Attachment 0001_Price Evaluation Spreadsheet.xlsx

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7A21--Automated Discharge Planning - New BPA
Solicitation number
36C10B21Q0537
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This document package includes an Excel price evaluation spreadsheet and details of a related federal contract opportunity for automated discharge planning software and services. The spreadsheet provides instructions for offerors to enter fixed unit prices for software licenses, interfaces, help desk support, service level agreements, and training across five one-year ordering periods. Pricing can be proposed either on a per-bed basis or via one of two enterprise license methodologies. The related solicitation is for a blanket purchase agreement to be awarded by the Department of Veterans Affairs Technology Acquisition Center in Austin, with no funds obligated until call orders are placed. Questions regarding the opportunity are due by January 15th. Offerors are instructed to propose fixed prices for all required products and services to be delivered over the potential five-year ordering period.

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Attachment 0001_Price Evaluation Spreadsheet REVISED 3.xlsx XLSX spreadsheet
36C10B21Q0537 0015.docx DOCX document
36C10B21Q0537- FINAL AMENDED- 325.docx DOCX document
36C10B21Q0537 0014.docx DOCX document
36C10B21Q0537- FINAL AMENDED 3-12.docx DOCX document
36C10B21Q0537 0013.docx DOCX document
Attachment 0001_Price Evaluation Spreadsheet REVISED 2.xlsx XLSX spreadsheet
36C10B21Q0537 0012.docx DOCX document
Attachment 0001_Price Evaluation Spreadsheet REVISED.xlsx XLSX spreadsheet
Additional Q_A.xlsx XLSX spreadsheet
36C10B21Q0537 0011.docx DOCX document
36C10B21Q0537 0010.docx DOCX document
36C10B21Q0537 0009.docx DOCX document
36C10B21Q0537 0008.docx DOCX document
Q_A Final_1.xlsx XLSX spreadsheet
36C10B21Q0537- FINAL AMENDED.docx DOCX document
36C10B21Q0537 0007.docx DOCX document
Q_A Final.xlsx XLSX spreadsheet
36C10B21Q0537 0006.docx DOCX document
36C10B21Q0537 0005.docx DOCX document
36C10B21Q0537 0004.docx DOCX document
36C10B21Q0537 0003.docx DOCX document
36C10B21Q0537 0002.docx DOCX document
Attachment 0002 - Business Associate Agreement (BAA).docx DOCX document
36C10B21Q0537 0001.docx DOCX document
36C10B21Q0537_1.docx DOCX document
36C10B21Q0537- FINAL.docx DOCX document
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Instructions Instructions Sheet

Evaluated Price Summary Sheet Instructions - (1) Offeror shall make no inputs in this Sheet. Evaluated Price Summary Sheet automatically calculates the total evaluated price.

Proposed Rates Tab Instructions -

(1) Offeror Name: In YELLOW shaded cell B1, the Offeror shall enter the name of the Prime Offeror.

(2) Offerors shall enter proposed FFP rates in the YELLOW shaded cells as per instructions below regarding methodology (no more than two decimal places). If proposed rates are entered with more than two decimal places, cells are formatted to be flagged and will be shaded ORANGE. Ensure all proposed rate cells are corrected so no color shading is remaining before submitting the proposal.

(3) Line Item X002 COTS - includes referral network (Infrastructure costs should be included in FFP rate) : Offeror shall propose FFP rates on a per bed quantity or enterprise methodology (Only one methodology will be accepted).

(3a) Per Bed License Methodology: If an Offeror chooses to propose a per bed license methodology, the Offeror must provide a fully loaded fixed price rate for the both price categories: 1-250 Beds and 251-500 Beds for all periods. Each fully loaded FFP rate must be no more than two decimal places for all periods. If selecting this method, an Offeror shall not propose FFP rates for the Enterprise price categories.

(3b) Enterprise License Methodology: If an offeror chooses to propose an Enterprise license methodology the Offerors must propose according to the Enterprise methodology found in the Offeror's technical proposal. If selecting this method, an Offeror shall not propose FFP rates for the Per Bed price categories. One of the two following Enterprise methodologies will be accepted:

i. Per site – Enterprise licenses per individual VAMC.

ii. Entire VA - One enterprise license for the VA in entirety.

(4) Line Item X002AA SOFTWARE DEVELOPMENT AND INTERFACES: Offeror shall provide FFP rates for all periods. The rate provided shall be for one interface, in accordance with (IAW) PWS 5.2.2. Offerors shall also provide labor categories, fully burdened blended hourly labor rates and level of effort hours for the interface development.

(5) Line Item X004 Helpdesk: Offeror shall provide FFP rates for all periods. The rate provided shall be per VAMC and IAW PWS 5.4.

(6) Line Item X005 SLA: Offeror shall propose FFP rates on a per bed quantity or enterprise methodology (Only one methodology will be accepted).

(6a) Per Bed License Methodology: If an Offeror chooses to propose a per bed license methodology, the Offeror must provide a fully loaded fixed price rate for the both price categories: 1-250 Beds and 251-500 Beds for all periods. Each fully loaded FFP rate must be no more than two decimal places for all periods. If selecting this method, an Offeror shall not propose FFP rates for the Enterprise price categories.

(6b) Enterprise License Methodology: If an offeror chooses to propose an Enterprise license methodology the Offerors must propose according to the Enterprise methodology found in the Offeror's technical proposal. If selecting this method, an Offeror shall not propose FFP rates for the Per Bed price categories. One of the two following Enterprise methodologies will be accepted:

i. Per site – Enterprise licenses per individual VAMC.

ii. Entire VA - One enterprise license for the VA in entirety.

(7) Line X006 Training: Offeror shall provide FFP rates for all periods. The rate provided shall be per VAMC.

(8) Travel - Offerors must propose fully loaded FFP travel for all periods in the YELLOW shaded cells for the price category labeled Travel (no more than two decimal places). If proposed rates are entered with more than two decimal places, cells are formatted to be flagged and will be shaded ORANGE. Ensure all proposed rate cells are corrected so no color shading is remaining before submitting the proposal.

FFP Line Items Summary Sheet Instructions - (1) Offeror shall make no inputs in this Sheet. For each FFP Priced Line Item, the FFP sheet automatically calculates unit price and total price.

FFP Evaluated Detail Sheets Instructions - (1) Offeror shall make no inputs in these Sheets. Each FFP Evaluated Detailed Sheet automatically calculates the total evaluated price per Line Item.

Evaluated Price Summary Evaluated Price Summary Sheet

CategoryOrdering Period OneOrdering Period TwoOrdering Period ThreeOrdering Period FourOrdering Period FiveTotal
Total Evaluated FFP- Not to Exceed (NTE)$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0

Total Evaluated Price (Firm Fixed Price) $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0

Proposed Rates Tab

Prime Contractor:
**Choose one Enterprise methodolgy only (see Instructions Tab)
FFPPROPOSED FFP FULLY LOADED RATE
Line ItemLine Item DescriptionPrice CategoryOrdering Period 1Ordering Period 2Ordering Period 3Ordering Period 4Ordering Period 5
X002COTS - includes referral network1-250 Beds
251-500 Beds
Enterprise - Per Site**
Enterprise - Entire VA**
Travel
X002AASOFTWARE DEVELOPMENT AND INTERFACESInferface
Travel
Labor CategoryLabor Hours

X004 Helpdesk LOT

X005SLA1-250 Beds
251-500 Beds
Enterprise - Per Site**
Enterprise - Entire VA**
X006TrainingLOT
Travel

FFP Line Items Summary FFP Line Items Summary Sheet

LINE ITEMPeriodOptional TaskDESCRIPTIONQTYUNITUNIT PRICETOTAL PRICE
0002Ordering Period OneNoCOTS - includes referral network12MO$0.00$0.00
0002AAOrdering Period OneNoSOFTWARE DEVELOPMENT AND INTERFACES12MO$0.00$0.00
0004Ordering Period OneNoHeldesk12MO$0.00$0.00
0005Ordering Period OneNoSLA12MO$0.00$0.00
0006Ordering Period OneNoTraining12MO$0.00$0.00
1002Ordering Period TwoNoCOTS - includes referral network12MO$0.00$0.00
1002AAOrdering Period TwoNoSOFTWARE DEVELOPMENT AND INTERFACES12MO$0.00$0.00
1004Ordering Period TwoNoHeldesk12MO$0.00$0.00
1005Ordering Period TwoNoSLA12MO$0.00$0.00
1006Ordering Period TwoNoTraining12MO$0.00$0.00
2002Ordering Period ThreeNoCOTS - includes referral network12MO$0.00$0.00
2002AAOrdering Period ThreeNoSOFTWARE DEVELOPMENT AND INTERFACES12MO$0.00$0.00
2004Ordering Period ThreeNoHeldesk12MO$0.00$0.00
2005Ordering Period ThreeNoSLA12MO$0.00$0.00
2006Ordering Period ThreeNoTraining12MO$0.00$0.00
3002Ordering Period FourNoCOTS - includes referral network12MO$0.00$0.00
3002AAOrdering Period FourNoSOFTWARE DEVELOPMENT AND INTERFACES12MO$0.00$0.00
3004Ordering Period FourNoHeldesk12MO$0.00$0.00
3005Ordering Period FourNoSLA12MO$0.00$0.00
3006Ordering Period FourNoTraining12MO$0.00$0.00
4002Ordering Period FiveNoCOTS - includes referral network12MO$0.00$0.00
4002AAOrdering Period FiveNoSOFTWARE DEVELOPMENT AND INTERFACES12MO$0.00$0.00
4004Ordering Period FiveNoHeldesk12MO$0.00$0.00
4005Ordering Period FiveNoSLA12MO$0.00$0.00
4006Ordering Period FiveNoTraining12MO$0.00$0.00

FFP Evaluated Detail OP1 FFP Evaulated Detail Ordering Period One

Line Item 0002DescriptionNTE Site QuantityFFP Fully Loaded RateLine Item 0002 Total Dollars
00021-250 Beds52$ - 0$ - 0
0002251-500 Beds6$ - 0$ - 0
Subtotal 0002 - Beds$ - 0

0002 Enterprise Entire VA 1 $ - 0 $ - 0

0002Travel1$ - 0$ - 0
Line Item 0002 Evaluated Price$ - 0
Line Item 0002AADescriptionNTE Site QuantityFFP Fully Loaded RateLine Item 0002AA Total Dollars
0002AAInterface2$ - 0$ - 0
0002AATravel1$ - 0$ - 0
Subtotal 0002AA$ - 0
Line Item 0002AALabor CategoryLabor HoursFFP Fully Loaded RateLine Item 0002AA Total Dollars
0002AA$ - 0
0002AA$ - 0
0002AA$ - 0
0002AA$ - 0
0002AA$ - 0
0002AA$ - 0
0002AA$ - 0
0002AA$ - 0
0002AA$ - 0
0002AA$ - 0
Line Item 0002AA Evaluated Price$ - 0
Line Item 0004DescriptionNTE Site QuantityFFP Fully Loaded RateLine Item 0004 Total Dollars
0004LOT58$ - 0$ - 0
Line Item 0004 Evaluated Price$ - 0
Line Item 0005DescriptionNTE Site QuantityFFP Fully Loaded RateLine Item 0005 Total Dollars
00051-250 Beds52$ - 0$ - 0
0005251-500 Beds6$ - 0$ - 0
Subtotal 0005 - Beds$ - 0
0005Enterprise Entire VA1$ - 0$ - 0
Line Item 0005 Evaluated Price$ - 0
Line Item 0006DescriptionNTE Site QuantityFFP Fully Loaded RateLine Item 0006 Total Dollars
0006LOT58$ - 0$ - 0
0006Travel1$ - 0$ - 0
Line Item 0006 Evaluated Price$ - 0

FFP Evaluated Detail OP2 FFP Evaulated Detail Ordering Period Two

Line Item 1002DescriptionNTE Site QuantityFFP Fully Loaded RateLine Item 1002 Total Dollars
10021-250 Beds52$ - 0$ - 0
1002251-500 Beds6$ - 0$ - 0
Subtotal 1002 - Beds$ - 0

1002 Enterprise Entire VA 1 $ - 0 $ - 0

1002Travel1$ - 0$ - 0
Line Item 1002 Evaluated Price$ - 0
Line Item 1002AADescriptionNTE Site QuantityFFP Fully Loaded RateLine Item 1002AA Total Dollars
1002AAInterface2$ - 0$ - 0
1002AATravel1$ - 0$ - 0
Subtotal 1002AA$ - 0
Line Item 1002AALabor CategoryLabor HoursFFP Fully Loaded RateLine Item 1002AA Total Dollars
1002AA$ - 0
1002AA$ - 0
1002AA$ - 0
1002AA$ - 0
1002AA$ - 0
1002AA$ - 0
1002AA$ - 0
1002AA$ - 0
1002AA$ - 0
1002AA$ - 0
Line Item 1002AA Evaluated Price$ - 0
Line Item 1004DescriptionNTE Site QuantityFFP Fully Loaded RateLine Item 1004 Total Dollars
1004LOT58$ - 0$ - 0
Line Item 1004 Evaluated Price$ - 0
Line Item 1005DescriptionNTE Site QuantityFFP Fully Loaded RateLine Item 1005 Total Dollars
10051-250 Beds52$ - 0$ - 0
1005251-500 Beds6$ - 0$ - 0
Subtotal 1005 - Beds$ - 0
1005Enterprise Entire VA1$ - 0$ - 0
Line Item 1005 Evaluated Price$ - 0
Line Item 1006DescriptionNTE Site QuantityFFP Fully Loaded RateLine Item 1006 Total Dollars
1006LOT58$ - 0$ - 0
1006Travel1$ - 0$ - 0
Line Item 1006 Evaluated Price$ - 0

FFP Evaluated Detail OP3 FFP Evaulated Detail Ordering Period Three

Line Item 2002DescriptionNTE Site QuantityFFP Fully Loaded RateLine Item 2002 Total Dollars
20021-250 Beds52$ - 0$ - 0
2002251-500 Beds6$ - 0$ - 0
Subtotal 2002 - Beds$ - 0

2002 Enterprise Entire VA 1 $ - 0 $ - 0

2002Travel1$ - 0$ - 0
Line Item 2002 Evaluated Price$ - 0
Line Item 2002AADescriptionNTE Site QuantityFFP Fully Loaded RateLine Item 2002AA Total Dollars
2002AAInterface2$ - 0$ - 0
2002AATravel1$ - 0$ - 0
Subtotal 2002AA$ - 0
Line Item 2002AALabor CategoryLabor HoursFFP Fully Loaded RateLine Item 2002AA Total Dollars
2002AA$ - 0
2002AA$ - 0
2002AA$ - 0
2002AA$ - 0
2002AA$ - 0
2002AA$ - 0
2002AA$ - 0
2002AA$ - 0
2002AA$ - 0
2002AA$ - 0
Line Item 2002AA Evaluated Price$ - 0
Line Item 2004DescriptionNTE Site QuantityFFP Fully Loaded RateLine Item 2004 Total Dollars
2004LOT58$ - 0$ - 0
Line Item 2004 Evaluated Price$ - 0
Line Item 2005DescriptionNTE Site QuantityFFP Fully Loaded RateLine Item 2005 Total Dollars
20051-250 Beds52$ - 0$ - 0
2005251-500 Beds6$ - 0$ - 0
Subtotal 2005 - Beds$ - 0
2005Enterprise Entire VA1$ - 0$ - 0
Line Item 2005 Evaluated Price$ - 0
Line Item 2006DescriptionNTE Site QuantityFFP Fully Loaded RateLine Item 2006 Total Dollars
2006LOT58$ - 0$ - 0
2006Travel1$ - 0$ - 0
Line Item 2006 Evaluated Price$ - 0

FFP Evaluated Detail OP4 FFP Evaulated Detail Ordering Period Four

Line Item 3002DescriptionNTE Site QuantityFFP Fully Loaded RateLine Item 3002 Total Dollars
30021-250 Beds52$ - 0$ - 0
3002251-500 Beds6$ - 0$ - 0
Subtotal 3002 - Beds$ - 0

3002 Enterprise Entire VA 1 $ - 0 $ - 0

3002Travel1$ - 0$ - 0
Line Item 3002 Evaluated Price$ - 0
Line Item 3002AADescriptionNTE Site QuantityFFP Fully Loaded RateLine Item 3002AA Total Dollars
3002AAInterface2$ - 0$ - 0
3002AATravel1$ - 0$ - 0
Subtotal 3002AA$ - 0
Line Item 3002AALabor CategoryLabor HoursFFP Fully Loaded RateLine Item 3002AA Total Dollars
3002AA$ - 0
3002AA$ - 0
3002AA$ - 0
3002AA$ - 0
3002AA$ - 0
3002AA$ - 0
3002AA$ - 0
3002AA$ - 0
3002AA$ - 0
3002AA$ - 0
Line Item 3002AA Evaluated Price$ - 0
Line Item 3004DescriptionNTE Site QuantityFFP Fully Loaded RateLine Item 3004 Total Dollars
3004LOT58$ - 0$ - 0
Line Item 3004 Evaluated Price$ - 0
Line Item 3005DescriptionNTE Site QuantityFFP Fully Loaded RateLine Item 3005 Total Dollars
30051-250 Beds52$ - 0$ - 0
3005251-500 Beds6$ - 0$ - 0
Subtotal 3005 - Beds$ - 0
3005Enterprise Entire VA1$ - 0$ - 0
Line Item 3005 Evaluated Price$ - 0
Line Item 3006DescriptionNTE Site QuantityFFP Fully Loaded RateLine Item 3006 Total Dollars
3006LOT58$ - 0$ - 0
3006Travel1$ - 0$ - 0
Line Item 3006 Evaluated Price$ - 0

FFP Evaluated Detail OP5 FFP Evaulated Detail Ordering Period Five

Line Item 4002DescriptionNTE Site QuantityFFP Fully Loaded RateLine Item 4002 Total Dollars
40021-250 Beds52$ - 0$ - 0
4002251-500 Beds6$ - 0$ - 0
Subtotal 4002 - Beds$ - 0

4002 Enterprise Entire VA 1 $ - 0 $ - 0

4002Travel1$ - 0$ - 0
Line Item 4002 Evaluated Price$ - 0
Line Item 4002AADescriptionNTE Site QuantityFFP Fully Loaded RateLine Item 4002AA Total Dollars
4002AAInterface2$ - 0$ - 0
4002AATravel1$ - 0$ - 0
Subtotal 4002AA$ - 0
Line Item 4002AALabor CategoryLabor HoursFFP Fully Loaded RateLine Item 4002AA Total Dollars
4002AA$ - 0
4002AA$ - 0
4002AA$ - 0
4002AA$ - 0
4002AA$ - 0
4002AA$ - 0
4002AA$ - 0
4002AA$ - 0
4002AA$ - 0
4002AA$ - 0
Line Item 4002AA Evaluated Price$ - 0
Line Item 4004DescriptionNTE Site QuantityFFP Fully Loaded RateLine Item 4004 Total Dollars
4004LOT58$ - 0$ - 0
Line Item 0004 Evaluated Price$ - 0
Line Item 4005DescriptionNTE Site QuantityFFP Fully Loaded RateLine Item 4005 Total Dollars
40051-250 Beds52$ - 0$ - 0
4005251-500 Beds6$ - 0$ - 0
Subtotal 4005 - Beds$ - 0
4005Enterprise Entire VA1$ - 0$ - 0
Line Item 4005 Evaluated Price$ - 0
Line Item 4006DescriptionNTE Site QuantityFFP Fully Loaded RateLine Item 4006 Total Dollars
4006LOT58$ - 0$ - 0
4006Travel1$ - 0$ - 0
Line Item 4006 Evaluated Price$ - 0

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