Attachment (1) PWS - DFSP Guam Waste Disposal.pdf

DATE 02 NOV 2022

PERFORMANCE WORK STATEMENT FOR

DFSP GUAM WASTE DISPOSAL

Background Information

Defense Fuel Support Point (DFSP) Guam currently operates 27 Belowground Field Constructed

Underground Storage Tanks (BFCUSTs), 21 Aboveground Storage Tanks (ASTs), and miles of pipeline across four main functional areas on Guam. The fuel terminal stores multiple types of Petroleum, Oil, and

Lubricant (POL) products to include, but not limited to Residual Marine Extract (RME), JP-5, JP-8, F-

76/diesel, and oily waste and sludge (slop). Exact quantity of ASTs subject to change.

Scope

This contract will cover government waste disposal activities (e.g. Hazardous Waste, Solid Waste, Used

Oil) on Guam.

Tasks

3.1 Primary Task:

3.1.1 Retrieval and containerization of waste

3.1.1.1 Contractor will be responsible for collecting, retrieving, and removing waste from aboveground, underground storage tank, pipelines, or other container.

3.1.1.2 Wastes must be packaged/containerized/labeled into compatible containers and ready for subsequent transport onto public highways and waterways according to federal, state, and local regulations.

3.1.2 Transportation of POL and waste to disposal or recycling facility

3.1.2.1 Contractor will be responsible for all actions associated with transporting waste to the final disposal or recycling facility.

3.1.2.2 All transportation documentation and manifests must be provided for off island shipment of POL and waste.

3.1.3 Final disposal or recycling of the waste

3.1.3.1 Contractor will be responsible for all actions associated with ensuring that wastes are properly disposed or recycled.

3.1.3.2 All transportation documentation and manifests must be provided for final disposal or recycling of the waste.

3.2 Supplemental Tasks:

3.2.1 Laboratory sampling for waste characterization

3.2.1.1 Laboratory sampling will be required if waste characteristics are unknown.

Compliance Requirements

4.1 Regulations and Procedures. Contractor shall comply with all applicable federal and local, internal processes, procedures, and regulations during the performance of the work. These include, but are not limited to:

4.1.1 Code of Federal Regulations (i.e. 40 CFR Subchapter I, 33 CFR 155, 29 CFR 1910, etc.)

4.1.2 Unified Facilities Criteria (UFC) 3-460-01 and 3-460-03

4.1.3 OPNAVINST (5100, 5090.1-E, etc.)

4.1.4 Local base plans (Stormwater Pollution Prevention Plan, Hazardous Waste Management

Plan, etc.), instructions, guidance, etc.

4.1.5 Others, as applicable

4.2 Environmental Protection.

4.2.1 All POL or waste under this contract shall be packaged, labeled, stored, transported, treated and disposed of in accordance with 40 CFR 260 through 40 CFR 266 and State and local regulations. Only DLA Disposition Services approved transporters, treaters, recyclers, and disposers with active EPA ID numbers shall be used. Payment for disposal of hazardous waste will not be made until a completed hazardous waste manifest from the treatment or disposal facility is returned, and a copy furnished to the Contracting

Officer’s Representative (COR).

4.2.2 Contractor shall prevent, mitigate, and clean up any spill caused by the contractor. This includes following Best Management Practices (BMPs), proper secondary containment, signage, spills kits, etc. Any spills or encounter with existing environmental contamination during the performance period must be reported immediately to the COR.

Contractor will complete any spill reporting forms required for spills caused by the

Contractor.

4.2.3 Contractor shall recycle used oil to the maximum extent practicable to minimize used oil disposal.

4.3 Cathodic Protection. Nearly all the underground tanks and piping at DFSP Guam is cathodically protected and are to be assumed active. Shutting down the system will only be allowed when absolutely necessary to protect the health and safety of Contractor personnel.

Any requirement to shut down the system for any length of time shall be communicated and requested to the Government as early as possible. Contractor shall document and create a log with the minimum information to include Tank/Pipeline #, Rectifier #, Shutdown Date, Shutdown Time, Startup Date, Startup Time, and Reason for Shutdown. The Government reserves to right to adjust the log requirements as needed to comply with 40 CFR 280 requirements.

4.4 Quality Assurance. All official manifests, environmental records, and reports shall be reviewed for accuracy and completeness by qualified personnel prior to submission to the

Government. Any corrections to documentation generated from this contract shall be addressed by the Contractor at no expense to the Government.

4.5 Work Plan. Within 14 calendar days of the CTO In-Brief meeting, Contractor shall submit to

Government a work plan outlining major work tasks, technical approach, project schedule, project management, Contractor’s staff, and qualification and responsibilities of each person.

The Work Plan shall demonstrate how the Contractor will comply with all applicable regulations, standards, and other guidance. The Government shall review and provide comments to the draft work plan within 7 days and the contractor shall submit a final Work

Plan within 7 days from receiving Government comments.

4.6 Safety.

4.6.1 Accidental Prevention Plan (APP) and Site Safety and Health Plan (SSHP). An

Accident Prevention Plan and Site Safety and Health Plan, if applicable shall be prepared for individual CTOs in accordance with EM 385-1-1 when Confined Space Entry, Fall

Protection, and/or Lock out/Tag out (LOTO) procedures are probable requirements to complete the work. The Government shall review and provide comments to the draft plan within 7 days and the contractor shall submit a final Plan within 7 days from receiving

Government comments.

4.6.2 Abbreviated Accidental Prevention Plan. For individual CTOs involved handling of

POL and waste where Confined Space Entry, Fall Protection, and/or LOTO procedures are improbable requirements to complete the work, the Contractor shall prepare an

Abbreviated APP. The Government shall review and provide comments to the draft plan within 7 days and the contractor shall submit a final Plan within 7 days from receiving

Government comments.

4.6.3 Contractor shall determine which personnel need HAZWOPER, confined space, respirator, and other safety training. Only personnel who are qualified and trained to perform the work safely shall be permitted to conduct the physical work.

4.6.4 Entry into a confined or enclosed space by personnel for any purpose, including hot work, shall be prohibited until appropriate tests are conducted to determine safe entry and confined space entry permits are obtained.

4.6.5 Contractor shall maintain Safety Data Sheets (SDS) on site, maintain proper inventory and storage, and have proper labeling for all materials brought on site. Personnel handling Hazardous Materials must be properly trained according to 29 CFR 1910.

4.7 Certifications. Contractor shall maintain certifications or training records for all personnel and/or organizations to demonstrate their qualifications to complete the work safely under this contract. The Government will not reimburse any costs associated with training of Contractor personnel. Any sample and laboratories used during the performance of the contract must be certified to perform the testing method required for hazardous waste characterization.

General Contract Performance Requirements

5.1 Materials Generated. All materials generated by the contract are the property of the

Government. All material generated and collected in the execution of the contract, including, but not limited to, field notes; laboratory sampling reports; progress reports; photographic negatives, prints, and inventory; literature; and copies of all documents generated or collected will be submitted to the Government within seven (7) calendar days after completion of each

Task Order unless otherwise advised by the Contracting Officer (KO) or COR.

5.2 Confidentiality. All personnel working under the Contractor’s supervision shall take appropriate steps to preserve the confidentiality of work and exercise reasonable care to avoid unauthorized persons from accessing any information generated from this contract. Any information develop, gathered, or assembled from this contract shall not be disclosed, discussed, and/or released, verbally or written, with any outside organizations without prior approval from the KO or COR.

5.3 Contractor Furnished Resources. Contractor shall provide all supervision, labor, safety controls, transportation, materials, equipment, tools, supplies, engineering, administration, permits, clearances and other incidental work required to complete the individual Contract Task

Order (CTO) Performance Work Statement (PWS). The Government may inspect any or all materials, equipment, tools, and other physical assets used by the Contractor prior and during contract performance. This includes any or all hoses, fittings, exterior and interior of tanker truck, drums, hazardous materials, and/or equipment used throughout the performance period.

5.4 Government Furnished Resources. Unless specified in individual CTOs, the Contractor should assume that no labor, equipment, supplies, utilities, materials, or resources will be provided by the Government. Any resources furnished by the Government shall only be used for performance of the contract.

5.5 Government Furnished Data. All Government furnished data provided to the Contractor shall not be used or discussed by the contractor for any purpose other than performance of the contract. The Contractor shall not release or disclose any sensitive Government furnished information to any outside party without prior approval from the Government.

5.6 Working Hours. Regular working hours are between the hours of 0730 and 1600, Monday through Friday, excluding week ends and federal holidays. Request to work outside regular hours shall be submitted to the Contracting Officer’s Representative (COR) at least 5 days prior. Based on the justification provided, the COR may approve or disapprove work outside regular hours.

Federal holidays: New Year’s Day, Martin Luther King Jr. Birthday, Washington’s Birthday, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day.

Other extenuating circumstances like government shutdowns, construction projects, natural disasters, operational requirements, etc. may impact working hours and will be communicated to the Contractor.

5.7 Meetings. Contractor shall coordinate an In-Brief Meeting with the COR, the

Installation/Facility, and/or any other interested parties prior to conducting any work. The In-

Brief Meeting shall occur via teleconference or in-person whichever is preferable to the

Government. This meeting shall establish the responsibilities of each party, finalize work schedule, confirm work requirements, and to ensure a mutual understanding of the scope.

Contractor may be requested to attend subsequent meetings when deemed necessary by the

Government.

All formally organized meetings shall be accompanied by meeting minutes. Contractor shall prepare and submit these meetings minutes to the Government within a reasonable amount of time, typically 7 days. Any errors identified and communicated to the Contractor by the

Government shall be corrected by the Contractor within 7 days. Meeting minutes should at a minimum include meeting description (date, time, location/media, etc.), list of attendees, agenda items discussed, and any decisions made by either the Government or Contractor from the meeting.

5.8 Records of Communication. Contractor shall provide written record to all Government stakeholders for all conferences, meetings, discussions, verbal directions, response to

Government comments, and/or conversations that will or may impact contract performance, scheduling, or deliverables.