Attachement 5 Maintenance Task List.pdf

MAINTENANCE TASK LISTS

ESS Maintenance Services

DLA Distribution Puget Sound WA

SECURITY SYSTEM BADGING WORKSTATION

MAINTENANCE TASK LIST #001

Frequency: Monthly

Verification: Verify all Model Numbers match Equipment List.

Workstation: 1. Check cabling for connection and wear.

2. Check monitor, keyboard, and CPU for proper operation, excessive wear, and damage.

3. Check monitor for any degradation of performance.

4. Check printer for paper supply, printer ribbon darkness, and proper operation.

Badge Encoder: 1. Check condition of unit for obvious damage and excessive wear.

2. Check cabling and power cord damage.

3. Check entire unit for damage.

Badging Camera: 1. Check condition of cabling to the camera and camera flash unit.

2. Check video operation for picture quality.

3. Check for excessive wear or damage to the camera, lens, and flash unit.

4. Check operation of camera flash unit.

ID Badge Printer: 1. Check cabling and power wiring for connection and wear.

2. Check exterior of unit for excessive wear and damage.

3. Check interior for any obvious problems (spool alignment, etc.).

4. Check operation of unit (noise, color output, etc.).

Cleaning (per OEM Specs): 1. Clean monitor, keyboard, printer, and CPU housing.

2. Clean camera, lens, camera flash unit with a soft cloth.

3. Clean exterior of unit with a damp cloth.

4. Clean filter and fan.

5. Inspect and clean badge printer cleaning roller.

6. Clean exterior of badging encoder with a damp cloth.

Completion: Ensure all equipment returned to operational status.

BMS ALARM POINT ONLY (MONITOR POINT TEST ONLY. NO READER)

MAINTENANCE TASK LIST #002

Frequency: Quarterly

Inspection: 1. Verify switch Model Number matches Equipment List.

2. Check for general wear and tear.

3. Check that the mounting is secure.

4. Check condition of the door.

BMS Switch Test (results viewable at Workstation):

1. Activate BMS.

2. Alarm received? (Check=Yes).

3. After activation, close door and verify alarm reset.

4. Proper date and time recorded? (Check=Yes).

5. Proper location recorded? (Check=Yes).

CCTV EXTERIOR FIXED CAMERA

MAINTENANCE TASK LIST #003

Frequency: Quarterly

Verification: 1. Verify camera Model Number matches Equipment List.

2. Verify lens Model Number matches Equipment List.

Inspection: 1. Check all screws and mounting hardware security.

2. Verify auto-iris operation.

3. Check / confirm all camera switch settings.

4. Confirm camera housing mounted securely.

5. Inspect cabling for wear and tear.

Optimal Camera Image (viewable at monitor):

1. Proper location?

2. Quality image (color, clarity, sharpness)?

3. No white-out areas?

4. No view obstruction?

5. Check focus.

6. MANDATORY: Rerun entire Test if any adjustments are made.

Camera Matrix Data (viewable at monitor):

1. Camera appears in proper quadrant: each Zone?

2. Confirm camera intent (view, depth, etc.).

3. Heater / blower functional (if applicable)?

4. Camera labeling correct for each Zone?

5. Camera image does not roll when switched/

6. Lightning protection installed?

Cleaning (Per OEM Specs): Clean housing, camera, and lens.

CCTV EXTERIOR PTZ CAMERA

MAINTENANCE TASK LIST #004

Frequency: Quarterly

Verification: 1. Verify camera Model Number matches Equipment List.

2. Verify lens Model Number matches Equipment List.

Inspection: 1. Check all screws and mounting hardware security.

2. Check/confirm all camera switch settings.

3. Confirm camera housing is mounted securely.

4. Inspect wire harness assembly.

Camera Operation and Control (via the controlling unit):

1. Pan left and right.

2. Tilt up and down.

3. Rotate 360 degrees.

4. Zoom in and out (maintaining same picture quality).

Optimal Camera Image (viewable at monitor):

1. Proper location?

2. Quality image (color, clarity, sharpness)?

3. No white-out areas?

4. No view obstruction?

5. Check focus.

6. MANDATORY: Rerun entire Test if any adjustments are made.

Camera Matrix Data (viewable at monitor): 1. No image roll when switched.

2. Heater/Blower functional if applicable.

Cleaning (per OEM specs): 1. Clean housing, camera, and lens.

2. Lubricate lens and drive assemblies.

3. Inspect, clean, lubricate pan/tilt motor.

CCTV INTERIOR FIXED CAMERA

MAINTENANCE TASK LIST #005

Frequency: Quarterly

Verification: 1. Verify camera Model Number matches Equipment List.

2. Verify lens Model Number matches Equipment List.

Inspection: 1. Check all screws and mounting hardware security.

2. Check / confirm all camera switch settings.

3. Verify auto-iris operation.

4. Check / confirm all camera switch settings.

5. Confirm camera housing is mounted securely.

6. Inspect cabling.

Optimal Camera Image (viewable at monitor):

1. Proper location?

2. Quality image (color, clarity, sharpness)?

3. No white-out areas?

4. No view obstruction?

5. Check focus.

6. MANDATORY: Rerun entire Test if any adjustments are made.

Camera Matrix Data (viewable at monitor) : 1. Camera appears in proper quadrant; each Zone?

2. Confirm camera intent (view, depth, etc.).

3. Heater / blower functional (if applicable)?

4. Camera labeling correct for each Zone?

5. Camera image does not roll when switched.

6. Lightning protection installed.

Cleaning (Per OEM Specs): Clean housing, camera, and lens

Completion: Ensure all equipment returned to operational status

CCTV INTERIOR PTZ CAMERA

MAINTENANCE TASK LIST #006

Frequency: Quarterly

Verification: 1. Verify camera Model Number matches Equipment List.

2. Verify lens Model Number matches Equipment List.

Inspection: 1. Check all screws and mounting hardware security.

2. Check/confirm all camera switch settings.

3. Confirm camera housing is mounted securely.

4. Inspect wire harness assembly.

Camera Operation and Control (via the controlling unit):

1. Pan left and right.

2. Tilt up and down.

3. Rotate 360 degrees.

4. Zoom in and out (maintaining same picture quality).

Optimal Camera Image (viewable at monitor):

1. Proper location?

2. Quality image (color, clarity, sharpness)?

3. No white-out areas?

4. No view obstruction?

5. Check focus.

6. MANDATORY: Rerun entire Test if any adjustments are made.

Camera Matrix Data (viewable at monitor): 1. No image roll when switched.

2. Heater/Blower functional if applicable.

Cleaning (per OEM specs): 1. Clean housing, camera, and lens.

2. Lubricate lens and drive assemblies.

3. Inspect, clean, lubricate pan/tilt motor.

CCTV MONITOR

MAINTENANCE TASK LIST #007

Frequency: Monthly

Verification: Verify monitor Number matches Equipment List.

Inspection: 1. Check operation and picture quality.

2. Check unit for excessive wear and damage.

3. Inspect cabling and connectors.

4. Turn off power and check for Burned-in on screen.

5. Check/confirm all switch settings.

Cleaning (per OEM specs): Clean face and housing with damp, anti-static cloth.

DELAY EGRESS DOOR

MAINTENANCE TASK LIST #008

Frequency: Quarterly

HARDWARE TEST: Insert the building key into the key switch and turn to secure position:

1. The red LED on key switch illuminates.

2. The LED on the Maglock goes out.

Push firmly on the crash bar of the door(s): 3. Door remains secured by Maglock.

4. Short Beep is heard from Maglock.

Push firmly on the door(s). (not the crash Bar or exit device):

5. Crash bar or exit device engages and remains secure.

6. Egress is not permitted via Maglock(s).

Press and hold crash bar for 3 seconds: 7. Audible alarm sounds and changes from solid to pulsating tone.

8. Lock tamper alarm is received at IDS.

9. Maglock releases 27 seconds after tone starts.

10. Door alarm (lock status) is received at IDS.

Push firmly on the door (not the crash bar or exit device):

11. Crash bar or exit device is engaged and door(s) remain secure.

12. Both LEDs on switch are out.

Open door(s) one at a time (if double door): 13. Door alarm(s) received at IDS.

Secure Door(s) and turn key switch to the unsecure position:

14. LED turns Green.

LOCKDOWN TEST: With door(s) in secure position, press lockdown button on the associated lectern:

1. Door(s) immediately lock down.

2. Lockdown alarm received at IDS.

Press on door(s) using the crash bar and attempt egress:

3. Maglock remains engaged; egress is not permitted.

Using the lectern key, disengage the lockdown button and attempt egress:

4. Lockdown alarm clears at IDS.

5. Maglock releases; egress is permitted.

HARDWARE CHECK: Perform thorough check of maglock, armature plate and key switch:

1. All hardware is properly mounted and secured.

2. All LEDs are working properly.

3. Maglock and armature are clean.

RE-LOCK AREA: Ensure door(s) are pulled completely shut. Lock the door(s) via the key switch:

1. Key switch LED changes from Green to Red.

2. Maglock LED changes from Green to Red.

CLOSEOUT: Call IDS to check status of door. Let IDS know testing for door is complete:

1. Door status at IDS is normal.

DOOR GROUP

MAINTENANCE TASK LIST #009

__ Page 1 of 2 __

Frequency: Quarterly

A. Valid card transaction entry: [ ] Entry [ ] Exit

Use authorized card/card + PIN: 1. Access granted.

2. Door unlocked.

3. Hold door open past dwell time.

4. Closed door / relock.

Results viewable at workstation: 1. Transaction logged.

2. No door alarm received.

3. Held-open alarm.

B. Invalid card transaction entry: [ ] Entry [ ] Exit

Use unauthorized card/card + PIN: 1. Access denied.

2. No enrollment.

3. Inspect for damage and loose parts.

Results viewable at workstation: 1. Alarm received.

2. Cardholder ID.

3. Reader location.

4. Date and time.

C. Request-to-exit (REX) devices: [ ] Exit

Passive infrared devices: 1. Detection range is less than 18 inches from door.

2. Strike re-engages after dwell time expires.

3. Exit with no alarm.

4. Held-open alarm.

Pushbutton REX devices: 1. Strike re-engages after dwell time expires.

2. Hold door open past programmed time.

3. Exit with no alarm.

4. Held-open alarm.

Emergency release: 1. Lifting cover generates alarm.

2. Emergency release can be reset.

3. Activate emergency release; egress permitted.

D. Forced door entry: 1. Entry.

2. Exit.

3. Force door.

4. Close door.

Results viewable at workstation: 1. Forced Door Alarm.

2. Restored Notification.

DOOR GROUP

MAINTENANCE TASK LIST #009

__ Page 2 of 2 __

E. Life safety interface: 1. Exit.

2. Door fails in safe mode (allows egress).

3. Door fails in secure mode (denies egress).

F. Unauthorized access request by time restriction:

1. Entry.

2. Valid card at invalid time (access denied).

Results viewable at workstation: 1. “Wrong time” alarm.

2. Reader location.

3. Cardholder ID.

4. Date and time.

G. Unauthorized access request by location restriction:

1. Entry

2. Valid card at invalid location (access denied).

Results viewable at workstation: 1. "Location" alarm.

2. Reader location.

3. Cardholder ID.

4. Date and time.

H. Key shunt switch: 1. Activate key switch.

2. Red changes to green.

3. Door is secure? Then Steps 1-3 are N/A.

4. Return key switch.

5. Door is secure.

J. Work remote release function from workstation:

1. Select control door access.

2. Door is secure?

3. Access granted?

4. No alarm condition?

K. Door contact: 1. Check for proper operation.

2. Check for excess grease and dirt.

3. Restored notification that door is shut.

4. Verify switch is properly mounted.

5. Alarm notification is received.

DSM ALARM POINT ONLY

MAINTENANCE TASK LIST #010

Frequency: Quarterly

Inspection: 1. Verify switch Model Number matches Equipment List.

2. Check for general wear and tear.

3. Check that mounting is secure.

4. Check condition of the door.

BMS Switch Test (results viewable at workstation):

1. Activate BMS.

2. Alarm Received? (Check=Yes)

3. After activation, close door. Verify alarm reset.

4. Proper date and time? (Check=Yes)

5. Proper location? (Check=Yes)

DURESS SWITCH

MAINTENANCE TASK LIST #011

Frequency: Quarterly

Inspection: 1. Verify switch Model Number matches Equipment List.

2. Check for general wear and tear.

3. Check that mounting is secure.

4. Check batteries conditions. Replace if necessary.

Duress Switch Test (results viewable at workstation):

1. Activate duress switch.

2. Alarm received? (Check=Yes)

3. After activation, verify manual reset required.

4. Proper date and time? (Check=Yes)

MORSE WATCHMAN KEYPRO SYSTEM

MAINTENANCE TASK LIST #012

Frequency: Monthly

Verification: Verify Model Number matches Equipment List.

Workstation: 1. Check cabling for connection and wear

2. Check monitor, keyboard, and CPU for proper operation, excessive wear, and damage.

3. Check monitor for any degradation of performance.

4. Check printer for paper supply, printer ribbon darkness, and proper operation.

Cleaning (per OEM Specs): Wipe or vacuum dust off the equipment.

EQUIPMENT PANEL

MAINTENANCE TASK LIST #013

Frequency: Quarterly

Verification: 1. Verify panel Model Number matches Equipment List.

2. Confirm key for unit is available.

Inspection: 1. Check cabling for connection and wear.

2. Check exterior for excessive wear or damage.

3. Check for proper operation of card access.

4. Verify proper operation of panel tamper switch.

5. Check batteries for voltage levels within OEM Specs.

6. Confirm alarm when interrupting date communications.

7. Check unit to be communicating properly.

8. Check proper operation of line supervision on alarm circuits.

9. Check for alarm when date communications are interrupted.

10. Check proper operation on battery power.

11. Tighten all screws.

Cleaning (per OEM Specs): Clean exterior of unit.

FILE SERVER

MAINTENANCE TASK LIST #014

Frequency: Monthly

Verification: 1. Verify computer Model Number matches Equipment List.

2. Verify printer Model Number matches Equipment List.

Inspection: 1. Check cabling for connection and wear.

2. Check monitor, keyboard, CPU for proper operation, excessive wear, and damage.

3. Check monitor for any degradation of performance.

Tape Back-up: 1. Check unit for excessive wear and damage.

2. Check cabling connections for tightness and damage.

3. Check supply of backup tapes and backup date entries.

Printer: 1. Check for adequate paper supply.

2. Check condition of ribbon darkness and proper operation.

Cleaning (Per OEM. Specs): 1. Dust/clean exterior monitor, keyboard, printer, CPU housing.

2. Clean tape unit housing with a damp cloth.

3. Clean filter and fan.

Database: 1. Make backup copy of database.

2. Clean up database; delete old files and defragment the hard drive.

MOTION DETECTOR

MAINTENANCE TASK LIST #015

Frequency: Quarterly

Walk Activation: 1. Walk at a rate > 1 foot/second, motion detected within 3 steps.

a. Alarm received.

b. Date, time and location displayed.

2. Wait a minimum of 3 seconds then repeat Walk Test.

a. Alarm received.

b. Date, time and location displayed.

Area Coverage: 1. Motion detected in area, all locations within 5 normal steps.

a. Alarm received.

b. Alarm cleared.

2. Adjust sensitivity lens as required to cover area and repeat Test.

a. Proper date and time displayed.

b. Proper location displayed.

Passive Infrared (PIR) Tamper Alarm:

1. Remove PIR cover (activating tamper switch).

2. Tamper alarm received.

3. Proper date & time displayed.

4. Proper location displayed.

5. Replace PIR cover and reset alarm.

POWER SUPPLY

MAINTENANCE TASK LIST #016

Frequency: Quarterly

Inspection: 1. Verify Model Number matches Equipment List.

2. Check for general wear and tear.

3. Check that mounting is secure.

4. Check batteries conditions and replace if necessary.

5. Check AC voltage input.

6. Tighten all screws.

Tamper Switch Test (results viewable at workstation):

1. Activate tamper switch

2. Alarm received? (Check=Yes)

3. Verify reset after door closed. (Required)

4. Proper date and time? (Check=Yes)

5. Proper location? (Check=Yes)

Fire Relay Test (results viewable at workstation):

1. OPEN fire relay connection. (Required)

2. Alarm received? Doors unlocked? (Check=Yes)

3. CLOSE fire relay connection. Verify reset. Doors Relocked? (Required)

4. Proper date and time? (Check=Yes)

BADGE PRINTER

MAINTENANCE TASK LIST #017

Frequency: Monthly

Verification: 1. Verify Model Number matches Equipment List.

2. Verify unit is operating properly.

Inspection: 1. Check for error or warning notifications.

2. Check unit for excessive wear and damage.

3. Check toner level and darkness of printer ribbon.

4. Check paper supply.

5. Check cabling for connection and wear.

6. Check fuse and other internal components.

Cleaning: Clean unit housing, vents, and fans.

RTU PANEL

MAINTENANCE TASK LIST #018

Frequency: Quarterly

Verification: 1. Verify panel Model Number matches Equipment List.

2. Confirm unit key is available.

Inspection: 1. Check cabling for connection and wear.

2. Check exterior for excessive wear or damage.

3. Check for proper operation of card access.

4. Verify proper operation of panel tamper switch.

5. Check batteries voltage levels within OEM Specs.

6. Confirm alarm when interrupting date communications.

7. Check to be sure that unit is communicating properly.

8. Check for proper operation of line supervision on alarm circuits.

9. Check for alarm when date communications are interrupted.

10. Check for proper operation on battery power.

SENSOR

MAINTENANCE TASK LIST #019

Frequency: Quarterly

Inspection: 1. Identify sensor Model Number matches Equipment List.

2. Check for general wear and tear.

3. Check that mounting is secure.

4. Check condition of area around sensor to be clear.

Sensor Test (results viewable at workstation):

1. Activate sensor.

2. Alarm received? (Check=Yes)

3. After activation, verify alarm reset.

4. Proper date and time? (Check=Yes)

SMP PANEL

MAINTENANCE TASK LIST #020

Frequency: Quarterly

Verification: Verify panel Model Number matches Equipment List.

Inspection: 1. Check cabling for connection and wear.

2. Check exterior for excessive wear or damage.

3. Verify proper operation of panel tamper switch.

4. Check batteries voltage levels within OEM Specs.

5. Confirm alarm when interrupting data communications.

6. Check to be sure that unit is communicating properly.

7. Check for proper operation of line supervision on alarm circuits.

8. Check for alarm when data communications are interrupted.

9. Check for proper operation on battery power.

10. Tighten all screws.

TAMPER - JUNCTION BOX TAMPER PREVENTIVE MAINTENANCE

MAINTENANCE TASK LIST #021

Frequency: Quarterly

Inspection: 1. Identify tamper Model Number matches Equipment List.

2. Check for general wear and tear.

3. Check that mounting is secure.

4. Check condition of area around tamper to be clear.

Tamper Test (results viewable at workstation):

1. Activate sensor.

2. Alarm received? (Check=Yes)

3. After activation, verify alarm reset.

4. Proper date and time? (Check=Yes)

WINDOWS-LENEL SERVER

MAINTENANCE TASK LIST #022

Frequency: Monthly

Inspection:

1. Review Event Logs.

2. Backup Event Logs.

3. Update software & install patches if applicable.

4. DNS Server is functioning correctly.

5. Drive free space.