Appendix A Purchasing Required Forms - RFB-IS-26200913.pdf

This file is Appendix A of a Request for Bids (RFB-IS-26200913) issued by the State of California, Department of General Services, for the annual renewal of software maintenance services for the Komprise data management and analytics platform. The procurement seeks competitive bids for continued software support, updates, and maintenance services for a one-year renewal period aligned with the existing annual maintenance cycle. The scope of work encompasses ongoing technical support, software updates, and platform maintenance to ensure continued operational functionality of the Komprise system for state government operations. Bidders must submit proposals by May 18, 2026, with award and contract commencement anticipated following the standard evaluation and approval process. The contract term covers one year of maintenance services, with the renewal aligned to the existing annual maintenance cycle.

Pricing for this contract is based on the annual maintenance renewal fee established under the existing agreement, with costs itemized according to software licensing and support components; however, specific award values or budget ranges are not disclosed in the procurement documentation. Komprise is identified as the incumbent vendor currently providing these services, and qualified alternative vendors are eligible to submit competitive bids. Certified Business Enterprise (CBE) participation is required or encouraged, with preferences potentially available for small business participation, including minority-owned business enterprises (MBEs), women-owned business enterprises (WBEs), and other disadvantaged business classifications. All bidders must meet mandatory requirements outlined in the required forms appendix, demonstrate appropriate certifications and insurance coverage, comply with California state procurement regulations, and satisfy comprehensive Information Security and Privacy Requirements that mandate compliance with California privacy laws, federal standards, encryption requirements, audit logging, incident response procedures, and regular security assessments. Funding for this maintenance renewal is sourced from the Department of General Services' operating budget allocated for software licensing and support services.