APPENDIX A - HASP .docx

INDEX

APPENDIX A

HEALTH, SAFETY EMERGENCY RESPONSE MINIMUM REQUIREMENTS

1.0 GENERAL

1.1 DESCRIPTION OF SCOPE

A. Hazardous Waste/Substances Emergency Response

Prior to being engaged for any work to be performed at any hazardous waste/substances site, or incident as defined within the meaning of 29 CFR 1910.120, the Contractor shall submit a Health and Safety Plan (HASP) to the New Jersey Department of Environmental Protection (NJDEP). The HASP must receive NJDEP approval before a notice to proceed with any site, or response work will be granted.

B. Minimum Requirements

This document describes the minimum safety, health, and emergency response requirements for response and remedial activities. The responsibility for development, implementation, and enforcement of the HASP lies with the Contractor and its health and safety personnel. The HASP developed by the Contractor shall include programs for accident prevention, personnel protection, medical surveillance, training, special and permit operations, excavation and trenching, spill containment, emergency responses and contingency planning, and air monitoring.

C. Compliance and Termination

Safety and health requirements shall conform to 29 CFR 1910.120, other Federal and State codes and statutes as identified by the text of this document. Controls and procedures specified herein and by the HASP may be terminated only when the NJDEP State On-Site Coordinator (SOSC) has determined that the hazards have been eliminated.

D. Definitions

HASP: Health and Safety Plan. The Programmatic Health and Safety Plan prepared by the contractor, following the guidance listed in this Minimum Requirements document, for submission to the OSSH for approval, prior to contract award and commencement of on-site activities. The HASP must comply with both the NJDEP’s and Federal OSHA health and safety requirements.

E-Z HASP: A Site, or Incident Response, specific HASP which is a condensed version of the Programmatic HASP. It reflects the health and safety concerns of the individual site or incident, and the appropriate response. The E-Z HASP may make reference to the Programmatic HASP document for the Contractor's SOPs and company policies regarding health and safety and general compliance with the Health and Safety Emergency Response Minimum Requirements. The Programmatic HASP must first be prepared by the contractor and approved by OSSH prior to the employment of a Site- Specific E-Z HASP.

NJDEP representative: State On-Scene Coordinator (SOSC) engaging contractor services.

NJDEP BER: New Jersey Department of Environmental Protection, Bureau of Emergency Response; usually is the designated SOSC

OSSH: Office of Site Safety and Health, Emergency Management Program, New Jersey Department of Environmental Protection; the designated health and safety authority for this contract

1.2 SITE/INCIDENT DESCRIPTION

A. Specific Location

The site's, or incident's physical street address, Lot #, Block #, description includes physical location and/or, facilities or vehicles involved, where response/remedial work will be conducted (roads with nearest cross streets, property address, buildings, containers, water bodies, transporter units, pipelines etc.) under this contract.

B. Supplements and Additions

The site, or incident location, may be further described in supplementary sections. Additional details provided (i.e. maps, scaled drawings, photographs, etc.) should be referenced and presented in listed subsections.

C. Description of Emergency

A short description of the type of environmental or public health, related emergency (i.e. release due to train derailment, vessel/container failure, transportation accident, etc.) shall be documented

1.3 SUBMITTALS

A. Contractor Submissions to State Department of Environmental Protection

1. The Contractor shall submit three (3) copies of a programmatic HASP to the NJDEP and one (1) copy to the specified lead representative of the Department for this contract.

2. The Contractor shall submit to the Department four (4) copies of analytical results from any area or personnel samples that are specified in the subsections.

3. The Contractor shall submit to the Department on a weekly schedule, four (4) copies of the daily air monitoring log as specified by the NJDEP Office of Site Safety and Health (OSSH). The submittal shall be forwarded at the end of on- site/response activities, or within one week following the start of operations, whichever is sooner.

B. Health and Safety Plan (HASP) Approval

1. Review and approval of the Program, or Generic HASP shall be the responsibility of the (OSSH).

2. The OSSH shall provide back to the Contractor, through the NJDEP contract manager or other authorized personnel a written evaluation of the submitted HASP. Evaluation of the HASP shall be performed by comparison to the minimum requirements presented in this document and applicable State and Federal statutes.

3. A Site/Incident-Specific HASP shall be completed based on the best information available regarding the emergency and anticipated response at the time by the contractor and submitted to the NJDEP SOSC.

2.0 MINIMUM REQUIREMENTS

2.1 ORGANIZATIONAL RESPONSIBILITIES

A. Key Personnel and Organizational Chart.

The Contractor must provide, at a minimum, an organizational chart depicting the chain of command with responsibilities and resumes of key personnel involved in response operations. Also, the contractor must submit the names of other personnel needed for hazardous waste/substance operations and emergency response indicating their functions and responsibilities. This chart must include: Senior-Level Management, Project Manager, Health and Safety Officer (HSO), Field Supervisor, and on-site Foreman Personnel, at a minimum a greater level may be required.

B. Site Health and Safety Officer (HSO)

The Contractor must utilize a qualified individual (e.g., an industrial hygienist, safety engineer, Certified Safety Professional, etc.) to function as the Site HSO for the project. That individual must be responsible to the Contractor and have the authority and knowledge necessary to implement the HASP and verify compliance with applicable safety and health requirements.

1. At a minimum, the HSO shall have the following responsibilities and authority to perform the following functions:

a. Be on site and present at all times during site operations;

b. Have the authority to enforce the HASP and stop operations if safety and health of personnel or the general public may be jeopardized;

c. Effect evacuation of the site or work area if necessary;

d. Evaluate and interpret monitoring data to make field decisions regarding safety and health;

e. Name an alternate HSO to act in their absence, the alternate HSO must meet all the qualifications of the primary HSO (listed in No. 2 below).

2. The HSO must meet the following minimum educational and experience and, or qualifications in matters of health and safety:

a. Possess a sound working knowledge of all State and Federal occupational safety and health regulations; and

b. Have formal professional development training in occupational safety and health. Initial 40 Hour (or 24 hour) HAZWOPER, or any other basic training necessary for general work eligibility does not satisfy this requirement.

3. Satisfy either 3a or 3b;

a. Have a minimum of five (5) years experience in the environmental and health and safety services field, chemical industry, or hazardous waste/substances response operations field, more than 50% of which must be in the area of industrial hygiene and/or environmental health and safety related to response operations.

b. Possess a bachelor of science degree from an accredited college or university in biology, chemistry, engineering, industrial hygiene or other related natural, or physical science and one (1) year of experience in the environmental and health and safety services field, chemical industry, or hazardous waste/substances response field, more than 50% of which must be in the area of industrial hygiene and/or environmental safety related to the site or hazardous waste/substances response.

NOTE: A graduate degree from an accredited college or university in occupational safety and health can be substituted for 3a or 3b.

2.2 RISK OR HAZARD ANALYSIS

A. Health and Safety Evaluation

The Contractor shall perform and provide a hazard assessment for each location and the tasks to be performed.

B. Best Information available

The assessment shall be based upon the best information available regarding the contaminants and conditions present at the site, or incident, as well as the practices, tools and other equipment to be applied in the operation and shall include but not be limited to the following:

1. A preliminary evaluation of the site's characteristics performed prior to the initial site survey;

2. An evaluation of the known or suspected contaminants and conditions that may pose an exposure risk by the following pathways: inhalation, skin absorption/contact, ingestion or injection;

3. An evaluation of the known, or suspected substances/contaminants that if present, may result in hazardous conditions (i.e., incompatible materials, flammable materials, explosive materials, water reactive materials, etc.) at the site.

4. Safety Data Sheets (SDS) and/or NJDHSS Hazardous Substance Fact Sheets shall be provided on site for any chemicals known to be present which workers may be exposed to during site normal operations, or in a foreseeable emergency. These may be provided using an electronic format or other digital media;

5. An evaluation of known or potential safety hazards associated with each task to be performed, and a description of the appropriate engineering controls and work place practices and Personal Protective Equipment (PPE) required to reduce or eliminate the associated risk. (i.e., wearing a personal flotation device when working on water);

6. An overview of the following information:

a. Size and location of the site, or incident or response area;

b. Description of all anticipated operations and tasks to be performed;

c. Approximate anticipated duration of each operation and task;

d. Site topography, accessibility and special terrain or mechanical features (e.g., ditches, embankments, water bodies, structures, tanks etc.);

e. Known or, suspected pathways of contaminant dispersion pertinent to the operations and tasks performed at the site;

f. Recognized safety and health hazards expected to be present on the site as well as job hazard analysis (JHA) for common tasks and

g. Status and capabilities of emergency response teams that shall provide assistance during site emergencies, including those providing medical treatment rescue and transport of any contaminated injured persons.

2.3 EMPLOYEE TRAINING

A. Training Requirements for On-Site Personnel

1. Pursuant to 29 CFR 1910.120, et al, all Contractor and subcontractor employees for on-site, or response activities must have met one of the following requirements prior to the start of operations at the site:

a. General site, or response workers (such as equipment operators, general laborers, and supervisory personnel) engaged in hazardous substance removal, or other activities that expose or potentially expose workers to hazardous substances and health hazards, shall have completed a hazardous waste incident response operations course that meets the requirements of 29 CFR 1910.120(e)3 i, including a minimum of 40 hours of instruction off the site, and a minimum experienced supervisor.

b. Workers on site only occasionally for a specific limited task (such as, but not limited to, groundwater monitoring, land surveying, or geophysical surveying) and who are unlikely to be exposed over permissible exposure limits and published exposure limits shall have completed a hazardous waste incident response operations course that meets the requirements of 29 CFR 1910.120(e) 3 ii, including a minimum of 24 hours of instruction off the site, and a minimum of one day actual field experience under the direct supervision of a trained, experienced supervisor.

c. Workers regularly on site, who work in areas that have been monitored and are fully characterized indicating that published permissible exposure limits are not exceeded and respirators are not necessary, and where site characterization indicates there are no health hazards, or the possibility of an emergency developing, shall have completed a hazardous waste incident response operations course that meets the requirements of 29 CFR 1910.120 (e) 3 iii, including a minimum of 24 hours of instruction off- site and a minimum of one day actual field experience under the direct supervision of a trained, experienced supervisor.

d. Workers with 24 hours of training who are covered by paragraphs b. and c. of this section, who become general site workers, or who are required to wear respirators, shall have completed an additional 16 hours of training necessary to total the training specified at 29 CFR 1910.120 (e) 3 iv .

e. In addition, a hazardous waste eight (8) hour annual refresher training course that meets the requirements of 29 CFR 1910.120 (e) 8, after the initial training shall be provided to all field (site) personnel in order to continue on site employment eligibility.

2. The on-site management and supervisors directly responsible for supervising employees engaged in site operations, including the on-site HSO, shall have also received at least eight (8) hours of additional training in managing such site operations prior to the start of site activities as stipulated in 29 CFR 1910.120(4).

3. Employees who have been designated as responsible for responding to on-site emergencies (Hazmat Team Members) shall have received additional training at the first responder operations level, or hazardous materials technician or hazardous materials specialist level in how to respond to such expected emergencies prior to the start of site operations as stipulated in 29 CFR1910.120(q)(6)(ii-iv) operations, are prohibited from engaging in operations until such training has been completed and acceptable documentation submitted to the Department.

B. Employee Training Program

The Contractor shall include in the HASP a summary of the hazardous materials safety and health training program and a list of elements and topics covered.

C. Program Certification

The Contractor shall provide a written certification statement of completed training and/or acquired experience for all employees designated to engage in on-site activities. The written certification shall be endorsed by a member of top-level management, a corporate officer, or the health and safety program manager and shall be incorporated into the HASP. This certification shall be updated and submitted on an annual basis, during each year of the contract.

D. Site Specific Training and Pre-entry Briefings

The Contractor shall provide site, or incident response, specific training and perform daily safety briefings (i.e. tailgate talks) that will provide awareness of planned operations and the site-specific HASP. The briefing will also include, but not be limited to, the form and warning properties of potential hazards, work zones, locations of emergency/safety equipment, local emergency response procedures and any changes in site characteristics, levels of protection, communications, decontamination procedures, emergency facilities and signals, and evacuation procedures including rally points.

2.4 PERSONNEL PROTECTION

A. Engineering Controls and Workplace Practices

The Contractor must consider the need to apply engineering and/or workplace practice controls as a means of protecting personnel in the performance of site-specific tasks. When practicable, engineering controls shall be implemented to reduce and maintain employee exposures to or below safe levels for those tasks demonstrating known or suspected hazards. Workplace practice controls shall next be applied when engineering controls are impractical and shall be incorporated as site-specific standard operating procedures (SOPs) for routine operations.

B. Personnel Protective Equipment (PPE) and Levels of Protection

1. The Contractor shall use personnel protective equipment (PPE) only when engineering and/or work practice controls have been deemed impractical or insufficient to protect employees during site operations, or when they are specifically required by an OSHA regulation.

2. The Contractor shall select PPE based on an evaluation of performance characteristics, site-specific tasks, and known or suspected hazards and shall assemble the PPE into Levels of Protection (LOP) or ensembles appropriate for the site.

3. The Contractor shall include in the HASP a list of components for each protective ensemble, the LOP selected for each task, the rationale for each task-specific selection, and any contaminant action levels to be followed in LOP decision making. This information may be presented in a block-type chart with specific references to material, Level of Protection, permeation, etc., in text.

These specific tasks requiring identification of protective clothing ensembles shall include but not be limited to:

a. Existing Debris and Waste Removal;

b. Recovery, Injection, and Monitoring Well Construction;

c. Excavation and Trenching;

d. Contaminated Soil Removal;

e. Sampling and Monitoring;

f. Dewatering System Installation;

g. Erosion and Sediment Control;

h. Operating specialized equipment (i.e., Vactor Trucks, Heavy Equipment, Drill Rig, etc.);

i. Permit Required Confined Space and Hazardous Area Entry

j. Hazardous Waste/Substance Emergency Response Cleanup Operations

1. The Contractor's HASP shall provide for respiratory protection, the Contractor shall include a description of the employer’s respiratory protection program and the method of respirator fit testing employed.

5. The Contractor shall use only NIOSH/MSHA approved respiratory protective equipment. Any other PPE selected shall be in conformance with appropriate ANSI standards for that equipment.

6. The Contractor shall establish a PPE program addressing the following elements:

a. Site hazards;

b. PPE selection;

c. PPE use and limitations;

d. Duration of site operations;

e. PPE maintenance and storage;

f. PPE decontamination and NJDEP approved disposal method;

g. PPE training and proper fit;

h. Donning and doffing procedures;

i. PPE inspection prior to, during and after use;

j. Evaluation of program effectiveness; and

l. Heat stress and temperature limitations.

2.5 MEDICAL SURVEILLANCE

A. Medical Surveillance Program

1. The Contractor shall have an established and implemented medical surveillance program (MSP) for employees engaged in on-site operations, if any of the following 29 CFR 1910.120(b) criteria are met:

a. All employees who are, or may be, exposed to hazardous substances or health hazards at, or above the permissible exposure limits (PELs), or if there is no permissible exposure limit, above the published exposure levels for these substances, without regard to the use of respirators, for 30 days or more a year;

b. All employees who wear a respirator for 30 days or more a year or as required by 29 CFR 1910.134/139;

c. All employees who are injured due to overexposure from an emergency incident involving hazardous substances or health hazards; and

d. Members of HAZMAT teams.

2. The MSP program shall include physical examinations administered or supervised by a board-certified physician knowledgeable in internal or occupational medicine. The Contractor shall include the name and business address of the administering physician in the HASP;

3. The Contractor shall include a written description of the components of both the MSP program and the physical examination in the HASP and whether the examination is administered or supervised by the physician. The name and address of the physician shall be included in the HASP;

4. The Contractor shall address the need for personnel exposure monitoring and post- exposure medical screening in the HASP and include a description of those provisions;

5. The contractor shall provide to the employee, the physician’s written opinion. The written opinion shall contain the attending physician’s opinion as whether the employee has any detectable medical condition which would place the employee at increased risk of material impairment of the employee’s health from work in hazardous waste operations or emergency response, or from respirator use;

6. The physician’s written opinion shall contain the physician’s recommended limitations upon the employee’s assigned work and the results of the medical examination and tests;

7. The contractor shall provide a statement that the employee has been informed by the physician of the results of the medical examination and of any medical conditions requiring further examination, or treatment; and

8. The physician’s written opinion obtained by the employer shall not reveal specific findings or diagnoses unrelated to occupational exposures. B. Medical Records Retention. The Contractor shall retain all medical records and personnel exposure monitoring data for 30 years plus length of employment as described in Subpart C of 29 CFR 1910.120.

C. Fitness Certification

The Contractor shall provide written certification of the medical fitness for work of all listed employees designated to engage in on-site operations prior to the start of those operations. The written certification shall be endorsed by a member of senior management, a corporate officer, or the health and safety program manager and shall be incorporated into the HASP.

D. Heat and Cold Stress Monitoring

As dictated by seasonal conditions, the Contractor shall implement an employee heat, and/or, cold stress monitoring program during site operations and shall incorporate the program into the site HASP. The program shall include employee awareness of the signs and symptoms of heat and/or cold stress, preventive measures, and employee and/or environmental parameters that will be measured. The Contractor shall maintain a daily heat and/or cold stress log on all employees wearing protective ensembles on-site and shall describe the log in the site HASP. The Contractor shall use appropriate equipment and methods to mitigate the effects of heat/cold stress, (i.e., cooling vests, shaded break areas, modifying work schedules, etc.) at the site.

2.6 AIR SURVEILLANCE

A. Program and Site Specific Monitoring

The Contractor shall establish and implement an air monitoring program and conduct site/incident-specific monitoring to identify areas of elevated airborne contaminant concentrations and to determine the level of the concentrations relative to background. The Contractor shall provide the personnel, instruments, and materials necessary to perform such air monitoring and identify the individual responsible for administering the program. The program shall be included in the HASP.

1. The Contractor must incorporate the following information into the air-monitoring program:

a. Type, make, and model of instrument(s) selected for use;

b. All instrument settings for each instrument used;

c. Method of instrument calibration, including calibrant and sample calibration data sheet;

d. Method of field checks, (i.e. bump tests) including field check materials and record of checks; and

e. Manner and frequency of calibration and pre and post (or greater) field checks.

2. The Contractor must present the frequency of air measurements and the tasks or locations to be monitored. These shall be presented on a scaled site map, when appropriate.

B. Area and Personnel Air Sampling

1. The Contractor shall examine and report to the NJDEP's satisfaction the need, or lack thereof, to develop and implement area and personnel air sampling programs during the project, based upon adequate initial area and personnel air sampling episodes, and shall include any resultant air sampling program in the site HASP;

2. Special considerations shall be given to intrusive or high-risk tasks and the potential for exposure to those performing such tasks;

3. The Contractor shall provide all necessary sampling devices, pumps, collection media, and support equipment to perform the sampling per the program. The sampling devices and pumps must bear all approvals necessary for use in combustible or flammable atmospheres;

4. The sampling devices, pumps, collection media, and any necessary support equipment shall be appropriately assembled into a sampling train, and each resultant sampling train shall be flow calibrated as a complete system before and after each day's use against a primary standard;

5. The Contractor shall maintain a daily sampling record as part of the air sampling program. The record must include, as a minimum, the following:

a. Collection date;

b. Sample identification number;

c. Location and/or task monitored;

d. Wind speed and direction during each sample collection period;

e. Duration of each sample collected, including the start and stop times of each sample;

f. Ambient temperature and humidity of sampling period;

g. Pre- and post-sampling flow rate checks;

h. Instrument readings, calibration and field checks; and

i. Any pertinent comments.

6. The laboratory selected for sample analysis must be accredited by the AIHA for the analysis required. Sampling and analytical methods of first NIOSH, then OSHA, must be used preferentially when such methods are available for the samples collected and all appropriate QA and QC provisions regarding sample collection, transport, and holding times must be followed. Sampling and health and safety protocols are presented in the NJDEP's most current Field Sampling Procedures Manual.

C. Records Retention and Data Reporting

1. The Contractor shall retain all personnel exposure sampling results and monitoring data in accordance with the requirements set forth in OSHA, Subpart C of 29 CFR1910.120. The Contractor shall follow all other pertinent provisions of that regulation;

2. The Contractor shall submit, in writing, the analytical results from any area and personnel samples collected within 30 working days of the collection of each sample. Sample flow rates in liters per minute (lpm) and sampling periods in minutes for each sample collected must be reported with the analytical results. Sample locations or tasks and identification numbers shall also be reported;

3. The Contractor shall maintain a daily air-monitoring log and include, as a minimum, the following information:

a. Monitoring date;

b. Location and/or task monitored;

c. Wind speed, direction, ambient temperature, and humidity;

d. Instruments used including make and model and all instrument settings;

e. Instrument readings;

f. Pertinent comments or information;

g. Results of instrument calibration checks, including date and time of each check, the calibration agent used, and its concentration, for each instrument employed; and

h. The frequency that air readings are required to be taken must be determined based on the incident or activities, monitoring may be required continuously at several locations, and recorded at intervals down to every few minutes.

4. The Contractor shall report verbally all data resulting from daily air monitoring to the NJDEP representative, at a minimum, at the end of the work period. If at any time the instrumentation indicates an adverse change in conditions, the HSO or other qualified Contractor representative, must notify the NJDEP SOSC immediately and follow up this reporting in writing by the close of business on that day; and

5. The Contractor shall furnish copies of the daily air monitoring log to the NJDEP SOSC within 5 working days, unless otherwise noted or arranged.

2.7 SITE CONTROL

A. Routine Requirements

For ongoing operations, the Contractor and/or its designee will be required to meet with the on-site NJDEP representative, when present, prior to the start of the day's activities to prepare all the necessary paperwork and outline the day's activities. The Contractor shall also meet at the completion of the day's activities to discuss the work performed.

B. Control of Work Zones

1. The Contractor shall be responsible for conducting operations at the site in such a controlled fashion as to reduce the possibility of contact with any contaminants present and to prevent the removal of contaminants by personnel or equipment leaving the site. The Contractor shall delineate work zones in which specific operations or tasks will occur and shall institute specific site entry and decontamination procedures at designated control points;

2. Three (3) work zones shall be established to perform this work: an exclusion (contaminated) zone, a contamination reduction zone (decontamination) and a support (clean) zone. A map or diagram showing the specific work zones and a description of the site control plan shall be included in the HASP. The work zone boundaries shall be revised as the work of removing hazardous materials proceeds, so as to reflect the reduced area containing hazardous materials. The revised map or diagram shall be inserted in the HASP and provided to the NJDEP representative upon adoption of each revision. The Contractor shall include any SOPs pertaining to site control in the HASP and shall incorporate plans for routine and emergency communications appropriate for the site and project.

3. The Contractor shall keep a daily site control log. The log shall include:

a. Personnel visiting the site;

b. Affiliation;

c. Date;

d. Arrival time;

e. Departure time; and

f. Purpose of visit and locations visited.

4. The Contractor shall provide the NJDEP SOSC, or lead representative with a list of all Contractor and subcontractor personnel who are authorized to enter the site prior to the start of operations, updating the list as necessary. Authorized NJDEP personnel shall have unlimited access to the site. The Contractor shall be responsible to exclude all unauthorized entrants from the site.

2.8 DECONTAMINATION

A. Personnel and Equipment Requirements

All contaminated personnel and equipment exiting the exclusion zone must be decontaminated prior to entering the support zone. This decontamination must be performed in order to prevent contamination from being transferred into clean areas and contaminating or exposing unprotected personnel.

1. The Contractor shall develop and implement personnel and equipment decontamination procedures appropriate for the site and shall include those procedures into the site HASP. The procedures shall include the necessary equipment and number of steps to achieve the objective, provisions for any personnel protection, and a diagram outlining the steps or stations in the procedures;

2. The procedures must ensure adequate containment and removal of any decontamination solutions and spent disposable protective apparel; and

3. Provisions shall be made to facilitate personal hygiene at breaks and following daily operations. Where decontamination procedures indicate shower usage and change rooms away from the exclusion zone, they shall meet the requirements of 29 CFR 1910.141 and 1926.51. All employees must wash their hands, arms up to the elbow, and face at the conclusion of daily operations.

2.9 SITE STANDARD OPERATING PROCEDURES

The Contractor shall be responsible for developing and implementing all necessary SOPs for safe and healthful site operations. Such SOPs shall be incorporated into the Program HASP. A copy of Program HASP and the Site/Incident Specific HASP are to be on site at all times.

2.10 CONTINGENCY PLANNING

A. Emergency Response Plan (ERP).

The Contractor shall develop and implement an Emergency Response Plan, (ERP) to handle anticipated on-site emergencies prior to the start of site operations.

B. Plan Up-Dates

The ERP shall be incorporated into the site HASP as a separate section of that document and shall be periodically reviewed and, as necessary, amended to keep it current with new or changing site conditions or information.

1. The ERP shall address, as a minimum, the following:

a. Preplanning of site operations to prevent emergencies;

b. Personnel roles and lines of authority;

c. Key personnel at the site authorized and responsible for implementing the plan;

d. Emergency recognition and control measures;

e. Evacuation routes and procedures, and the frequency of emergency drills;

f. Safe distances and places of refuge;

g. Emergency security and site control measures;

h. Decontamination measures not previously listed in the HASP and specific for all anticipated emergencies;

i. Emergency medical treatment and first aid;

j. Emergency alerting and response procedures;

k. Site communications;

l. Site diagrams showing general layout, work zones, and prevailing weather conditions;

m. Procedures for reporting incidents to pertinent local, state, and Federal agencies;

n. A list of emergency telephone contacts including the name, location, telephone number, written directions and a route map to the nearest medical facility that will provide emergency medical services.;

o. Measures to review and follow up on site responses;

p. Emergency and personal protective equipment kept at the site for emergencies, with an equipment list and a drawing indicating their on-site location; and

q. Maintain a list with the emergency contract phone numbers for any additional resources (i.e. Rigging, Specialized Equipment, etc.) that may be required during a site emergency.

2. Prior to startup of site operations, the contractor shall attend any and all meetings necessary with local officials and/or, those responsible for local emergency management and public safety, for the purpose of coordinating the site/incident ERP with any emergency response efforts performed by those agencies. These agencies include but are not limited to:

a. Fire;

b. Ambulance;

c. Police;

d. Specialized Rescue; and

e. Local/County health officials.

C. First Aid and CPR/AED Training

The Contractor shall ensure that at least one person holding up-to-date certifications (American Red Cross or equivalent) in basic first aid and CPR/AED is present at the site during all site operations. A photocopy of the current certifications must be included in the HASP.

D. Verification of Medical Facility Preparedness

The contractor shall contact a local medical facility selected for inclusion into the ERP to ensure that said facility is willing and is capable of providing that medical support necessary to satisfy those anticipated hazards and emergencies detailed in the ERP. Material Safety Data Sheets (MSDS), product information or any technical information on hazard, exposure and treatment of anticipated/known hazards should be provided by the Contractor to the medical facility. Written verification of such contact and agreement of medical services must be detailed in the ERP to include the name and title of individual contacted and shall be provided to the NJDEP prior to start of site operations.

E. Accident and Exposure Reports

1. The Contractor shall notify the NJDEP representative of all on-site accidents at the time of occurrence and follow up in writing within 24 hours. This notification shall include, but not be limited to, the date, time and identity of individual(s) involved in the accident, the nature of the accident, the actions taken to treat the victim(s), and the steps taken to prevent recurrence;

2. The Contractor shall notify the NJDEP representative of all person(s) exposed at the time of occurrence and follow up in writing within 24 hours. This notification shall include, but not be limited to, the date, time, and identity of individual(s) involved in the exposure, the nature of the exposure episode, what the individual(s) were exposed to, the personnel protective equipment worn during the exposure, and the steps taken to prevent recurrence;

3. The Contractor shall notify the NJDEP SOSC immediately of any incident/accident that results in death or severe injury to personnel, of any fire or explosion or any incident that results in public disruption, media attention or closure of a roadway. Notification shall also be addressed to the NJDEP Hot Line 1-877-WARN DEP (927-6377); and

4. The contractor retains responsibility for reporting any serious injuries of their employees to the Occupational Safety and Health Administration as required by 29 CFR 1910. In the event of serious injury, death, or injury to 3 or more workers, OSHA must be notified within 8 hours of the incident.

2.11 CONFINED SPACE OPERATIONS

If no confined space entry is to be made, then a statement indicating such is sufficient for this section, however, all confined spaces must be identified in the HASP.

A. Standard Operating Procedures for Confined Spaces Should site operations include activities within confined spaces, the Contractor shall develop and implement a confined space entry program and SOPs and shall incorporate them into the HASP pursuant to 29 CFR 1910.146. If the confined space entry meets the OSHA definition of a Permit Required Confined Space Entry, then a section addressing such entries shall be included in the HASP.

B. Entry Permit System

1. The contractor shall develop and implement an Entry Permit System to ensure that the following are addressed and complied with:

a. Identification of all confined spaces to all employees;

b. Identification of hazards in the confined space;

c. Training program;

d. A system of monitoring for atmospheric hazards;

e. A system of calibration of monitoring equipment;

f. A system of barricades, to prevent unauthorized entry;

h. A system of identifying authorized entrants, attendants, rescuers and those authorized to sign the entry permit;

i. A procedure for emergency evacuation;

j. Emergency rescue procedures; and

k. Procedures to test the program to ensure effectiveness.

2. Pre-entry briefings shall be held prior to initiating any confined space entries and at other times as necessary to ensure that employees are aware of the HASP provisions governing such activities and those they are being followed. The completed permit shall be made available at the time of entry to all authorized entrants, by posting it at the point of entry or by any other equally effective means, for assurance that the pre- entry preparations have been completed.

C. Inspection and Effectiveness of SOP verification

Inspections shall be conducted by the HSO, or, in the absence of that individual, another qualified individual acting on behalf of the HSO, as necessary to determine the effectiveness of the confined space SOP with regard to those confined spaces identified on site. The Contractor shall immediately correct any deficiencies noted.

D. Atmospheric Monitoring for Safe Entry

The Contractor shall ensure that the HSO, or in the absence of that individual, another qualified individual acting on behalf of the HSO, monitor the atmosphere of the confined space prior to entry and during entry operations and take all necessary measures to protect the health and safety of employees. Monitoring shall be appropriate for the contaminant(s) that are known or suspected of being present in the space.

E. Emergency Equipment and Rescue Services

The Contractor shall provide appropriate protective and entry equipment for all entrant personnel necessary for the Permit required entry. On site rescue personnel must be present or off site rescue must be able to respond to the site within 3 minutes of notification. Equipment necessary for a rescue must be identified and present at the point of entry.

F. Training of Entrants, Attendants and Rescuers

The Contractor shall comply with the Federal OSHA training requirements 29 CFR

1910.146 for all personnel involved in confined space entry. A training program must be administered to all personnel involved in confined space entry before entrance can be initiated. Rescue teams shall practice at least annually at the confined space or at representative openings having the same size, configuration and accessibility as the confined space from which an actual rescue would be performed. A record of training and authorized personnel shall be kept on-site and listed in the HASP.

2.12 SPILL CONTAINMENT

A. Containment Program

1. The contractor shall establish and implement a written spill containment program to handle the possibility of a spill or leakage of drummed or containerized hazardous materials involving any of the following activities:

2. The contractor shall identify the following on site and off site personnel and equipment or services necessary to isolate, contain and mitigate the spill:

a. Clean up contractor or personnel;

b. Estimate of response time of off-site contractors;

c. Spill containment procedures (Diking, over pack, etc.);

d. Special safety precautions (fire, corrosive, radioactivity, etc.); and

e. Equipment and supplies on hand at site or readily available to respond to contain and clean up the spill.

2.13 SPECIAL AND PERMIT OPERATIONS

A. Excavations and Trenching

1. If no trenching or excavation is to be performed on site during site operations, then a statement indicating such is sufficient for this section;

2. All excavation work shall comply with 29 CFR 1926, Subpart P and other state and federal regulations governing excavations and trenching. The need to perform any excavations or trenching as part of the site operations must be described in the HASP;

3. The methods of preparing the trench or excavation must be detailed to include descriptions of sloping, shoring and guarding;

4. The proper spacing of equipment, use of barriers, means of exit, placing of machinery, placement of soil piles and spoils must be observed;

1. Personnel working around and in trenches and excavations must be trained in such operations to assure knowledge of hazards, safe operations and procedures to be followed in the event of an emergency;

6. Under Ground Utilities: (gas, water, sewer, cable, phone and electric or process related) As per N.J.S.A. 48:2-73, N.J.A.C. 14:2-4.1 and in compliance with OSHA Regulation 1926.651, no ground intrusive work is to commence without a current underground utility mark out. The One-Call Underground Utility Damage Prevention System (1 800-727-1000 or 811) must be notified not less than 3 full business days before and not more than 10 business days prior to beginning of an excavation or demolition;

7. An excavation that is undertaken in response to an emergency shall not be subject to the notification requirements of N.J.A.C. 14:2-4.1, provided that the One-Call Damage Prevention System is notified at the earliest reasonable opportunity and all reasonable precautions are taken to protect any underground facilities that may be located in the area of the excavation. The contractor is responsible to identify any potential underground utilities or other hazards prior to initiation of any excavation work. Property owners shall be consulted to determine if any unmarked hazards exist. Hand digging and other methods may be required to insure no damage to underground utilities;

8. The NJ One Call Mark out Ticket Confirmation Number(s) will be recorded in the HASP, or attached to the HASP that is kept on site; and

9. Avoidance of overhead electric lines, storage structures, service passage-ways and underground utilities not covered by the One-Call System must be addressed by including drawings, measurements and descriptions in the HASP. All pertinent sections of 29 CFR 1910, Subpart S and 29 CFR 1926, Subpart K must be complied with and identified in the HASP.

B. Hot Work

1. If no hot work is to be performed on site, then a statement indicating such is sufficient for this section;

2. The performance of Hot Work such as welding, cutting, etc. during site operations must be addressed in the HASP. A Hot Work "Permit" procedure must be included in the HASP if hot work is performed and must comply with the sections of OSHA 1910.119(k), OSHA 1910.146 and OSHA 1926.64 (k) et al as they apply to these operations;

3. All hot work procedures should be outlined and shall comply with both State and local fire codes as well as with OSHA regulations 1910.101;

4. All electrical supply wiring and distribution shall comply with the local and National Electric Codes as well as any State and OSHA 1926.400 Subpart K, governing such installations. Ground Fault Circuit Interrupters (GFCI) shall be utilized. Where portable generators are used proper safety precautions must be followed to insure that toxic gases (Carbon Monoxide) do not create unsafe conditions; and

5. Proper utilization and storage of flammable cutting gases and other compressed gases shall comply with the requirements of OSHA 1926.350 et al. All gas cylinders shall be secured from falling or being damaged.

C. Lock Out/Tag Out

The contractor shall develop and administer a program for the control of hazardous energy in accordance with 19 CFR 1910.147. This program should include any mobile equipment that may need to be inspected/serviced periodically on-site during site operations. The contractor shall insure that only trained and qualified personnel are allowed to conduct these inspections.

OUTLINE FOR EMERGENCY ENGAGEMENT E - Z HASP PREPARATION

The E-Z HASP provides site/incident specific guidelines and information for response activities. Prior to the site/incident emergency engagement, a Health and Safety Program (Generic or Programmatic HASP) must be submitted for approval by the New Jersey Department of Environmental Protection, Site Remediation Program’s Emergency Management Element’s, Office of Site Safety and Health (OSSH). The Programmatic HASP, used in conjunction with the E-Z HASP, shall comply with 29 CFR 1910.120 (b)(1) and the New Jersey Department of Environmental Protection’s (DEP) Minimum Requirements for contractors conducting work at hazardous waste sites and during incident response related activities. Copies of both E-Z HASP, and the Programmatic HASP, must be available at the site for the duration of any activities being conducted.

The outline below is provided only as an example of content guidance for development of a site, or incident specific E-Z HASP for IFB Contractual Emergency Engagement projects. It is understood that it is to be filled out as completely as possible, based on the best information available at the time and that it may be added to, or revised, as more information regarding the emergency engagement is provided. Also, that the suggested content may not be sufficiently inclusive of health and safety concerns for all potential projects and operations for which the contract is engaged.

I. Site/Incident Information

II. Personnel

A. Site/incident response specific organizational structure and assigned personnel (i.e., Project Manager, Health and Safety Officer); and

B. Team personnel and Social Security #, if not identified in Programmatic HASP NOTE: Identify personnel with job title as listed in contract Price Schedule.

III. Site Hazards

A. Chemical

i. Contaminant/waste characteristics

a. Physical state; and

b. General chemical characteristics (i.e., corrosive, toxic, radioactive, ignitable, reactive, volatile, unknown, other.)

B. Physical Hazards

D. Biological (ex: animals, insects, pathogens, infectious materials)

B. Certification: Provide for on-site personnel that have not been identified in programmatic HASP, that they have met required training and that such training is current; and

C. Identification of on-site personnel trained in First Aid and CPR/AED.

VI. Medical Surveillance

A. HASP statement of all personnel inclusion in Medical Surveillance Program;

VII. Air Surveillance

C. Action levels relative to instrumentation.

B. HASP statement of buddy system policy;

C. Site control following completion of daily work activities; and

D. HASP statement of visitation policy.

B. Equipment necessary

C. Disposal of decontamination materials

X. Standard Operating Procedures

HASP statement regarding existence of SOPs (SOPs on site, generally in Program HASP)

XI. Contingency Planning

G. Medical facility

XII. Confined Space