Attachment 1 - Performance Work Statement (PWS).pdf

Defense Advanced Research Projects Agency

MISSION SERVICES OFFICE (MSO)

FACILITIES AND LOGISTICS DIRECTORATE (FLD)

PARKING GARAGE MANAGEMENT & ADMINISTRATION

PERFORMANCE WORK STATEMENT (PWS)

September 4, 2021

1. INTRODUCTION

The Defense Advanced Research Projects Agency (DAPRA) serves as the research and development organization for the Department of Defense (DoD) with primary responsibility of maintaining U.S. technological superiority over our adversaries. The purpose of this Performance Work Statement (PWS) is to define the scope of work pertaining to the management and administration of the DARPA on-site garage.

2. DESCRIPTION/SCOPE/OBJECTIVE

The Contractor shall provide parking garage management, administration and cleaning for the DARPA on-site garage located at 675 North Randolph Street, Arlington, VA 22203. The DARPA on-site garage is for DARPA employees working at the Arlington location. The underground garage consists of 515 spaces on three floors,~234,000 square feet. The number of parking contracts to be managed monthly is approximately +/- 625. The DARPA garage is available to DARPA personnel only 24/7, 365 days a year.

The DARPA garage is not intended to be a profit generating enterprise. All fees collected from individual parking tenants shall be remitted to the Government through the Contracting Officers Representative (COR).

3. REQUIREMENT

The Contractor shall provide the following services in support of the DARPA parking garage.

3.1. Parking Garage Management & Administration

3.1.1. The Contractor shall initiate new parking contracts and maintain current contracts for monthly parking for private vehicles (including carpools and vanpools) for DARPA on-site employees. DARPA parking garage rules and regulations shall be included with all contracts. Parking contracts may be terminated with 30 days advance notice by the employee or the government.

3.1.1.1. Parking contracts for carpools and vanpools will list all vehicles utilized for the carpool/vanpool and all drivers/occupants, one hang tag will be issued for each carpool/vanpool.

3.1.2. The Government shall maintain a prioritized first-come-first-serve list for DARPA employees waiting for parking availability at DARPA. Each month on the 13th and 26th the Contractor shall provide the Government the number of new contracts available to be re-issued based on recent contract cancellations. The Government will then provide the Contractor with the names and contact information of the DARPA employees from the wait list that have been selected for parking contracts.

The Contractor shall notify the DARPA employee and initiate a parking contract.

3.1.3. The Contractor shall collect parking fees (fees are designated and determined by the Government) from individual parkers under contract by the 10th of each month and shall issue monthly serialized hang tags for vehicles authorized to park at DARPA.

3.1.3.1. Hang tags requirements: Hang tags should be designed for the rear-view mirror and list the month and year the hang tag is valid along with a unique number/identifier to correspond to each parking contract. Hang tags shall be a different color each month to easily identify valid hang tags for a specific month. The hang tags must be at a minimum 297 GSM cardstock in thickness.

Hang tags shall contain a holographic design to help eliminate fraud. The government will preapprove the hangtag being recommended for use by the vendor.

3.1.4. The Contractor shall accept credit cards, checks, and money orders as methods of payment. Parking statements/receipts shall be made available online for contract holders to download if desired.

3.1.5. Hang tags must be received by DARPA five (5) business days prior to the month they are to be used. If that day should fall on a holiday, then the hang tags must be received the day prior to the holiday. Hang tags shall be enveloped, labeled, and issued to each individual employee by office symbol (e.g. John Doe (CMO) 675 N.

Randolph St, Arlington, VA 22203), on a monthly basis, and mailed or delivered in bulk to DARPA at 675 N. Randolph Street, Arlington, VA 22203.

3.1.6. Hang tags for parking tenants who have not paid by the 10th of the month shall be included in the bulk mailing/delivery of hang tags. These nonpayment tenant hang tags shall be placed in an envelope separate from all other envelopes and provided to the COR. If the Contractor subsequently receives payment, the COR shall be notified. No additional fees shall be assessed for late payments.

3.1.7. Replacement/temporary hang tags, if required, shall be provided by the COR.

3.1.8. Yearly passes for government vehicles parked on site shall be issued without assessing a parking fee. The number of government vehicles parking on-site shall be provided by the COR.

3.1.9. For after-hours emergencies, the Contractor shall contact the DARPA Security Control Center at (571) 218- 4660.

3.1.10. The Contractor shall coordinate their access to the DARPA garage with the COR for garage cleaning. In addition, any maintenance issues, problems, concerns, etc. shall be reported to the COR within 24 hours.

3.1.11. The Contractor shall notify the COR with any administrative issues or complaint’s that are beyond the control of the Contractor.

3.1.12. The Contractor shall have telephone access from 7:30 AM to 5:00 PM Monday through Friday and an emergency number published to parkers for after hour issues.

3.1.13. The Contractor shall provide an industry standard policy/process for the reporting of claims, thefts and damages of vehicles and personal property for the garage operation. All claims, reports of damage, etc. shall be provided to the COR within 24 hours of submittal to the Contractor.

3.1.14. The Contractor shall maintain a minimum of $5 million Certificate of Liability Insurance.

3.1.15. The Contractor shall conduct inspections of the garage to ensure the garage is free of trash and debris, trash cans and recycle bins are emptied, and elevator vestibules are clean in accordance with the Contractor’s quality control plan.

3.1.16. The contractor shall notify the COR for any maintenance/repair items, oil spots, or any hazards observed within 24 hours.

3.1.17. The parking garage is located at a secure facility. Contractor personnel who will be onsite will need to successfully pass a Pentagon administered background check of the National Crime Information Center. Upon successful completion of the background check personnel will be issued facility photo identification badge. The photo badge will be required to perform work in the parking garage.

3.2. Parking Garage Cleaning

3.2.1. The Contractor shall provide weekly garage cleaning on Monday, Wednesday and

Friday, on all 3 parking levels, outlined below. Excludes Federal Holidays and government/building closures.

3.2.1.1. Empty trash cans and recycle bins in elevator P-1, P-2, P-3 and service elevator vestibules and replace liners; collected trash/recyclables shall be taken to the trash-recycle dumpster in the DARPA loading dock;

3.2.1.2. Sweep garage floors, bike cages, steps and ramps for loose trash, leaves, bird nesting material and other debris as needed

3.2.1.3. Sweep/mop elevator vestibules;

3.2.1.4. Clean elevator vestibule glass weekly or as needed.

3.2.2. The Contractor shall provide bi-annual garage cleaning. Bi-annual garage cleanings will be performed on the weekend and shall include the following:

3.2.2.1. Power wash garage floors, garage walls, bike cages, and elevator vestibules;

3.2.2.2. Cleaning and dusting of pipes and ledges;

3.2.2.3. Clean elevator vestibules walls and glass enclosures;

3.2.2.4. The Contractor shall coordinate with the COR and building management to schedule bi-annual cleanings.

4. CONTRACTOR QUALITY CONTROL PLAN

The Contractor shall develop and maintain an effective quality control plan to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure nonrecurrence of defective services.

5. DELIVERABLES

The Contractor shall submit the following deliverables/reports in support of the DARPA parking garage management effort. All documents delivered under this contract are the property of the U.S. Government.

Report # Deliverable Frequency Due Date Submit to

A001 Status Report Monthly 20th of the month

COR

A002 Cleaning Report Monthly 20th of the month

COR

A003 Parking Passes Monthly 5 Business days prior to the start of the month

COR

A004 Active Contract Count

Bi-Monthly 13th and 26th of the Month

COR

5.1. The Contractor shall submit a monthly status report to include:

a. Contractor’s name and address;

b. Contract number;

c. Date of Report and period covered by report;

d. Parking tenant list for the upcoming month; tenant list should include a list of employees with an active parking contract and indicate the status of their payment for upcoming month and if parking tag was issued/mailed. List should include government vehicles authorized to park at DARPA;

e. A full accounting of all funds collected for the preceding month including a reconciliation between tenant list and parking receipts;

f. Check made out to the U.S. Department of the Treasury, for monthly parking receipts;

g. Summary of the Contractor’s actual cleanings, inspections, findings, resolutions for the preceding month in accordance with the Contractors Quality Control Plan (QCP);