Appendix A Evaluation Forms.pdf

RFQ1-App-A

STATE OF COLORADO

OFFICE OF THE STATE ARCHITECT

STATE BUILDINGS PROGRAM

APPENDIX A1: PREQUALIFICATION SUBMITTAL

EVALUATION FORM

Name of Firm:____________________________________________________________________ Name of Project: 2027-045M26 Fire Alarm Device Replacement, CMHHIP Ph1 of 4 Evaluator No:_______________________________________ Date:______________________________________________

RFQ REFERENCE MINIMUM REQUIREMENTS Y ____ N ____

If the minimum requirements (including letter from surety) have not been met, specify the reason(s):

Acknowledgment and Attestation included: Y ____ N ____

INSTRUCTIONS:

1. Criteria: Agencies/Institutions are encouraged to include additional criteria that reflect unique characteristics of the project under each category to help determine the submitter’s overall qualifications.

2. Weights: Agency/Institutions to assign weights, using whole numbers, to all criteria on evaluation forms for inclusion into RFQ document and prior to evaluations.

3. Ratings: Evaluator to assess the strength of each firms qualifications and assign a numerical rating of 1 to 5 using whole numbers

4. Rating: 0 = Not provided, 1 = Unacceptable, 2 = Poor, 3 = Fair, 4 = Good, 5 = Excellent

5. Total Score: Includes the sum of all criteria.

1. PROJECT TEAM Weight X Rating = Score Qualifications and Relevant individual experience 5 x = Unique knowledge of key team members 4 X = Experience on projects as a team 5 X = Key staff involvement in project management and on-site presence

5 X

Time commitment of key staff 4 X = Qualifications and relevant subconsultant experience 5 X =

2. FIRM/TEAM CAPABILITIES Weight X Rating = Score Are the lines of authority and coordination clearly 5 X = defined?

Are essential management functions identified? 5 X = Are the functions effectively integrated? (e.g., subconsultants’ role delineated)? 4 X = Current and projected work load. 3 X =

3. PRIOR EXPERIENCE Weight X Rating = Score Experience of key staff and firm with projects of similar scope and complexity 5 X = Demonstrated success on past projects of similar scope and complexity

5 X

References 5 X =

4. PROJECT APPROACH Weight X Rating = Score Budget Methodology / Cost Control 4 X = Quality Control Methodology 5 X = Schedule 4 X =

5. EQUITY, DIVERSIY AND INCLUSION Weight X Rating = Score Incentives and promotion of diverse individuals 2 X = Partnering with SDVOSB or other disadvantaged businesses 2 X =

6. WORK LOCATION Weight X Rating = Score Location of prime and subconsultants 3 X = Familiarity with project area 2 X = Knowledge of local labor and material markets 5 X =

Total Score: _________

STATE OF COLORADO

OFFICE OF THE STATE ARCHITECT

STATE BUILDINGS PROGRAM

APPENDIX A2: ORAL INTERVIEW EVALUATION FORM

INSTRUCTIONS/EXAMPLE:

1. Criteria: Agencies/Institutions are encouraged to include additional criteria that reflect unique characteristics of the project under each category to help determine the submitter’s overall qualifications.

2. Weights: Agency/Institutions to assign weights, using whole numbers, to all criteria on evaluation forms for inclusion into RFQ document and prior to evaluations.

3. Ratings: Evaluator to assess the strength of each firms qualifications and assign a numerical rating of 0 to 5 with 5 being the highest rating. (Use whole numbers), 0 is missing information.

4. Total Score: Includes the sum of all criteria. Note: a passing score (as a percentage of the total points available) is optional and should be assigned by the agency/institution prior to evaluation.

CRITERIA Weight X Rating = Score

1. PROJECT TEAM

5 x =

2. TEAM CAPABILITIES

3. PRIOR EXPERIENCE

4. PROJECT APPROACH

5. WORK LOCATION

TOTAL SCORE

APPENDIX A3: PREQUALIFICATION AND ORAL

INTERVIEW RANKING MATRIX

QUALIFICATION BASED SELECTION

(Use this form to rank and determine the most qualified architectural/engineering/consulting services firm for both the preliminary and interview evaluations.)

FIRM NAME

QUALIFICATIONS

QUALS

SCORE

RANK

EVAL

#1

EVAL

#2

EVAL

#3

EVAL

#4

EVAL

#5

EVAL

#6