the contractor is responsible for transport as well as for Carrier and Insurance Paid To (CIP) of material to the point of delivery. The final point of delivery in this PWS is to the Hammond Depot. The contractor shall comply with all relevant federal, state, and local laws including the DoT Hazardous Materials Regulations (49 CFR 170-189) where appropriate including SDS documentation inclusion in shipping requirements. The contractor is responsible for safeguarding the physical security of the GFM during transit.

The contractor will reimburse the Government for the value of the contained Ge (scrap Ge value or zone refined 5N Ge value as applicable to the nature of the GFM) lost during transit; and the contractor shall carry insurance or bond with a value no less than the value of contained Ge scrap (or zone refined 5N Ge as applicable).

2.12 Post-Award Conference/Periodic Progress Meetings:

The contractor is required to attend any post award conference or subsequent performance/progress meetings as requested by the KO/COR. At these meetings, the KO will provide feedback on contractor performance and the contractor will notify the government of any issues preventing performance. Appropriate action must be taken to resolve outstanding issues. The Government will conduct these meetings remotely and the meetings will be at no additional cost to the government.

2.13 Key Personnel:

The contractor shall designate a contract manager who will be responsible for the performance of the work. The name and contact information for this person and an alternate shall be provided to the KO/COR in writing within seven calendar days after contract award. The contract manager or alternate shall have full authority to act for the contractor on all matters relating to this contract.

2.14 Contractor Travel:

The contractor is required to travel to depots and other DoD sites for the sorting portion of the services required in this PWS. Only CONUS travel by the contractor is authorized, and foreign nationals will not be allowed on these government sites. All contractor travel shall be in accordance with the Joint Travel Regulations (JTR). The contractor is required to submit written travel requests with detailed costs estimate to the KO/COR at least 14 calendar days before travel is scheduled to occur. Trip reports shall be submitted within five calendar days after travel has occurred. The trip reports shall document the travelers, locations, and purpose/outcome of the trip. Travel costs are reimbursable based on actual costs only and cannot include any overhead, profit, or other costs/fees.

2.15 Organizational Conflict of Interest:

Contractor and subcontractor personnel performing work under this contract may not receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform services that may create a current or subsequent organizational conflict of interest (OCI) as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO, and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may effect other remedies as s/he deems necessary including prohibiting the contractor from participation in subsequent contracted requirements that may be affected by the OCI.

2.16 Monthly Status Reports:

The contractor shall submit written monthly reports detailing the status of the services to the KO/COR. These reports shall coincide with invoice submission and shall be uploaded as attachments to the invoice in Wide Area Work Flow (WAWF).

2.17 Acceptance:

The Government will inspect and test delivered polycrystalline Ge ingots within 60 days of receipt of polycrystalline ingots for compliance with all requirements described in Attachment 1. The KO/COR will notify the contractor of acceptance or rejection of the upgraded Ge GFM. This notification, and not the government’s payment on the services, will represent the acceptance of the upgraded Ge GFM.

3. REQUIREMENTS/PERFORMANCE STANDARDS

3.1 Sorting of GFM (Figure 2)

Figure 2 - Sorting of GFM Process & Deliverables

3.1.1 Requirement:

The contractor will travel to the government’s depots and other DoD locations.

The contractor shall sort all GFM identified in the Task Order into a minimum of six (6) categories, – (1) DLC coated Ge windows/subassemblies containing DLC coated Ge windows; (2) Th coated Ge windows/subassemblies containing Th coated Ge windows; (3) free DLC coated Ge scrap, (4) free Th coated Ge scrap,

(5) non-coated Ge windows, and (6) non-recoverable GFM. If the contractor determines additional categories will be more efficient for subsequent contractor operations, the contractor may add these categories and label each additional category of amassed material appropriately. The contractor shall amass these materials in the area(s) designated by the COR and/or other authorized site personnel. The contractor shall label each category of amassed GFM (i.e. DLC, Th coated, non-coated, etc.).

The contractor will amass sorted material in the area(s) designated by the COR.

The contractor shall label each area where they amass sorted material as “DLC coated”, “Th coated”, or “Non-coated” and in a manner that would be readable to any person with reasonable eyesight, or corrected eyesight, within 15 feet of the label.

The contractor shall determine if any pieces of broken Ge windows should be designated as non-recoverable and report the non-recoverable material mass of contained Ge or estimated mass based on contained Ge in the subassembly in writing to the government. The contractor shall keep breakage of the Ge windows to a minimum during their handling of the GFM. If the contractor breaks any Ge windows and the contractor determines pieces of Ge windows resulting from breakage during sorting activities handling should be classified as non-recoverable, the contractor shall report the non-recoverable material mass of contained Ge, or estimated mass, based on contained Ge in the subassembly in writing to the government.

The contractor shall report the mass of contained Ge in the DLC coated category to the COR electronically in writing. The contractor shall use government estimates of the mass of contained Ge, direct measurement of the mass of DLC coated Ge windows, or any combination of government estimate and direct measurement of mass of DLC coated Ge windows.

The contractor shall report the mass of contained Ge in the Th coated category to the COR electronically in writing. The contractor shall use government estimates of the mass of contained Ge, direct measurement of the mass of Th coated Ge windows, or any combination of government estimate and direct measurement of mass of Th coated Ge windows.

The contractor shall report the mass of contained Ge in the non-coated category to the COR electronically in writing. The contractor will use government estimates of the mass of contained Ge, direct measurement of the mass of non-coated Ge windows, or any combination of government estimate and direct measurement of mass of non-coated Ge windows.

The contractor shall report the total mass of contained Ge designated as non-recoverable contained Ge, and total mass of non-recoverable Ge shall not exceed 3% of total mass of contained Ge described in the Task Order.

If the contractor determines it is more efficient for the contractor to perform some preliminary disassembly operations while at the government site; the contractor shall receive prior Contractor Officer approval to perform disassembly operations at the government site. The contractor may perform limited disassembly operations at the government site with the following restrictions:

3.1.1.1 The contractor shall comply with any material loss standards described in this PWS resulting from contractor handling of GFM,

3.1.1.2 The contractor is responsible for any injuries or costs incurred in their handling of GFM at the government site,

3.1.1.3 The contractor shall comply with the documents in Appendix A, government site personnel instructions and directions, and all other permissible contractor activities described in this PWS,

3.1.1.4 The government shall approve of the contractor’s disassembly activities prior to commencement of activities,

3.1.1.5 The government reserves the right to require the contractor to discontinue preliminary disassembly operation at the government’s discretion,

3.1.1.5 Any dust generated by the contractor at the government site, and which has the potential to be radioactive, will need to be cleaned up and remediated at the contractor’s expense.

The contractor shall develop and maintain a detailed description of their processes and activities for the sorting of GFM at the depots including contractor activities to minimize contractor generated Ge waste. Sample mass report templates for Section 3.1 reporting activities are in Appendix B.

The contractor shall account for all energy, solid waste, and liquid waste, and any additional gas emissions not associated with energy usage generated in this process and report this on a per Task Order basis.

3.1.2 Performance Standard:

The contractor shall advise the COR of their intent to begin sorting of GFM at the depots and other DoD locations a minimum of 10 calendar days before the contractor’s requested start date for sorting. The contractor shall coordinate with the COR for mutually acceptable dates for the sorting to take place. The contractor shall comply with all rules and regulations while on government property including the depots’ ESOHMS Orientation Guides, Depot Onsite Rules, and ORPP (Appendix A). The contractor shall follow all instructions (e.g., designated staging area(s), safety/security instructions, etc.) from depot personnel while on depot property.

The contractor shall sort all GFM identified in the Task Order into a minimum of six (6) categories, – (1) DLC coated Ge windows/subassemblies containing DLC coated Ge windows; (2) Th coated Ge windows/subassemblies containing Th coated Ge windows; (3) free DLC coated Ge scrap, (4) free Th coated Ge scrap,

(5) non-coated Ge windows, and (6) non-recoverable GFM. If the contractor determines additional categories will be more efficient for subsequent contractor operations, the contractor may add these categories and label each additional category of amassed material appropriately. The contractor shall amass these materials in the area(s) designated by the COR and/or other authorized site personnel. The contractor shall label each category of amassed GFM (DLC, Th coated, and non-coated).

The contractor shall report the total mass of Ge contained in the sorted DLC coated Ge windows; total mass of the Ge contained in the sorted Th coated Ge windows;

total mass of non-coated Ge windows; total mass of contained Ge of pre-sort Ge material designated as non-recoverable; and total mass of contained Ge of post-sort Ge material designated as non-recoverable to the COR electronically and in writing.

The contractor shall account for all energy, solid waste, and liquid waste, and any

3.1.3 Acceptable Quality Level:

The contractor shall sort 100% of the GFM identified in each Task Order into a minimum of six (6) categories: into a minimum of six (6) categories, – (1) DLC coated Ge windows/subassemblies containing DLC coated Ge windows; (2) Th coated Ge windows/subassemblies containing Th coated Ge windows; (3) free DLC coated Ge scrap, (4) free Th coated Ge scrap, (5) non-coated Ge windows, and (6) non-recoverable GFM. The contractor shall amass material in these categories in the area(s) designated by the COR 100% of the time. The contractor shall label, as described in Section 3.1.1, the areas of GFM in each category of the sorted and amassed GFM 100% of the time. The contractor shall comply with all rules and regulations while on the Government Depots’ property including the depots’ ESOHMS Orientation Guides, Depot Onsite Rules, and ORPP (Appendix A) 100% of the time.

The contractor shall report the mass of Ge contained in each of the sorted categories based on government estimates of contained Ge and/or direct measurements of the mass of contained Ge windows to the COR electronically and in writing within four calendar days from completion of sorting activities. The contractor shall report mass to the nearest 500 grams 100% of the time.

The contractor shall report the mass of contained Ge in the non-recoverable pre-sort Ge and non-recoverable post-sort Ge based on government estimates of contained Ge and/or direct measurements of the mass of contained Ge in the non-recoverable portion of the GFM to the COR electronically and in writing, within four calendar days from completion of sorting activities. The contractor shall report mass to the nearest 500 grams 100% of the time.

The contractor shall not have non-recoverable Ge resulting from contractor handling of GFM during sorting activities that is more than 3% by mass of the total contained Ge described in the Task Order 100% of the time. If the contractor discovers unintended non-Ge containing material in the GFM, the contractor shall advise depot personnel of the unintended material’s existence and follow depot personnel’s direction for disposition. The government will dispose of the unintended non-Ge material.

The contractor shall account for all energy, solid waste, and liquid waste, and any process and report this on a per Task Order basis, 100% of the time.

The contractor shall comply with all rules and regulations of the depots and other DoD sites 100% of the time (see Appendix A). The contractor shall follow all instructions by depot and other DoD site personnel 100% of the time.

3.2 Contractor’s receipt of GFM (Figure 3)

Figure 3 - Contractor's Receipt of GFM & Deliverables

3.2.1 Requirement:

The contractor shall advise the government of (1) the ship-to address for the contractor’s disassembly, Ge window removal, and de-coating operations for the DLC coated Ge windows/subassemblies containing DLC coated windows; (2) the ship-to address for the contractor’s disassembly, Ge window removal, and de-coating operations for the Th coated Ge windows/subassemblies containing Th coated Ge windows; and, (3) the ship-to address for bypassing non-coated free Ge windows from disassembly operations for direct ship to contractor’s zone refining site.

The contractor shall accept and receive the GFM from the government. The contractor shall document chain of custody transfers of GFM.

The contractor shall submit a description of their receipt processes and activities including a description of how the contractor intends to collaborate with the government to facilitate communication of contractor ship-to addresses to the

COR.

3.2.2 Performance Standard:

Within four calendar days of completion of the sorting activities, the contractor shall advise the COR, electronically and in writing, of the contractor location(s)’ ship-to addresses for the disassembly, Ge window removal, and de-coating operations – one address for de-coating of DLC coated Ge windows, and another address, if different from the first, for de-coating of the Th coated Ge windows.

Within 10 calendar days of the COR’s receipt of the ship-to addresses for the contractor’s disassembly, Ge window removal, and de-coating operations, the government will ship the two categories of GFM to each category’s respective address.

Upon receipt of the sorted GFM, the contractor shall advise the COR, electronically in writing, of receipt of the GFM within four calendar days of receipt.

The contractor shall accept and document chain of custody of the GFM.

3.2.3 Acceptable Quality Level:

The contractor shall provide ship-to addresses to the COR 100% of the time and within four calendar days of sorting activity completion.

The contractor shall document chain of custody transfers of GFM 100% of the time.

The contractor shall advise the COR, electronically in writing, of receipt of the GFM at the contractor’s facility 100% of the time and within four calendar days of GFM receipt.

3.3 Disassembly/Removal of GFM Ge Windows from Subassembly Primary Containment (Figure 4)

Figure 4 - Disassembly/Removal of Ge Windows from Subassemblies

3.3.1 Requirement:

The contractor shall disassemble/remove GFM Ge windows from subassemblies and clean all Ge windows (and pieces of Ge windows not designated as non-recoverable) of all non-coating and non-Ge materials (e.g., adhesives, subassembly material, etc.)

The contractor shall take all precautions to minimize Ge window breakage while handling the GFM. In the event the contractor damages any Ge windows in such a manner that the material cannot pragmatically be removed from the subassembly and/or be de-coated as determined by the contractor, the contractor shall designate these Ge windows as non-recoverable. The contractor shall measure the total mass of contained Ge, or estimate the mass of contained Ge based on government estimates of contained Ge, of the Ge material the contractor designates as non-recoverable and report the total mass of non-recoverable Ge to the government.

The contractor shall measure the total mass of the contained Ge in all disassembled and cleaned Ge window material, not designated as non-recoverable, and report this mass to the government. This mass will be used for all future values of Ge mass.

The contractor shall develop and maintain a detailed description of their disassembly, Ge window removal, and cleaning processes and activities. The contractor shall include a description of their plan to minimize non-recoverable Ge generation. Sample mass report templates for Section 3.3 are in Appendix B.

The contractor shall measure and document the total mass of contained Ge designated as non-recoverable because of disassembly operations and report that total mass to the government. The contractor shall not generate non-recoverable Ge material because of disassembly operations that exceeds 3% by mass of received Ge GFM. The contractor shall dispose of the Ge-containing material designated as non-recoverable because of disassembly operations in a manner consistent with federal, state, and local laws and regulations. For Ge material that is Th coated and designated as non-recoverable, the contractor shall coordinate with the COR for disposal of Th-containing material. The contractor shall comply with all federal, state, and local transportation requirements of Th-containing material and transport the Th-containing non-recoverable Ge waste to the government designated disposal facility.

The contractor shall account for all energy, solid waste, and liquid waste, and any

3.3.2 Performance Standard:

The contractor shall ensure all Ge windows resulting from disassembly and removal from subassemblies are free from all materials (e.g., adhesives, non-Ge subassembly material, etc.) other than DLC or Th coatings. The contractor shall safeguard the physical security of the GFM.

The contractor shall determine and report to the government the total mass to the nearest gram by direct measurement of all contractor-designated non-recoverable Ge.

The contractor shall measure the mass of all clean Ge windows and window pieces not designated as non-recoverable to the nearest gram.

The contractor shall report the total non-recoverable Ge material mass and the total mass of contained Ge in the disassembled and cleaned Ge windows (and Ge window pieces not designated as non-recoverable), electronically in writing, to the COR.

The contractor shall dispose of the Ge-containing material in a manner consistent with federal, state, and local laws and regulations. For Ge material that is Th coated and designated as non-recoverable, the contractor shall coordinate with the COR for disposal of Th-containing material. The contractor shall comply with all federal, state, and local transportation requirements of Th-containing material and transport the Th-containing non-recoverable Ge waste to the government designated disposal facility.