Att H - Reference Check Form.docx
DOCX document 36 KB Posted
- Attached to
- Fleet GPS / Telematics ServicesBid Documents
- Solicitation number
- 27-88426
- Issued by
- Marion County, Indiana
About this file
This is a Reference Check Form issued by the State of Indiana Department of Administration for Request for Proposal/Partnership 27-88426. The form is designed to collect reference information from organizations that have previously worked with vendors responding to the state solicitation. References must be submitted to idoareferences@idoa.in.gov with the subject line clearly stating "RFP 27-88426 Reference - [INSERT COMPANY NAME]" by the due date of October 30, 2026 at 3:00 PM Eastern Time. The form requests contact information for the reference company, including the reference contact's name, title, telephone number, email address, and company details such as mailing address, city, state, zip code, website address, and industry classification.
The Reference Check Form directs reference providers to respond to thirteen detailed questions evaluating the vendor's performance across multiple dimensions. These questions assess the duration of the working relationship, stakeholder communication requirements, any financial audit issues or corrective action requests, quality of services and staff, business knowledge, stakeholder engagement and communication, resource allocation capabilities, performance regarding cost and schedule adherence, and an overall rating of the vendor. Reference providers are given the option to decline providing a reference with an explanation. The form is managed by Robert Cohen, Category Director - Major Procurements, at the Indiana Department of Administration, who serves as the state point of contact for questions regarding the reference evaluation process.
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Other files
| File | Type | Posted |
|---|---|---|
| Att A - IVOSB Commitment Form.docx | DOCX document | |
| Att G - Q&A Template.xlsx | XLSX spreadsheet | |
| Att B - Sample Contract.docx | DOCX document | |
| RFP Boilerplate.pdf | ||
| Att F- Technical Proposal.docx | DOCX document | |
| Att L-Artificial Intelligence - Technical Proposal Questions.docx | DOCX document | |
| Att D - Cost Proposal.xlsx | XLSX spreadsheet | |
| Att K - Scope of Work.pdf | ||
| Att B2 - IOT-PaaS.docx | DOCX document | |
| Att I - Pre-Proposal Network Form.docx | DOCX document | |
| Att J - Attestation Form.docx | DOCX document | |
| Att B3 - IOT-SaaS.docx | DOCX document | |
| Att E - Business Proposal.docx | DOCX document | |
| Att B1 - IOT-IaaS.docx | DOCX document | |
| Att M-Infrastructure Overview.docx | DOCX document |
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Text version
Request for Proposal/Partnership 27-88426 Reference Check Form Attachment H
Reference Check Form Due Date: October 30, 2026 @ 3:00PM Eastern Time
Instructions
You have been asked by the vendor listed below to provide a reference as they are responding to the current solicitation with the state of Indiana. This is a standard form created by the State of Indiana and your input is very much appreciated. During this competitive process, a representative from the State of Indiana may contact you directly for more detail. If you have any questions, please direct your inquiries to the State of Indiana representative listed on the bottom right of this form.
Please provide the information requested below and submit this reference check form to:
idoareferences@idoa.in.gov.
The subject line of the email submissions must clearly state the following:
RFP 27-88426 Reference – [INSERT COMPANY NAME]
Vendor Name
Reference Contact Information Reference Company Name
Contact Name
Contact Title
Contact Telephone Number
Contact Email
Company Mailing Address
Company City, State, Zip
Company Website Address
Industry of Company
State of Indiana Contact:
Robert Cohen, Category Director – Major Procurements rcohen@idoa.in.gov Indiana Department of Administration Questions
Please provide a response to each of the questions listed below regarding the vendor listed above.
1. If you decline to provide a reference, please indicate that below and provide any comments you would be willing to share regarding the reason.
2. How long did you/have you and/or members of your team worked with the vendor? Please provide specific dates of service.
3. With what type of internal and external stakeholders did the vendor have to communicate with?
4. Has the vendor been cited for any financial audit issues? If you are able, please briefly describe the issue and any corrective actions that were required. Did the vendor ultimately address the issue(s) in a satisfactory manner?
5. Has the vendor been subject to any requests for corrective action to cure performance issues? If you are able, please briefly describe the issue and any corrective actions that were required. Did the vendor ultimately address the issue(s) in a satisfactory manner?
6. Would you rate your experience with the quality of services/work provided by the vendor as poor, satisfactory, above average, or superior? Please provide an explanation supporting the rating you have selected.
7. Would you rate the vendor’s knowledge of your business as poor, satisfactory, above average, or superior? Please provide an explanation supporting the rating you have selected.
8. Would you rate the overall quality of the vendor’s staff as poor, satisfactory, above average, or superior? Please provide an explanation supporting the rating you have selected.
9. Would you describe the quality of the vendor’s engagement and communication with stakeholders (internal and external) throughout the project as poor, satisfactory, above average, or superior? Please provide an explanation supporting the rating you have selected.
10. Would you rate the vendor’s ability to provide the appropriate staff and resources as needed for the project as poor, satisfactory, above average, or superior? Please provide an explanation supporting the rating you have selected.
11. Would you rate the vendor’s performance regarding cost and/or schedule overruns on the project as poor, satisfactory, above average, or superior? Please provide an explanation supporting the rating you have selected.
12. Are there any additional topics you believe Indiana should consider during its reference evaluation, or any further comments you would like to share?
13. Would your overall rating of the vendor be poor, satisfactory, above average, or superior?
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