attachment-1-bid-3037-25.xlsx

This is an offer sheet attachment for Request for Bid #3037-25 issued by the New Hampshire Department of Administrative Services, Division of Procurement and Support Services, for a comprehensive Building Materials and Hardware contract. The procurement seeks to establish pricing for an extensive range of product categories including cement and masonry, flooring materials, hand tools (with a $250 per unit limit), hardware, heating and cooling equipment, locks and keys, outdoor and garden supplies, paint, plumbing materials, power sources, rebar and rods, roofing materials, safety equipment, and material handling products such as lumber, composite materials, plywood, and drywall. Vendors must complete the offer sheet by providing discount percentages for each product category in which they choose to bid, with the option to enter "N/A" for categories they do not wish to bid. The initial contract term is three years commencing June 1, 2025, or upon execution by the Commissioner of Administrative Services, with potential for two additional one-year extensions. The bid submission deadline is May 23, 2025, at 10:00 AM Eastern Time.

Vendors are required to submit updated price books or acceptable alternatives providing current list pricing at the time of bid submission to establish the baseline for discount calculations. The offer sheet includes four discount percentage columns: General Discount, Regular List Price Balance of Product Line, Sale Priced Balance of Product Line, and Volume Purchased Product with no minimum. Vendors may provide alternate product SKUs and descriptions in place of the products listed in the general column. The sample tab demonstrates example discount percentages across various categories, ranging from 33% to 88%, depending on the product category. The state intends to award multiple contracts to ensure statewide coverage and has indicated that evaluation will focus on meeting specified requirements and providing the lowest cost. The procurement emphasizes sustainability by encouraging vendors to provide environmentally friendly products with characteristics such as energy efficiency, reusability, and recyclability, with vendors required to provide quarterly and annual usage reports including sustainability information such as recycled material percentages and green certifications. A prompt payment discount of 0.50% is available for orders of $10,000 and above if paid within 10 days.