Attachment 0001_Price Evaluation Spreadsheet REVISED 2.xlsx

XLSX spreadsheet 49 KB Posted

Attached to
7A21--Automated Discharge Planning - New BPA
Solicitation number
36C10B21Q0537
Issued by

About this file

This document contains a price evaluation spreadsheet and instructions for an automated discharge planning blanket purchase agreement solicitation. Key details include:

Offerors must submit proposed firm-fixed prices in the provided spreadsheet for maintenance of licenses, software development and interfaces, helpdesk support, service level agreements, and training. Pricing can be proposed either on a per-bed basis or enterprise-wide methodology. The spreadsheet automatically calculates total evaluated prices. Questions regarding the solicitation are due by January 15th. The blanket purchase agreement resulting from this solicitation will be awarded to a single vendor, with funds obligated only upon subsequent call order awards. The solicitation is issued by the Department of Veterans Affairs Technology Acquisition Center for automated discharge planning software and services.

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Attachment 0001_Price Evaluation Spreadsheet REVISED 3.xlsx XLSX spreadsheet
36C10B21Q0537 0015.docx DOCX document
36C10B21Q0537- FINAL AMENDED- 325.docx DOCX document
36C10B21Q0537 0014.docx DOCX document
36C10B21Q0537- FINAL AMENDED 3-12.docx DOCX document
36C10B21Q0537 0013.docx DOCX document
36C10B21Q0537 0012.docx DOCX document
Attachment 0001_Price Evaluation Spreadsheet REVISED.xlsx XLSX spreadsheet
Additional Q_A.xlsx XLSX spreadsheet
36C10B21Q0537 0011.docx DOCX document
36C10B21Q0537 0010.docx DOCX document
36C10B21Q0537 0009.docx DOCX document
36C10B21Q0537 0008.docx DOCX document
Q_A Final_1.xlsx XLSX spreadsheet
36C10B21Q0537- FINAL AMENDED.docx DOCX document
36C10B21Q0537 0007.docx DOCX document
Q_A Final.xlsx XLSX spreadsheet
36C10B21Q0537 0006.docx DOCX document
36C10B21Q0537 0005.docx DOCX document
36C10B21Q0537 0004.docx DOCX document
36C10B21Q0537 0003.docx DOCX document
36C10B21Q0537 0002.docx DOCX document
Attachment 0002 - Business Associate Agreement (BAA).docx DOCX document
36C10B21Q0537 0001.docx DOCX document
36C10B21Q0537_1.docx DOCX document
36C10B21Q0537- FINAL.docx DOCX document
Attachment 0001_Price Evaluation Spreadsheet.xlsx XLSX spreadsheet
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Instructions Instructions Sheet

Evaluated Price Summary Sheet Instructions - (1) Offeror shall make no inputs in this Sheet. Evaluated Price Summary Sheet automatically calculates the total evaluated price.

Proposed Rates Tab Instructions -

(1) Offeror Name: In YELLOW shaded cell B1, the Offeror shall enter the name of the Prime Offeror.

(2) Offerors shall enter proposed FFP rates in the YELLOW shaded cells as per instructions below regarding methodology (no more than two decimal places). If proposed rates are entered with more than two decimal places, cells are formatted to be flagged and will be shaded ORANGE. Ensure all proposed rate cells are corrected so no color shading is remaining before submitting the proposal.

(3) Line Item X002AA Maintenance for Licenses: Offeror shall propose FFP rates on a per bed quantity or enterprise methodology (Only one methodology will be accepted).

(a) Per Bed License Methodology: If an Offeror chooses to propose a per bed license methodology, the Offeror must provide a fully loaded fixed price rate for the both price categories: 1-250 Beds and 251-500 Beds for all periods. Each fully loaded FFP rate must be no more than two decimal places for all periods. If selecting this method, an Offeror shall not propose FFP rates for the Enterprise price categories.

(b) Enterprise License Methodology: If an offeror chooses to propose an Enterprise license methodology the Offerors must propose according to the Enterprise methodology found in the Offeror's technical proposal. If selecting this method, an Offeror shall not propose FFP rates for the Per Bed price categories. One of the two following Enterprise methodologies will be accepted:

i. Per site – Enterprise licenses per individual VAMC.

ii. Entire VA - One enterprise license for the VA in entirety.

(4) Line Item X002AB SOFTWARE DEVELOPMENT AND INTERFACES: Offeror shall provide FFP rates for all periods in accordance with PWS 5.2.2. Offerors shall also provide labor categories and fully burdened blended hourly labor rates for the interface development.

(5) Line Item X004 Helpdesk: Offeror shall provide FFP rates for all periods. The rate provided shall be per VAMC and IAW PWS 5.4.

(6) Line Item X005 SLA: Offeror shall propose FFP rates on a per bed quantity or enterprise methodology (Only one methodology will be accepted).

(a) Per Bed License Methodology: If an Offeror chooses to propose a per bed license methodology, the Offeror must provide a fully loaded fixed price rate for the both price categories: 1-250 Beds and 251-500 Beds for all periods. Each fully loaded FFP rate must be no more than two decimal places for all periods. If selecting this method, an Offeror shall not propose FFP rates for the Enterprise price categories.

(b) Enterprise License Methodology: If an offeror chooses to propose an Enterprise license methodology the Offerors must propose according to the Enterprise methodology found in the Offeror's technical proposal. If selecting this method, an Offeror shall not propose FFP rates for the Per Bed price categories. One of the two following Enterprise methodologies will be accepted:

i. Per site – Enterprise licenses per individual VAMC.

ii. Entire VA - One enterprise license for the VA in entirety.

(7) Line Item X006 Training: Offeror shall provide FFP rates for all periods. The rate provided shall be per VAMC.

(8) Travel - Offerors must propose fully loaded FFP travel for all periods in the YELLOW shaded cells for the price category labeled Travel (no more than two decimal places). If proposed rates are entered with more than two decimal places, cells are formatted to be flagged and will be shaded ORANGE. Ensure all proposed rate cells are corrected so no color shading is remaining before submitting the proposal.

(9) Perpetual Licensing Price for All Periods: This line item, if exercised, can be exercised up to 58 times in any one ordering period during the entire life of the contract. Includes referral network (Infrastructure costs should be included in FFP rate):

(a) Offerors shall enter proposed FFP rates in the YELLOW shaded cells as per instructions below regarding methodology (no more than two decimal places). If proposed rates are entered with more than two decimal places, cells are formatted to be flagged and will be shaded ORANGE. Ensure all proposed rate cells are corrected so no color shading is remaining before submitting the proposal.

(b) Offeror shall propose FFP rates on a per bed quantity or enterprise methodology (Only one methodology will be accepted):

i. Per Bed License Methodology: If an Offeror chooses to propose a per bed license methodology, the Offeror must provide a fully loaded fixed price rate for the both price categories: 1-250 Beds and 251-500 Beds for all periods. Each fully loaded FFP rate must be no more than two decimal places for all periods. If selecting this method, an Offeror shall not propose FFP rates for the Enterprise price categories.

(c) Enterprise License Methodology: If an offeror chooses to propose an Enterprise license methodology the Offerors must propose according to the Enterprise methodology found in the Offeror's technical proposal. If selecting this method, an Offeror shall not propose FFP rates for the Per Bed price categories. One of the two following Enterprise methodologies will be accepted:

i. Per site – Enterprise licenses per individual VAMC.

ii. Entire VA - One enterprise license for the VA in entirety.

FFP Line Items Summary Sheet Instructions - (1) Offeror shall make no inputs in this Sheet. For each FFP Priced Line Item, the FFP sheet automatically calculates unit price and total price.

FFP Evaluated Detail Sheets Instructions - (1) Offeror shall make no inputs in these Sheets. Each FFP Evaluated Detailed Sheet automatically calculates the total evaluated price per Line Item.The estimated quantities and hours are for evaluation purposes only and do not obligate the Government to award such quantities and hours.
FFP Perpetual License Line Item 0002 Sheet Instruction -

(1) Offeror shall make no inputs on this sheet. This FFP Evaluated Detailed Sheet automatically calculates the total evaluated price per Line Item.The estimated quantities and hours are for evaluation purposes only and do not obligate the Government to award such quantities and hours.

Evaluated Price Summary Evaluated Price Summary Sheet

CategoryOrdering Period OneOrdering Period TwoOrdering Period ThreeOrdering Period FourOrdering Period FiveTotal
Total Evaluated FFP - Not to Exceed (NTE)$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0
Total Evaluated FFP Labor$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0
Total Evaluated FFP Line Item 0002 - Not to Exceed (NTE)$ - 0

Total Evaluated Price (Firm Fixed Price) $ - 0 $ - 0 $ - 0 $ - 0 $ - 0 $ - 0

Proposed Rates Tab

Prime Contractor:
**Choose one Enterprise methodolgy only (see Instructions Tab)
FFPPROPOSED FFP FULLY LOADED RATE
Line ItemLine Item DescriptionPrice CategoryOrdering Period 1Ordering Period 2Ordering Period 3Ordering Period 4Ordering Period 5Perpetual Licensing Price for All Periods
X002AAMaintenance of Licenses1-250 Beds
251-500 Beds
Enterprise - Per Site**
Enterprise - Entire VA**
X002ABSOFTWARE DEVELOPMENT AND INTERFACESTravel
Labor Category

X004 Helpdesk LOT

X005SLA1-250 Beds
251-500 Beds
Enterprise - Per Site**
Enterprise - Entire VA**
X006TrainingLOT
Travel
0002COTS - includes referral network1-250 Beds
251-500 Beds
Enterprise - VA**
Enterprise per Site**
Travel

FFP Line Items Summary FFP Line Items Summary Sheet

LINE ITEMPeriodOptional Line ItemDESCRIPTIONQTYUNITUNIT PRICETOTAL PRICE
0002AAOrdering Period OneNoMaintenance of Licenses12MO$0.00$0.00
0002ABOrdering Period OneNoSOFTWARE DEVELOPMENT AND INTERFACES12MO$0.00$0.00
0004Ordering Period OneNoHeldesk12MO$0.00$0.00
0005Ordering Period OneNoSLA12MO$0.00$0.00
0006Ordering Period OneNoTraining12MO$0.00$0.00
1002AAOrdering Period TwoNoMaintenance of Licenses12MO$0.00$0.00
1002ABOrdering Period TwoNoSOFTWARE DEVELOPMENT AND INTERFACES12MO$0.00$0.00
1004Ordering Period TwoNoHeldesk12MO$0.00$0.00
1005Ordering Period TwoNoSLA12MO$0.00$0.00
1006Ordering Period TwoNoTraining12MO$0.00$0.00
2002AAOrdering Period ThreeNoMaintenance of Licenses12MO$0.00$0.00
2002ABOrdering Period ThreeNoSOFTWARE DEVELOPMENT AND INTERFACES12MO$0.00$0.00
2004Ordering Period ThreeNoHeldesk12MO$0.00$0.00
2005Ordering Period ThreeNoSLA12MO$0.00$0.00
2006Ordering Period ThreeNoTraining12MO$0.00$0.00
3002AAOrdering Period FourNoMaintenance of Licenses12MO$0.00$0.00
3002ABOrdering Period FourNoSOFTWARE DEVELOPMENT AND INTERFACES12MO$0.00$0.00
3004Ordering Period FourNoHeldesk12MO$0.00$0.00
3005Ordering Period FourNoSLA12MO$0.00$0.00
3006Ordering Period FourNoTraining12MO$0.00$0.00
4002AAOrdering Period FiveNoMaintenance of Licenses12MO$0.00$0.00
4002ABOrdering Period FiveNoSOFTWARE DEVELOPMENT AND INTERFACES12MO$0.00$0.00
4004Ordering Period FiveNoHeldesk12MO$0.00$0.00
4005Ordering Period FiveNoSLA12MO$0.00$0.00
4006Ordering Period FiveNoTraining12MO$0.00$0.00
0002Perpetual Licensing Price for All PeriodsNoCOTS - includes referral network58EA$0.00$0.00

FFP Evaluated Detail OP1

FFP Evaulated Detail Ordering Period One
* The estimated quantities and hours are for evaluation purposes only and do not obligate the Government to award such quantities and hours *
Line Item 0002AADescriptionNTE Site QuantityFFP Fully Loaded RateLine Item 0002AA Total Dollars
0002AA1-250 Beds52$ - 0$ - 0
0002AA251-500 Beds6$ - 0$ - 0
Subtotal 0002AA - Beds$ - 0

0002AA Enterprise Entire VA 1 $ - 0 $ - 0

Line Item 0002AA Evaluated Price $ - 0

Line Item 0002ABDescriptionNTE Site QuantityFFP Fully Loaded RateLine Item 0002AB Total Dollars
0002ABTravel1$ - 0$ - 0
Line Item 0002ABLabor CategoryLabor HoursFFP Fully Loaded RateLine Item 0002AB Total Dollars
0002AB01920$ - 0$ - 0
0002AB01920$ - 0$ - 0
0002AB01920$ - 0$ - 0
0002AB01920$ - 0$ - 0
0002AB01920$ - 0$ - 0
0002AB01920$ - 0$ - 0
0002AB01920$ - 0$ - 0
0002AB01920$ - 0$ - 0
0002AB01920$ - 0$ - 0
0002AB01920$ - 0$ - 0
Line Item 0002AB Evaluated Price$ - 0
Line Item 0004DescriptionNTE Site QuantityFFP Fully Loaded RateLine Item 0004 Total Dollars
0004LOT58$ - 0$ - 0
Line Item 0004 Evaluated Price$ - 0
Line Item 0005DescriptionNTE Site QuantityFFP Fully Loaded RateLine Item 0005 Total Dollars
00051-250 Beds52$ - 0$ - 0
0005251-500 Beds6$ - 0$ - 0
Subtotal 0005 - Beds$ - 0
0005Enterprise Entire VA1$ - 0$ - 0
Line Item 0005 Evaluated Price$ - 0
Line Item 0006DescriptionNTE Site QuantityFFP Fully Loaded RateLine Item 0006 Total Dollars
0006LOT58$ - 0$ - 0
0006Travel1$ - 0$ - 0
Line Item 0006 Evaluated Price$ - 0

FFP Evaluated Detail OP2

FFP Evaulated Detail Ordering Period Two
* The estimated quantities and hours are for evaluation purposes only and do not obligate the Government to award such quantities and hours *
Line Item 1002AADescriptionNTE Site QuantityFFP Fully Loaded RateLine Item 1002AA Total Dollars
1002AA1-250 Beds52$ - 0$ - 0
1002AA251-500 Beds6$ - 0$ - 0
Subtotal 1002AA - Beds$ - 0

1002AA Enterprise Entire VA 1 $ - 0 $ - 0

Line Item 1002AA Evaluated Price $ - 0

Line Item 1002ABDescriptionNTE Site QuantityFFP Fully Loaded RateLine Item 1002AB Total Dollars
1002ABTravel1$ - 0$ - 0
Line Item 1002ABLabor CategoryLabor HoursFFP Fully Loaded RateLine Item 1002AB Total Dollars
1002AB01920$ - 0$ - 0
1002AB01920$ - 0$ - 0
1002AB01920$ - 0$ - 0
1002AB01920$ - 0$ - 0
1002AB01920$ - 0$ - 0
1002AB01920$ - 0$ - 0
1002AB01920$ - 0$ - 0
1002AB01920$ - 0$ - 0
1002AB01920$ - 0$ - 0
1002AB01920$ - 0$ - 0
Line Item 1002AB Evaluated Price$ - 0
Line Item 1004DescriptionNTE Site QuantityFFP Fully Loaded RateLine Item 1004 Total Dollars
1004LOT58$ - 0$ - 0
Line Item 1004 Evaluated Price$ - 0
Line Item 1005DescriptionNTE Site QuantityFFP Fully Loaded RateLine Item 1005 Total Dollars
10051-250 Beds52$ - 0$ - 0
1005251-500 Beds6$ - 0$ - 0
Subtotal 1005 - Beds$ - 0
1005Enterprise Entire VA1$ - 0$ - 0
Line Item 1005 Evaluated Price$ - 0
Line Item 1006DescriptionNTE Site QuantityFFP Fully Loaded RateLine Item 1006 Total Dollars
1006LOT58$ - 0$ - 0
1006Travel1$ - 0$ - 0
Line Item 1006 Evaluated Price$ - 0

FFP Evaluated Detail OP3

FFP Evaulated Detail Ordering Period Three
* The estimated quantities and hours are for evaluation purposes only and do not obligate the Government to award such quantities and hours *
Line Item 2002AADescriptionNTE Site QuantityFFP Fully Loaded RateLine Item 2002AA Total Dollars
2002AA1-250 Beds52$ - 0$ - 0
2002AA251-500 Beds6$ - 0$ - 0
Subtotal 2002AA - Beds$ - 0

2002AA Enterprise Entire VA 1 $ - 0 $ - 0

Line Item 2002AA Evaluated Price $ - 0

Line Item 2002ABDescriptionNTE Site QuantityFFP Fully Loaded RateLine Item 2002AB Total Dollars
2002ABTravel1$ - 0$ - 0
Line Item 2002ABLabor CategoryLabor HoursFFP Fully Loaded RateLine Item 2002AB Total Dollars
2002AB01920$ - 0$ - 0
2002AB01920$ - 0$ - 0
2002AB01920$ - 0$ - 0
2002AB01920$ - 0$ - 0
2002AB01920$ - 0$ - 0
2002AB01920$ - 0$ - 0
2002AB01920$ - 0$ - 0
2002AB01920$ - 0$ - 0
2002AB01920$ - 0$ - 0
2002AB01920$ - 0$ - 0
Line Item 2002AB Evaluated Price$ - 0
Line Item 2004DescriptionNTE Site QuantityFFP Fully Loaded RateLine Item 2004 Total Dollars
2004LOT58$ - 0$ - 0
Line Item 2004 Evaluated Price$ - 0
Line Item 2005DescriptionNTE Site QuantityFFP Fully Loaded RateLine Item 2005 Total Dollars
20051-250 Beds52$ - 0$ - 0
2005251-500 Beds6$ - 0$ - 0
Subtotal 2005 - Beds$ - 0
2005Enterprise Entire VA1$ - 0$ - 0
Line Item 2005 Evaluated Price$ - 0
Line Item 2006DescriptionNTE Site QuantityFFP Fully Loaded RateLine Item 2006 Total Dollars
2006LOT58$ - 0$ - 0
2006Travel1$ - 0$ - 0
Line Item 2006 Evaluated Price$ - 0

FFP Evaluated Detail OP4

FFP Evaulated Detail Ordering Period Four
* The estimated quantities and hours are for evaluation purposes only and do not obligate the Government to award such quantities and hours *
Line Item 3002AADescriptionNTE Site QuantityFFP Fully Loaded RateLine Item 3002AA Total Dollars
3002AA1-250 Beds52$ - 0$ - 0
3002AA251-500 Beds6$ - 0$ - 0
Subtotal 3002AA - Beds$ - 0

3002AA Enterprise Entire VA 1 $ - 0 $ - 0

Line Item 3002AA Evaluated Price $ - 0

Line Item 3002ABDescriptionNTE Site QuantityFFP Fully Loaded RateLine Item 3002AB Total Dollars
3002ABTravel1$ - 0$ - 0
Line Item 3002ABLabor CategoryLabor HoursFFP Fully Loaded RateLine Item 3002AB Total Dollars
3002AB01920$ - 0$ - 0
3002AB01920$ - 0$ - 0
3002AB01920$ - 0$ - 0
3002AB01920$ - 0$ - 0
3002AB01920$ - 0$ - 0
3002AB01920$ - 0$ - 0
3002AB01920$ - 0$ - 0
3002AB01920$ - 0$ - 0
3002AB01920$ - 0$ - 0
3002AB01920$ - 0$ - 0
Line Item 3002AB Evaluated Price$ - 0
Line Item 3004DescriptionNTE Site QuantityFFP Fully Loaded RateLine Item 3004 Total Dollars
3004LOT58$ - 0$ - 0
Line Item 3004 Evaluated Price$ - 0
Line Item 3005DescriptionNTE Site QuantityFFP Fully Loaded RateLine Item 3005 Total Dollars
30051-250 Beds52$ - 0$ - 0
3005251-500 Beds6$ - 0$ - 0
Subtotal 3005 - Beds$ - 0
3005Enterprise Entire VA1$ - 0$ - 0
Line Item 3005 Evaluated Price$ - 0
Line Item 3006DescriptionNTE Site QuantityFFP Fully Loaded RateLine Item 3006 Total Dollars
3006LOT58$ - 0$ - 0
3006Travel1$ - 0$ - 0
Line Item 3006 Evaluated Price$ - 0

FFP Evaluated Detail OP5

FFP Evaulated Detail Ordering Period Five
* The estimated quantities and hours are for evaluation purposes only and do not obligate the Government to award such quantities and hours *
Line Item 4002AADescriptionNTE Site QuantityFFP Fully Loaded RateLine Item 4002AA Total Dollars
4002AA1-250 Beds52$ - 0$ - 0
4002AA251-500 Beds6$ - 0$ - 0
Subtotal 4002AA - Beds$ - 0

4002AA Enterprise Entire VA 1 $ - 0 $ - 0

Line Item 4002AA Evaluated Price $ - 0

Line Item 4002ABDescriptionNTE Site QuantityFFP Fully Loaded RateLine Item 4002AB Total Dollars
4002ABTravel1$ - 0$ - 0
Line Item 4002ABLabor CategoryLabor HoursFFP Fully Loaded RateLine Item 4002AB Total Dollars
4002AB01920$ - 0$ - 0
4002AB01920$ - 0$ - 0
4002AB01920$ - 0$ - 0
4002AB01920$ - 0$ - 0
4002AB01920$ - 0$ - 0
4002AB01920$ - 0$ - 0
4002AB01920$ - 0$ - 0
4002AB01920$ - 0$ - 0
4002AB01920$ - 0$ - 0
4002AB01920$ - 0$ - 0
Line Item 4002AB Evaluated Price$ - 0
Line Item 4004DescriptionNTE Site QuantityFFP Fully Loaded RateLine Item 4004 Total Dollars
4004LOT58$ - 0$ - 0
Line Item 4004 Evaluated Price$ - 0
Line Item 4005DescriptionNTE Site QuantityFFP Fully Loaded RateLine Item 4005 Total Dollars
40051-250 Beds52$ - 0$ - 0
4005251-500 Beds6$ - 0$ - 0
Subtotal 4005 - Beds$ - 0
4005Enterprise Entire VA1$ - 0$ - 0
Line Item 4005 Evaluated Price$ - 0
Line Item 4006DescriptionNTE Site QuantityFFP Fully Loaded RateLine Item 4006 Total Dollars
4006LOT58$ - 0$ - 0
4006Travel1$ - 0$ - 0
Line Item 4006 Evaluated Price$ - 0

FFP Evaluated Detail - 0002

Perpetual Licensing Price for All Periods
* The estimated quantities and hours are for evaluation purposes only and do not obligate the Government to award such quantities and hours *
**Choose one Enterprise methodolgy only (see Instructions Tab)
Line ItemLine DescriptionDescriptionNTE Site QuantityUnit CostExtended Cost
0002COTS - includes referral network1-250 Beds52$ - 0$ - 0
0002COTS - includes referral network251-500 Beds6$ - 0$ - 0
0002COTS - includes referral networkEnterprise - VA**1$ - 0$ - 0
0002COTS - includes referral networkEnterprise per Site**58$ - 0$ - 0

0002 COTS - includes referral network Travel 1 $ - 0 $ - 0

Line Item 0002 Evaluated Price$ - 0
0

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