02-01-2026

00 01 10-1

DEPARTMENT OF VETERANS AFFAIRS

VHA MASTER SPECIFICATIONS

TABLE OF CONTENTS

Section 00 01 10

SECTION NO DIVISION AND SECTION TITLES DATE

DIVISION 00 - SPECIAL SECTIONS

00 01 10 Table of Contents 02-2026

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 General Requirements 11-2025 01 32 16.15 Project Schedules 03-2026 01 33 23 Shop Drawings, Product Data, and Samples 11-2025 01 35 26 Safety Requirements 11-2025 01 58 16 Temporary Interior Signage 07-2015

DIVISION 06 WOOD, PLASTICS, AND COMPOSITES

06 20 00 Finish Carpentry 01-2021

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 84 00 Firestopping 11-2025

DIVISION 09 – FINISHES

09 06 00 Schedule for Finishes 01-2021 09 65 00 Stainless Steel Diamond Plate Flooring 03-2026

09 65 19 Resilient Tile Flooring - SVT 05-2018

09 65 19 Resilient Tile Flooring - LVT 05-2018

DIVISION 13 - SPECIAL CONSTRUCTION

13 05 41 Seismic Restraint Requirements for Non-Structural

Components 11-2025

DIVISION 14– CONVEYING EQUIPEMENT

14 21 10 Traction Elevator – Modernization 04-2024 14 24 10 Hydraulic Elevator – Modernization 11-2025

TARGETED INFRASTRUCTURE-ELEVATORS

11/19/2025

01 00 00 -1

SECTION 01 00 00

GENERAL REQUIREMENTS

GENERAL

1.1 SAFETY REQUIREMENTS

A. Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for elevator modernizations as required by scope and specifications.

B. Site visits. A schedule will be provided listing the date, time and location of site visits.

C. VA may choose to engage in consultative services from an

Architect-Engineering firm. Such services shall be considered as advisory to the Government and shall not be construed as expressing or implying a contractual act of the Government without affirmations by Contracting Officer or his duly authorized representative.

D. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

1.3 STATEMENT OF BID ITEM(S)

A. Please reference line items provided in the solicitation price schedule.

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1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at

Contractor's expense.

1.5 SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. Before starting work the General Contractor shall give one week’s notice to the Contracting Officer so that security arrangements can be provided for the employees.

This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of VA premises is allowed without written permission of the Contracting Officer. Patients and staff are not to be photographed at any time.

4. VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The

General Contractor may return to the site only with the written approval of the Contracting Officer.

C. Key Control:

01 00 00 -3

1. The General Contractor shall provide duplicate keys and lock combinations to the Contracting Officer’s

Representative (COR) for the purpose of security inspections of every area of project including toolboxes and parked machines and take any emergency action.

D. Document Control:

1. The General Contractor is responsible for safekeeping of all contract documents. This information shall be shared only with those with a specific need to accomplish the project.

2. Not used.

3. All paper waste or electronic media shall be shredded and destroyed in a manner acceptable to the VA.

4. Notify Contracting Officer and Site Security Officer immediately when there is a loss or compromise of

“sensitive information”.

5. All electronic information shall be stored in specified location following VA standards and procedures using an

Engineering Document Management Software (EDMS).

Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the EDMS system.

“Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed.

E. Motor Vehicle Restrictions

1. Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted 24 hours before the date and time of access.

Access shall be restricted to picking up and dropping off materials and supplies.

01 00 00 -4

2. A limited number of parking permits shall be issued for

General Contractor and its employees for parking in designated areas only. Contractor to coordinate with VA

Medical Center Facility Manager.

1.6 OPERATIONS AND STORAGE AREAS

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The

Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. The Contractor shall, under regulations prescribed by the

Contracting Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

C. Working space and space available for storing materials shall be as determined by the COR.

D. Workers are subject to rules of Medical Center applicable to their conduct.

E. Execute work in such a manner as to interfere as little as possible with work being done by others.

F. Execute work to interfere as little as possible with normal functioning of Medical Center as a whole, including operations of utility services, fire protection systems and

01 00 00 -5 any existing equipment, and with work being done by others.

Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during modernization, jointly by patients or medical personnel, and Contractor's personnel, except as permitted by COR where required by limited working space.

1. Do not store materials and equipment in other than assigned areas.

2. Schedule delivery of materials and equipment to immediate areas within buildings in use by Department of Veterans

Affairs in quantities sufficient for not more than two workdays. Provide unobstructed access to Medical Center areas required to remain in operation.

3. Where access by Medical Center personnel to vacated portions of buildings is not required, storage of

Contractor's materials and equipment will be permitted subject to fire and safety requirements.

G. Utilities Services: Where necessary to cut existing pipes, electrical wires, conduits, cables, etc., of utility services, or of fire protection systems or communications systems (except telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR. All such actions shall be coordinated with the COR.

H. Phasing:

1. The Medical Center must maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur. It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, 01 00 00 -6 the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks.

2. To ensure such executions, Contractor shall furnish the

COR with a schedule of approximate dates on which the

Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the COR two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof. Arrange such dates to ensure accomplishment of this work in successive phases mutually agreeable to Medical Center Director, COR and Contractor.

I. Utilities Services: Maintain existing utility services for

Medical Center at all times.

1. No utility services such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of COR. Electrical work shall be accomplished with all affected circuits or equipment de-energized.

When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without a detailed work plan, the Medical Center

Director’s prior knowledge and written approval.

2. Contractor shall submit a request to interrupt any such services to COR, in writing, 7 days in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption.

3. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such

01 00 00 -7 interruption will cause least inconvenience to operations of Medical Center. Interruption time approved by Medical

Center may occur at other than Contractor's normal working hours.

4. Major interruptions of any system must be requested, in writing, at least 15 calendar days prior to the desired time and shall be performed as directed by the COR.

5. In case of a contract emergency, service will be interrupted on approval of COR. Such approval will be confirmed in writing as soon as practical.

J. Abandoned Lines: All service lines such as wires, cables, conduits, ducts, pipes and the like, and their hangers or supports, shall be removed back to their source. Those which are indicated to be abandoned but are not required to be entirely removed, shall be sealed, capped or plugged at the main, branch or panel they originate from. The lines shall not be capped in finished areas, but shall be removed and sealed, capped or plugged in ceilings, within furred spaces, in unfinished areas, or within walls or partitions;

so that they are completely behind the finished surfaces.

K. To minimize interference of activities with flow of Medical

Center traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of modernization materials, debris and standing equipment and vehicles.

L. Coordinate the work for this contract with other operations as directed by COR. This includes the scheduling of traffic and the use of roadways, as specified in Article, USE OF

ROADWAYS.

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1.7 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

1. Reserved items which are to remain property of the

Government are identified by attached tags as items to be stored. Items that remain property of the Government shall be removed or dislodged from present locations in such a manner as to prevent damage which would be detrimental to re-installation and reuse. Store such items where directed by COR.

2. Items not reserved shall become property of the

Contractor and be removed by Contractor from Medical

Center.

3. Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain the property of the Government.

When rooms and spaces are vacated by the Department of

Veterans Affairs during the alteration period, such items which are NOT required by drawings and specifications to be either relocated or reused will be removed by the

Government in advance of work to avoid interfering with

Contractor's operation.

1.10 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the COR. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in

01 00 00 -9 restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged. Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by

Contractor's workers to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are not scheduled for discontinuance or abandonment.

D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES" (FAR 52.212-4

(d).

1.11 AS-BUILT DRAWINGS

A. Contractor shall deliver two approved complete sets of as-built drawings in the electronic version (scanned PDF) to the COR within 15 calendar days after each completed phase and after the acceptance of the project by the COR.

B. Paragraph A shall also apply to all shop drawings.

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1.12 WARRANTY MANAGEMENT

A. Warranty Management Plan: Develop a warranty management plan which contains information relevant to FAR 52.246-20

Warranty of Services in at least 30 days before the planned pre-warranty conference, submit one set of the warranty management plan. Include within the warranty management plan all required actions and documents to assure that the

Government receives all warranties to which it is entitled.

The plan must be in narrative form and contain sufficient detail to render it suitable for use by future maintenance and repair personnel, whether tradesman, or of engineering background, not necessarily familiar with this contract.

The term “status” as indicated below must include due date and submission/approval status. Warranty information made available during the modernization phase must be submitted to the Contracting Officer for approval prior to each monthly invoice for payment. Assemble approved information in a binder and turn over to the Government upon acceptance of the work. The service warranty period will begin on the date of the project acceptance and continue for the product warranty period. A joint 4 month and 9 month warranty inspection will be conducted, measured from time of acceptance, by the Contractor and the Contracting Officer.

Include in the warranty management plan, but not limited to, the following:

1. Roles and responsibilities of all personnel associated with the warranty process, including points of contact and telephone numbers within the company of the

Contractor, subcontractors, manufacturers or suppliers involved.

01 00 00 -11

2. Furnish with each warranty the name, address and telephone number of each of the guarantor’s representatives nearest project location.

3. Listing and status of delivery of all Certificates of Warranty for extended warranty items, to include roofs, HVAC balancing, pumps, motors, transformers and for all commissioned systems such as fire protection and alarm systems, sprinkler systems and lightning protection systems, etc.

1. A list for each warranted equipment item, feature of installation or system indicating:

a. Name of item.

b. Model and serial numbers.

c. Location where installed.

d. Name and phone numbers of manufacturers and suppliers.

e. Name and phone numbers of manufacturers or suppliers.

f. Names, addresses and phone numbers of sources of spare parts.

a. Warranties and terms of warranty. Include one-year overall warranty of service, including the starting date of warranty of service. Items which have extended warranties must be indicated with separate warranty expiration dates.

g. Starting point and duration of warranty period.

h. Summary of maintenance procedures required to continue the warranty in force.

i. Cross-reference to specific pertinent Operation and Maintenance manuals.

j. Organizations, names and phone numbers of persons to call for warranty service.

k. Typical response time and repair time expected for various warranted equipment.

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2. The plans for attendance at the 4 and 9-month post service warranty inspections conducted by the government.

4. Procedure and status of tagging of all equipment covered by extended warranties.

5. Copies of instructions to be posted near selected pieces of equipment where operation is critical for warranty and/or safety reasons.

B. Performance & Payment Bonds: The Performance & Payment

Bonds

1. In the event the Contractor fails to commence and diligently pursue any warranty work required, the

Contracting Officer will have the work performed by others, and after completion of the work, will charge the remaining warranty funds of expenses incurred by the

Government while performing the work, including, but not limited to administrative expenses.

2. In the event sufficient funds are not available to cover the warranty work performed by the Government at the contractor’s expenses, the Contracting Officer will have the right to recoup expenses from the bonding company.

3. Following oral or written notification of required warranty repair work, the Contractor shall respond in a timely manner. Written verification will follow oral instructions. Failure to respond will be cause for the

Contracting Officer to proceed against the Contractor.

Prior to final inspection, the equipment or parts used which show wear and tear beyond normal, shall be replaced with identical replacements, at no additional cost to the

Government.

C. This paragraph shall not reduce the requirements of the mechanical and electrical specifications sections.

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D. Any damage to the equipment or excessive wear due to prolonged use will be repaired replaced by the contractor at the contractor’s expense.

1.13 AVAILABILITY AND USE OF UTILITY SERVICES

A. The Government shall make all reasonably required amounts of utilities available to the Contractor from existing outlets and supplies, as specified in the contract. The amount to be paid by the Contractor for chargeable electrical services shall be the prevailing rates charged to the Government. The Contractor shall carefully conserve any utilities furnished without charge.

B. The Contractor, at Contractor's expense and in a workmanlike manner, in compliance with code and as satisfactory to the Contracting Officer, shall install and maintain all necessary temporary connections and distribution lines, and all meters required to measure the amount of electricity used for the purpose of determining charges. Before final acceptance of the work by the

Government, the Contractor shall remove all the temporary connections, distribution lines, meters, and associated paraphernalia and repair and restore the infrastructure as required.

1.14 INSTRUCTIONS

A. Contractor shall furnish Maintenance and Operating manuals

(hard copies and electronic) and verbal instructions when required by the various sections of the specifications and as hereinafter specified.

B. Manuals: Maintenance and operating manuals and one compact disc (four hard copies and one electronic copy each) for each separate piece of equipment shall be delivered to the

COR coincidental with the delivery of the equipment to the job site. Manuals shall be complete, detailed guides for

01 00 00 -14 the maintenance and operation of equipment. They shall include complete information necessary for starting, adjusting, maintaining in continuous operation for long periods of time and dismantling and reassembling of the complete units and subassembly components. Manuals shall include an index covering all component parts clearly cross-referenced to diagrams and illustrations.

Illustrations shall include "exploded" views showing and identifying each separate item. Emphasis shall be placed on the use of special tools and instruments. The function of each piece of equipment, component, accessory and control shall be clearly and thoroughly explained. All necessary precautions for the operation of the equipment and the reason for each precaution shall be clearly set forth.

Manuals must reference the exact model, style and size of the piece of equipment and system being furnished. Manuals referencing equipment similar to but of a different model, style, and size than that furnished will not be accepted.

C. Instructions: Contractor shall provide qualified, factory trained manufacturers' representatives to give detailed training to assigned Department of Veterans Affairs personnel in the operation and complete maintenance for each piece of equipment. All such training will be at the job site. These requirements are more specifically detailed in the various technical sections. Instructions for different items of equipment that are component parts of a complete system, shall be given in an integrated, progressive manner. All instructors for every piece of component equipment in a system shall be available until instructions for all items included in the system have been completed. This is to assure proper instruction in the operation of inter-related systems. All instruction periods

01 00 00 -15 shall be at such times as scheduled by the COR and shall be considered concluded only when the COR is satisfied in regard to complete and thorough coverage. The contractor shall submit a course outline with associated material to the COR for review and approval prior to scheduling training to ensure the subject matter covers the expectations of the VA and the contractual requirements.

The Department of Veterans Affairs reserves the right to request the removal of, and substitution for, any instructor who, in the opinion of the COR, does not demonstrate sufficient qualifications in accordance with requirements for instructors above.

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03-10-2026

01 32 16.00 - 1

SECTION 01 32 16.00

PROJECT SCHEDULES

(ELEVATORS)

1.1 DESCRIPTION

A. The Contractor will develop a computer generated schedule demonstrating fulfillment of the entire contract requirements, will keep the plan and computer generated schedule up-to-date in accordance with the specification requirements of this section and will utilize the plan for scheduling, coordinating, mitigating and monitoring work under this contract (including all activities of subcontractors, equipment vendors and suppliers) and verification of every Periodic Progress Schedule

Updates.

1.2 SUBMITTALS

A. Baseline Schedule

1. No more than 30 calendar days after notice of award, prepare and submit a baseline schedule to the Government for review, in accordance with the technical and schedule submittal requirements listed in this specification.

2. The Government will respond by accepting the baseline schedule, rejecting the schedule and identifying the reason for rejection, or by asking for more information.

3. Address the reasons for rejection or provide the information requested and resubmit the revised baseline schedule no more than 10 calendar days after the Government’s response.

4. The Government may withhold payments until the baseline schedule is approved.

5. No stored material work activities will be shown or approved be on the baseline schedule.

6. The Baseline Schedule shall contain sufficient detail such that no more than 5% of work activities have durations exceeding 20 workdays, in accordance with DCMA 14-point Schedule Assessment

Guidelines.

C. Monthly Schedule Update.

1. Prepare and submit a monthly schedule update to the Government that depicts the status of the project as of the end of the month, in accordance with the technical and schedule submittal requirements listed in this specification.

01 32 16.00 - 2

2. The update must reflect a new data date, work performed up to, but not including, the new data date, and the plan for completing the project.

3. Submit the schedule update by the first Monday of the following month.

4. The Government may withhold payments until the monthly schedule update is approved.

5. Each monthly schedule update must be submitted with the associated schedule log.

D. Revised Schedule.

1. The Government has the right to request a revised schedule.

2. Circumstances leading to such a request include, but are not limited to:

a. A projected or forecasted delay to scheduled interim or project completion dates.

b. A significant difference between the actual sequence or duration of work and that depicted in the schedule.

3. Prepare and submit the revised schedule no more than 10 calendar days after the Government’s request in accordance with the technical and schedule submittal requirements listed in this specification.

4. The Government will respond by accepting the revised schedule, rejecting the schedule and identifying the reasons for rejection, or by requesting more information. Address the reasons for rejection or submit the information requested no more than 10 calendar days after the Government’s request.

5. The Government may withhold payments until the revised schedule is approved.

E. Final Schedule.

1. Within 30 calendar days of final acceptance of the project, submit a final schedule with actual start and finish dates for each activity.

2. Include with the submission a certification signed by a principal of the firm stating: “To the best of my knowledge, the enclosed final schedule reflects the actual start and finish dates of the activities contained herein.”

G. The Government’s approval of any schedule, whether initial, baseline, update, or revised, does not modify the contract or constitute endorsement or validation by the Government of the Contractor's logic, activity durations, or assumptions in creating the schedule. By

01 32 16.00 - 3 approving the schedule, the Government does not guarantee that the project can be performed or completed as scheduled. If the Contractor or the Government discover errors after the schedule has been approved, correct the error(s) in the next schedule submission.

1.4 PROJECT SCHEDULE REQUIREMENTS

A. Show on the project schedule the sequence of work activities/events required for complete performance of all items of work. The Contractor shall:

1. Show activities/events as:

a. Contractor's time required for submittal of shop drawings, templates, fabrication, delivery and similar pre-demolition and installation work.

b. Interruption of VA Facilities utilities, delivery of Government furnished equipment, and rough-in drawings, project phasing and any other specification requirements.

c. Demolition, Machine/Pumping unit Install, Controller Install, Hoistway & MR Wiring, Cab Installation, Door Installs, Adjustments, Passed QEI Inspection.

d. Test, balance and adjust various systems and pieces of equipment, maintenance and operation manuals, instructions and preventive maintenance tasks.

e. VA inspection and acceptance activity/event with a minimum duration of five workdays at the end of each phase and immediately preceding any VA move activity/event required by the contract phasing for that phase.

2. Break up the work into activities/events of a duration no longer than 20 work days each or one reporting period, except as to non-construction activities/events (i.e., procurement of materials, delivery of equipment, concrete and asphalt curing) and any other activities/events for which the VA COR may approve the showing of a longer duration. Schedules are expected to consist of 20-30 work activities per elevator. The duration for VA approval of any required submittal, shop drawing, or other submittals will follow review requirements as specified in Section 01 33 23 SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES.

01 32 16.00 - 4

3. Describe work activities/events clearly, so the work is readily identifiable for assessment of completion. Activities/events labeled

"start," "continue," or "completion," are not specific and will not be allowed. Lead and lag time activities will not be acceptable.

4. The schedule shall be generally numbered in such a way to reflect either discipline, phase or location of the work.

B. The Contractor shall submit the following supporting data in addition to the project schedule:

1. The appropriate project calendar including working days and holidays.

C. Failure of the Contractor to include this data shall delay the review of the submittal until the Contracting Officer is in receipt of the missing data.

D. To the extent that the Project Schedule or any revised Project Schedule shows anything not jointly agreed upon, it shall not be deemed to have been approved by the VA COR. Failure to include any element of work required for the performance of this contract shall not excuse the

Contractor from completing all work required within any applicable completion date of each phase regardless of the VA COR’s approval of the Project Schedule.

1.5 TECHNICAL REQUIREMENTS

A. Software Compatibility Requirements.

1. The Government uses Oracle Primavera P6 Professional and Microsoft

Project Professional to schedule and monitor its projects.

2. Prepare and maintain the schedule using one of the following software options:

a. Oracle Primavera P6 Professional (Version 22 or higher unless pre-approved)

b. Microsoft Project Professional (Version 2021 or Higher)

B. Schedule Requirements.

1. Calculate the schedule using the Retained Logic scheduling option unless written authorization is obtained from the Government to use the Progress Override scheduling option.

2. At least 90% of all schedule activities shall be assigned to Finish-to-Start (FS) relationships.

3. Do not use the following types of logic relationships:

a. Negative lags

b. Lead and lag time activities

01 32 16.00 - 5

c. Start-to-finish or finish-to-finish relationships

Open ends. Only the first activity will have no predecessor, and only the last activity will have no successor.

d. Constraints (a limited number of constraints may be used only with the Government’s written authorization).

e. Manually modified dates (manually modify dates may be used only with the Government’s written authorization).

4. For any logic relationships that do not meet the criteria above the contractor must provide justification for the noncompliance to obtain the Government’s authorization to proceed. If the Government does not provide written authorization, the contractor must resubmit the schedule submission.

5. Include the following work activities, as applicable:

a. Work to be performed by the contractor, subcontractors, and suppliers.

b. Work to be performed by the Government, other contractors, and third parties such as permitting authorities or other entities required for completion of the project.

c. The project start date, scheduled completion date, and other contractually mandated milestones, start and finish dates for phases, and site access or availability dates.

d. Submittals and Government review and approval of submittals

(Reference specification section 01 33 23 for submission requirements).

e. Fabrication, delivery, installation, testing, and similar activities for materials, equipment, and related items.

f. Sampling and testing periods.

g. Settlement or surcharge periods.

h. Cure periods.

i. Utility notifications, shutdowns, relocations, and similar activities.

j. Installation, erection and removal, and similar activities related to temporary systems or structures such as temporary electrical systems or shoring.

k. Punch list, substantial completion, final cleanup, and similar activities.

l. Required acceptance testing, inspections, or similar activities.

m. Durations for receipt of permits or acquisition of rights of way.

01 32 16.00 - 6

6. Define the following attributes for each activity in the schedule:

a. A unique alphanumeric Activity ID.

b. A unique descriptive name, using such clear, concise attributes as work type, location so each activity is easily understood.

Avoid name abbreviations or overly long activity names to ensure each activity can be objectively measured and clearly understood by all stakeholders.

c. A duration stated in workdays of no more than 20 workdays unless a longer duration is requested by the contractor and approved by the Government.

d. Uses codes for responsibility, phasing, and staging.

1.6 SCHEDULE SUBMISSION REQUIREMENTS

A. Preparing Schedule on Owner’s Database. If the schedule is prepared using My Primavera in the owner’s database, then for each schedule submission, submit the following items:

1. A transmittal letter to the owner identifying which schedule in the database is being submitted for review.

2. A narrative report.

B. Preparing Schedule on Separate Database. If the schedule is prepared using Primavera Version 6.0, Primavera for Contractors, or another software compatible with Primavera Version 6.0, then, for each schedule submission, submit the following items:

1. A transmittal letter

2. A narrative report

3. A Primavera Version 6.0 compatible electronic file of the schedule.

4. The critical path in bar chart format (Longest Path sort)

5. Work paths with total float values within 20 workdays of the critical path’s total float value in bar chart format. For example, if the critical path has a total float value of zero, then show all the work paths with total float values of 20 or less.

6. An updated schedule log associated with each Monthly Schedule

Update.

C. Preparing Schedule on using Microsoft Project Professional, submit the following items:

1. A transmittal letter

2. A narrative report

3. A Microsoft Project Professional .mpp electronic file of the schedule.

01 32 16.00 - 7

a. The critical path in bar chart format (Longest Path sort)

b. Work paths with total float values within 20 workdays of the critical path’s total float value in bar chart format. For example, if the critical path has a total float value of zero, then show all the work paths with total float values of 20 or less.

c. f. A Lag report displaying all lags within the project schedule.

D. Narrative Reports for the Initial and Baseline Schedule. For each submission of the initial and baseline schedule provide a narrative report that includes the following information:

1. Explanation of the overall plan to complete the project, including where the work will begin and how the work and crews will flow through the project

2. Use and application of the workdays per week, number of shifts per day, number of hours per shift, holidays observed, and how the schedule accommodates adverse weather days for each month of activity

3. If the project is a multi-year project, then identify the work to be completed in each season

4. A statement explaining why the scheduled completion date is forecast to occur before or after the contract completion date.

5. An explanation stating why any of the contract milestone dates are forecast to occur late.

6. A description of problems or issues anticipated

7. A description of anticipated delays, including:

a. Identification of the delayed activity by activity ID and description

b. Type of delay

c. Cause of the delay

d. Effect of the delay on other activities, milestones, and completion dates

e. Identification of the actions needed to avoid or mitigate the delay

f. A description of the critical path

g. A description of work paths with total float values within 20 workdays of the critical path’s total float value. For example, if the critical path has a total float value of zero, then

01 32 16.00 - 8 describe all the work paths with total float values of 20 or less.

h. A statement identifying constraints and an explanation of the reason for and purpose of each constraint.

i. A statement describing the status of required permits.

j. The statement describing the reason for the use of each lag.

k. A statement providing the status of pending items, including, but not limited to:

1) Permits

2) Change orders

3) Time extension requests

4) Noncompliance or similar notices are indicating deficiencies in the contractor’s performance.

7. Prior to Baseline Schedule Acceptance.

a. Post project NOA, the Contractor and the Contractor’s Scheduling

Consultant, will arrange a separate meeting with the Contracting

Officer and/or the VA COR to discuss the requirements of this specification in detail. The Contractor and the Contractor’s scheduling consultant, will acknowledge, in writing, their understanding and compliance with the requirement of this specification.

b. Review of any schedule updates.

c. Government review comments on the contractor’s schedule will not relieve the contractor from compliance with requirements of this specification section and the remaining contract documents.

1.7 QUALITY ASSURANCE

A. Quality assurance of the schedule must conform to the following standards

1. DCMA 14-point Schedule Assessment Guidelines

1. GAO’s Schedule assessment guide - Best Practices for Project

Schedules Appendix II.

1.8 PAYMENT TO THE CONTRACTOR

A. Reference contract administration data section in the contract for payment procedures.

1.9 PROGRESS REPORTING

A. Monthly schedule update meetings will be held on dates mutually agreed to by the VA COR and the Contractor. Contractor and their scheduling consultant shall attend all monthly schedule update meetings. The

01 32 16.00 - 9

Contractor shall accurately update the Project Schedule and all other data required and provide this information to the VA COR three workdays in advance of the schedule update meeting. Job progress will be reviewed to verify:

1. Actual start and/or finish dates for updated/completed activities/events.

2. Remaining duration for each activity/event started, or scheduled to start, but not completed.

3. Logic, time for change orders, and supplemental agreements that are to be incorporated into the Project Schedule.

4. Changes in activity/event sequence and/or duration which have been made, pursuant to the provisions of following Article, ADJUSTMENT OF

CONTRACT COMPLETION.

5. Completion percentage for all completed and partially completed activities/events.

6. Logic and duration revisions required by this section of the specifications.

7. Activity/event duration and percent complete shall be updated independently.

B. After completion of the joint review, the contractor shall generate an updated computer-produced calendar-dated schedule and supply the VA COR with reports in accordance with the Article, PROJECT SCHEDULE

REQUIREMENTS, specified.

C. After completing the monthly schedule update, the contractor’s representative or scheduling consultant shall rerun all current period contract change(s) against the prior approved monthly project schedule.

The analysis shall only include original workday durations and schedule logic agreed upon by the contractor and COR for the contract change(s).

When there is a disagreement on logic and/or durations, the Contractor shall use the schedule logic and/or durations provided and approved by the COR. After each rerun update, the resulting electronic project schedule data file shall be appropriately identified and submitted to the VA in accordance to the requirements listed within this spec. This electronic submission is separate from the regular monthly project schedule update requirements and shall be submitted to the COR within fourteen (14) calendar days of completing the regular schedule update.

Before inserting the contract changes durations, care must be taken to

01 32 16.00 - 10 ensure that only the original durations will be used for the analysis, not the reported durations after progress.

D. Following approval of the Baseline Schedule, the VA, the General

Contractor, its approved CPM Consultant, VA COR, and all subcontractors needed, as determined by the SRE, shall meet to discuss the monthly updated schedule. The main emphasis shall be to address work activities to avoid slippage of project schedule and to identify any necessary actions required to maintain project schedule during the reporting period. The Government representatives and the Contractor should conclude the meeting with a clear understanding of those work and administrative actions necessary to maintain project schedule status during the reporting period. This schedule coordination meeting will occur after each monthly project schedule update meeting utilizing the resulting schedule reports from that schedule update. If the project is behind schedule, discussions should include ways to prevent further slippage as well as ways to improve the project schedule status, when appropriate.

1.10 RESPONSIBILITY FOR COMPLETION

A. If it becomes apparent from the current revised monthly progress schedule that phasing or contract completion dates will not be met, the

Contractor shall execute some or all the following remedial actions:

1. Increase manpower in such quantities and crafts as necessary to eliminate the backlog of work.

2. Increase the number of working hours per shift, shifts per working day, working days per week, the amount of equipment, or any combination of the foregoing to eliminate the backlog of work.

3. Reschedule the work in conformance with the specification requirements.

B. Prior to proceeding with any of the above actions, the Contractor shall notify and obtain approval from the VA Contracting Officer for the proposed schedule changes. If such actions are approved, the representative schedule revisions shall be incorporated by the

Contractor into the Project Schedule before the next update, at no additional cost to the Government.

1.11 ADJUSTMENT OF CONTRACT COMPLETION

A. The contract completion time will be adjusted only for causes specified in this contract. Request for an extension of the contract completion date by the Contractor shall be supported with a clearly explained

01 32 16.00 - 11 narrative justification, CPM data and supporting evidence as the VA COR may deem necessary for determination as to whether or not the

Contractor is entitled to an extension of time under the provisions of the contract. Submission of proof based on revised activity/event logic, durations (in workdays) is obligatory to any approvals. The schedule must clearly display that the Contractor has used, in full, all the float time available for the work involved in this request. The

Contracting Officer's determination as to the total number of days of contract extension will be based upon the current computer produced calendar dated schedule for the time period in question and all other relevant information.

B. Actual delays in activities/events which, according to the computer produced calendar dated schedule, do not affect the extended and predicted contract completion dates shown by the critical path in the network, will not be the basis for a change to the contract completion date. The Contracting Officer will within a reasonable time after receipt of such justification and supporting evidence, review the facts and advise the Contractor in writing of the Contracting Officer's decision.

C. The Contractor shall submit each request for a change in the contract completion date to the Contracting Officer in accordance with the provisions specified under FAR 52.212-4(d)(Changes). The Contractor shall include, as a part of each change order proposal, a sketch showing all CPM logic revisions, duration (in workdays) changes, and cost changes, for work in question and its relationship to other activities on the approved network diagram.

D. All delays due to non-work activities/events such as RFI’s, WEATHER, STRIKES, and similar non-work activities/events shall be analyzed on a month-by-month basis.

- - - END - - -

TARGETED INFRASTRUCTURE ELEVATORS

01 33 23 - 1

SECTION 01 33 23

SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES

PART 1 – GENERAL

1.1 DESCRIPTION

A. This specification defines the general requirements and procedures for submittals. A submittal is information submitted for VA review to establish compliance with the contract documents.

B. Detailed submittal requirements are found in the technical sections of the contract specifications. The Contracting Officer may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective technical specifications at no additional cost to the government.

C. VA approval of a submittal does not relieve the Contractor of the responsibility for any error which may exist. The Contractor is responsible for fully complying with all contract requirements and the satisfactory installation of all work, including the need to check, confirm, and coordinate the work of all subcontractors for the project.

Non-compliant material incorporated in the work will be removed and replaced at the Contractor’s expense.

1.2 DEFINITIONS

A. Submittals: Submittals which are required prior to starting modernization. For example, Certificates of insurance; Surety bonds;

Site-specific safety plan; Progress schedule; Schedule of values;

Submittal register; List of proposed subcontractors.

B. Shop Drawings: Drawings, diagrams, and schedules specifically prepared to illustrate some portion of the work. Drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be integrated and coordinated.

C. Product Data: Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions, and brochures, which describe and illustrate size, physical appearance, and other characteristics of materials, systems, or equipment for some portion of the work. Samples of warranty language when the contract requires extended product warranties.

D. Samples: Physical examples of materials, equipment, or workmanship that illustrate functional and aesthetic characteristics of a material or product and establish standards by which the work can be judged. Color

01 33 23 - 2 samples from the manufacturer's standard line (or custom color samples if specified) to be used in selecting or approving colors for the project. Field samples and mock-ups constructed to establish standards by which the ensuing work can be judged.

E. Design Data: Calculations, mix designs, analyses, or other data pertaining to a part of work.

F. Test Reports: Report which includes findings of a test required to be performed by the Contractor on an actual portion of the work. Report which includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.

G. Certificates: Document required of Contractor, or of a manufacturer, supplier, installer, or subcontractor through Contractor. The purpose is to document procedures, acceptability of methods, or personnel qualifications for a portion of the work.

H. Manufacturer's Instructions: Pre-printed material describing installation of a product, system, or material, including special notices and MSDS concerning impedances, hazards, and safety precautions.

I. Manufacturer's Field Reports: Documentation of the testing and verification actions taken by manufacturer's representative at the job site on a portion of the work, during or after installation, to confirm compliance with manufacturer's standards or instructions. The documentation must indicate whether the material, product, or system has passed or failed the test.

J. Operation and Maintenance Data: Manufacturer data that is required to operate, maintain, troubleshoot, and repair equipment, including manufacturer's help, parts list, and product line documentation. This data shall be incorporated in an operations and maintenance manual.

K. Closeout Submittals: Documentation necessary to properly close out a contract. For example, Record Drawings and as-built drawings. Also, submittal requirements necessary to properly close out a phase of modernization on a multi-phase contract.

1.3 SUBMITTAL REGISTER

A. The submittal register will identify all equipment and materials required by the contract, including any items omitted from initial contractor submissions.

01 33 23 - 3

B. The submittal register will serve as a scheduling document for submittals and will be used to control submittal actions throughout the contract period.

C. The VA will provide a blank submittal register in electronic format.

Thereafter, the Contractor shall fill in the blank register with the required submittals as documented in the project spec. The Contractor shall track all submittals by maintaining a complete list, including completion of all data columns, including dates on which submittals are received and returned by the VA.

D. Blank digital register provided for Contractor use below

ENG_FORM_4288-R.

pdf

D. The Contractor shall update the submittal register as submittal actions occur and maintain the submittal register at the project site until final acceptance of all work by Contracting Officer.

E. The Contractor shall submit formal monthly updates to the submittal register in electronic format.