Att H - Process Flow Chart.doc
DOC document 84 KB Posted
- Attached to
- STC SMALL SOFTWARE APP DEVELOPMENT State and local contract opportunity
- Solicitation number
- 5400020845
- Issued by
- South Carolina
About this file
This is a process flow chart document for the State of South Carolina's Small Software Applications Development solicitation (ID: 5400020845 and 5400010665), outlining the procedural workflow from Job Order Request (JOR) creation through invoicing and payment. The solicitation governs the engagement of software development contractors to perform work across ten defined modules of the Application Development Procedure, including identifying business needs, concept development, business requirements, solution requirements, analysis and design, code development, testing and quality assurance, installation and user testing, training and documentation, and implementation/go-live. Contractors must submit responses that include a technical solution, timeline for deliverable completion, list of necessary positions, and total hours by position. The JOR process requires a governmental unit to establish a timeline for the project, designate an employee responsible for approving deliverables, identify specific application modules, define deliverables with associated costs, and set completion dates. Contractor responses are posted for a minimum of ten calendar days through the Vendor Manager Software (Beeline) system.
Work under this solicitation is capped at 22,500 hours or $2.5 million in total cost, with both internal and external resources included in the calculation. Only South Carolina full-time employees are authorized to approve project deliverables. Contractors must indicate whether any work is proposed to be performed offshore or remotely. The payment process requires vendors to submit monthly invoices for approved deliverables, which are reviewed and approved by the governmental unit through the Beeline system. Upon approval, vendors receive payment within three business days of receipt, less an administrative fee. The chart serves as a convenience reference, with the solicitation text controlling all substantive requirements, and notes that VM Software and protocols are subject to change.
View the file
Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| Solicitation.pdf | ||
| Att F - Job Order - Required Clauses.docx | DOCX document | |
| Att J - TAPFIN Vendor Request Form.xlsx | XLSX spreadsheet | |
| Att D - Outline - Modules and Deliverables.doc | DOC document | |
| Att G - Tapfin-Supplier Agreement.docx | DOCX document | |
| Att I - UGU Module Evaluation.docx | DOCX document | |
| Award Extension.pdf | ||
| Att B - Pricing Attachment.xlsx | XLSX spreadsheet | |
| Notice of Award Posting #2.pdf | ||
| Amendment #2.pdf | ||
| Att C - Job Title Requirements.docx | DOCX document | |
| Att A - SPSAQ.docx | DOCX document | |
| Notice of Award Posting.pdf | ||
| Att E - Job Order - Cover Page.doc | DOC document | |
| Amendment #1.pdf |
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Text version
SAP
Attachment H
PROCESS FLOW CHART
State of South Carolina – Small Software Applications Development Solicitation – 5400020845 Job Order Request Creation to Invoicing/Payments NOTE: The following chart is provided as a convenience. The text of the solicitation is controlling, not the chart. Processes are current at the time of publication, but the VM Software and protocols associated with the VM and VM Software are subject to change.
State of South Carolina – Small Software Applications Development Solicitation – 5400010665 JOR Creation to Job Order
Using Governmental Unit
‘UGU’
*Include Timeline for the project
*Must designate employee responsible for approving deliverables. *Notify the VM of the approved *Identify the particular module of the Application Development Procedure Vendor
*Defined deliverable(s) w/
Associated costs
*Dates for deliverable completion
*Limited to 22,500 hours Evaluate each Vendor’s
*and/or $2.5M in total cost (Internal response.
& External resources included)
| Vendor Manager Software (Beeline) |
| Posting is for 10 calendar days minimum |
Contractors
(Vendors) Must Include:
-Technical Solution
-Timeline for completion of deliverables
-List of necessary positions
-Total hours by position
Total Cost = Submitted hours X submitted
Position rate
Must indicate if off-shore or remote work is proposed.
| Modules of the Application Development Procedure |
| I. Identify Business Needs |
II. Concept
III. Business Requirement
IV. Solution Requirements/Features and Software Requirements
V. Analysis and Design
VI. Code Development
VII. Testing-Quality Assurance
VIII. Installation and User/Load Testing
IX. Training and Documentation
X. Implementation - Go Live
State of South Carolina – Small Software Applications Development Solicitation – 54000010665 Module Deliverable Approval and Invoicing/Payment
Using Governmental Unit
(UGU)
Only SC Full-Time
Employees can approve
Project deliverables
Vendor Manager
Software (Beeline)
Pay Vendors within 3 business days from receipt of payment
YES less Administrative Fee.
Contractors
(Vendors)
Start
Create a
Job Order Request ‘JOR’
Select Job Order Contractor (JOC)
Review JOQs
Load Beeline w/ Module, Deliverables, Costs, Hours, & deadlines
Distribute JOR to Contractors approved to provide services required by the SOW
Beeline will distribute notification of selection
Review JOR for compliance & SOW for thoroughness
JOQs
Submit Job Order Quote (JOQ)
Review & Pay Monthly Invoice
Review and Approve Deliverable
Approved?
Create Weekly Approved Deliverables Invoice to UGU
Deliverable Marked as ‘Complete’
Receive & Reconcile Payment
Approved Deliverables Payment
Module Deliverable Completed
Start
Page
Page
File details come from the government source that posted it. Updated .