AREC Flooring - terms and conditions.pdf

Mandatory Site-visit:

There will be a mandatory site visit to participate in this solicitation. Suppliers must be in attendance to the location listed in the ITB and will be required to sign in. If you fail to attend the site visit, your bid will be rejected. If you have any questions before the site visit, please contact the buyer, Wayne Gautney.

Mandatory Site Visit: Alabama Real Estate Commission 1201 Carmichael Way Montgomery, AL 36116 1:00 PM Tuesday, August 4, 2026

Award:

Award will be made "all or none" to the lowest responsible bidder meeting all specifications.

Note: The bid price is for the completion of this entire job, to include all necessary materials and labor.

The awarded bid price is final, and no additional cost allowances will be accepted.

Supplier Qualification:

• Awarded supplier will be required to submit E-Verify documentation – see section 13 of the ITB Standard Boilerplate

• Awarded supplier will be required to submit the State of Alabama Vendor Disclosure Statement documentation – see section 15 of the ITB Standard Boilerplate

Bid Submission Instructions:

Beginning on the Alabama buys supplier portal page, select the desired sourcing project. Once project is opened make sure the left panel is expanded. If not, click on small double arrows to expand. Be sure to review each tab for necessary information and enter bid amounts on item grid as needed. After you have checked and completed each tab, you can validate and submit your bid.

Sub-Contracting:

The successful bidder on this solicitation is restrained from assigning or sub-contracting any portion of the work under this contract without the express written consent of the Chief Procurement Officer.

Liability Insurance:

Suppliers should submit with their bid proof of liability insurance in the amount of $500,000.00 per occurrence, $1,000,000.00 aggregate. In addition, suppliers should submit with their bid proof of workman’s compensation insurance sufficient to satisfy all legal requirements of the State of Alabama.

Failure to provide the insurance documents with your bid will delay the bid evaluation and award process.

License Requirements:

Pursuant to Section 34-84(A) of the Code of Alabama, each contractor must submit with their bid, proof of licensing through the Alabama State Board of Licensing for General Contractors, with approved maximum bid limits sufficient to cover the bid related to this specification. Failure to comply will be cause for rejection of the bid. A copy of the vendor's current year's license will expedite the evaluation process.

**Applies To Bids in Excess of $100,000.00 Only**

Indemnity: Contractor shall be fully liable for the actions of its agents, employees, officers, partners, and Subcontractors, and shall fully indemnify, defend, and save harmless the Division, Eligible Users, and the State of Alabama from all claims, losses, suits, actions, damages, and costs of every name and description arising out of Contractor’s performance of this Contract caused by any intentional act or negligence of Contractor, its agents, employees, officers, partners, or Subcontractors, without limitation;

provided, however, that the Contractor shall not indemnify for that portion of any claim, loss, or damage arising hereunder due to the sole fault of the Division, Eligible Users, or the State of Alabama. The parties agree that if there are any limitations of the Contractor’s liability, including a limitation of liability clause for anyone for whom the Contractor is responsible, such limitations of liability will not apply to injuries to persons, including death, or to damages to property.

Delivery and installation:

Bid is to include all costs associated for vendor to complete the work. Work is to be completed as per the attached specifications.

Quality of materials and labor:

Materials used that are not otherwise specified shall be the kind and quality consistent with the trade practice for such work and shall comply with all local codes. All labor shall be well experienced in this type of work and it shall be completed in a professional manner.

Requested information:

Any additional information requested from a vendor must be furnished within five (5) days from receipt of request.

Payment:

The State of Alabama pays thirty (30) days in arrears after receipt of invoice.

Freight:

Bid is F.O.B. destination. Any freight charges must be included in the bid prices.

Warranty Information:

General Contractor to provide a one-year warranty in addition to the product warranties.

Question Submission Instructions: Questions must be submitted through the discussion tab on the sourcing project no later than 3:00 PM, Tuesday August 11, 2026.