Atch 1_SOW Coral Gable Bldg 62 construction 5-8-24.docx

Solicitation 12639524R0020, Attachment 1 Statement of Work for Construction Services May 2024

1.0 Project: Building 62 Laboratory and Office Space Rehabilitation

2.0 Location: U.S. Department of Agriculture (USDA), Animal and Plant Health Inspection Service (APHIS), Plant Protection Quarantine (PPQ), Center for Plant, Health, Science and Technology (CPHST), 13601 Old Cutler Rd, Coral Gables, FL 33158

3.0 Background: Currently, PPQ’s Science &Technology (S&T) Treatment and Inspection Methods Laboratory (TIML) occupies laboratory space in the Agriculture Research Service’s (ARS) Subtropical Horticultural Research Station in Miami, FL, through a revocable permit issued in July 2020. ARS informed APHIS that they (ARS) were increasing staffing levels. Thus, PPQ would need to vacate the space currently used as a chemistry lab in Building 89. ARS identified potential replacement space for PPQ’s use in Building 62.

Building 62 is a single-story building that was constructed in the 1960s. The building is approximately 3,046 SF and is roughly 60 years old. Building 62 previously housed staff offices and laboratories but was later abandoned by ARS. The building has been vacant for more than 10 years and requires extensive renovations to make it habitable and operationally viable for TIML’s functions. All mechanical, electrical, and plumbing systems have been abandoned and/or removed. Thus, the building needs a complete overhaul to become code compliant. Renovation of Building 62 will provide office and laboratory space for five or six scientists.

A lead and asbestos survey were conducted on July 19, 2017, by Durbin Environmental to identify any asbestos containing materials (ACM) or lead paint that needed abatement. Building 62 was found to have some ACM.

Note: As identified in this SOW, Contractor is the construction contractor. The A/E, Designer of Record and CIC, are representatives of the Government.

4.0 Construction Project Description: The purpose of this Statement of Work (SOW) is to procure construction services to perform building and site improvements at Building 62. Improvements will ensure the required infrastructure is accessible for occupancy. Note: Proposed site is located within hurricane alley.

Contractor shall perform improvements as designed under Clark Nexsen, Inc., contract 12639521D0050, task order 12639522F0865. Modifications to the approved design shall be approved prior to implementation. Discrepancies between the SOW and the design documents shall be brought to the attention of the contracting officer for resolution prior to commencing work.

4.1 Contractor shall meet with the Government [e.g., Contracting Officer (CO), Project Manager (PM), National Facility Manager (NFM), etc.] to ascertain a clear understanding of the project scope; address any items that may not be clearly defined in the SOW, establish project boundaries, and address any site security concerns and protocols. Tasks that are unclear shall be confirmed with the CO prior to incurring costs. Contractor shall provide services as identified in the SOW and the design documents. Note: The word “provide(s)” as mentioned in this SOW means to provide and install.

4.2 Contractor shall furnish all plant, labor, materials, services, test equipment/supplies, and equipment i.e., meters, meter base, transformers, fixtures, panels, wires, piping, pumps, etc. necessary to effectuate completion of this project.

4.3 Coordinate the exact location all equipment with the Government prior to final connection. (A meeting between the Government and Contractor on this is essential.) Tasks include but are not limited to the following:

· Install new sewer lines and test.

· Excavate, grade, and restore existing lawn (i.e., backfill, seed, and fertilize) as needed.

· Connect existing utility lines (i.e., electrical, telephone, water, etc.) to new system(s).

· Install concrete pad(s).

· Install backup generator and transformer.

4.4 Licenses/Permits: Contractor is responsible for obtaining permits from the authority having jurisdiction. Any inspection or permit fees required are the responsibility of the Contractor. Contractor shall ensure that the design has construction approval prior to commencing work. Provide evidence of such permits and licenses to the Contracting Officer.

a. Documentation of approvals, inspections, permits, etc. obtained from the authority having jurisdiction shall be forwarded to the Government for record.

b. Provide an estimate for the following prior to incurring costs: connecting to the local utility systems such as tap-in fees and capital improvement fees to aid the Government in appropriating funding.

4.5 Safety Plan and Quality Assurance/Quality Control Plan for Government review and acceptance. QA/QC plan should address project phasing to minimize impact to the current facility operations. Address and utilize methodologies and preventative measures to mitigate fugitive dust, sediment problems, soil erosion, and noise pollution during construction.

4.6 Waste Management Plan: Plan should address where and how construction waste is diverted. Include estimated percentages for salvage, recycle, landfill, etc. Maintain records of disposal for submission to the Government at project closeout. Provide tonnage of landfill and recycle disposal inclusive of contact information of disposal sites(s). Submit totals at project closeout.

4.7 Contractor shall do the following:

a. Submit shop drawing and product data submittals, material, test reports, change order requests, Requests for Information (RFI), etc., to the Government for review and acceptance prior to construction. Government will have a minimum of 14 days to review and/or respond to each request. Documents received after 2 p.m. EST/EDT will be considered as received the next business day.

b. Maintain Safety Data Sheets (SDS) of all glues, sealants, paints, sprays, etc. used during the installation process. Submit SDS to the Government at contract closeout.

4.8 Contractor to ensure that epoxies, glues, paints, primers, etc. have a low Volatile Organic Compounds (VOC) content. Submit for record SDS and manufacturer’s certificate(s) that certify the VOC content.

4.9 Provide the COR and PM with a minimum of five days prior notification before disconnecting any utility to ensure the impact to the campus is minimized.

4.10 Contractor shall have a minimum of five years of experience performing work of this caliber.

4.11 Contractor shall maintain daily reports and a photo journal for project duration and submit the reports as required by the Government.

a. Contractor will assume all responsibilities if damage occurs resulting from failure to properly identify site utilities in the construction zone. Damaged utilities whether above or below grade will be repaired at no cost to the Government.

c. Contractor shall not leave any open trench overnight. Excavate only the amount of trenching that can be covered during a normal shift or provide proper coverings as approved by the COR.

4.13 Utilities: Contractor shall determine the most cost-effective method to access the necessary utilities needed at the site. Coordinate with the Government for any existing utility site maps.

a. Provide a determination of available site utilities within proximity of the proposed construction site i.e., telephone, data, water, electric, etc. Coordinate utility requirements with local utility companies.

b. Provide IT infrastructure as it relates to connectivity to the buildings. Contractor shall determine the best access points. Equip building with telephone/data access inclusive of wireless access.

4.14 Additions, alterations, renovations, or repairs to any utility system shall conform to that required for a new system without requiring the existing system to comply with all the requirements of the new code, provided the design documents do not specify something differently.

a. Modifications shall be code compliant and not cause an existing system to become unsafe, hazardous, unsanitary, or overloaded.

b. Tasks shall ensure the proper functionality of all utilities i.e., electrical, telephone/data, etc. at the construction locale.

4.15 Upon installation of the plumbing, test the piping installation in its entirety to ensure the system(s) is working per the design requirements, manufacturer’s recommendations, and to ensure there are no leaks. New plumbing work under this task shall be inspected by the COR to ensure compliance with the design documents. No piping or drainage system shall be covered, concealed, or put into use until it has been tested and inspected in the presence of the COR or Government representative.

4.16 Contractor shall video the new installation and piping tie-ins to ensure line is clear, functioning properly, and free of defects and bumps. Provide two copies of the video to the NFM.

4.17 Conduit fill shall be per the latest National Electrical Code (NEC). Do not overfill conduit. If during construction the Contractor identifies conduit that meets the NEC requirement and/or conduit that has been sized on the drawing but will be overfilled due to the cable size such that future maintenance/removal of wiring is prevented, notify the COR or EPM immediately before proceeding.

4.18 Erosion, Runoff and Temporary Dust Control: Address preventative measures to control foreseeable dust, erosion, or sediment problems. Measures to control erosion and other pollutants such as temporary storm drain protection shall be in place. These measures shall be properly implemented during construction.

a. Address minor ditching limits, installation of culverts, site drainage, storm water runoff, and minor landscaping/restoration where applicable.

b. Contractor shall ensure that safety, sheeting, shoring, compacting disturbed load bearing soil; and bracing materials and installation requirements protect trenching, excavations and adjacent structures, utilities, and property. Utilize effective techniques to prevent soil erosion and standing water.

c. Reseed where required and appropriate.

4.19 Contractor shall repair any sidewalks, roads, grading, etc., damaged during construction at no cost to the Government. Areas shall be repaired to the original condition or better as required by the COR.

c. Contractor shall utilize trade professionals to install respective equipment.

d. Contractor shall ensure all equipment impacted by this installation is working correctly prior to contract closeout.

4.21 Modify design drawings to reflect actual construction. As-built (red-line) drawings shall be updated regularly and shall remain on site for project duration. Both red-lines and final as-built/constructed drawings shall be submitted to the Government during project closeout. Coordinate with the DOR in the development of the final as-constructed drawings. Note: Red-line drawings are subject to inspection by the COR at any time.

Contractor shall certify that all equipment and associated appurtenances were constructed and installed per the approved design documents and are functioning per the manufacturer’s recommendations.

4.22 Contractor shall maintain a clean construction area for project duration. Maintain all construction debris in covered containers. Remove all debris from site at Contractor expense. Restore area(s) to the same level of clean or better prior to the start of construction. At project completion, clean fixtures and equipment to remove construction dust and debris.

4.23 Coordinate with the COR prior to performing any welding or work requiring hot permits. Weld connections shall have smooth transitions with no sharp or extensive projections. Coordinate with the COR to provide the necessary fire watch.

4.24 Provide for Government review a test report that addresses the following:

a. Concrete mix design

b. Samples for strength, slump, air content, temperature of concrete, time since batch was mixed, etc.

c. Curing temperatures

d. Concrete placement

4.25 All material and equipment shall be new and rated for the environment in which installed. All nuts and bolts, etc. specified in direct contact with corrosive chemicals shall be stainless steel unless otherwise noted in the design documents.

a. Coat all nuts and bolts, other than stainless steel, with a rust inhibitor.

b. Fasteners shall be suitable to withstand design loads as recommended by the manufacturer. Exposed heads shall match the color of the sheet metal.

4.26 Bid Option 1 – Parking: As a bid option, provide a recommendation/proposal to provide parking for at least six vehicles. Execution of this bid option is subject to the availability of funding.

5.0 Project Data: As applicable, the following information and design criteria are available for the Contractor’s use to ensure compliance. Version identified may or may not be the latest. Contractor to confirm and reference the latest version prior to incorporating into design documents. Not all project data provided is applicable to this project.

· USDA Facilities Design Standards https://www.ars.usda.gov/ARSUserFiles/FD/CIAMMB/242.1M-ARS%202024.pdf

· Designated Green Products for Federal Procurement https://sftool.gov/greenprocurement

· Environmental Management https://www.usda.gov/directives/dr-5600-005

· 29 CFR Part 1910 Occupational Safety and Health Standards

· 29 CFR Part 1926 Safety and Health Regulations for Construction

· Preferred Biobased Products found at https://www.biopreferred.gov/BioPreferred/

· Recommended Recycled-Content Construction Material found at https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program

· Commissioning Documents: Process, Contents, And Acceptance (2022) https://www.wbdg.org/building-commissioning https://www.wbdg.org/building-commissioning/commissioning-documents

· Leadership in Energy & Environmental Design (LEED) (2024) LEED scorecard | U.S. Green Building Council (usgbc.org)

• U.S. Department of Agriculture 2022 Sustainability Plan https://www.sustainability.gov/pdfs/usda-2022-sustainability-plan.pdf

6.0 Attachments to the SOW:

· Construction Drawings: Clark Nexsen, Inc. dated August 14, 2023

· Building Renovation Final Specifications

7.0 Project Contacts:

7.1 APHIS Contracting Officer (CO)

Jim Roloff USDA APHIS MRPBS Acquisition Branch 250 Marquette Avenue, Suite 410 Minneapolis, MN 55401-2329 Cell No.: 612-590-7603 Email: James.G.Roloff@usda.gov

7.2 APHIS PPQ Field Operations - Project Manager (PM)

Mandy Radloff

USDA, APHIS, PPQ

Business Employee Services Resource Management Services Madison, Wisconsin Cell No.: (608) 479-1824 Email: Mandy.Radloff@usda.gov

7.3 APHIS PPQ National Facility Manager (NFM)

Michael J. Richardson

USDA, APHIS, PPQ

Acting Director Business and Employee Services Resource Management Services (Facilities) Tel. No.: (435) 515-2881 Cell No.: (301) 221-1074 Email: Michael.J.Richardson@usda.gov

7.4 APHIS PPQ Field Operations (FO) – Program Specialist

Martha E. Garza

USDA, APHIS, PPQ, FO

Business Employee Services Resource Management Services 22675 North Moore Field Building 6407 Edinburg, TX 78541 Tel. No.: (956) 205-7604 Cell No.: (956) 292-1073

7.5 APHIS Engineering Project Manager (EPM)

Rheta R. Johnson

USDA, APHIS, MRPBS, AAMD, ESB

Room 3A-03.40 4700 River Road, Unit 115 Riverdale, MD 20737 Tel. No.: (301) 851-2638 Email: Rheta.R.Johnson@aphis.usda.gov

7.6 APHIS Science and Technology (S&T) Program Project Manager (PPM) Cory J. Penca

USDA, APHIS, PPQ, S&T

Acting Director/Biological Scientist Coral Gables, FL 33158 Tel. No.: (305) 278-4911 Cell No.: (786) 535-5707 Email: Cory.J.Penca@usda.gov

7.7 APHIS PPQ Facilities Operational Specialist FO/COR

Glenn Hall

USDA, APHIS, PPQ, FO

Coral Gables, FL 33158

7.8 APHIS S&T Administrative Officer

Donald Haley

USDA APHIS PPQ S&T

Tel. No.:

Cell No.: (919) 930-7417 Raleigh, NC 20737 Email: Donald.Haley @usda.gov

7.9 APHIS Industrial Hygiene and Safety Program Manager

Khrys Belanger

USDA APHIS PPQ S&T

Cell No.: (240) 319-9448 Email: Khrys.A.Belanger@usda.gov

7.10 APHIS Safety and Health Branch Chief

Timothy Snidow

USDA APHIS MRP ESSD

4700 River Road Riverdale, MD 20737 Tel. No.: (301) 904-0916 Cell No.: (443) 772-4862 Email: Timothy.Snidow@usda.gov

7.11 APHIS Security Chief

Jeffrey Zimmerman

USDA APHIS MRP EMSSD

4700 River Road Riverdale, MD 20737 Tel. No.: (301) 436-3144 Cell No.: (919) 338-3259 Email: Jeffrey.Zimmerman@usda.gov

8.0 Project Requirements

8.1 General Requirements: Construction drawings/sketches provided by the Contractor shall show all proposed work items. Submittals shall meet the requirements of paragraph 9.3 “Compliance with Building Codes” and section 10.0 “Design Submittals.”

8.2 The Contractor shall comply with the latest editions of national codes and regulations including federal, state, and local laws. Contractor shall pull permits as required and as denoted in the SOW. Codes and regulations include, but are not limited to, the following:

· International Building Code (IBC)

· National Electrical Code (NEC)

· National Life Safety Code

· Occupational Safety and Health Administration Regulations (OSHA)

· National Plumbing Code

· National Earthquake Hazardous Reduction Program (NEHRP) provisions for seismic requirements in new buildings

· USDA Facilities Design Standards - ARS 242-01M

· Environmental Protection Agency (EPA)

9.0 Other Project Requirements:

9.1 Cost Proposal and Schedule: Based upon this SOW, the Contractor shall prepare an itemized fee proposal and schedule of values for services required to complete the aforementioned project. Fee proposal shall set forth all assumptions and exemptions made in the development of the fee proposal and indicate the costs for each task. A lump sum proposal without the required breakout is unacceptable.

9.2 Field Investigation and Site Survey: The Contractor shall coordinate with the PM and inform the CO of all scheduled site investigations. Contractor shall investigate proposed construction site to ascertain site conditions prior to commencing construction including interviewing the Government to ensure all requirements are captured and to mitigate rework. Contractor shall evaluate the capacity of existing utility systems to support new equipment installations.

9.3 Compliance with Building Codes: In accordance with Public Law 100-678, federal agencies must comply with national building codes, local building codes, and zoning ordinances. The Contractor shall comply with the appropriate statutes governing the signing and sealing of engineering reports and drawings. Project design/construction shall comply with “USDA Facilities Design Standards” provided in paragraph 5.0 “Project Data” where applicable.

9.4 Compliance with Local Building Officials: Public Law 100-678 requires federal agencies to offer local building officials the opportunity to review projects for code conformance. The design/construction effort must include coordination efforts with the local building officials, etc. The federal Government will not pay for reviews. If the code authority declines to review the project without payment, the Contractor shall document the effort was made to coordinate with the code authority, but that they declined the offer. If the code authority chooses to review design without payment, the Contractor shall coordinate all project submissions with the local code authorities.

9.5 Code Analysis: The Contractor shall submit a certified statement indicating compliance with applicable codes, environmental permitting for the subject project, occupancy classifications, type of construction, etc.

9.6 Cost Estimates: Construction costs shall be presented based on CSI Master Format 2020 in sufficient detail to facilitate a review and verification of all quantities and cost assumptions. The construction cost estimates shall include all associated parts of the construction such as subcontractor overhead and profit, contingencies, general requirements, travel costs, unit costs, labor hours, bonding, soft costs (i.e., environmental assessment, permitting, inspection services/contract administration and designer of record services), etc. to ensure all aspects of the construction are included. Please ensure proposal is broken out and detailed enough for the Government to make an informed decision regarding associated tasks and costs. A lump sum proposal that is not detailed (broken out) will not be accepted. Reference paragraph 9.1.

9.7 Meeting Minutes: Contractor shall be responsible for conducting meetings and recording any minutes. Contractor shall document and distribute all project meeting minutes three days before the next scheduled meeting. The meeting minutes need only record the date, time, location, attendees, major issues discussed, and conclusions reached. Meetings, if required, are at the discretion of the CO.

Contractor shall maintain written documentation of all correspondence and conversations between the Contractor and the authorities having jurisdiction for this project. As must as possible, notify the Government of any scheduled meetings with jurisdictional authorities to allow the option for participation in the meeting.

9.8 Specification Specifications shall include Preferred Biobased Products: Construction specifications shall include the use of appropriate preferred biobased products. Contractor shall maintain a list of any biobased products used on the project. Reference the following link https://www.biopreferred.gov/BioPreferred/faces/catalog/Catalog.xhtml

9.9 Specifications shall include Recycled-Content Construction Material: Construction specifications shall include the use of appropriate recycled-content construction material. Contractor shall maintain a list of any recycled products used on the project. A list of recommended recycled-content construction material can be found at https://www.epa.gov/smm/comprehensive-procurement-guidelines-construction-products.

9.10 Electronic Files: Drawings/sketches related to this effort will be prepared using computer aided design and drafting (CADD), AutoCAD for Windows, and will be in both .DWG and .PDF formats. Electronic and hard copy formats of the drawings and specifications will be provided to the Government.

9.11 As-Built Drawings: As-built drawings shall be updated at the completion of the contract per the red lines to reflect actual conditions and all additional work items completed under any change order. Final as-built drawings and specifications shall be signed and sealed by a Professional Engineer. Contractor shall coordinate with the Designer of Record for completion of the as-built drawings. Contractor shall surrender the red-lines and as-builts to the Government for record.

9.12 Turnover Final Construction Drawings/Sketches: Electronic and hard copy formats of the drawings and specifications shall be provided to USDA. As-Builts drawings shall be properly dated, labeled, and stamped.

10.0 Submittals:

10.1 Contractor shall forward equipment submittals in accordance with the submittal schedule. Each submission shall include drawings/sketches, specifications, and itemized construction costs. Any drawings/sketches developed should show all proposed work items, including but not limited to, installing new equipment or devices, details, elevations, sections, diagrams, etc. needed to fully develop the proposed work. Contractor shall ensure that submittals are identified with the appropriate date, revision number and submittal identifier to avoid confusion. The Contractor shall comply with the appropriate statutes governing the signing and sealing of engineering reports and drawings. It is expected that the Contractor will use professional judgment in determining that enough information is included in each submittal for an effective review.

10.2 Project submittal schedule: Upon receipt of the Notice to Proceed, the Contractor, at the direction of the CO, shall provide in writing a work schedule that encompasses the performance period and all tasks as provided by the Government.

a. Submit schedule in Gantt chart format or equal. Schedule should identify critical path elements and indicate project requirements for each submission and review stage.

b. Schedule is fluid and negotiable for establishing contract time requirements for submissions and construction deadlines. The number of days indicates the time duration to complete a task upon completion of the preceding task. A minimum of 14 calendar days for review time will be required by the Government. The duration of the contract shall not exceed 365 calendar days from issuance of the Notice to Proceed.

10.3 Submittal Distribution: The Contractor shall send copies of submittals directly to the following individuals. A copy of the Contractor’s transmittal letter shall be provided to the CO and EPM. Deliver submittals by Federal Express, United Parcel Service (UPS) or courier. Reference section 7.0 “Project Contact Persons” for respective contact information.

Electronic .pdf and hardcopies equipment submittals

11.0 Final Document Turnover

Final as-built drawings shall incorporate and address all design changes. Final construction drawings and specifications, including and reports shall be signed and sealed by Professional Architects and Engineers registered to practice in the state where the project is located. Include all project documents on either CD or thumb drives (TD). Please categorize appropriately. Coordinate with the EPM closeout document requirements. Closeout documents shall be submitted no later than 20 days upon completion of the project. Drawings requested are architectural C-size, 18”x24”.

image1.png